ANNUAL REPORT AND FINANCIAL STATEMENTS
of the Trustees of Global Care Volunteers Limited
For the year ending 31[st] March, 2022
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Global Care
Volunteers
forvulnerable children
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The Annual Report and Financial Statements of the Trustees of Global Care Volunteers Limited
For the year ending 31st March, 2022
1. The annual report of the Trustees
| 1. The annual report of the Trustees | |
|---|---|
| Page | |
| Who are Global Care Volunteers? | 3 |
| Structure, Governance & Management | 4 |
| Report on actvites relatng to objectves | 5 |
| Locatons | 6 |
| What we did in 2021/22 | 6 |
| What we are intending to do in 2022/23 | 6 |
| Risk policy | 7 |
| Reserves and investments policy | 7 |
| Fixed assets | 7 |
| External Examiner | 7 |
| 2. Proft and loss account | 8 |
| 3. Balance sheet | 9 |
| 4. Notes to the accounts | 10-14 |
| 5. Examiner’s report | 15 |
The Annual Report of the Board of Trustees 2021/2022
The Board of Trustees of Global Care Volunteers present their Annual Report, together with the Financial Statements, for the year from 1st April 2021 to 31st March 2022.
Who are Global Care Volunteers?
Contact
Global Care Volunteers 2 Dugdale Road Coventry CV6 1PB
Web: www.globalcare.org Email: info@globalcare.org Phone: 030 030 21 030
Board of Trustees/Directors
John Scott Chair & Compliance
Mark Curran Project & Financial Management (retired May 2021) Jayne Edwards joined September 21 Jonathan Foss Sue Matejtschuk Kathryn McCann Reverend Keith Parr Pastoral joined September 21 James Patrick Helen Tucker joined September 21
Patrons
Registered Charity No. 1142624 Registered Company No. 7560813
Barry & Margaret Mizen Cyrus Christie
Chief Executive & Executive Secretary to the Trust
John White
3
Structure, Governance & Management
Governing Document
The Charity is governed under Articles of Association adopted in January 2012.
Appointment of Trustees
Trustees are appointed by invitation from the Board of Trustees, on the advice and recommendation of the CEO. The CEO undertakes initial enquiries and selection of candidates on behalf of the trustees on the basis of their suitability, personal qualities, specific knowledge and the expertise which they can offer to the charity. Candidates usually meet the Trustees informally in the first instance and then attend as ‘observers’.
They are then formally selected and invited to join the Board. New Trustees are invited to the charity’s headquarters to meet management staff and to familiarise themselves with all aspects of the charity’s work.
New Trustees are encouraged and invited to attend external seminars, workshops and courses concerning their work as charity Trustees.
The Responsibilities of Trustees
The Board of Trustees remain responsible for all the ultimate strategic decisions of the charity, having regard to the policies of the Charity Commission and on the advice of the Chief Executive Officer and senior management staff. The Trustees fully recognise and accept all of the legal and financial responsibilities and are kept fully informed of charity law changes.
The Board normally meets for a half a day three times a year and on other occasions as required. Two of the meeting were via MS Teams and one at the charity’s headquarters.
The Board is served by its Chief Executive (who is also the Trust’s Executive Secretary of Global Care) and also by a Minutes Secretary.
Overall day to day operational/management decisions are taken by the Chief Executive and the senior management team. Considerable authority has been delegated to the Chief Executive for the overall management of the Charity however the Trustees retain ultimate accountability and responsibility for major financial matters and strategic developments.
The names of the Trustees who served from 1st April 2021 to 31st March 2022, all of whom are non-executive, are set out in Section A of this Report. The Trustees have received no remuneration for their services. The Trustees appreciate that charity law requires them to provide comprehensive financial statements for each financial year, together with a Report of the Activities which gives a true and fair view of the state of affairs of Global Care Volunteers both financially and of its charitable activities, according to its Trust Deed.
The Trustees ensure, by means of its Finance Sub-Committee (which meets additionally three times annually)that the charity keeps proper accounting records which disclose the financial position of the charity. All Trustees are provided with quarterly financial ‘Management accounts’ and approve the Annual Budget proposals. These are scrutinised beforehand by the Finance Sub-Committee who also monitor and control the charity’s financial affairs in detail for the Trustees. They are also assisted in the preparation of the Annual Report and Financial Statements by the charity’s staff. The Trustees annually appoint an External Examiner for the charity. The full Board of Trustees remains ultimately responsible and accountable for all major decisions, policy approval and all financial
matters.
4
Report on Activities Relating to Objectives
Objective 1:
The promotion of the voluntary sector for the public benefit, in particular but not exclusively, by
the following means:
-
(a) Promoting, encouraging and supporting volunteering and community involvement by individuals
-
(b) Providing opportunities for individuals to volunteer
-
(c) Providing advice, assistance and training for volunteers
-
(d) Raising awareness of the needs of poor, sick, distressed, vulnerable and under-educated persons and communities in the United Kingdom and throughout the world In order to promote volunteering, we continue to work to develop positive relationships with relevant agencies in Coventry and Warwickshire.
We have continued to provide opportunities for individuals to volunteer in our three shops and also offer office-based volunteer opportunities. We also offered short-term volunteer placements to people who have been out of work for some time, to enable them to improve and renew their workplace skills and habits. We have over 30 volunteers supporting the work of the charity in differing roles. (Some examples of how volunteers have benefitted from their support of Global Care Volunteers are included at the end of this report.)
We raise awareness of the needs of disadvantaged people and communities through promoting the work of Global Care through our shops, and by ensuring our volunteers are equipped to speak confidently about this work to members of the public. Each shop also includes an Information Point, where relevant leaflets about the work of Global Care are on display and readily available.
Objective 2:
The relief of those in need by reason of poverty, discrimination, maltreatment, youth, ill-health, disability or other disadvantage
We have chosen to support the work of Global Care in their support of vulnerable children around the world. Staff and volunteers at each shop undertake additional fundraising in order to sponsor a child in one of Global Care’s overseas projects. Children sponsored by shops are from Cambodia and Uganda. Information about both the child and the project are displayed in the shop. As the shops were closed for much of the reporting period, staff and volunteers carried out additional fundraising during the run up to Christmas for goats and pigs for families of children living with disabilities in Uganda.
Objective 3:
To carry out all the charity’s activities in a manner which manifests the Christian ethos and values of the charity for the public benefit, both in the United Kingdom and worldwide
We make our Christian ethos clear to all prospective staff and volunteers, to ensure they are comfortable working in such an environment. However we also make it clear that we are not an exclusive agency, and that people of any faith, or none, are welcome to volunteer with us. We start all meetings with prayer, and we do not open for trading on Sundays.
5
Locations
During the review period GCV ran charity shops in the following locations:
Radford in Coventry; Kenilworth and Bulkington in Warwickshire.
What we planned to do in 2021/22
-
Reopen the shops as soon as the government allows us to. We will retain the Covid-Secure measures until we are 100% sure we can run the shops without causing our staff, volunteers or customers any additional risk by removing them. We were able to reopen the shops as soon as the government gave permission to do so. We found that our CovidSecure measures were greatly appreciated by our staff, volunteers and customers.
-
Extend the work done at our Radford shop on the use of Facebook Marketplace to our shop in Bulkington. We were not able to achieve this during the reporting period
-
When the lease for the Kenilworth shop comes to an end on 31st May we will hand the property back to the landlord. Working with the landlord’s agent we were able to give up the lease of the Kenilworth shop as planned on 31st May 2021.
-
Seek to take part in the Kick Start scheme, training young people in retail and admin skills. We were able to take on six Kick Start placements. Each of them was given full training and we are thrilled that all but one of those who moved on during this reporting period either moved on to other employment opportunities or fulltime education
-
Having investigated the possibility of merging with the charity Global Care we are now planning to go ahead, giving a better legal structure for future development whilst retaining our commitment to developing volunteerism in support of vulnerable children around the world. The merger of Global Care and Global Care Volunteers took place on the 1st of April 2022. Although the official name of the merged charity is Global Care International the working title remains Global Care
What we are intending to do in 2022/2023
-
Carry out a refurb of our shop in Radford to coincide with a lease extension.
-
Carry out a reorganisation of the back shop and shop floor in our shop in Bulkington.
-
Carry out a recruitment campaign to increase the number of volunteers in each of our shops.
-
Extend the work done at our Radford shop on the use of Facebook Marketplace to our shop in Bulkington.
6
Risk policy
The Trustees have identified the risks that might affect the charity, and review the charity’s policies and procedures regularly to minimise any risks identified.
Reserves and investments policy
The Trustees consider it necessary to hold a balance of reserves, to cover fluctuations in receipts. Therefore it is considered that cash deposit is the most appropriate investment for the charity.
Fixed assets
Details of all assets held on behalf of other charities and all changes in fixed assets are disclosed in the notes to the accounts.
External Examiner
The Charity is exempt from audit, therefore an external examiner Mr Tom Sydney has been appointed.
Signed on behalf of the Trustees
John White
Executive Secretary to the Trust
7
PROFIT AND LOSS ACCOUNT for the year ended 31 March 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Turnover | 92768 | 107609 |
| Cost of sales | 4009 | 2471 |
| ______ | ______ | |
| Gross profit | 88759 | 105138 |
| Other operating income | 586 | 5167 |
| ______ | ______ | |
| 89345 | 110305 | |
| Administrative expenses | 77578 | 72556 |
| ______ | _____ | |
| Profit on ordinary activities before taxation | 11767 | 37749 |
| Taxation | ||
| ______ | ______ | |
| Retained profit for the year | 11767 ______ |
37749 ______ |
There are no unrecognised gains or losses to be declared. The attached notes form an integral part of these financial statements.
8
BALANCE SHEET as at 31 March 2022
| E SHEET arch 2022 |
||
|---|---|---|
| Note FIXED ASSETS 3 CURRENT ASSETS Debtors 4 Cash at bank and in hand CURRENT LIABILITIES Creditors due within one year 5 NET CURRENT ASSETS Total assets less current liabilities Creditors due after one year NET ASSETS FUNDS OF THE CHARITY Reserves Profit & Loss account |
2022 £ 37432 __ 4753 40140 _ 44893 36 44857 82289 82289 37432 44857 ___ 82289 |
2021 £ 37432 __ 7632 51749 _ 59381 26291 33090 70522 ___ 70522 |
| __ 37432 33090 ____ 70522 |
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accord with appropriate Accounting Standards.
For the year ended 31 March 2022 the company was entitled to exemption under section 477 Companies Act relating to small companies.
The members have not required the company to obtain an audit under section 476 Companies Act 2006 The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
Approved by the Board on
and signed on its behalf
14 May 2022 John Scott Director and Chair of Trustees
9
NOTES TO THE ACCOUNTS
1. Accounting Policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accord with appropriate Accounting Standards.
Turnover
Turnover represents amounts chargeable, net of VAT, in respect of the sale of goods and services to customers
Depreciation
Depreciation is calculated to write off the cost of tangible assets, less any residual value, over their expected useful life; at 25% per annum on the straight line basis Shop fittings relating to shops that close during the year are written off in full.
Hire purchase and leasing
Rentals payable under operating leases are charged in the profit and loss account on a straight line basis over the lease term.
10
NOTES TO THE ACCOUNTS
| 2022 £ 2 Operating Profit is stated after charging: Depreciation 0 3 Tangible Fixed Assets Land & Fixtures & buildings equipment £ £ Cost At 1 April 2021 37432 16680 Additions Disposals _ At 31 March 2022 37432 16680 _ Depreciation At 1 April 2021 - 16680 Charge for the period On disposals At 31 March 2022 - 16680 _ Net Book Value At 1 April 2021 37432 0 __ _____ At 31 March 2022 37432 0 |
2021 £ 0 Total £ 54112 _ 54112 16680 __ 16680 _____ 37432 |
|---|---|
| _____ 37432 |
11
2022 2021 £ £
| 4 Debtors Other debtors Aggregate of debtors falling due in over one year 5 Creditors due within one year Other creditors |
4753 __ - 36 ____ |
7632 |
|---|---|---|
| __ - 26291 ____ |
6 Company status
The company is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £10 towards the assets of the company in the event of liquidation.
7 Reserves
| Reserves | |||
|---|---|---|---|
| Other | Profit and | Total | |
| Reserves | Loss account | ||
| At 1 April 2021 | 37432 | 33090 | 70522 |
| Profit for the year | 11767 | 11767 | |
| ______ | ______ | ______ | |
| At 31 March 2022 | 37432 | 44857 | 82289 |
| ______ | ______ | ______ |
12
Detailed Profit and Loss Account for the year ended 31 March 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Turnover | 92768 | 107609 |
| Cost of sales | 4009 | 2471 |
| ______ | ______ | |
| Gross profit | 88759 | 105138 |
| ______ | ______ | |
| Gross profit % | 95.7% | 97.7% |
| Other operating income | 586 | 5167 |
| ______ | ______ | |
| Administrative expenses | ||
| Employment costs | 45754 | 31040 |
| Establishment costs | 25111 | 36751 |
| General administrative expenses | 4895 | 3355 |
| Finance charges | 1818 | 1410 |
| ______ | ______ | |
| 77578 | 72556 | |
| ______ | ______ | |
| Profit on ordinary activities before taxation | 11767 ______ |
37749 ______ |
13
Detailed Profit and Loss Account
for the year ended 31 March 2022 (continued)
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Turnover | ||
| Charity shop income | 73616 | 23257 |
| Gift Aid recovered | 7729 | 1963 |
| Other income | 10883 | 81849 |
| Donation from a trustee | 540 | 540 |
| ______ | ______ | |
| 92768 | 107609 | |
| ______ | ______ | |
| Cost of Sales | ||
| Stock and consumables | 2617 | 565 |
| PAT testing | 118 | 110 |
| Collections and deliveries | 376 | |
| Waste disposal | 1274 | 1420 |
| ______ | ______ | |
| 4009 | 2471 | |
| ______ | ______ | |
| Employment costs | ||
| Wages and salaries | 74329 | 57643 |
| HMRC Job Retention scheme | -1530 | -27451 |
| Staff and volunteer welfare | 766 | 137 |
| Travelling | 936 | 661 |
| Training costs | 50 | |
| Kickstart job scheme grant | -28747 | |
| ______ | ______ | |
| 45754 | 31040 | |
| ______ | ______ | |
| Establishment costs | ||
| Rent & rates | 15240 | 28400 |
| Light, heat & power | 2385 | 1595 |
| Insurance | 2650 | 3361 |
| Cleaning & maintenance | 3073 | 2507 |
| Repairs & renewals | 853 | 888 |
| Premises expenses | 910 | |
| ______ | ______ | |
| ______ 25111 |
36751 ______ |
14
| General Administrative expenses | ||
|---|---|---|
| Telephone & fax | 418 | 491 |
| Printing, postage & stationery | 217 | 52 |
| Charitable donations | 641 | 418 |
| Legal & professional expenses | 3619 | 2394 |
| ______ | ______ | |
| 4895 | 3355 | |
| ______ | ______ | |
| Finance charges | ||
| Bank charges | 1097 | 840 |
| Card charges | 721 | 570 |
| ______ | ______ | |
| 1818 | 1410 | |
| ______ | ______ | |
| Other operating income | ||
| Rent receivable (net of expenses) | 586 | 4791 |
| Sundry income | 376 | |
| ______ | ______ | |
| 586 | 5167 | |
| ______ | ______ |
15
INDEPENDENT EXAMINER'S REPORT
Registered Charity Number 1142624
I report on the accounts for the year ended 31 March 2022, set out on pages Q to Q
Respective responsibilities of Trustee and Examiner
As the Charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of the Charities Act does not apply. It is my responsibility to state, on the basis of procedures specified by the Charity Commissioners whether particular matters have come to my attention.
Basis of Examiner's Statement
My examination was carried out under general Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items in the accounts. The procedures undertaken do not provide all the evidence required in an audit, and I therefore do not express an audit opinion.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in any material respect the requirements
a) to keep accounting records b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met ; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Charity Independent Examiner
Mr Tom Sydney Fifth Dimension Management Ltd 32 Bankfield Drive Nottingham NG9 3EG
16
I was a customer at the Global Care shop in Radford Road long before I became a volunteer. I used to pop in quite regularly and talk to the staff - they were always so friendly. I used to mention sometimes that I was bored at home.
I didn’t work for ten years while I was bringing up my family so I think I lost a bit of confidence in myself really and I wasn’t sure what I wanted to do.
One day Jill (the shop manager) asked me if I had thought about volunteering. I felt quite nervous because I hadn’t worked for such a long time but Jill was brilliant and I just knew from the start that I would fit in here.
Volunteering at the charity shop has really given me my confidence back, as well as giving me some really good work experience and improving my retail skills.
I used to work in retail many years ago so it was all there, it was just a matter of believing in myself again.
I volunteer in the shop three days a week and on a Saturday morning. Since working here, I’ve even found the confidence to start a paid job as a carer at a care home for people with dementia. I’ve always liked to keep myself busy!
Julie, volunteer at Global Care’s Radford shop
Volunteering with Global Care has really helped to boost my selfconfidence and made me feel less anxious about getting out and about and meeting new people. I feel a lot more comfortable talking to people and putting myself out there.
“I have never had a full-time job so it is good experience for me. Hopefully it may help me to find paid work in the future but at the moment, I’m obviously limited to the hours when my son is at nursery.
“For the time being it is just good to be able to put the spare hours I do have to such good use.
“When I look at my own son I can’t help thinking how incredibly lucky our children are, with access to a good health and welfare system and free education which will equip them for life.
“I firmly belief every child should have those same opportunities and I am pleased to be able to support Global Care’s mission to support those children who need our help the most.
Victoria, volunteer at Global Care’s Bulkington shop
17
I have volunteered for Global Care for over three years now, on and off, and it has become a really important part of my life.
I am a landscape gardener by trade but it’s seasonal work and for a number of reasons, I have found it harder to get work as I’ve got older, although I am still looking.
If I wasn’t volunteering in the charity shop, I would be sitting at home watching TV or playing my Xbox.
Coming here keeps me in a proper routine of getting up and getting ready for work, which will be really useful if I do find paid work.
I must admit, there are days when it’s pouring down with rain and the temptation is to stay at home, but as soon as I get to the shop, I feel much better about everything.
“I’ve learnt a lot since I started working here. I was quite nervous operating the till at first but Jill talked me through it and I don’t worry at all now.
That’s the thing, everyone here is happy to help each other. We all get on well and there’s plenty of fun in between the hard work!
We’re all on the same wavelength and we’re all happy knowing that we are using the spare time we have to change children’s lives.
“Sometimes people ask why I am happy to do it all for nothing, but it’s not for nothing is it? We have posters all round the shop about the work of Global Care and it’s amazing how many children in so many different countries are benefitting from what we do in a little charity shop in
Coventry.
Andy, volunteer at Global Care’s Radford shop
18
GLOBAL CARE VOLUNTEERS LIMITED
2 Dugdale Road Coventry CV6 1PB
Tel: 030 030 21 030 Fax: 08445 009 138
Email: info@globalcare.org Web: www.globalcare.org
Registered charity number: 1142624 | Registered company number: 7560813