FREEWHEELERS THEATRE AND MEDIA LIMITED REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Cha￿ty Rogl8tvatlon No. 1142638 Company reglstr*lon No. 7607883 (England and Vdalesl Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED CONTENTS Page Legal and Administrative Infomiation Report of the Trustees Report of the Independent Examiner 10 Stslemenl of Financial Activities 8alance Sheet 12 Notes fomiing part of the Financial SlaleTnents 13-16 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Lègal and Administrativa Inforn)ation Trustees and Directors as at 31 March 2025 Mr M James Mrs F Raines Mr S Saaidah Mrs S Harries Mr P Russell (Chairl Mrs Victoria Balaam Mr Peter Hart ITreasurerl Ms Terri Winchester Principal and registered Office 231 Portsmouth Road Cobham KT11 1JR Independent Examiner Jason Foxwell independenl-examiner.nel 12 Hillboume Road Poole Oorset BH17 7JB Bankèrs Lloyds Bank 83 High Street Walton on Thames KT12 1DU Page 1 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Report of the trustees for th• year •nd&d 31 Mar¢h 2025 The Trustees and Directors present their report and accounts for the year ended 31 st March 2025 The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's Memorandum and Article5 of Association, the Companies Act 2006, the Charities Act 2011 and Accounting and Reporting by Charities." Statement of Recommended Practice applicable to charities preparing their accoLJnts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16th July 2015 Structure. govemance and management The Organisation is a Charitable Company limrted by Guarantee. It was established under a Memorandum of Assixiation and is governed under its Articles of Association which set out the objects and powers of the Charitable Company. Isee'objectives and Activities below) The Trustees and Directors, who are also the directors for the purpose of company law, and who are also charity TrLJslees for the purposes of charitable law, and who served during the year were.. Mr M James Mrs F Raines Mr S Saaidah Mrs S Harries Mr P Russell (Chairl Ms V Balaam Mr Peter Hart ITreasurer} Ms Terri Winchester O'oined the board 29 September 20241 We are delighted lo welcome Ms Terri Winchester lo the board. None of the Trustees and Directors have any beneficial interest in the company. All of the Directors are members of the company and in the event of the company being wound up, each member would be required lo contribute an amount not exceeding £10. To adequately represent the disabled community, who are the principal beneficiaries of the charty, three Trustees are disabled members of the workshops funded by the Charity. Traditional business skills, fLJndraising skills and experience in the field of public provision in the arts are well represented on the board. There is constant monitoring of the range of skills which feeds into the recruitment of new members. Trustees are required lo read the Commission's guide The Essential Trustee which is distributed lo all new Trustees along wlh the Mernorandum and Articles and the lalesl financial statements. All Trustees give their time as TrLJStees voluntarily and receive no benefits from the charity for their work as Trustees. The Board meets four times a year. Trustees may be paid for their professional services, but only at a commercial rate and not in connection with their role as Trustees. The charity has no subsidiaries or other related parties. Page 2 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Report of the Trusts¢$ for the Year Endod 31 Mar¢h 2025 Iconudl The Trustees and Directors have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate these exposures. Company procedures ensure compliance with legislation on the hea￿h and safety of staff, volunteers. Clients and visitors lo the workshops. Staff, volunteers and clients are also infomied of our policies regarding protection of vulnerable petsple, equality and diversity. and confidentiality. All Trustees, staff and volunteers who carry out regulated activities are DBS checked, as are our senior company members who sometimes mentor workshops in schools. Volunteers The company benefits from input from volunteers. We have 17 regular volunteers and many others who give their support on a on&off basis. Between them, our regular volunteers have donated over 2,000 hours of their time over the past year. What our volunteers say". wO￿l￿g with such a diverse group of people is both humbling and educating.. Worting and beingpart ofthe perfom?ances is so inspinng and so much fun to work on, with such wonderful people." .1 felt so self-cOnsc￿us at the beginning, that soon changed ' Objectives and activities Our purposes as sel out in the Objects are contained in the cornpany's Memorandum and Articles of Association. The policies adopted in furtherance of these object5 are". The advancement of education for the public benefit by the promotion ol the arts and in particular bul not exclusively, the art of theatre. The advancement of art, culture and heritage for the public benefit. The relief of those in need by reason of disability These objects have not changed during the year. The Trustees and D1￿CtOrS have paid due regard to the guidance issued by the Charity Commission in deciding what activities the charity should Ljndertake. The policies adopted in furtherance of these objectives are.. The provision of education workshops, particularly for disabled, but also for non-disabled actors, dancers, musicians and film-makers, enabling them lo learn the skills of theatre, media, visual arts, dance and music. The provision tsf opptsrtunilies for our students lo lake part in both live and filmed performances in front of audien¢es. Achievement and performance Our objective5 and how we have fulfilled thern. Page 3 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Raport of tha Trustsos for tha Year Endod 31 March 202S Icontldl 1. To maintain and where sible increase student numbers We tun 11 regular weekly workshops throughout the year for a total of 39 weeks= 429 workshops. We currently have 120 regular weekly workshop attendees. Our workshop timetable for April 2024- March 2025 is as follows.. ril 2024- 31 March 2025 Venue The Li hthouse, Leatherhead Fairfield Hall, Leatherhead The Li hthouse, Leatherhead The Li hlhouse, Leatherhead The Li hlhouse, Leathethead The Li hlhouse, Leatherhead The Li hthouse, Leatherhead Cobham Villa e Hall Stma 's Hall, Stoke D'Abernon The Li hlhouse, Leatherhead Online Da Monda Monda Tuesda Tuesda Tuesda Tuesda Thursda Thursda Thursda Frida Frida Worksho Monda Com an Youth Compan Media Son -writin Dance Drama Dance Dance Dance Music Visual Arts Time 10.00- 3.00pm 5.30- 7.30pm 10.00- 3.00pm 10.00- 12.00 noon 10.00- 12.00 noon 1.00- 3.00 10.00-11.30 1.00- 3.00pm 5.30- 6.45 10.00- 12.00 noon 1.00- 3.00 Page 4 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Report of the Trusts¢$ for the Year Endod 31 Mar¢h 2025 Iconudl The ear in numbers: Total Annual Worksho Hours Total Number of VVork5ho Partici Number of Re ular Volunteers Total Annual Volunteers Hours Number of Staff on PAYE contracts Total weekl Staff Hours Number of Freelance Praclilioners Total Freelance Praclilioner Hours 878 116 ants 2,066 164.5 1,452 Monda Compan Youth Compan Tuesda Dance Tuesda Drama Media motnin Media afternoon Son wrib'n Thursda mornin dance Thursda aftemoon dance Music Visual Art 18 16 20 rou rou online 2.To rovid& valu8 for mon8 to fundars donors and f88- ars We achieve a high level of efficiency at very low cost. The Lighthouse Our main base for the year has been the Lighthouse, Lealherhead Parish Church Hall. When we moved here in January 2024 Arts CoLJncil England provided funding for an access audit, which took place on 6 February 2024. Further to this, working with the Parish Church we have drawn up plans for changes to the building including the toilets lo make the spaces accessible for all and to improve efficient use of space and lo improve environmental sustainability. Page 5 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Report of the Trusts¢$ for the Year Endod 31 Mar¢h 2025 Iconudl 3. To increase the skills health and well-bein realise their ambitions of our students and iva tham o ortunitias to One of our ambitions for the next three years is lo support the development of leadership from among our company members. To this end, our Freewheelers 'Ambassadors Group,, which comprises representatives from each of our workshops meets to report to our board on the progress of each workshop and to make recommendations for improvements. Vve have also established subgroups wrth representslives from our company, stsff and board, based on the Arts Council England's four Inve51menl Principle5". Ambition & Quality, Dynamism, Environmental Responsibility and Inclusivity & Relevance. The subgroups report lo the board on a quarterly basis. We are committed to ensuring th* every Freewheeler company member. no matter how profound their disability, can take part in all our activities. For company members with more profound disabilities, we offer a dance workshop on Thursday momings and this year, we have started 'Ecstatic Dance, on Thursday evenings. Ecstatic dance enables participants to experience the joy of movement in a welcoming, adaptive space for people of all abilities. Our non-judgmental sessions support physical, emotional, and social wellbeing through free expre55ion, sen50ry tools, and community connection. We empower individuals with disabilitie5 through dance that's accessible, calming. and deeply rewarding. Our company members performed live or on film in the following public on-line events.. Performance Youth Theatre Dan Showcase Do Not Disturb Camival of Kindness Camival of Kindness Camival of Kindness Camival of Kindness Camival of Kindness Camival of Kindness Date 1710712024 Venue Lighthouse Nature of erforniance Dance Performance 1611012024 1111012024 1811012024 2811012024 2911012024 1511112024 2911112024 Leatherhead Communi Leatherhead Communi Leatherhead Communi hthouse hthou5e Lealherhead Communi Leatherhead Communi Hub Hub Hub Film Screenin Workshop Worksho Worksho Worksho Worksho Lantem Procession Hub Hub Page 6 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Raport of tha Trustsos for tha Year Endod 31 March 202S Icontldl 4. To be accessible to eo le on low incomes Many of the disabled people who attend our workshops and participate in these adivilies would not have been able to do so without the support of the charity and its funders. Our policy is not to exclude any student, and therefore we partially or fully subsidise places for several of our company members. The total value of subsidies given bel￿een 2024-25 is £27,000. 5.Toex and our links with the local Communi and the ran e of activities we rovide During this financial year we have made it a priority to reach OLJt to our local Leatherhead communty and to build closer working relationships with the Leatherhead Community Hub. We regularly hold meeting in the hub café and have taken part in various community events. We have also begun to work together on joint funding bids. We have worked together wlh the LCH on the Carnival of Kindness, including several lanlem making workshops led by artist Ruth Vvheeler, in preparation for our Carnival Procession on 29th November. Financial R&viow 11 is the policy of the charity that unrestricted funds li.e. funds which have not been designated for a specific usel should be maintained al a level equivalent lo approximately three months, expenditure. The Trustees and Directors consider that reserve5 al thi5 level will ensure that in the event of a significant drop in funding, the Company will be able to continue ils current activities while consideration is given to ways in which additional fLJnds may be raised. However, to operate successfulty, we need to be able to raise considerable amounts of money in excess of fee income, both lo maintain our unreslricled reserves and for specific activities including workshop sponsorship, materia15. filmmaking and theatre performances. Fundraising is challenging as there is considerable competition for funds. However, we are pleased to report that in addition lo our regular income from Arts Council England as a National Portfolio Organisation, we have been successful in securing additional grant funding. Sources of Funding: Restricted Funds We are very grateful to all our funders, wilhoul whom Freewheelers would not exist. Our work is generously supported through donations and grant funding. This year we received grants from.. Wates and the Comrnunity Foundation for Surrey Freewheelers has reviewed ils IT Infraslruclure and signed up to Qlic IT support to bring our IT systems up lo standard in terms of efficiency, data storage and sharing, GDPR Compliance and cyber-security. In line with our updating of processes and procedures within the Company, six company members work under PAYE contracts. Two staff members, Jacqui Everington and Pete Higson are full time employees. Page 7 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Raport of tha Trustsos for tha Year Endod 31 March 202S Icontldl Comms Over the past year 12 blogs have been published sharing news and featuring views and stories from across our Company. Blogs are sent lo 2575 subscribers. In addition. numerous one-off notices were published. Social Media Our social media presence has grown in the last year as we have changed the way we promote our work, shows and offering5 al Freewheelers. Using short videos Ino more than a minute long) engaging visuals, bright and colourful images accompanied by short and to the point wording. Instagram - 714 followers- up by 20.810A- most popular video is- Disabled Creators workshops- this was the media group video made with Reel Shoot Facebook - 780 followers- up by 1.96% - Although our followers maybe lowsh our profile has been viewed 16,258 times TikTok- 161 followers- 6,428 likes- our most popular video has 211 k views and il is the music group Christmas video 730A of engagement is women 23% of engagement is men Age range 45- 54 15 33.6% 34- 44 is 22.4% 55-64 is20.10 Other- 33.60 We no longer use X Ifomierly known as Twitterl for us as this is not suited to the type of advertising that we need and use. There are a number of companies like ours that have now stopped using this as a form of promotion and advertising. We do still have the account in case we want to use it in the fvlure bul are not currently active. Page 8 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Raport of tha Trustsos for tha Year Endod 31 March 202S Icontldl On behalf or the board of trustees and directors. Mr Phillip Russell Director and Trustee 18 December 2025 Page 9 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 ## **INDEPENDENT EXAMINER’S REPORT TO THE DIRECTORS OF FREEWHEELERS THEATRE AND MEDIA LIMITED (the ‘Charitable Company’)** I report to the trustees on my examination of the accounts of the Charitable Company for the year ended 31 March 2025. ## **Responsibilities and basis of report** As the trustees of the Charitable Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your Charitable Company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent Examiner’s statement** connection with the examination giving me cause to believe that: 1. accounting records were not kept in respect of the Charitable Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Jason Foxwell** independent-examiner.net 12 Hillbourne Road, Poole, BH17 7JB Date: 19 December 2025 10 FREEWHEELERS THEATRE AND MEDIA LIMITED Statsm8nt of Financial Activitiès For thè Year Endad 31 March 2025 Note Unreslricled Funds Restricted Funds Total Funds 2025 Total Funds 2024 Income from: Donations Donations and Legacies Investment Income 134,159 753 134,159 753 104,258 389 Income from Charitable Activities 142,OS1 45,046 187,107 169,017 T¢)tal income 276,973 45,046 322,019 273,SS4 EX￿nditur& on: Charitable activities Bursaries Awarded by Freewheelers 320,711 8,822 329,533 284,728 Totsl expendlture 320,711 8,822 329.533 284,728 Net gainslllossesl on investments Net movement in funds 43,738 36,224 7,514 11,OS4 Raconciliation of funds: Total funds brought forward Totsl funds carried forward 56,302 12,564 41,151 77,375 97,453 89,939 108,517 97,453 The Statement of Financial activvties also complies ¥Mth the requirements for an income and expenditure account under the Companies Act 2006. Page11 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Balanc8 Shoot as at 31 March 2025 2025 2024 Notes Fixed Assets Tangible assets 7,729 2,005 Current Assets Debtors Cash al bank 18,194 73,136 91,330 62,179 62,657 124,836 Liabilities: Creditors.. amounts falling due wrfthin one year 9,120 29,388 Nat curront assots 82,210 95,448 Net assets 89,939 97,453 The funds of the charlty: Unrestricted fLJnds Restricted income funds 12,564 77,375 89,939 56,302 41,151 97,453 The company is enlilled to the exemption from the audf( requirement contsined in section 477 of the Companies ACT 2006, for the year ended 31 March 2025. No member of the ￿MpanY has deposited a notice, pursuant to section 476, requiring an audit of these accounts. The directors aCknO￿edge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the slate of affairs of the company a5 al the end of the in¢ome and expenditure. for the financial year in a¢¢ordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the companies Act 2006 relating to accounts, so far as applicable to the company. These accounts have been prepared in accordance with the special provisions relating lo small companies within Part 15 of the Companies Act 2006. The accounts were approved by the Board on 18 December 2025 Mr P Russell Director and Trustee Page 12 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED Notes to th8 Financial Stat&m8nts Year Endod 31 March 202S 1 Accounting policies nv The financial statements have been prepared under the historical cost convention, with items recognised at cost or transaction value unless otherwise stated in the relevant notelsl to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts In accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16th July 2015 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 and the Charities Act 2011 and the Companies Act 2006 The charity conslilutes a public benefit enlily as defined by FRS 102. The Iruslees Consider that there are no material un¢ertainlies about the Charity's ability lo Continue as a going concern. Reconciliation with revious Generall Acce ted Accountin Practice GAAP In preparing the accounts, the trustees have considered whether in applying the accounting policie5 required by FRS 102 and the Charf(ies SORP FRS 102 a restalemenl of comparative items was needed. No reslalemenls were required. Fixed assets and De reciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided on all tangible fixed assets al rates calculated to write off the cost less estimated residual value of each asset over ils expected useful life, a5 follows.. Plant and Machinery 25% reducing balance dl Income Restricted funds are subject to specific conditions by donors as lo how they may be used. The purposes and uses of the restricted funds are sel out in the notes to the accounts. General funds represent the funds of the company that are not subject to any restrictions regarding their use and are available for application of the general purposes of the company. Funds designated for a particular purpose by the company are also unrestricted. Donations and collections given for use by the charity are recognised when received. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Ex enditure Liabilities are recognised as expenditure as 500n as there Is a legal or constructive obligation Committing the charty to that expenditure, it is probable th* setuemenl will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses are allocated or apportioned to the applicable expenditure headings. Page 13 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED 2 Related party transactions and trustees. expenses and remuneration None of the Trustees and directors received any remuneration or expenses for the year. 3 Incom8 from Charitablo Activities Unrestricted Restricted fvnds fund5 2025 2024 StLJdent Fees 8ursary- Student Fees Grants 142,061 142,061 139,712 45,046 45,046 45,046 187,107 29,305 169,017 142,061 4 Employees The nLJmber of employees during the year was 612024'.61. No employees had employee benefits in excess of £60,00012024.' £60,000) 2025 2024 Social se¢urity ¢osts Pension contributions 5.735 3,525 1,927 3,725 9,260 5,652 5 Independent Examiners Remuneration The independent examiners Remuneration constituted an examination fee of £625. 6 Tangible Fixed Assets Plant and Machinery Cost At 1 May 2024 Additions At 31 March 2025 24,235 7405 31,640 Depreciation At 1 May 2024 Charge for year At 31 March 2025 22,230 1,681 23,911 Net Book Value At 31 March 2024 2,005 At 31 March 2025 7,729 Page 14 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED 7 Credltors.. amounts falllng du& wlthln on& year Total funds 2025 Total funds 2024 Trade Creditors Accruals Social security and taxes other creditors 3.961 1,452 2,986 721 20,173 1,210 7,173 832 9,120 29,388 8 Analysis of Net Assets batwoen Funds Unrestricted Restricted funds funds Total funds Tangible fixed assets Current assets Cu￿ent liabilities 7.729 13,955 9,120 12,564 7,729 91,330 9,120 89,939 77,375 77,375 Page 15 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 FREEWHEELERS THEATRE AND MEDIA LIMITED 9. Rastrictsd Funds Total funds 2024 Movement Total in year funds 2025 Ace Cultural Recovery Fund 13,943 13,943 Ace Touring- Do Not Disturb Ace A￿sSibIlity Audft 1,275 411 1,686 Arts Counal Awards for All Income 3,746 3,748 Lulu Lemon 16,182 8,032 8,150 Your Fund Surrey 6,005 717 5,288 Hendy Foundation 4,092 4,092 Rekindle Library project 18.100 18,100 Camival of Kindness 14,470 14,470 CFS for Youth Theatre 6,150 6,150 RC Sheriff for Ecstatic Dance 1,750 1,750 41,151 36,224 77,375 Page 16 Doc ID.. ba9be657f5b71cd400bbf94750dc66fb1364b655 X Dropbox Sign Audit trail Title Freewheelers Theatre and Media Ltd - Accounts 2025 File name Freewheelers accounts 2025 v4.pdf ba9be657f5b71cd400bbf94750dc661b1364b655 Document ID Audit trail date forniat DDIMMIYYYY Status Signed Document history 1811212025 Sent for signature to Phillip Russell 1phillip.pm@hotmail.co.ukl from esign@yourvalued.co.uk IP.. 81.131.10.154 SENT 12'.30.'01 UTC 1811212025 Viewed by Phillip Russell (phillip.pm@holmail.co.uk} IP.. 82.71.60.215 VIEWED 12..37..03 UTC 1811212025 Signed by Phillip Russell Iphillip.pm@holmail.co.uk) Ip.. 82.71.60.215 SIGNED 12'.43.'44 UTC 1811212025 The document has been completed. 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