## **FREEWHEELERS THEATRE AND MEDIA LIMITED** **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** **Charity Registration No. 1142638 Company registration No. 7607883 (England and Wales)** ## **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **CONTENTS** ||**Page**| |---|---| |Legal and Administrative Information|1| |Report of the Trustees|2 - 9| |Report of the Independent Examiner|10| |Statement of Financial Activites|11| |Balance Sheet|12| |Notes forming part of the Financial Statements|13 - 16| **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Legal and Administrative Information** ## **Trustees and Directors as at 31 March 2024** Mr M James Mrs F Raines Mr S Saaidah Ms S Harries Mr P Russell (Chair) Ms V Balaam Mr P Hart (Treasurer - rejoined the board January 2024) ## **Principal and registered Office** 231 Portsmouth Road Cobham KT11 1JR ## **Independent Examiner** Jason Foxwell independent-examiner.net PO Box 9846 Poole BH15 9JZ ## **Bankers** Lloyds Bank 83 High Street Walton on Thames KT12 1DU CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent, ME19 4JQ Virgin Money Jubilee House Gosforth Newcastle, NE3 4PL Page 1 ## **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Report of the trustees for the year ended 31 March 2024** The Trustees and Directors present their report and accounts for the year ended 31st March 2024 The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's Memorandum and Articles of Association, the Companies Act 2006, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16th July 2015 ## **Structure, governance and management** The Organisation is a Charitable Company limited by Guarantee. It was established under a Memorandum of Association and is governed under its Articles of Assosication whioch set out the objects and powers of the Charitable Company. (See"Objectives and Activities" below) The Trustees and Directors, who are also the directors for the purpose of company law, and who are alos charity Trustees for the purposes of charitable law, and who served during the year were: Mr M James Mrs F Raines Mr S Saaidah Ms S Harries Mrs P J Steers (retired December 2023) Mr P Russell (Chair) Ms V Balaam Mr P Hart (Treasurer - joined the board January 2024) We were very sorry that Mrs Pip Steers had to step down from the Board for personal reasons. The board expressed their heartfelt appreciation to Pip for her commitment to Freewheelers and for her long service to the company, initially as a volunteer, then as a board member and finally as a chair of the board between 2018 - 2022. We are delighted to welcome Mr Peter Hart to the board. None of the Trustees and Directors has any benefical interest in the company. All of the Directors are members of the company and in the event of the company being wound up, each member would be required to contribute an amount not exceeding £10. To adequately represent the disabled community, who are the principal beneficiaries of the charity, two Trustees are disabled memebers of the workshops funded by the charity. Traditional business skills, fundraising skills and experience in the field of public provison in the arts are well represented on the board. There is constant monitoring of the range of skills which feeds into the recruitment of new memebers. Trustees are required to read the Commissions guide "The Essential Trustee" which is distributed to all new Trustees along with the Memorandum and Articles and the latest financial statements. All Trustees give their time as Trustees voluntarily and receive no benefits from the charity for their work as Trustees. The Board normally meet four times a year. Trustees may be paid for their professional services, but only at a commercial rate and not in connection with their role as Trustees. The charity has no subsidiaries or other related parties. Page 2 ## **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Report of the Trustees for the Year Ended 31 March 2024 (cont/d)** The Trustees and Directors have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate these exposures. Company procedures ensure compliance with legislation on the health and safety of staff, Volunteers, clients and visitors to the workshops. Staff, volunteers and clients are also informed of our policies regarding protection of vulnerable people, equality and diversity, and confidiently. All Trustees, staff and volunteers who carry out regulated activities are DBS checked, as are our senior company memebers who sometimes mentor workshops in schools. ## **Volunteers** The company benefits from input from volunteers. We have 17 regular volunteers and many others who give their support on a one-off basis. Between them our regular volunteers have donated over 2,000 hours of their time over the past year. What our volunteers say: "Working with such a diverse group of people is both humbling and educating." "Working and being part of the performances is so inspiring and so much fun to work on, with such wonderful people." "I felt so self-conscious at the beginning, that soon changed." ## **Objectives and activities** Our purposes as set out in the Objects are contained in the company's Memorandum and Articles of Association. The policies adopted in furtherance of these objects are: · The advancement of education for the public benefit by the promotion of The arts and in particular but not exclusively, the art of theatre. · The advancement of the arts, culture and heritage for the public benefit. - · The relief of those in need by reason of disability These objects have not changed during the year. The Trustees and Directors have paid due regard to the guidance issued by the Charity Commission in deciding what activities the charity should undertake. The policies adopted in furtherance of these objectives are: · The provision of education workshops, particularly for disabled but also for non-disabled actors, dancers, musicians and film-makers, enabling them to learn the skills of theatre, media, dance and music. · The provision of opportunities for our students to take part in both live and filmed performances in front of audiences. ## **Achievement and performance** Our objectives and how we have fulfilled them. ## **1. To maintain and where possible increase student numbers** We run 11 regular weekly workshops throughout the year for a total of 39 weeks = 429 workshops. We currently have 120 regular weekly workshop attendees. Page 3 **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Report of the Trustees for the Year Ended 31 March 2024 (cont/d)** Our workshop timetable for April 2023 - March 2024 is as follows: |**1 April 2023 - 17 October 2023**|**1 April 2023 - 17 October 2023**||| |---|---|---|---| |**Day**|**Venue**|**Workshop**|**Time**| |Monday|The Bridge, Leatherhead|Monday Company|10.00 – 3.00pm| |Monday|The Bridge, Leatherhead|Youth Company|5.30 – 7.30pm| |Tuesday|The Bridge, Leatherhead|Media|10.00 – 4.00pm| |Tuesday|The Bridge, Leatherhead|Song-writing|10.00 – 12.00 noon| |Tuesday|The Bridge, Leatherhead|Dance|10.00 – 12.00 noon| |Tuesday|The Bridge, Leatherhead|Drama|1.00 – 3.00pm| |Thursday|Mencap Hall, Leatherhead|Dance|10.00 – 11.30| |Thursday|Cobham Village Hall|Dance|1.00 – 3.00pm| |Friday|The Bridge, Leatherhead|Music|10.00 – 12.00 noon| |Friday|Online|Visual Arts|1.00 – 3.00pm| |**18 October - 20 December 2023**|||| |**Day**|**Venue**|**Workshop**|**Time**| |Monday|The Jam Place|Monday Company|10.00 – 3.00pm| |Monday|The Jam Place|Youth Company|5.30 – 7.30pm| |Tuesday|Various Venues|Media|10.00 – 4.00pm| |Tuesday|Various Venues|Song-writing|10.00 – 12.00 noon| |Tuesday|Various Venues|Dance|10.00 – 12.00 noon| |Tuesday|Various Venues|Drama|1.00 – 3.00pm| |Thursday|Mencap Hall, Leatherhead|Dance|10.00 – 11.30| |Thursday|Cobham Village Hall|Dance|1.00 – 3.00pm| |Friday|The Jam Place|Music|10.00 – 12.00 noon| |Friday|Online|Visual Arts|1.00 – 3.00pm| |**4 January - 31 March 2024**|||| |**Day**|**Venue**|**Workshop**|**Time**| |Monday|The Lighthouse, Leatherhead Parish Church Hall|Monday Company|10.00 – 3.00pm| |Monday|The Lighthouse, Leatherhead Parish Church Hall|Youth Company|5.30 – 7.30pm| |Tuesday|The Lighthouse, Leatherhead Parish Church Hall|Media|10.00 – 3.00pm| |Tuesday|The Lighthouse, Leatherhead Parish Church Hall|Song-writing|10.00 – 12.00 noon| |Tuesday|The Lighthouse, Leatherhead Parish Church Hall|Dance|10.00 – 12.00 noon| |Tuesday|The Lighthouse, Leatherhead Parish Church Hall|Drama|1.00 – 3.00pm| |Thursday|Mencap Hall, Leatherhead|Dance|10.00 – 11.30| |Thursday|Cobham Village Hall|Dance|1.00 – 3.00pm| |Friday|The Lighthouse, Leatherhead Parish Church Hall|Music|10.00 – 12.00 noon| |Friday|Online|Visual Arts|1.00 – 3.00pm| **Workshop Time** Monday Company 10.00 – 3.00pm Youth Company 5.30 – 7.30pm Media 10.00 – 4.00pm Song-writing 10.00 – 12.00 noon Dance 10.00 – 12.00 noon Drama 1.00 – 3.00pm Dance 10.00 – 11.30 Dance 1.00 – 3.00pm Music 10.00 – 12.00 noon Visual Arts 1.00 – 3.00pm Monday Company 10.00 – 3.00pm Youth Company 5.30 – 7.30pm Media 10.00 – 3.00pm Song-writing 10.00 – 12.00 noon Dance 10.00 – 12.00 noon Drama 1.00 – 3.00pm Dance 10.00 – 11.30 Dance 1.00 – 3.00pm Music 10.00 – 12.00 noon Visual Arts 1.00 – 3.00pm Page 4 **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Report of the Trustees for the Year Ended 31 March 2024 (cont/d)** The Visual Arts workshops we introduced in 2020 have proven to be both popular and valuable. We currently have nine members participating. We have continued to run these workshops online but the remainder of our workshops are run in person. |**The year in numbers:**|| |---|---| |Total Annual Workshop Hours|878| |Total Number of Workshop Participants|120| |Number of Regular Volunteers|17| |Total Annual Volunteers Hours|2,066| |Number of staff on PAYE contracts|6| |Total weekly staff hours|164.5| |Monday Company|16| |Youth Company|12| |Tuesday Dance|16| |Tuesday Drama|20| |Media (morning group)|4| |Media (afternoon group)|8| |Songwriting|3| |Thursday morning dance|5| |Thursday afternoon dance|6| |Music|17| |Visual Art (online)|9| ## **- 2. To provide value for money to funders, donors and fee payers** We achieve a high level of efficiency at very low cost. Our workshop and rehearsal spaces at the Bridge were provided at low rates by Surrey Clubs for Young People, however on Tuesday 17 October we recevied a call to say that the Bridge was unsafe due to the discovery of RAAC (reinforced autoclaved aerated concrete) in the roof and we were told to vacate the building immediately. We were able to quickly move ourselves and all our things to The Jam Place who kindly offered us immediate accommodation. We are able to use the Jam Place ground floor space to run our workshops on Monday and Tuesday 23 and 24 October The disruption meant having to cancel workshops on 17, 20 and 31 October. Between 17 October and the end of the year several venue options have been considered and enquiries to a variety of different organisations and venues were made. Altogether over 50 venues were considered. ## **The Lighthouse** Eventually, the Leatherhead Parish Church called to offer us space in their Lighthouse church hall. We had looked at the Lighthouse at the commencement of our search and although it appeared to be a very suitable space for us, we discounted it because we were told that is was not available on the days we needed it. Subsequently, the Parish Church said that they wanted to welcome us and that they would terminate or move existing bookings so that they could accommodate us. The Arts Council England have subsequently provided funding for an access audit, which took place on 6 February 2024. Further to this, plans for changes to the building to make the toilets and other spaces have been drawn up and submitted to the Parish Church. Page 5 **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Report of the Trustees for the Year Ended 31 March 2024 (cont/d)** ## **3. To increase the skills, health and well-being of our students and give them opportunities to realise their ambitions** One of our ambitions for the next three years is to support the development of leadership from among our company members. To this end, this year we established a Freewheelers 'Ambassadors Group, which comprises representatives from each of our workshops. The Ambassadors Group report to our board on the progress of each workshop. They also make recommendations for improvements. We have also established subgroups with representatives from our company, staff and board, based on the Arts Council England's four investment principles: - Ambition & Quality - Dynamism - Environmental Responsibility and - Inclusivity & Relevance. These subgroups report to the board on a quarterly basis. We are committed to ensuring that every student, no matter how profound their disability, can take part in all our activites. Our Company members performed live or on film in the following public on-line events: |**Performance**|**Date**|**Venue**|**Nature of performance**| |---|---|---|---| |Amazed|29/04/2023|Downsend School|Music concert| |Wonderdusk|16/09/2023|Box Hill|Outdoor community event| |Do No Disturb|31/10/2023|Leatherhead Theatre|Premier film screening of Do Not Dis| |Wonderdusk|29/11/2023|University of Surrey|Live Performance| |Us & Them|01/12/2023|Horton Arts, Epsom|Exhibition| |Royal Visit: HRH Duke of|Edin 06/03/2024|The Lighthouse, Leatherhead|Live performance of Wonderdusk| |Freewheelers Have Talent|09/03/2024|The Lighthouse, Leatherhead|Live Performances| ## **Wonderdusk - 16 September 2023 - Box Hill** Freewheelers took part in Wonderdusk on Box Hill on 16 September. Wonderdusk was organised by Surrey Hills Arts and hosted by the National Trust. Freewheelers were invited to play a lead role alongside other groups and artists including the Mole Valley Poets, musician Graham Dowdall, Zambesi Dance Co, artist Helena Doyle and choir leader Anna Tabbush. 594 people attended the event. In the weeks leading up to the 16th September, we led community model bird making workshops, which were run by us and by Surrey Hill Arts. In total we made 311 bird puppets. The design and templates for our Wonderdusk birdswere ma with support from puppet maker Nick Barnes. In addition, we also made several dioramas;, small models, each outlining a scene that was enacted by company memers as part of the performances experiences by audiences as they followed the trial. The dioramas acted as a three-dimension Wonderdusk storyboard. Page 6 **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Report of the Trustees for the Year Ended 31 March 2024 (cont/d)** The key achievements were: - Involvement of the whole company in one event - Leading a largescale community arts event in such a waythat over the course of the evening our audiences became participants - New audiences - Working in outdoor spaces - Collaboration with various agencies and with other artists - Experimental use of puppets, lights and props to tell a story - Artistic response to a brief - Introducing a storytelling/ narrative element into what had hitherto been a visual art spectacle and separate music & po performance event. ## **Royal Visit** Freewheelers was delighted to welcome HRH the Duke of Edinburgh to our new home the Lighthouse, The Leatherhead Parish Church Hall on Wednesday 6 March 2024. We also welcomed the Lord Lieutenant, Michael More-Molyneux and representatives from the Orpheus Centre, Bloomin Arts and DAiSY (Disability Arts in Surrey). We relocated to the Lightbox, Parish Church Hall, at the beginning of the year further to the closure of the Bridge Centre in north Leatherhead in October due to building safety concerns and this will be the first time the company receives visitors in our new home. During the visit the Duke and guests were invited to view a display of tintype photographic portrait prints recently created with photographer Emma Brown as part of a project callued Us & Them. Eight Freewheeler artists who, with support from Surrey History Centre's Julian Pooley and Dr Alana Harris from UCL researched nineteenth- century wet-plate collodion photographs and glass-plate negatives that were originally generated in Surrey's phychiatric (and learning disability) institutions. By re-staging and provocatively 'pairing' portrait images of Freewheeler company members with the original Victorian photographs, these heritage objects are repurposed for stigma-dispelling and restorative justice purposes and celebrate our experiences and agency in making and sharing art. Following introductions to members of staff and student from the Orpheus Centre, Bloomin' Arts and DAiSY, the Duke was invited to join Freewheelers company members in three 'Wonderdusk' workshop activities, based on a Surrey Hills Arts community celebration hosted by the National Trust and led by Freewheelers during the autumn equinox on Box Hil His Royal Highness was then invited across the road to the beautiful 1,000 year old Parish Church, to join a music works which in stark contrast to it's ancient surrounding is based on the use of modern iPad technology enabling Freewheeler wheelchair users to create and compose their own music and soundscapes. We finished off the visit with the Duke taking part in the Wonderdusk murmuration dance which involved using the bird puppets made during the planning and making of the project. ## **4. To be accessible to people on low incomes** Many of the disabled people who attend our workshops and participate in these activities would not have been able to do so without the support of the charity and its funders. Our policy is not to exclude any student, and therefore we partially or fully subside places for several of our company members. ## **5. To expand our links with the local community and the range of activities we provide** During this financial year we have made it a priority to reach out to our local Leatherhead community and to build closer working relationships with the Leatherhead Community Hub. We regularly hold meetings in the hub café and have taken part in various community events. We have also begun to work together on joint funding bids. We worked together with the LCH on a Carnival of Kindness, which took place in December 2024. Page 7 **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Report of the Trustees for the Year Ended 31 March 2024 (cont/d)** ## **Financial Review** It is the policy of the charity that unrestricted funds (i.e. funds which have not been designated for a specific use) should be maintained at a level equivalent to approximately three months' expenditure. The Trustees and Directors consider that reserves at this level will ensure that in the event of a significant drop in funding, the Company will be able to continue it's current activities while consideration is given to ways in which additional funds may be raised. However, to operate successfully, we need to be able to raise considerable amounts of money in excess of fee income, both to maintain our unrestricted reserves and for specific activities including workshop sponsorship, materials, filmmaking and theatre performances. Fundraising is challenging as there is considerable competition for funds. However, we are pleased to report that our application to the Arts Council to become a National Portfolio Organisation (NPO) was successfeul. This ensures core funding for the next three years, 2024 - 2027. In addition, we are in the process of making targeted funding applications to a range of other potential funders with a view to enhancing our short and long-term funding. ## **Sources of Funding: Restricted Funds** We are very grateful to all our funders, without whom Freewheelers would not exist. Our work is generously supported through donations and grant funding. This year, in addition to NPO funding received from Arts Council England, we recevied grants from: - Hendy Foundation - Awards for All - Kings College, London - Your Fund Surrey - ReKindle and - Unnum ## **Organisational News** Over the past year, Freewheelers has reviewed and updated its financial policies. Freewheelers finances are now now managed using the Xero Financial Management platform. Freewheelers has reviewed its IT infrastructure and signed up to Olic IT support to bring our IT systems up to standard in terms of efficiency, data storage and sharing, GDPR compliance and cyber-security. In line with our updating of processes and procedures within the Company, six company members work under PAYE contracts. Two staff members, Jacqui Everington and Pete Higson are full time employees. ## **Comms** Over the past year 22 blogs have been published sharing news and featuring views and stories from across our company. Blogs are sent to 250 subscribers. In addition, 3 newsletters were published as well as numerous one-off notices. Page 8 **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Report of the Trustees for the Year Ended 31 March 2024 (cont/d)** ## **Social Media** - Facebook followers has increased to 765, up by 71% on this time last year - Instagram followers up to 591 up by 63% from last year - 2,035 Followers on X (formerly known as Twitter) - TikTok featuring the activities our members has 53 followers and 1,100 likes. Our most liked video is our Mental Health Awareness Day with 3,432 likes. On behalf or the board of trustees and directors. Mr Phillip Russell Director and Trustee Dated 27th January 2025 Page 9 ## **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **INDEPENDENT EXAMINER’S REPORT TO THE DIRECTORS OF FREEWHEELERS THEATRE AND MEDIA LIMIT (the ‘Charitable Company’)** I report to the trustees on my examination of the accounts of the Charitable Company for the year ended 31 March 2024 ## **Responsibilities and basis of report** As the trustees of the Charitable Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Charitable Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your Charitable Company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent Examiner’s statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that: 1. accounting records were not kept in respect of the Charitable Company as required by section 386 of the 2006 A 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any - requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independe 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Jason Foxwell** independent-examiner.net PO Box 9846, Poole, BH15 9JZ Dated 27th January 2025 Page 10 ## **FREEWHEELERS THEATRE AND MEDIA LIMITED** **Statement of Finacial Activities For the Year Ended 31 March 2024** |Note

**Income from:**
Donations
Donations and Legacies
Investment Income
Income from Charitable Activities
3
**Total income**
**Expenditure on:**
Charitable activities
**Total expenditure**
Net gains/(losses) on investments
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|Unrestricte Restricted
Total
Total
Funds
Funds
Funds
Funds
2024
2023
£
£
£
£
104,258
104,258
36,604
389
389
139,712
29,305
169,017
158,917
244,359
29,305
273,664
195,521
254,900
29,828
284,728
234,540
254,900
29,828
284,728
234,540
(10,541)
(523)
(11,064)
(39,019)
66,843
41,674
108,517
147,536
56,302
41,151
97,453
108,517| |---|---| The Statement of Financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006. Page 11 ## **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **Balance Sheet as at 31 March 2024** |Notes
**Fixed Assets**
Tangible assets
6
**Current Assets**
Debtors
Cash at bank
**Liabilities:**
Creditors: amounts falling due within one
year
7
**Net current assets**
**Net assets**
**The funds of the charity:**
8
Unrestricted funds
Restricted income funds|2024
£
2,005
62,179
62,657
124,836
29,388
95,448
97,453
56,302
41,151
97,453|2023
£
2,674
44,211
88,642
132,853
27,010
105,843
108,517
66,843
41,674
108,517| |---|---|---| The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies ACT 2006, for the year ended 31 March 2024. No member of the company has deposited a notice, pursuant to sextion 476, requiring an audit of these accounts. The directors acknowledge their responsiblities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otheriwse comply with the requirements of the companies Act 2006 relating to accounts, so far as applicable to the company. These accounts have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. The accounts were approved by the Board on 25th January 2025 Mr P Russell Director and Trustee Page 12 ## **FREEWHEELERS THEATRE AND MEDIA LIMITED** **Notes to the Financial Statements Year Ended 31 March 2024** ## **1 Accounting policies** ## (a) Accounting Convention The financial statements have been prepared under the historical cost convention, with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard appliciable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2015 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and the Companies Act 2006 The charity constitutes a public benefit entity as defined by FRS 102. The trustees consider that there are no material uncertanties about the Charitys ability to continue as a going concern. ## (b) Reconciliation with previous Generally Accepted Accounting Practice (GAAP) In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparitive items was needed. No restatements were required. ## (c) Fixed assets and Depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Plant and Machinery 25% reducing balance ## (d) Income Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts. General funds represent the funds of the company that are not subject to any restrictions regarding their use and are available for application of the gneral purposes of the company. Funds designated for a particular purpose by the company are also unrestricted. Donations and collections given for use by the charity are recognised when received. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the doantion. ## (e) Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses are allocated or apportioned to the applicable expenditure headings. Page 13 **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **2 Related party transactions and trustees' expenses and remuneration** None of the Trustees and directors received any remuneration or expenses for the year. ## **3 Income from Charitable Activities** |Student Fees
Grants|Unrestriced
Restricted
2024
2023
funds
funds
£
£
£
£
139,712
139,712
116,527
29,305
29,305
42,390
139,712
29,305
169,017
158,917| |---|---| ## **4 Employees** The number of employees during the year was 6 (2023:6). No employees had employee benefits in excess of £60,000 (2023: £60,000) |Social security costs
Pension contributions|2024
2023
£
£
1,927
5,025
3,725
2,622
5,652
7,647| |---|---| ## **5 Independent Examiners Remmuneration** The independent examiners Remuneration contituted an examination fee of £625. ## **6 Tangible Fixed Assets** |**Cost**
At 1 May 2023
Additions
At 31 March 2024
**Depreciation**
At 1 May 2023
Charge for year
At 31 March 2024
**Net Book Value**
At 31 March 2023
At 31 March 2024|**Plant and**
**Machinery**
24,235
24,235
21,561
669
22,230
2,674
2,005| |---|---| Page 14 **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **7 Creditors: amounts falling due within one year** |Trade Creditors
Accruals
Social security and taxes
Other creditors
**8 Analysis of Net Assets between Funds**
Tangible fixed assets
Current assets
Current liabilities|**Total**
**Total**
**funds**
**funds**
**2024**
**2023**
**£**
**£**
20,173
15,401
1,210
1,521
7,173
8,998
832
1,090
29,388
27,010
**Unrestricted Restricted**
**Total**
**funds**
**funds**
**funds**
**£**
**£**
**£**
2,005
2,005
83,685
41,151
124,836
(29,388)
(29,388)
56,302
41,151
97,453| |---|---| Page 15 ## **FREEWHEELERS THEATRE AND MEDIA LIMITED** ## **9. Restricted Funds** |Ace Cultural Recovery Fund
Ace Touring - Do Not Disturb
Ace Accessibility Audit
Arts Council
Awards for All Income
Lulu Lemon
Your Fund Surrey|**Total**
**Movement**
**Total**
**funds 2023**
**in year**
**funds 2024**
**£**
**£**
**£**
13,943
-
13,943
3,164
(3,164)
-
1,275
1,275
4,081
(4,081)
-
9,596
(5,850)
3,746
10,890
5,292
16,182
-
6,005
6,005
41,674
(523)
41,151| |---|---| Page 16