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2022-01-31-accounts

Colwall Orchard Trust

Charity No. 1142573

Company No. 07495461

Trustees' Report and Unaudited Accounts

31 January 2022

Colwall Orchard Trust Contents

Pages
Trustees’ Annual Report 2-5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Summary Income and Expenditure Account 8
Balance Sheet 9
Notes to the Accounts 10-19

Page 1

Colwall Orchard Trust

Trustees Annual Report including the Directors Report for the year Ended 31 January 2022

The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 January 2022.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. 07495461

Charity No. 1142573

Principal Office

1 The Way Mathon Road Colwall Malvern Worcestershire WR13 6ER

Registered Office

The registered office of the charity for Companies Act purpose is the same as the principle operating address shown above.

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

A. Ball (resigned 30 November 2021)

C. Blake

P. Key

R. Killick

L. Llewellyn

P. McCarthy J. Rosser

A. Spray

W. Thompson D. Turnbull (resigned 31 March 2021)

R. Williams

Secretary

W. Thompson

Bankers

The Co-Operative Bank PO Box 250 Skelmersdale WN8 6WT

Page 2

Colwall Orchard Trust

Trustees Annual Report including the Directors Report for the year Ended 31 January 2022

OBJECTIVES AND ACTIVITIES

To restore, promote and celebrate traditional orchards in the parish of Colwall in order to benefit the natural environment and the local community, and to advocate the importance of traditional orchards and fruit varieties both locally and nationally by:

ACHIEVEMENTS AND PERFORMANCE

We achieved public benefit through our objects as follows:

Conserving, restoring and enhancing traditional orchards and fruit varieties, as part of a better connected natural environment

Our weekly volunteer sessions provided a regular opportunity to undertake practical work in our own orchards as well as in private orchards across Colwall and occasionally outside the village. Activities included:

Educating and engaging the general public in looking after traditional orchards and by encouraging enjoyment of orchards and sustainable orchard produce

We provided education, training, advice and practical expertise on orchard management including grafting, hedge-laying, pruning, tree planting and maintenance, harvesting and fruit juicing, and managing orchards for wildlife. Examples include:

We also engaged with the public, both local people and visitors to Colwall, through sale of our apple juice, jam, jelly chutney and other seasonal produce (eg mistletoe).

Page 3

Colwall Orchard Trust

Trustees Annual Report including the Directors Report for the year Ended 31 January 2022

Local volunteers harvested apples to make the apple juice to sell at our own events (see below), at events held by others and through sales from our Online shop on our website, and in the local shop. A volunteer team also harvested fruits from our orchards and allotment plots to make preserves to sell, along with the honey produced by our beehives. All of this raised awareness about the work of Colwall Orchard Trust and the importance of orchards to the environment. Our sales at events and online were supported by displays and information about our work, activities and events, as well as information about the local environment and the history of orchards in the area.

Celebrating orchards and sharing information about the natural and historic heritage associated with them

Despite Covid restrictions, we managed to run the majority of our seasonal (and outside) events apart from the Dawn Chorus Walk in May 2021 and the Wassail in January 2022, which coincided with periods of Covid 19 restrictions and loss of confidence by volunteers and members of the public in attending big gatherings.

The highlights of the year included:

CONTRIBUTION MADE BY VOLUNTEERS

COT is run entirely by volunteers with an estimated annual contribution of over 5,500 hours in 2021/22:

Restoring orchards: 3,300 hours Promoting orchards: 800 hours Celebrating orchards: 400 hours Trustee duties, Finance, Administration: 1,200 hours

Volunteers meet regularly all year round to maintain Colwall Village Garden and to manage orchards on our sites and at other locations around the village.

Our volunteers organise and run events, run environmental education sessions, harvest fruit, make preserves, and carry out a range of other Health and Safety, management, finance and governance functions for the Trust.

FINANCIAL REVIEW

Colwall Orchard Trust had income for the financial year ending January 2022 of £29,447 (January 2021 £23,018) and a deficit of £212 (Jan 2021 surplus £3,269). The Covid-19 pandemic continued to impact our face-to-face community fundraising.

Our main sources of funding have been grants and donations, COG membership, allotment fees, sale of juice and preserves, sale of trees, orchard advice and services, and events. The charity is in a good financial position with tangible assets valued at £153,425 (Jan 2021 £150,212). The charity has no debt and cash balances of £42,501 (January 2021 £45,926).

Page 4

Colwall Orchard Trust Trustees Annual Report including the Directors Report for the year Ended 31 January 2022

Given that much of the charitable funds (especially from grants) are not guaranteed and have to be re-applied for each year the trustees recognise that healthy reserves are required whilst at the same time seeking new opportunities to improve the environment and promote our services.

PLANS FOR FUTURE PERIODS

We will continue with activities that deliver our 5-year plan, which will be reviewed in 2023. We have external funding in place to support our orchard tree planting project (Traditional Orchards for the Future Initiative), for the installation of a toilet with disabled access, and for our school based educational activities. Our expectation is that our other income streams will remain consistent with recent years.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity is constituted as a company limited by guarantee, registered under the Companies Acts. The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation. There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law. By operation of law all trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation. The trustees are all individuals.

The responsibility for the day-to-day management of the charity is split between trustees with allocated lead responsibilities. The Chair oversees the leadership team. Colwall Orchard Trust acknowledges that an effective board of trustees is at the core of ensuring the charity is successful in achieving its objectives. The trustees are responsible for the maintenance and integrity of information included on the company's website.

The Board must seek to be representative of the needs of those that it works with and has within its membership. The membership of the board of trustees must contain the required knowledge and skills to run the charity. Individual trustees must have sufficient knowledge of the role of a charity trustee to be able to effectively represent Colwall Orchard Trust at meetings and events.

Trustees will be elected to the board at the annual general meeting (AGM). The number and procedure for nomination and election is contained in Colwall Orchard Trust constitution. When a need is identified the chair will recruit and propose to the board the co-option of trustees between AGMs. Full membership of the board can only be approved at the AGM.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

PUBLIC BENEFIT - The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small company’s regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

R. (Lindsay) Williams appointed Chair of the Directors and Trustees 7[th] November 2022

Page 5

Colwall Orchard Trust

Independent Examiners Report

Independent Examiner’s Report to the trustees of Colwall Orchard Trust

I report to the charity trustees on my examination of the accounts of Colwall Orchard Trust for the year ended 31 January 2022 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Elizabeth Eyre FCA Institute of Chartered Accountants, England and Wales Elizabeth Eyre Limited Bank Street Business Centre 6 Bank Street Malvern Worcestershire WR14 2JN

22[nd] November 2022

Page 6

Colwall Orchard Trust

Statement of Financial Activities For the year ended 31 January 2022

Notes
Income and endowments
from:
Donations and legacies
4
Charitable activities
5
Other Trading Activities
6
Investments
7
Total:
Expenditure on:
Charitable activities
8
Other
9
Total:
Net gain on investments
Net (expenditure)/income
10
Transfers between funds
Net income/(expenditure)
before other gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
2022
£
7,292
2,615
10,581
5,634
26,122
20,213
4,012
24,225
-
1,897
-
1,897
-
1,897
130,604
132,501		 Restricted
Funds
2022
£
3,325
-
-
-
3,325
3,325
2,109
5,434
-
(2,109)
-
(2,109)
-
(2,109)
65,534
63,425		 Total
Funds
2022
£
10,617
2,615
10,581
5,634
29,447
23,538
6,121
29,659
-
(212)
-
(212)
-
(212)
196,138
195,926		 Total Funds
2021
£
11,969
1,777
7,248
2,024
23,018
15,613
4,136
19,749
-
3,269
-
3,269
-
3,269
192,869
196,138

Page 7

Colwall Orchard Trust Summary Income and Expenditure Account

For the year ended 31 January 2022

Income
Interest and investment income
Gross income for the year
Expenditure
Depreciation and charges for
impairment of fixed assets
Total expenditure for the year
Net (expenditure)/income before tax for the year
Net (expenditure)/income for the year		 2022
£
23,813
5,634
29,447
23,538
6,121
29,659
(212)
(212)		 2021
£
20,994
2,024
23,018
15,613
4,136
19,749
3,269
3,269

Page 8

Colwall Orchard Trust Balance Sheet

At 31 January 2022

Company No: 07495461
Notes
Fixed Assets
Tangible assets
11
Current Assets
Cash at bank and in hand
Creditors
Amounts falling due within one year
Net current assets
Total assets less current liabilities
Total Net Assets
The funds of the charity
Restricted funds
12
Restricted Income Funds
Unrestricted Funds
12
General funds
Total Funds		 2022
£
153,425
153,425
42,501
42,501
-
42,501
195,926
195,926
63,425
132,501
195,926		 2021
£
150,212
150,212
45,926
45,926
-
45,926
196,138
196,138
65,534
130,604
196,138

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 January 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 22nd June 2022

And signed on its behalf by:

R. Williams Trustee 7[th] November 2022

Page 9

Colwall Orchard Trust Notes to the Accounts

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods commencing from 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The charity is a Public Benefit Entity as defined by FRS102. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £1.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal Income Recognition of Income is included in the Statement of Financial Activities (SoFA) when the income charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related Where income has related expenditure the income and related expenditure expenditure is reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is legacies included in the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SoFA at the time of receipt. donations and gifts Donated services These are only included in income (with an equivalent amount in and facilities expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material, Volunteer help The value of any volunteer help received is not included in the accounts Investment income This is included in the accounts when received.

Page 10

Colwall Orchard Trust Notes to the Accounts

Expenditure

Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any expenditure VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, raising funds fundraising trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its charitable activities activities and services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis. Governance cost These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs

Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Plant & Machinery 25% Reducing Balance Other Land & Buildings 5% Straight Line

Going Concern

At the time of approving the financial statements the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Critical Accounting Estimates and Judgement

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the

Page 11

Colwall Orchard Trust Notes to the Accounts

amount prepaid.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital. The charity is registered with the Charity Commission in England & Wales (CCEW) with Charity Number 1142573 and Company number 07495461. Registered office is as prescribed in the trustees report.

Page 12

Colwall Orchard Trust

Notes to the Accounts

3 Statement of Financial Activities - prior year

Income and endowments from:
Donations and legacies
Charitable activities
Other Trading Activities
Investments
Total:
Expenditure on:
Charitable activities
Other
Total:
Net gain on investments
Net income/(expenditure)
Transfers between funds
Net income/(expenditure) before other gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
4
Income from donations and legacies
Unrestricted
£
Donations and legacies
1,067
Gift Aid Refunds
1,130
General Grants provided by
Government/Other Charities
2,314
Membership subscriptions and
sponsorships which are in substance
donations
2,781
7,292		 Unrestricted
funds
2021
£
7,898
1,777
7,248
2,024
18,947
13,802
1,842
15,644
-
3,303
-
3,303
-
3,303
127,301
130,604
Restricted
£
-
-
3,325
-
3,325		 Restricted
Funds
2021
£
4,071
-
-
-
4,071
1,811
2,294
4,105
-
(34)
-
(34)
-
(34)
65,568
65,534
Total
2022
£
1,067
1,130
5,639
2,781
10,617		 Total
2021
£
11,969
1,777
7,248
2,024
23,018
15,613
4,136
19,749
-
3,269
-
3,269
-
3,269
192,869
196,138
Total
2021
£
2,418
405
6,859
2,287
11,969

Page 13

Colwall Orchard Trust

Notes to the Accounts

5 Income from charitable activities

Charitable Activities – Events and Community Relations
Total
6
Income from Other Trading Activities
Sale of Juice and Preserves
Sale of fruit trees and shrubs
Other trading activities
Total
7
Income from Investments
Interest
Rental and Leasing Income
Total		 Unrestricted
2022
£
2,615
2,615
Unrestricted
2022
£
4,195
3,053
3,333
10,581
Unrestricted
2022
£
8
5,626
5,634		 Total
2022
£
2,615
2,615
Total
2022
£
4,195
3,053
3,333
10,581
Total
2022
£
8
5,626
5,634		 Total
2021
£
1,777
1,777
Total
2021
£
2,690
4,245
313
7,248
Total
2021
£
71
1,953
2,024

Page 14

Colwall Orchard Trust

Notes to the Accounts

8 Expenditure on charitable activities

Unrestricted
£
Advertising and Marketing
2,619
Investment Management Costs
6,626
Administration and Overheads
4,611
Purchase of Orchard Products
3,803
Training
1,306
Independent Examiners Fee
595
Fundraising Costs
653
20,213
Expenditure on charitable activities – comparative year
Unrestricted
£
Advertising and Marketing
563
Investment Management Costs
6,545
Administration and Overheads
1,880
Purchase of Orchard Products
4,183
Training
-
Independent Examiner’s Fee
463
Fundraising Costs
168
13,802		 Restricted
£
-
3,325
-
-
-
-
-
3,325
Restricted
£
-
825
-
986
-
-
-
1,811		 Total
2022
£
2,619
9,951
4,611
3,803
1,306
595
653
23,538
Total
2021
£
563
7,370
1,880
5,169
-
463
168
15,613		 Total
2021
£
563
7,370
1,880
5,169
-
463
168
15,613

Page 15

Colwall Orchard Trust

Notes to the Accounts

9 Other expenditure

Depreciation
Total		 Unrestricted
£
4,012
4,012		 Restricted
Total
2022
£
£
2,109
6,121
2,109
6,121		 Total
2021
£
4,136
4,136

10 Trustee remuneration and expenses

2022 2021
Number Number
Number of trustees paid expenses _ _

Page 16

Colwall Orchard Trust Notes to the Accounts

11 Tangible fixed assets

Freehold
Land &
Buildings
Other Land
& Buildings
Cost or revaluation
At 1 February 2021
158,973
2,960
Additions
-
-
At 31 January 2022
158,973
2,960
Depreciation and impairment
At 1 February 2021
13,493
740
Depreciation charge for the year
2,699
555
At 31 January 2022
16,192
1,295
Net Book values
At 31 January 2022
142,781
1,665
At 31 January 2021
145,480
2,220
12 Movement in funds
At 1
February
2021
Incoming
resources
(including
other
gains/
losses)
Resources
expended
£
£
£
Restricted funds:
Restricted income funds:
Lugg’s Mill Land
40,000
-
-
Shed Donations
23,314
-
(1,554)
Lugg’s Mill Bridge
2,220
-
(555)
Malvern Hills AONB
-
3,325
(3,325)
Total
65,534
3,325
(5,434)
Unrestricted funds:
General funds
130,604
26,122
(24,225)
Revaluation Reserves:
-
-
-
Total Funds
196,138
29,447
(29,659)		 Freehold
Land &
Buildings
Other Land
& Buildings
Cost or revaluation
At 1 February 2021
158,973
2,960
Additions
-
-
At 31 January 2022
158,973
2,960
Depreciation and impairment
At 1 February 2021
13,493
740
Depreciation charge for the year
2,699
555
At 31 January 2022
16,192
1,295
Net Book values
At 31 January 2022
142,781
1,665
At 31 January 2021
145,480
2,220
12 Movement in funds
At 1
February
2021
Incoming
resources
(including
other
gains/
losses)
Resources
expended
£
£
£
Restricted funds:
Restricted income funds:
Lugg’s Mill Land
40,000
-
-
Shed Donations
23,314
-
(1,554)
Lugg’s Mill Bridge
2,220
-
(555)
Malvern Hills AONB
-
3,325
(3,325)
Total
65,534
3,325
(5,434)
Unrestricted funds:
General funds
130,604
26,122
(24,225)
Revaluation Reserves:
-
-
-
Total Funds
196,138
29,447
(29,659)		 Fixtures,
Fittings &
Equipment
£
7,014
9,334
16,348
4,502
2,867
7,369
8,979
2,512
Gross
Transfers
£
-
-
-
-
-
-
-
-		 Total
£
168,947
9,334
178,281
18,735
6,121
24,856
153,425
150,212
At 31
January
2022
£
40,000
21,760
1,665
-
63,425
132,501
-
195,926
(5,434)
(24,225)
-
(29,659)

Purposes and restrictions in relation to the funds: Restricted funds:

Lugg’s Mill Land Purchase of land for the Orchards Shed Donations Donations towards building shed for the use of the Trust Lugg’s Mill Bridge Expenditure on LM Bridge Malvern Hills AONB Traditional Orchards for the Future Initiative

Page 17

Colwall Orchard Trust Notes to the Accounts

Movement in funds – prior year

Restricted funds:
Restricted income funds:
Lugg’s Mill Land
Shed Donations
Philly Hunt
Other
Lugg’s Mill Bridge
Total
Unrestricted funds:
General funds
Revaluation Reserves:
Total Funds		 At 1
February
2020
40000
24,868
700
-
-
65,568
127,301
-
192,869		 Incoming
resources
-
-
-
1,111
2,960
4,071
18,947
-
23,018		 Resources
expended
-
(1,554)
(700)
(1,111)
(740)
(4,105)
(15,644)
-
(19,749)		 Gross
Transfers
-
-
-
-
-
-
-
-		 At 31
January
2021
40,000
23,314
-
-
2,220
65,534
130,604
-
196,138

13 Analysis of net assets between funds

Fixed assets
Net current assets
At 31 January 2022
At 31 January 2021		 Unrestricted
funds
90,000
42,501
132,501
130,604		 Restricted
funds
£
63,425
-
63,425
65,534		 Total
£
153,425
42,501
195,926
196,138

Page 18

Colwall Orchard Trust Notes to the Accounts

14 Winding Up

In the event of a winding up, each member whilst a member and within one year of ceasing to be a member, are required to contribute £1 towards the liabilities of the charity and costs associated with winding up.

15 Covid-19 and going concern

As for all charities, Covid-19 has had an impact on Colwall Orchard Trust. We have worked tirelessly to provide services and raise funds during the pandemic. We had to change the way we fundraise as we had lots of community events cancelled such as our Wassail. We have completed an organizational risk assessment (ORA) during 2021 and arising from this was the decision to increase savings by £10,000. The reserves have been maintained throughout the year.

16 Related party disclosures

Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

There were no related party transactions during the year (2021 – none)

Page 19