2024-03-31-accounts

Company No 07623057

Charity No 1142590

STRATFORD-UPON-AVON RDA

COMMITTEE REPORT

and

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2024

Stratford-upon-Avon RDA

CONTENTS
Company Informaton	3
Commitee Report	4
Statement of Responsibilites of Commitee Members	7
Independent Examiners Report	8
Financial Statements	9
Notes to Financial Statements	14

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Stratford-upon-Avon RDA

Company Information

Company number 07623057 registered in England

Charity Number 1142590

Registered Office 87 Rugby Road Leamington Spa Warwickshire CV32 6DH

Members of the Committee Karen Margaret Arnold Fiona Jane Blake David Irving Donna Elizabeth Jenkins (Chair) Jill Lesley Nelhams Martha Stainton Beryl Pauline Tomlinson

Independent Examiner K A Sumner FCA

Bankers

HSBC plc 13 Chapel Street Stratford-upon-Avon CV37 6ET

Coventry Building Society 93 High Street Banbury OX16 5JE

CAF Shawbrook Bank Lutea House The Drive Brentwood CM13 3BE

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Stratford-upon- Avon RDA

Committee’s Report for the Year Ended 31 March 2024

Structure Governance and Management

The Charity is constituted as a Company limited by guarantee and was formed on 5 May 2011. On 1 April 2012 it became active. The members have no financial interest, other than a contingent liability of up to £1 each in the event that the Charity is unable to meet its financial obligations.

The Charity is governed by its Articles of Association. There are no restrictions on the way the Charity operates other than those imposed by general charity law.

New members of the Committee are appointed on the basis of their relevant skills and knowledge.

Principal Objective and Activities

The objects of the Charity are to promote the objects of the Riding for the Disabled Association incorporating Carriage Driving, a registered charity number 244108.

The main activity is to provide disabled people in the Warwickshire and Oxfordshire area with a means to participate in riding and other related activities within the resources available.

Volunteers provide riding lessons, assistance to riders and do administration.

Public Benefit

The charity provides public benefit by delivering affordable riding opportunities for disabled people.

The Committee and their interests

The following held office during the year

Karen Margaret Arnold Fiona Jane Blake David Irving Donna Elizabeth Jenkins (Chair) Jill Lesley Nelhams Martha Stainton Beryl Pauline Tomlinson

Each member of the committee is also a member of the Company. No member of the committee had any financial or other beneficial interest in the Company at any time during the year.

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Stratford-upon- Avon RDA

Committee’s Report for the Year Ended 31 March 2024 (cont’d)

Achievements and Performance

to enable them to The main and continuing achievement is the provision of riding to disabled people reach their potential in a safe environment, thereby helping their physical and mental health.

Volunteers and friends continue to organise fundraising events and promote rider sponsorship schemes to raise the necessary funds to ensure that the charity remains financially viable.

Participants during the year numbered 36 (2023-38) and the total number of rides and other associated activities, such as horse care and Tea with a Pony, was 1,008 (2022-956). The increase in rides and other associated activities, compared to prior year, reflects the available capacity in terms of ponies, riders and volunteers during the year.

Finance

The policy of the Committee is to maintain a Reserve at least sufficient to meet 3 years future expenditure. In addition, there are three other specific Reserves:-

• Reserve to meet all uninsured losses - including non-routine veterinary costs, loss of tack and the loss of animals. This is in place of external insurance. This Reserve has been in place for a number of years. At the end of the 2023/24 financial year the balance is £9,496 – up £3,295 from the prior year reflecting the addition of reserves at the start of the year, partially offset by nonroutine veterinary costs incurred during the financial year

• Reserve to cover Development Expenditure. This Reserve was established in 2017/18 financial year (£34,893). Since that time this Reserve has funded the establishment of a new Classroom and all it’s associated ongoing operating costs, resulting in a Development Reserve balance at year-end 2023/24 of £5,281 – up £2,113 from the prior year reflecting the addition of reserves at the start of the year , partially offset by costs incurred during the financial year. This Reserve balance will continue to fund ongoing annual expenditures associated with the maintenance of the Classroom Building and other associated assets

• A new Reserve (£20,000) was established during the year to protect for the need for a new pony. During the year, a new pony and associated equipment was purchased resulting in a balance at year-end of £13,576. This reserve will be retained to protect against future needs.

During the year the total income was £78,541 (2023 £60,958), with expenditure of £37,092 (2023 £37,989). Transfers were made to the Development Reserve Fund of £3,598 (2023 £Nil); a transfer of £3,799 was made to the Reserve for Uninsured Losses (2023 £1,592) to re-establish a start-year reserve of £10,000; a transfer of £20,000 was made to the New Pony Reserve. This results in a financial surplus/(deficit) of £14,052 (2023 £21,377 surplus). At 31 March 2024, the Revenue Reserve amounted to £195,620 (2023 £181,568).

Stratford RDA’s Revenue Reserve saw further growth in 2023/24 as a result of a number of one-off donations generated from supporter fund raising initiatives, a one-time legacy donation, increasing riding activities and a main fundraising event.

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Stratford RDA will continue to monitor it’s potential income and expenditures. Based an initial outlook Due to the level of reserves for 2024/25, Stratford RDA may suffer a shortfall in the region of £(5,000). held, the Trustees consider that the ongoing financial sustainability of the charity is secure with regard to it being a going concern.

Expenditures relating to non-routine Veterinary treatment totalled £(504) during the year. At March 31 2024, the Uninsured Loss provision amounted to £9,496 (2023 £6,201)

Expenditures relating to the operation of the Classroom facilities totalled £(1,485) during the year. At March 31 2024, the Development Reserve amounted to £5,281 (2023 £3,168)

Expenditures relating to the purchase of a new pony totalled £(6,424) during the year. At March 31 2024, the Pony Reserve amounted to £13,576.

There are no restrictions on the use of the Revenue Reserve.

During the year the charity received legacies of £15,000 (2023 Nil)

Full details are set out in the Financial Statements on pages 9 to 16.

On behalf of the Committee

D E Jenkins

Stratford-upon- Avon RDA

Statement of the responsibilities of Committee Members

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The Companies Acts and the Charities Acts require the Committee to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity as at the end of the financial year and of the surplus or deficit for the period ending on that date.

In preparing those financial statements the Committee is required to:

• Select suitable accounting policies and to apply them consistently;

• Observe the methods and principles in the Charities SORP FRS 102

• Make judgements and estimates that are reasonable and prudent;

• Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business;

• State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.

The Committee are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity’s transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Each member of the Committee confirms that

• So far as the member of the committee is aware, there is no relevant information of which the independent examiner is unaware; And

• The committee member has taken all steps that he/she ought to have taken to make himself/herself aware of any information relevant to the independent examination and to establish that the charity’s independent examiner is aware of that information.

The Committee are also responsible for the contents of the Committees report. The responsibility of the independent examiner in relation to the Committees report is limited to examining the report and ensuring that it is not inconsistent with the figures disclosed in the financial statement.

The accounts have been prepared in accordance with the provisions applicable to small companies.

Signed on behalf of the Committee

Donna E Jenkins (Chair)

David Irving (Treasurer)

Stratford-upon- Avon RDA

Independent Examiners Report to the Members of Stratford-upon-Avon RDA

I report on the financial statements of the charity for the year ended 31 March 2024 set out on pages 9 to 16.

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Respective responsibilities of the Committee and the Examiner

The Committee are responsible for the preparation of the financial statements. The committee consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 but that an independent examination is required.

Having satisfied myself that the charity is not subject to an audit under the Companies Act and is eligible for independent examination, it is my responsibility to :

• Examine the financial statements under section 43 of the Charities Act 1993

• Follow the procedures laid down under the general directions given by the charity Commission (under section 43(7)(b) of the Act as amended; and

• State whether particular matters have come to my attention.

Basis of Independent examiners statement

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the committee, concerning such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, consequently no opinion is given as to whether the financial statements present a “true and fair view” and the report is limited to such matters set out in the statement below.

Independent Examiners Statement

In connection with my examination, no matter has come to my attention:

• 1 which gives me reasonable cause to believe that, in a material respect, the requirements: o to keep accounting records in accordance with section 386 of the Companies Act 2006; and o to prepare financial statements which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard 102.

have not been met; or

• 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Financial Statements to be reached.

K A Sumner FCA Independent Examiner

Stratford-upon Avon RDA Statement of Financial Activities Year ended 31 March 2024

Total Funds

REVENUE RESERVE

2024 2023

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Income Donatons, Legacies & Sponsors Rider-Related Events Fund Raising Events Gif Aid Total Income Before Interest Interest on Bank & Building Society Deposits Total Income Expenditure Charitable actvites Rider-Related Events Fund Raising Events Admin Costs Total Expenditure Transfer to Reserve for Uninsured losses Transfer to Development Fund Transfer to Pony Fund Net Surplus/(Defcit) for Year Reconciliaton of Funds Net Surplus/(Defcit) for Year Funds Brought Forward TOTAL FUNDS Carried Forward	£ 59,484 10,606 2,110 2,177 74,376 4,165 78,541 35,626 711 132 623 37,092 3,799 3,598 20,000 14,052 14,052 181,56 8 195,62 0	£ 44,054 11,494 1,724 2,331
		59,602 1,355
		60,958 34,651 2,788 124 426
		37,989 1,592 0 0
		21,377 21,377 160,19 1
		181,56 8

All Funds are unrestricted and relate to continuing activities. There are no restricted Funds.

The Statement of financial activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

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The notes on pages 14 to 16 form an integral part of these statements.

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Stratford-upon Avon RDA

Statement of Financial Activities

Year ended 31 March 2024

DEVELOPMENT RESERVE Income Transfer from Revenue Reserve Total Income Expenditure Classroom associated expenditures Total Expenditure Net Surplus/(Defcit) for Year Reconciliaton of Funds Net Surplus/(Defcit) for Year Funds Brought Forward TOTAL FUNDS Carried Forward UNINSURED LOSSES RESERVE Income Transfer from Revenue Reserve Total Income	Total Funds	Total Funds
	2024 £ 3,598 3,598 1,485 1,485 2,113 2,113 3,168 5,281 3,799 3,799	2023 £ 0
		0 1,073
		1,073
		(1,073) (1,073) 4,241
		3,168 1,592
		1,592

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Expenditure

Costs related to Uninsured Items Total Expenditure Net Surplus/(Defcit) for Year Reconciliaton of Funds Net Surplus/(Defcit) for Year Funds Brought Forward TOTAL FUNDS Carried Forward PONY FUND RESERVE Income Transfer from Revenue Reserve Total Income Expenditure Costs related to New Pony Expenditures Total Expenditure Net Surplus/(Defcit) for Year Reconciliaton of Funds Net Surplus/(Defcit) for Year	504 504 3,295 3,295 6,201 9,496 20,000 20,000 6,424 6,424 13,576 13,576	3,799
		3,799
		(2,207) (2,207) 8,408
		6,201 0
		0 0
		0
		0 0

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Funds Brought Forward 0 0 TOTAL FUNDS Carried Forward 13,576 0

All Funds are unrestricted and relate to continuing activities. There are no restricted Funds.

The Statement of financial activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

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The notes on pages 14 to 16 form an integral part of these statements.

Stratord-upon Avon RDA Statement of Financial Actvites Balance Sheet at 31 March 2024 Current Assets Debtors and Prepayments Cash Total Current Assets Current Liabilites Accruals TOTAL Net Assets (Current Assets less Current Liabilites) The Funds of the Charity : Revenue Reserve Development Reserve Fund Reserve for Uninsured Losses Pony Reserve TOTAL	2024 £ 2,088 224,52 4 226,61 2 2,640 223,97 2 195,62 0 5,281 9,496 13,576 223,97 2	2023 £ 2,115 190,50 2
		192,61 6 1,680
		190,93 6 181,56 8 3,168 6,201 0
		190,93 6

The Financial Statements were approved by the Committee on 26 April 2024 and signed on their behalf by:

Donna E Jenkins (Chair)

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David Irving (Treasurer)

Members of the Committee

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The notes on pages 14 to 16 form an integral part of these statements.

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							Stratord-upon-Avon RD	Stratord-upon-Avon RD	A
							ACCOUNT	SUMMARY
									Year-Ende	d March 31
				2024	2023	2022	2021	2020	2019	2018	2017	2016	2015	2014	2013
				£	£	£	£	£	£	£	£	£	£	£	£
	INCOME STATEMENT
	IncomingResources
		From GeneratngFunds
			VoluntaryIncome	74,376	59,602	60,071	54,813	55,832	47,577	75,026	42,396	36,741	46,225	53,149	37,536
			Interest onSavingsAccount	4,165	1,355	109	191	875	723	347	264	252	263	258	192
			Total IncomingResources	78,541	60,958	60,180	55,004	56,707	48,300	75,373	42,661	36,993	46,488	53,407	37,728
	Resources Expended
			Cost of GeneratngFunds	623	426	342	91	66	90	78	1,070	74	2,140	75	1,798
			Cost ofCharitableActvites	36,469	37,563	35,556	34,090	36,194	47,096	44,212	38,615	35,528	48,656	33,936	22,180
			Total Resources Expended	37,092	37,989	35,898	34,181	36,260	47,186	44,290	39,685	35,602	50,796	34,011	23,978
	Net IncomingResources Before Transfer			41,449	22,968	24,282	20,823	20,447	1,114	31,083	2,976	1,391	(4,308)	19,396	13,750
	TransfertoReserveforUninsuredLosses			3,799	1,592	0	0	0	0	0	880	2,355	2,355	2,355	2,055
	Transfer to Development Reserve			3,598	0	0	0	0	0	34,843	0	0	0	0	0
	Transfer to New PonyReserve			20,000	0	0	0	0	0	0	0	0	0	0	0
	Net IncomingResources for Year			14,052	21,377	24,282	20,823	20,447	1,114	(3,760)	2,096	(964)	(6,663)	17,041	11,695
	BALANCE SHEET
		CurrentAssets
			Debtors	0	0	0	0	500	232	264	429	3,827	1,263	1,032	1,340
			Prepayments	0	0	315	150	150	220	3,268	2,300	0	1,950	100	0
			HMRC	2,088	2,114	0	0	0	2,024	1,735	2,073	0	0	0	0
			Cash	224,524	190,502	173,275	152,853	132,026	111,010	133,227	103,483	100,482	99,705	106,094	86,490
			TotalCurrentAssets	226,612	192,616	173,590	153,003	132,676	113,486	138,493	108,285	104,309	102,918	107,226	87,830
		Current Liabilites
			Accruals	2,640	1,680	750	1,750	875	375	125	1,000	0	0	0	0
			Total Current Liabilites	2,640	1,680	750	1,750	875	375	125	1,000	0	0	0	0
			TOTAL NET ASSETS	223,972	190,936	172,840	151,253	131,801	113,111	138,368	107,285	104,309	102,918	107,226	87,830
		Reserves
			Funds Bought Forward	181,568	160,191	135,909	115,086	94,639	93,525	97,285	95,189	96,153	102,816	85,775	74,080
			Surplus/(Defcit)for Period	14,052	21,376	24,282	20,823	20,447	1,114	(3,760)	2,096	(964)	(6,663)	17,041	11,695
		TotalOperatngReserves		195,620	181,568	160,191	135,909	115,086	94,639	93,525	97,285	95,189	96,153	102,816	85,775
		Development Reserves		5,281	3,168	4,241	5,344	6,715	8,472	34,843	0	0	0	0	0
		UnsuredLossesReserves		9,496	6,201	8,408	0	0	0	0	0	0	0	0	0
		New PonyReserve		13,576	0	0	0	0	0	0	0	0	0	0	0
			TOTAL RESERVES	223,972	190,936	172,840	141,253	121,801	103,111	128,368	97,285	95,189	96,153	102,816	85,775
			Memo: OperatngReserve:Expenditures	5.3	4.8	4.5	4.0	3.2	2.0	2.1	2.5	2.7	1.9	3.0	3.6

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Stratford-upon Avon RDA Statement of Financial Activities Year ended 31 March 2024

The Committee are satisfied that for the year ended 31 March 2024 the Charity was entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that no member or members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act.

The Committee acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small company’s regime and in accordance with the Statement of Recommended Practice FRS 102.

Approved by the Committee

D E Jenkins

David Irving

Members of the Committee

The notes on pages 14 to 16 form an integral part of these statements.

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Stratford-upon-Avon RDA

Notes to the Financial Statements Year ended 31 March 2024

1 Accounting policies

Basis of Accounting

The accounts have been prepared under the historical cost convention, and in accordance with the Companies Act 2006. Applicable United Kingdom Accounting Standards (United Kingdom Generally, Accepted Accounting Practice) and the Statement of Recommended Practice FRS102 have been followed in the preparation of these financial statements.

Cash Flow Statement

The committee have taken advantage of the option in Statement of Recommended Practice FRS 102 of not including a cash flow statement in the committee’s report and financial statements on the grounds that the charity is small.

Incoming Resources

All Incoming resources are included when receivable.

Fund Accounting

The Revenue Reserve is Unrestricted and is expendable at the discretion of the committee in furtherance of the objects of the charity. The Committee intend that the Revenue Reserve should be maintained at a level sufficient to meet 3 years normal expenditure.

Development Fund

The Committee resolved to transfer legacies received in 2017/18 (£34,843) to this fund. This has funded a major project in 2018/19 which is beneficial to the riders and which could not be funded from normal income. The remainder of this reserve will fund costs related to the upkeep of this project and any other additional projects identified in the future

Reserve for Uninsured Losses.

The Committee resolved that the charity should cease to pay insurance premiums for non-routine Veterinary expenses, loss of animals and tack, and instead create a reserve against which these losses would be charged. There were uninsured losses of £(504) during the year and the fund presently has a reserve of £9,496.

The amount of the reserve is reviewed by the committee each year.

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Stratford-upon-Avon RDA

Notes to the Financial Statements (cont’d) Year ended 31 March 2024

Reserve for acquisition of new Pony

In view of the ages of the present Pony stock, the Committee resolved to establish a reserve (£20,000) for the purpose of acquiring a new pony(s) when required. Costs were incurred in 2023-24 totalling £6,424 relating to a new pony acquisition during the year and the fund presently has a reserve of £13,576. This reserve is reviewed annually

Resources Expended

Expenditure is recognised on an accruals basis as liabilities are incurred. Irrecoverable VAT is included as part of any expenditure incurred.

Cost of Generating Funds includes the cost of promoting the Charities Activities through the Web.

Charitable Expenditure includes all the costs incurred in delivering the charitable activities.

2 Voluntary Income and legacies

me and legacies
	2024	2023
	£	£
Donatons, Sponsorship, etc	44,484	44,054
Legacies	15,000	0
Total	59,484	44,054

3

Staff costs

The charity had no employees during the year.

Amounts paid to the Committee for travelling expenses amounted to £4,052 (2023 £2,888).

Members of the Committee are re-imbursed for pre-authorised expenditure incurred on items necessary for the Charitable Activities.

4 Results of the Charity

The result for the year for Companies Act purposes was a Gross Income of £78,541 (2023 £60,958) and a Surplus of £14,052 (2023 £21,376).

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` Stratford-upon-Avon RDA

Notes to the Financial Statements (cont’d) Year ended 31 March 2024

5 Debtors

	2024	2023
	£	£
Amount due from HMRC for Gif Aid	2,088	2,114
Amounts due and prepayments	0	0
	2,088	2,114

6 Creditors

Accruals 2,640 1,680

7 Share Capital

The Charity is incorporated under the Companies Act 2006 as a private company, limited by guarantee, and has no Share capital.

Each member has undertaken to contribute such amounts as may be required, not exceeding one pound, in the event of the Charity being would up whilst he or she is still a member or within one year thereafter.

Winding Up or Dissolution of the Charity

If upon winding up or dissolution the Charity there remain any assets after the satisfaction of all debts and liabilities, the assets represented by the accumulation fund shall be transferred to some other charitable body or bodies having similar objects to this charity.

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