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2020-09-30-accounts

Gipton Together

Charity number 1142650

Annual Report and Financial Statements

for the year ended 30 September 2020

Gipton Together

Annual Report and Financial Statements for the year ended 30 September 2020

Contents Page
Trustees' report 2 to 8
Examiner's report 9
Receipts and payments account 10
Statement of assets and liabilities 11
Notes to the accounts 12 to 14

Prepared by West Yorkshire Community Accounting Service

1

Gipton Together

Trustees' report for the year ended 30 September 2020

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Beckie Murphy Chair Resigned November 2019 Julie Fleming Chair From January 2020 Sharon Collins Jill McGrory Resigned November 2020 Gosia Sikora Melissa Chippendale

Charity number

The charity was registered with the Charity Commission for England and Wales, number 1142650, on 30 June 2011.

Principal address

Henry Barran Centre Amberton Grove Gipton Leeds LS8 3JR

Bankers

The Co-operative Bank plc PO Box 101 1 Balloon Street Manchester M60 4EP

Independent examiner

Stephen Procter West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a constitution adopted on 28th February 2011.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

2

Gipton Together

Trustees' report (continued) for the year ended 30 September 2020

Objectives and activities

The charity's objects

Young people aged 6-18

To advance in life and help young people through:

a) the provision of recreational and leisure time activities provided in the interest of social welfare designed to improve their conditions of life;

b) providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

To help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society.

To act as a resource for young people up to the age of 18 living in Gipton and surrounding areas by providing advice and assistance and organising programmes of physical, educational and other activities as a means of:

a) advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals.

b) advancing education

c) relieving unemployment

d) providing recreational and leisure time activity in the interests of social welfare for people living in the area of benefit who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons.

The charity's main activities

Gipton Together is well summed up by the recently adopted mission statement, 'Expanding horizons and inspiring positive choices', and our aims are:

  1. To create opportunities to enjoy and participate in the performing arts and sport, developing self-discipline, confidence, strength of character, health and wellbeing.

  2. To continue to develop opportunities for children and young people to broaden their choices and improve their life skills.

  3. To continue to develop new opportunities and activities for our young people that have a positive and a beneficial impact on gaining more life skills.

  4. Working with other community groups, to ensure that our community building is fit for purpose and well utilised.

  5. To be a sustainable organisation that is flexible, fit for purpose and resilient.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

Working with young people aged 6-18 years from the deprived communities of Gipton and Harehills - areas scant of opportunities for young people - we aim to provide locally based sport, performing arts and theatrical projects to encourage young people to participate, raise their aspirations and develop their self esteem and confidence. We work proactively with young people and the wider community to challenge the barriers between generations and achieve greater integration. Overall this project as part of the wider Gipton Together ethic will:

3

Gipton Together

Trustees' report (continued) for the year ended 30 September 2020

Achievements and performance

October

October was a great month of achievements for our karate kids and our boxers.

· Two of our boxers 23yr old Jack and 15yr old Kashif were both in action at the weekend 11th & 12th Oct. On Friday night Kashif was on the bill at Starkey’s boxing show. He was boxing in his 1st skills bout. On Saturday night Jack who turned professional 2yrs ago was featuring at the Leeds Arena on the Josh Waddington undercard. Both boxers did really well with Kashif excelling in his 1st skills bout and Jack winning in his 5th professional fight in style against the heavier Jamie Speight who is a veteran of over 50 fights.

· On the weekend of the 17th Oct young Kashif had his 2nd skills bout on the Freedom Boxing skills show at Seacroft WMC. Again Kashif boxed brilliantly particularly in the 3rd round. He is a kid to watch they said.

· On the 22nd October nine of our karate kids travelled to Sunderland to compete in the Nissan North East Open Karate competition. With almost 500 entries the standard of the competition on the day was very high. Our karate results in various categories were:

Two students came 1st

Two students came in 3rd place

Three came in 4th place

We have had to move from St Nicholas hall were we have been running our Karate classes because the building is closing. We have moved over into the Fearnville Sports centre. This move is costing Gipton Together an extra £1,500 more per month to hire. This is a substantial increase in our venue hire costs. However we have no choice but take on this extra cost because our karate session are very popular with 60 children/young people attending the classes every week.

October 25th was just a fun, fancy dress Halloween party night for the kids. It was massively well attended and everyone had a great night. We raised £300 on the night. We used it to buy 3 music stereos for our dance and cheerleading sessions.

November

· The karate kids went for their grading exams. All passed their grading and have now received their new coloured belt. One young person passed her black belt grade and is now a full black belt student.

· As part of our continued partnership working with the Leeds Playhouse, we took 50 children/young people to the theatre to see the “Wizard of Oz”. Here at Gipton Together we try and give the young people as many new experiences as possible. We encourage them leave the confinements of the large council estates where they live and go the places they would not normally consider going to, like the theatre. We have 4 big theatres in Leeds that are practically on the doorsteps of these young people. Most young people who come to Gipton Together’s activities come from families who are on very low wages so they see going to the theatre is for rich people only. Working in partnership with the Playhouse we are able to get tickets for £3. This gives our young people and their families’ affordable access to the Arts culture and an opportunity to experience live theatre.

December

· We started the extra rehearsals and preparations for our next big fundraising event which will take place shortly after Christmas. The children/young people gave up three weekends to do these extra practices for their show. The young people have developed a real sense of pride in their work in the Arts and sports and show great enthusiasm in continuing to improve and develop new skills. They love putting on shows and are more than happy to give up their weekends to make sure they put on a great show for their families and their community. We the staff see this joy in the young people every day and we see them grow in confidence and self-belief as their new skills develop and improve over the weeks/months. Their parents often say how their child’s attitude to learning and commitment has improved from coming to Gipton Together.

4

Gipton Together

Trustees' report (continued) for the year ended 30 September 2020

Achievements and performance (continued)

January

· 102 children/young people participated in the community Variety show. The show took place in the Bishop Young theatre. The variety show is an opportunity for the young people to showcase their learning for their families and their community. It is a very family and community event which is very well attended. The show is staged for 2 evenings over the weekend and all the tickets are sold out both nights. The variety show is always our 1st fundraising events of the year. It is a brilliant way of bring the community together at the beginning of the year for a community event. These community events which the young people put on throughout the year really helps in bringing all generations and all ethnic groups together and helps with community cohesion.

After the show we record some comment from the children/young people, their parents and the wider community. See below some of the show feedback.

CHILDREN/YOUNG PEOPLE’S COMMENTS

· I loved every minute of doing the show, it was fantastic

· Lots of my family and friends came to see me. They thought l was great and they loved the show.

· I had great fun with my new friends that l made at Gipton Together. Some of my friends had done shows before but this was my 1st time. l was a bit scared but then l wasn’t scared after a while.

· I have learnt so much coming to Gipton Together. This was my 2nd show and I had moved up to a higher dance group. My mum could not believe how much better l had got.

· My mummy and daddy said they were proud of me. I liked doing the show it was fun. I did cheerleading and lyrical dance with my group.

· I just love coming to Gipton Together. We learn so much there and my family and friends love coming to our shows.

· I had a great time doing the show and l like that lots and lots of people from the community come to see us performing.

· I love putting on shows and some of my friends want to come to Gipton Together now they have seen the show. I felt very proud when l did the show and my mum said I was great in it.

· I was always nervous about trying new things before l came to Gipton Together but now l feel much braver in trying new things. That was my 1st show and my mum and dad could not believe l got up on the stage because they know l don’t have a lot of confidence. They are so happy that l am now trying new things and making some friends at Gipton Together.

PARENTS, CARERS AND THE WIDER COMMUNITY FEED BACK

· That was such a great show. It is so good to see so much talent the children/young people in our community have.

· My son dances in the boys dance group. I was so proud of him in the show, he was amazing. This is the first place I have ever got my son to continue going to. Normally he will go to activities for a few weeks and then drop out. He has been going to Gipton Together activities for 20mths now.

· I am so happy to have Gipton Together on our doorstep. It is an amazing place. The show the kids put on was just brilliant and so professional.

· My 13yr old daughter is so shy and lacks confidence big time. She cried for a couple of weeks when she started going to Gipton Together and l had a hard time getting her to continue to go. The staff were so patient with her and slowly guided her and gradually built up her confidence. It was so fantastic and to see her performing on that stage in front of a large audience. Never thought l would ever see that and the show itself was so professional done. Gipton Together is an amazing organisation.

· The show was amazing. The value Gipton Together bring to our community and what they do for the children/young people in the community is just amazing. Most of the kids in this area could never afford to go to performing arts classes and Gipton Together made it possible for them. I and many parents around here know that my kids are not hanging out on the streets and are safe at Gipton Together.

· The show was so good. Every child was brilliant even the little ones. To get such little kids to go on stage and remember the routines without a teacher in front of stage prompting them is incredible. The skills my child has learnt since she has started going to Gipton Together is just unbelievable and l know she is safe there.

5

Gipton Together

Trustees' report (continued) for the year ended 30 September 2020

Achievements and performance (continued)

February

In February we had a good start to our month. We have had 10 new young people join us in our activities and have stayed for more than 1 session stating how much they have enjoyed the sessions. We chose our ‘Rizin Phoenix’ Cheer Squad for Legacy 2020 held at Leeds Arena in May. We gave the young people letters to say that they had got through and 3 of our children cried with joy. We also chose our HIP HOP teams and they were all equally as happy.

COMMENTS FROM PARENTS:

The karate squad attended the North East International Open in South Shields. The results were fantastic. Adel Gold boys individual Kumite 10-11yrs

Alex Bronze boys individual Kumite 10-11yrs

Layjha Bronze girls individual Kumite 12-13yrs Salma Bronze girls individual Kumite 12-13yrs

Aadil Bronze boys 15-16yrs individual Kumite

We had some good Musical Theatre sessions including the addition of new members. One child said when I asked if she enjoyed her first session “it is the best day of my life!”

We were open for business as usual for February half term holidays and did notice a small decline in numbers but we decided to stay open for those young people who use us as a “life line”.

March

March started well with over 200 young people attending our sessions in a week. On 1 March students red belt above from Gipton together and the Leeds karate club took part in a grading. There were over 50 graders on the day and all graders did themselves proud. Special mention should go to Aleeza and Farhan who at the age of just 5 are the first 5 year olds to ever obtain 8th Kyu (yellow belt). To get this grade it requires quite considerable skill in terms of balance and memory as they’re subject to the same requirements as all other students 13 yrs below to pass successfully. Well done also to Sharon, Gipton Together Volunteer for also achieving yellow belt!

On 3rd March we hosted a small grading at Fearnville for those white belt graders that were ready to take their first grading. All graders performed very well and successfully achieved their red belt!

8th March some of our Karate young people with Ichiban Karate Club took part in the English Karate Academy Championships in Manchester. All competitors performed exceptionally, and as a club we came away with 12 medals, 3 gold, 2 silver and 7 bronze placing us joint 9th of 35 teams entered a great achievement considering many of those that ranked ahead of us entered as associations rather than individual clubs. Particular congratulations to Ariz from the Gipton Together club competing at his first external competition after just over 6 months training and coming away with a silver medal in kata! Only out done by team mate Ahmed for gold! Unfortunately the decline of numbers for all activities became obvious as the news about Covid 19 started to spread. On March 17th March 2020 after a unanimous decision from our Trustees, we had to close our sessions temporarily due to Coronavirus. Students were ringing to say they were not coming and staff had shown symptoms. Both Jill and I took home laptops, files, registers and any other work related items to enable us to work from home.

We contacted our Trustees again with regards to our future planning and it was decided we would continue our sessions online using Facebook Live and Instagram. We sent out a timetable each week to let our young people know when our sessions are on. We have also set up challenges and work packs for the children who may not have access to the internet, which we delivered to do at home to maintain their healthy living and fitness.

This has proved successful so far with lots of comments from our young people.

· We miss you.

6

Gipton Together

Trustees' report (continued) for the year ended 30 September 2020

Achievements and performance (continued)

April

We have been delivering Easter eggs and work packs to our young people, differentiating each pack with regards to the sessions they attend. Our sessions are continuing to be timetabled and we have been able to support our families with the Healthy Holidays Food request sheets. Both Jill and I have been continuing contact through phone calls and visitation (social distancing).

Our young people have sent us videos of themselves and their families joining in with the on-line sessions and we have had requests for one to one sessions which we have started to plan as part of our remote delivery programmes.

Staff members have been sending in worksheets for each session which will be sent out in the packs and planning is going ahead for future projects such as pantomime, arts and crafts sessions.

A return to work plan has been put in place for such times as we are able to get back to working with our young people. The plan currently is:

Both Jill and I have been continuing our professional development by undertaking on-line training to support Gipton Together on return of normal activity.

Jill has achieved:

May

The Henry Barran Centre is still closed due to Covid 19. Both Jill and I are working from home. We are still undertaking online live classes and some pre-recorded. Young people are sending videos in of them doing our sessions and their parents are still contacting us wanting to know when we are back open.

We have updated policies and any information, forms etc. needed to ensure a smooth running on return. Leeds City council are following the government guidelines and have said they will not be opening any community centres until July 31st at least. This means we will still continue our services online and through social distancing visits.

Jill has achieved:

June

We are still doing on-line sessions which are being followed by not only our young people but others too. We started to do face to face sessions on a Saturday morning following Covid guidelines and this was received well. We had approximately 15 young people join us, and they said they felt unfit because they had just sat in and watched TV. After a while they said, “we felt better doing this”.

Parents said that, “they hadn’t seen their children smiling for a long time”. We started a Zoom session with our street dance young people.

July

We are still doing live sessions on social media and our Zoom classes for just our young people. We are starting to receive requests from lots of people with regards to our Summer Camp. We are planning for Summer Camp.

7

Gipton Together

Trustees' report (continued) for the year ended 30 September 2020

Achievements and performance (continued)

August

We had our Summer Camp, even though we were unable to use the inside of the building. The theme of our Summer Camp was ‘To Be Holistically Happy!’ This included healthy bodies and healthy minds.

We purchased gazebos and waterproof attire for the young people and asked parents if they would like their children to come for half days. The answers were an extremely firm “NO” and all our young people came for full days, in the rain and wind and sun.

Due to Covid we had to split our groups into 2 so we had 30 coming 1st week and 30 the next week.

The young people accessed arts and crafts, sports and games and dance for the week. We provided them with a hot or cold healthy meal and sent any left-over food home for the families.

The feedback was amazing from both parents and children.

September

We were still doing Summer Camp for the first week of September. This week was for young people who have not previously been involved with Gipton Together.

We are planning to re-open. Unfortunately, the Henry Barran Centre is still not open so we have had to hire another hall. This has been put to the Trustees who have agreed on this.

Also we have started Zoom sessions for drumming and Boys Only dance and we are working on Arts Awards and a virtual performance.

COVID-19

Gipton Together has been affected by COVID-19 Virus by the closure of the building we work from and so we have had to rent space at extra cost to us. We have less children attending our sessions and so our subs and any fundraising has been diminished.

We have had to do online Zoom sessions which has meant we have had to pay sessional workers a fee but would not recoup any revenue.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.

Financial review

The net receipts for the year were £20,849, including net receipts of £9,640 on unrestricted funds and net receipts of £11,209 on restricted funds.

Reserves policy

The charity's free reserves at the year end were £238,273.

Since last year the trustees have adopted a reserves policy (£100,000), but it is recognised that this will need to be considered further. The trustees also recognise that the charity is holding very high levels of reserves well in excess of the existing policy and this situation will be addressed in the coming year.

Signed on behalf of the board of trustees:

Signed: …………………………………… Date: …………………………….

Name ……………………………………. (Trustee)

8

Gipton Together

Independent examiner's report to the trustees of Gipton Together

I report to the charity trustees on my examination of the accounts of the Trust for the year ended 30 September 2020, which are set out on pages 10 to 14.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Stephen Procter

Date: ………………………..

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

9

Gipton Together

Receipts and payments account for the year ended 30 September 2020

Notes
2020
Unrestricted
funds
£
Receipts
Grants
(2)
-
Subscriptions
5,664
Competition fees
80
Uniform sales
142
Ticket, DVD and photo sales
1,744
Fundraising events
1,936
Shop
356
Other income
30
Total receipts
9,952
Payments
Salaries
(3)
-
Tutors
-
Phone and internet
-
Postage
-
Office supplies
-
Advertising and publicity
-
Costumes and props
-
Refreshments
-
Training
-
Accommodation
-
Travel
-
Entrance fees
-
Venue hire
-
Uniforms and items for resale
312
Fundraising event costs
-
Equipment
-
Insurance
-
Accountancy and independent examination
-
Return of unused grant
-
Volunteer expenses
-
Other expense
-
Total payments
312
9,640
Fund balances brought forward
228,633
Fund balances carried forward
(4)
238,273
Net receipts		 2020
Restricted
funds
£
102,378
-
-
-
-
-
-
-
102,378
43,207
25,590
914
-
1,015
355
1,241
1,112
646
-
-
-
10,145
-
-
3,088
532
660
1,995
-
669
91,169
11,209
16,822
28,031		 2020
Total
funds
£
102,378
5,664
80
142
1,744
1,936
356
30
112,330
43,207
25,590
914
-
1,015
355
1,241
1,112
646
-
-
-
10,145
312
-
3,088
532
660
1,995
-
669
91,481
20,849
245,455
266,304		 2019
Total
funds
£
115,413
13,714
6,216
931
1,080
3,871
2,260
743
144,228
46,171
34,639
1,087
55
1,014
277
1,545
1,639
200
2,237
800
3,403
7,810
1,761
3,248
1,593
534
600
-
244
406
109,263
34,965
210,490
245,455

10

Gipton Together

Statement of assets and liabilities

as at 30 September 2020
2020
Unrestricted
£
Cash funds
Cash at bank
238,273
Total cash funds
238,273		 2020
Restricted
£
28,031
28,031		 2020
Total
£
266,304
266,304		 2019
Total
£
245,455
245,455
Assets retained for the charity's own use
Computers (bought 2020) x 2
Printers (bought 2020) x 2
Stereos x 4
Office printer
JVC Boomblaster x 2
Computer, laptop
Camera
Camcorder
Café equipment
Boxing punch bags
Trampette
Liabilities
Independent examination
Approval of the accounts		 £
780
780

The financial statements were approved by the board of trustees on

Date: ……………………………………

Signed: …………………………………… (Trustee)

Name …………………………………….

11

Gipton Together

Notes to the accounts

for the year ended 30 September 2020

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

12

Gipton Together

Notes to the accounts continued

for the year ended 30 September 2020

2 Grants and donations
Big Lottery Fund
LCC Gala 2018
LCC Gala
LCC Summer Camp
LCC Equipment
LCC IT Funding
LCC Youth Activities
Leeds Community Foundation
LCF Healthy Holidays 1
LCF Healthy Holidays 2
Asda Foundation
E-BTIF
HMRC Job Retention Scheme
Donations
3 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions
Payroll charges		 2020
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 2020
Restricted
funds
£
75,975
-
2,500
-
1,000
1,500
3,000
-
5,000
6,995
-
1,000
5,408
-
102,378		 2020
Total
funds
£
75,975
-
2,500
-
1,000
1,500
3,000
-
5,000
6,995
-
1,000
5,408
-
102,378
2020
£
41,631
3,446
(2,645)
487
288
43,207		 2019
Total
funds
£
99,251
1,500
500
3,000
-
-
-
6,000
400
-
-
4,762
115,413
2019
£
44,719
3,818
(3,036)
371
299
46,171

The average number employees during the year was 1.9, being an average of 1.5 full time equivalent (2019: 2, 1.7 FTE).

4 Restricted funds
Lottery Community Fund
LCC HAP Inner East Panel
LCC Gala
LCC Equipment
LCC IT Funding
LCC Youth Activities
LCF Healthy Holidays 1
LCF Healthy Holidays 2
E-BTIF
HMRC Job Retention Scheme		 Balance b/f
£
17,400
422
(1,000)
-
-
-
-
-
-
-
16,822		 Incoming
£
75,975
-
2,500
1,000
1,500
3,000
5,000
6,995
1,000
5,408
102,378		 Outgoing
£
71,266
-
-
1,000
1,500
-
5,000
6,995
-
5,408
91,169		 Balance c/f
£
22,109
422
1,500
-
-
3,000
-
-
1,000
-
28,031

13