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2023-03-31-accounts

Company No 07623057 Charity No 1142590

STRATFORD-UPON-AVON RDA

COMMITTEE REPORT

and

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Stratford-upon-Avon RDA

Stratford-upon-Avon RDA
CONTENTS
Company Information 3
Committee Report 4
Statement of Responsibilities of Committee Members 7
Independent Examiners Report 8
Financial Statements 9
Notes to Financial Statements 14

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Stratford-upon-Avon RDA

Company Information

Company number 07623057 registered in England

Charity Number 1142590

Registered Office 87 Rugby Road Leamington Spa Warwickshire CV32 6DH

Members of the Committee Karen Margaret Arnold Fiona Jane Blake David Irving Donna Elizabeth Jenkins (Chair) Jill Lesley Nelhams Martha Stainton Beryl Pauline Tomlinson

Independent Examiner K A Sumner FCA

Bankers HSBC plc 13 Chapel Street Stratford-upon-Avon CV37 6ET Coventry Building Society 93 High Street Banbury OX16 5JE

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Stratford-upon- Avon RDA

Committee’s Report for the Year Ended 31 March 2023

Structure Governance and Management

The Charity is constituted as a Company limited by guarantee and was formed on 5 May 2011. On 1 April 2012 it became active. The members have no financial interest, other than a contingent liability of up to £1 each in the event that the Charity is unable to meet its financial obligations.

The Charity is governed by its Articles of Association. There are no restrictions on the way the Charity operates other than those imposed by general charity law.

New members of the Committee are appointed on the basis of their relevant skills and knowledge.

Principal Objective and Activities

The objects of the Charity are to promote the objects of the Riding for the Disabled Association incorporating Carriage Driving, a registered charity number 244108.

The main activity is to provide disabled people in the Warwickshire and Oxfordshire area with a means to participate in riding and other related activities within the resources available.

Volunteers provide riding lessons, assistance to riders and do administration.

Public Benefit

The charity provides public benefit by delivering affordable riding opportunities for disabled people.

The Committee and their interests

The following held office during the year

Karen Margaret Arnold Fiona Jane Blake David Irving Donna Elizabeth Jenkins (Chair) Jill Lesley Nelhams Martha Stainton Beryl Pauline Tomlinson

Each member of the committee is also a member of the Company. No member of the committee had any financial or other beneficial interest in the Company at any time during the year.

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Stratford-upon- Avon RDA

Committee’s Report for the Year Ended 31 March 2023 (cont’d)

Achievements and Performance

The main and continuing achievement is the provision of riding to disabled people to enable them to reach their potential in a safe environment, thereby helping their physical and mental health.

Volunteers and friends continue to organise fundraising events and promote rider sponsorship schemes to raise the necessary funds to ensure that the charity remains financially viable.

Participants during the year numbered 38 (2022-29) and the total number of rides and other associated activities, such as horse care and Tea with a Pony, was 956 (2022-750). The increase in rides and other associated activities, compared to prior year, reflects the full resumption of riding days during the year, following the lockdown periods that were experienced during the previous financial year. Riding activities have now returned to normality, including taking on new participants.

Finance

The policy of the Committee is to maintain a Reserve at least sufficient to meet 3 years future expenditure. In addition, there are two other specific Reserves:-

During the year the total income was £60,958 (2022 £60,180), with expenditure of £37,989 (2022 £35,898). No transfers were made to the Development Reserve Fund (2022 £Nil); a transfer of £1,592 was made to the Reserve for Uninsured Losses (2022 £Nil) to re-establish a start-year reserve of £10,000. This results in a financial surplus/(deficit) of £21,377 (2022 £24,282 surplus). At 31 March 2023, the Revenue Reserve amounted to £181,568 (2022 £160,191).

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Stratford RDA’s Revenue Reserve saw further growth in 2022/23 as a result of a number of one-off donations generated from supporter fund raising initiatives, the return to riding activities and a main fundraising event.

Stratford RDA will continue to monitor it’s potential income and expenditures. Based an initial outlook for 2023/24, Stratford RDA may suffer a shortfall in the region of £(6,500). Due to the level of reserves held, the Trustees consider that the ongoing financial sustainability of the charity is secure with regard to it being a going concern .

Expenditures relating to non-routine Veterinary treatment totalled £(3,799) during the year. At March 31 2023, the Uninsured Loss provision amounted to £6,201 (2022 £8,408)

Expenditures relating to the operation of the Classroom facilities totalled £(1,073) during the year. At March 31 2023, the Development Reserve amounted to £3,168 (2022 £4,241)

There are no restrictions on the use of the Revenue Reserve.

During the year the charity received legacies of £Nil (2022 £1,000)

Full details are set out in the Financial Statements on pages 9 to 16.

On behalf of the Committee

D E Jenkins

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Stratford-upon- Avon RDA

Statement of the responsibilities of Committee Members

The Companies Acts and the Charities Acts require the Committee to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity as at the end of the financial year and of the surplus or deficit for the period ending on that date.

In preparing those financial statements the Committee is required to:

The Committee are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity’s transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Each member of the Committee confirms that

The Committee are also responsible for the contents of the Committees report. The responsibility of the independent examiner in relation to the Committees report is limited to examining the report and ensuring that it is not inconsistent with the figures disclosed in the financial statement.

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The accounts have been prepared in accordance with the provisions applicable to small companies.

Signed on behalf of the Committee

Donna E Jenkins (Chair)

David Irving (Treasurer)

Stratford-upon- Avon RDA

Independent Examiners Report to the Members of Stratford-upon-Avon RDA

I report on the financial statements of the charity for the year ended 31 March 2023 set out on pages 9 to 16.

Respective responsibilities of the Committee and the Examiner

The Committee are responsible for the preparation of the financial statements. The committee consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 but that an independent examination is required.

Having satisfied myself that the charity is not subject to an audit under the Companies Act and is eligible for independent examination, it is my responsibility to :

Basis of Independent examiners statement

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the committee, concerning such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, consequently no opinion is given as to whether the financial statements present a “true and fair view” and the report is limited to such matters set out in the statement below.

Independent Examiners Statement

In connection with my examination, no matter has come to my attention:

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have not been met; or

K A Sumner FCA Independent Examiner

Stratford-upon Avon RDA Statement of Financial Activities Year ended 31 March 2023

REVENUE RESERVE
Income
Donations, Legacies &
Sponsors
Rider-Related Events
Fund Raising Events
Gift Aid
Total Income Before
Interest
Interest on Bank & Building Society
Deposits
Total Income
Expenditure
Charitable activities
Rider-Related Events
Fund Raising Events
Admin Costs
Total Expenditure
Transfer to Reserve for
Uninsured losses
9		 Total Funds Total Funds
2023
£
44,05
4
11,49
4
1,724
2,331
59,60
2
1,355
60,95
8
34,65
1
2,788
124
426
37,98
9
1,592		 2022
£
50,22
0
6,157
1,319
2,375
60,07
1
109
60,18
0
34,77
5
676
105
342
35,89
8
0

Transfer to Development Fund

Transfer to
Development Fund
Net Surplus/(Defcit)
for Year
Reconciliation of
Funds
Net Surplus/(Defcit) for
Year
Funds Brought Forward
TOTAL FUNDS Carried
Forward		 0
21,37
7
21,37
7
160,1
91
181,5
68		 0
24,28
2
24,28
2
135,9
09
160,1
91

All Funds are unrestricted and relate to continuing activities. There are no restricted Funds.

The Statement of financial activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

The notes on pages 14 to 16 form an integral part of these statements.

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Stratford-upon Avon RDA Statement of Financial Activities

Year ended 31 March 2023

DEVELOPMENT RESERVE
Income
Transfer from Revenue
Reserve
Total Income
Expenditur
e
Classroom associated
expenditures
Total
Expenditure
Net Surplus/(Defcit)
for Year
Reconciliation of
Funds
Net Surplus/(Defcit)
for Year
Funds Brought
Forward
TOTAL FUNDS
Carried Forward
UNINSURED LOSSES
RESERVE
Income
Transfer from Revenue
Reserve
Total Income		 Total Funds Total Funds
2023
£
0
0
1,073
1,073
(1,073
)
(1,073
)
4,241
3,168
1,592
1,592		 2022
£
0
0
1,103
1,103
(1,103
)
(1,103
)
5,344
4,241
0
0

Expenditur e

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Costs related to Uninsured
Items
Total
Expenditure
Net Surplus/(Defcit)
for Year
Reconciliation of
Funds
Net Surplus/(Defcit)
for Year
Funds Brought
Forward
TOTAL FUNDS
Carried Forward		 3,799
3,799
(2,207
)
(2,207
)
8,408
6,201		 1,592
1,592
(1,592
)
(1,592
)
10,00
0
8,408

All Funds are unrestricted and relate to continuing activities. There are no restricted Funds.

The Statement of financial activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

The notes on pages 14 to 16 form an integral part of these statements.

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Stratford-upon Avon RDA Statement of Financial Activities Balance Sheet at 31 March 2023

Current Assets
Debtors and
Prepayments
Cash
Total Current
Assets
Current Liabilities
Accruals
TOTAL Net Assets (Current Assets less
Current Liabilities)
The Funds of the
Charity :
Revenue Reserve
Development Reserve Fund
Reserve for Uninsured
Losses
TOTAL		 2023
£
2,115
190,5
02
192,6
16
1,680
190,9
36
181,5
68
3,168
6,201
190,9
36		 2022
£
315
173,2
75
173,5
90
750
172,8
40
160,1
91
4,241
8,408
172,8
40

The Financial Statements were approved by the Committee on 12 May 2023 and signed on their behalf by:

Donna E Jenkins (Chair)

David Irving (Treasurer)

Members of the Committee

The notes on pages 14 to 16 form an integral part of these statements.

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Stratford-upon-Avon RDA Stratford-upon-Avon RDA Stratford-upon-Avon RDA Stratford-upon-Avon RDA
ACC OUNT SUMM ARY
Year -Ended Mar ch 31
2023 2022 202 1 2020 2019 2018 2017 2016 2015 2014 2013
£ £ £ £ £ £ £ £ £ £ £
INCOME STATEMENT
IncomingResources
From GeneratingFunds
VoluntaryIncome 59,602 60,071 54,813 55,832 47,577 75,026 42,396 36,741 46,225 53,149 37,536
Interest on Savings Account 1,355 109 191 875 723 347 264 252 263 258 192
Total IncomingResources 60,958 60,180 55,004 56,707 48,300 75,373 42,661 36,993 46,488 53,407 37,728
Resources Expended
Cost of GeneratingFunds 426 342 91 66 90 78 1,070 74 2,140 75 1,798
Cost of Charitable Activities 37,563 35,556 34,090 36,194 47,096 44,212 38,615 35,528 48,656 33,936 22,180
Total Resources Expended 37,989 35,898 34,181 36,260 47,186 44,290 39,685 35,602 50,796 34,011 23,978
Net IncomingResources Before Transfer 22,968 24,282 20,823 20,447 1,114 31,083 2,976 1,391 (4,308) 19,396 13,750
Transfer to Reserve for Uninsured Losses 1,592 0 0 0 0 0 880 2,355 2,355 2,355 2,055
Transfer to Development Reserve 0 0 0 0 0 34,843 0 0 0 0 0
Net IncomingResources for Year 21,377 24,282 20,823 20,447 1,114 (3,760) 2,096 (964) (6,663) 17,041 11,695
BALANCE SHEET
Current Assets
Debtors 0 0 0 500 232 264 429 3,827 1,263 1,032 1,340
Prepayments 0 315 150 150 220 3,268 2,300 0 1,950 100 0
HMRC 2,114 0 0 0 2,024 1,735 2,073 0 0 0 0
Cash 190,502 173,275 152,853 132,026 111,010 133,227 103,483 100,482 99,705 106,094 86,490
Total Current Assets 192,616 173,590 153,003 132,676 113,486 138,493 108,285 104,309 102,918 107,226 87,830
Current Liabilities
Accruals 1,680 750 1,750 875 375 125 1,000 0 0 0 0
Total Current Liabilities 1,680 750 1,750 875 375 125 1,000 0 0 0 0
TOTAL NET ASSETS 190,936 172,840 151,253 131,801 113,111 138,368 107,285 104,309 102,918 107,226 87,830
Reserves
Funds Bought Forward 160,191 135,909 115,086 94,639 93,525 97,285 95,189 96,153 102,816 85,775 74,080
Surplus/(Defcit)for Period 21,376 24,282 20,823 20,447 1,114 (3,760) 2,096 (964) (6,663) 17,041 11,695
Total OperatingReserves 181,568 160,191 135,909 115,086 94,639 93,525 97,285 95,189 96,153 102,816 85,775
Development Reserves 3,168 4,241 5,344 6,715 8,472 34,843 0 0 0 0 0
Unsured Losses Reserves 6,201 8,408 10,000 10,000 10,000 10,000 10,000 9,120 6,765 4,410 2,055
TOTAL RESERVES 190,936 172,840 151,253 131,801 113,111 138,368 107,285 104,309 102,918 107,226 87,830
Memo: OperatingReserve:Expenditures 4.8 4.5 4.0 3.2 2.0 2.1 2.5 2.7 2.0 3.0 3.9

Stratford-upon Avon RDA

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Statement of Financial Activities Year ended 31 March 2023

The Committee are satisfied that for the year ended 31 March 2023 the Charity was entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that no member or members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act.

The Committee acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small company’s regime and in accordance with the Statement of Recommended Practice FRS 102.

Approved by the Committee

D E Jenkins

David Irving

Members of the Committee

The notes on pages 14 to 16 form an integral part of these statements.

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Stratford-upon-Avon RDA

Notes to the Financial Statements Year ended 31 March 2023

1 Accounting policies

Basis of Accounting

The accounts have been prepared under the historical cost convention, and in accordance with the Companies Act 2006. Applicable United Kingdom Accounting Standards (United Kingdom Generally, Accepted Accounting Practice) and the Statement of Recommended Practice FRS102 have been followed in the preparation of these financial statements.

Cash Flow Statement

The committee have taken advantage of the option in Statement of Recommended Practice FRS 102 of not including a cash flow statement in the committee’s report and financial statements on the grounds that the charity is small.

Incoming Resources

All Incoming resources are included when receivable.

Fund Accounting

The Revenue Reserve is Unrestricted and is expendable at the discretion of the committee in furtherance of the objects of the charity. The Committee intend that the Revenue Reserve should be maintained at a level sufficient to meet 3 years normal expenditure.

Development Fund

The Committee resolved to transfer legacies received in 2017/18 (£34,843) to this fund. This has funded a major project in 2018/19 which is beneficial to the riders and which could not be funded from normal income. The remainder of this reserve will fund costs related to the upkeep of this project and any other additional projects identified in the future

Reserve for Uninsured Losses.

The Committee resolved that the charity should cease to pay insurance premiums for non-routine Veterinary expenses, loss of animals and tack, and instead create a reserve against which these losses would be charged. There were uninsured losses of £(3,799) during the year and the fund presently has a reserve of £6,201.

The amount of the reserve is reviewed by the committee each year.

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Stratford-upon-Avon RDA

Notes to the Financial Statements (cont’d) Year ended 31 March 2023

Resources Expended

Expenditure is recognised on an accruals basis as liabilities are incurred. Irrecoverable VAT is included as part of any expenditure incurred.

Cost of Generating Funds includes the cost of promoting the Charities Activities through the Web.

Charitable Expenditure includes all the costs incurred in delivering the charitable activities.

2 Voluntary Income and legacies

2023 2022 2023 2022
£ £
Donations, Sponsorship, etc 44,054
49,220
Legacies 0 1,000
Total 44,054
 50,220

3 Staff costs

The charity had no employees during the year.

Amounts paid to the Committee for travelling expenses amounted to £2,888 (2022 £2,819).

Members of the Committee are re-imbursed for pre-authorised expenditure incurred on items necessary for the Charitable Activities.

4 Results of the Charity

The result for the year for Companies Act purposes was a Gross Income of £60,957 (2022 £60,180) and a Surplus of £21,376 (2022 £24,282).

5 Debtors

2023 2022
£ £
Amount due from HMRC for Gift Aid 2,114
0
Amounts due and prepayments 0
350

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2,114 350

6 Creditors

Accruals

1,680 750

` Stratford-upon-Avon RDA

Notes to the Financial Statements (cont’d) Year ended 31 March 2023

7 Share Capital

The Charity is incorporated under the Companies Act 2006 as a private company, limited by guarantee, and has no Share capital.

Each member has undertaken to contribute such amounts as may be required, not exceeding one pound, in the event of the Charity being would up whilst he or she is still a member or within one year thereafter.

8 Winding Up or Dissolution of the Charity

If upon winding up or dissolution the Charity there remain any assets after the satisfaction of all debts and

liabilities, the assets represented by the accumulation fund shall be transferred to some other charitable

body or bodies having similar objects to this charity.

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