## **HEATHERVALE BAPTIST CHURCH Annual Report from 1[st] April 2020 to 31[st] March 2021**
## **Statutory Information**
## **Registered Address:**
Heathervale Baptist Church, Heathervale Road, New Haw, Addlestone, Surrey. KT15 3NW
## **Charity Number:** 1142507
## **Trustees:**
Rev. Martin Robinson, Pastor, (Worship, Prayer, Teaching & Evangelism) Mr. Anthony Nelson, Elder, (Small Groups, Discipleship, Mission & Administration) Mr. Nigel Straker, Elder, (Under 30s & IT) Mrs. Alison Blair, Deacon, (Treasurer) Miss Ineke Clewer, Deacon, (Mission) (resigned November 2020) Mr. Adrian Meadley, Deacon, (Premises) Mrs Judith Thomas, Deacon, (Small Groups) Mrs. Janine Hooper-Windsor (Hospitality) (from November 2020)
## **Property Trustees**
The Baptist Union Corporation Limited, Baptist House, 129 Broadway, Didcot, Oxfordshire, OX11 8RT
## **Bankers**
HSBC, West Byfleet
## **Independent Examiner**
Mr. Quentin Ford
## **Annual Report for 2020/2021**
The trustees present their Annual Report and financial statements for 2020/2021.
## **Our Purpose Statement**
Helping people to make a journey to know and to love Jesus.
## **Charitable Object**
The Charity is governed by an Approved Governing Document which states that the principal purpose of the charity is the advance of the Christian Faith according to the principles of the Baptist denomination to include the advancement of education, community service and such other general charitable purposes in such parts of the United Kingdom and the world as the Church shall determine.
The Church occupies premises which are held by the Baptist Union Corporation Ltd, on Trusts which are entirely compatible with the above object.
## **Organisational Structure and Decision making processes**
Members of the church are accepted in accordance with the Constitution which normally requires them to be or to have been publicly baptised by immersion on the profession of faith in Jesus Christ.
The members’ meeting normally takes place four times per year and has responsibility for the overall policy of the church. In accordance with the Constitution, the members appoint Trustees, consisting of elders and deacons, who together with the Minister, are responsible for the day to day running of the church’s work and witness, and the financial and legal aspects of the charity.
New and existing Trustees are reminded each year to read the charitable documents from the Baptist Union and Charity Commission. They are also brought up to date on their roles and responsibilities and are encouraged to attend local Baptist Association training as required. New Trustees are given additional induction training by existing Trustees who ensure that they are made familiar with the Vision and Constitution of the church and the specific responsibilities they carry within a leadership portfolio as well as in the general duties of Trustees within the church.
All members are encouraged to take an appropriate part in the spiritual and practical tasks involved in the furtherance of the charitable objective.
Relevant matters may be submitted to the Church Meeting by the Trustees for guidance, or may be raised by members in Church Meetings for further consideration by the Trustees. Though the Constitution permits decisions to be made at Church Meetings by appropriate majorities, the church seeks to work by consensus wherever possible.
## **Objectives and Activities**
In order to achieve the principal objective which is set out above, the Church provides a variety of activities both to its membership and to the community generally. The aim is to show the love of Jesus Christ in both word and deed and to bring people into a closer relationship with Him as living Lord. From March 2020 the UK Government brought in Lockdown Restrictions, therefore, many of our activities were cancelled. Some activities did continue via Zoom, an online service.
Sunday services, in the main, were held at 10.30am only and via Zoom only, apart from when the Government eased restrictions and allowed corporate worship. During these times, there was an option for limited numbers to attend church, those not wanting to attend were able to take part via Zoom. There has been no children's work for much of the year on Sundays.
Initially during Lockdown the Wednesday evening and Sunday morning youth groups were facilitated via Zoom. For a while this worked well but due to the young people having to do so much on Zoom for their school/college, it was agreed to stop these church meetings. During the occasional times of relaxation of guidelines, the young people have been able to meet together for a while on Sundays and midweek.
The church runs a series of home groups for the growth of faith. During Lockdown Homegroups also met via Zoom. Further details can be obtained from the Trustees on request.
Parent and Toddler groups were cancelled during this year due to covid restrictions.
Marc Cousins completed his studies at St. Mellitus College in July and has been subsequently taken onto the staff as Family & Community Evangelist.
The Christian Union previously held at the local Secondary School has been cancelled during this year due to restrictions.
Most of the activities with the local school have had to be stopped, however Marc, together with a worker from All Saints' Church, New Haw, have been running weekly Assemblies for the children to watch on Zoom.
The Senior's group were unable to meet together in person but the group leaders have been keeping in touch with the guests throughout the year.
There has not been the opportunity to hold the Monday Coffee Stop at church during the year.
The Church operates systems to ensure that all people working with children and vulnerable adults are appropriately vetted with regard to the Disclosure & Barring Service.
The Church has read the Charity Commission guidance on public benefit, and is satisfied that the activities outlined above clearly demonstrate that the charity is providing a benefit to the public.
## **Achievements and Performance**
The Church does not measure the success of its programmes only in numbers, including financial numbers, but also in less tangible areas like fellowship and encouragement. The Trustees recognise that these are difficult to measure, and believe that 2020/2021 was a difficult year in the life of the church, but that it will be able to pursue its mission purposes in the future with renewed enthusiasm.
Due to Lockdown, there were no baptisms as these were not permitted. During the year 5 people resigned their membership due to moving out of the area or for personal reasons. Four of our older members died during the year. At 31[st] March 2021 the membership stood at 102 which was lower than compared with 31[st] March 2020.
Due to Lockdown the church has been unable to invite people to sit down meals on the premises. However Marc and a team prepared and served, 'Let's Do Takeaway Lunches' instead of hosting meals on the premises. These were greatly appreciate and many more people from the community came to collect an evening meal for their family. These were provided twice a week during most of the main school holidays.
The church continues to support the local Foodbank initiative and had collection boxes on the front porch for 4 days a week for people to drop goods off. Consequently, and with the rise of families in need, this continues to be greatly supported.
The Trustees continued throughout the year to assess the risks facing the church in respect of the Pandemic and Lockdown, and adjustments were made according to the ongoing advice from the Government and the Baptist Union.
## **Financial Review**
The Church continues to raise the funds which it needs to carry on its activities from within its own membership and congregation. No wider public appeal was made for funds during the year.
The Church expressed its part in the life of the wider church by making donations to national and international Christian organisations and societies with Christian aims and objects compatible with the church’s own charitable purpose.
The Minister acts as one of the church's trustees and receives remuneration and other benefits in respect of his services as Minister, including the provision of manse accommodation.
The Church is heavily dependent on its membership working as volunteers in all aspects of the church’s activities, many of which run with little or no impact on the church’s expenditure, but nevertheless contribute substantially to the achievement of the church’s objectives.
The financial results for the year, together with a summary of the accounting policies adopted are set out in the accompanying financial statements.
The Trustees have established a Reserves Policy, and are satisfied that they have sufficient reserves at the Balance Sheet date, together with ongoing income anticipated, to enable the church to function effectively in the coming year.
The Trustees have made an assessment of the major risks facing the church and are satisfied that there are policies in place to minimise these risks.
## **HEATHERVALE BAPTIST CHURCH FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## Notes
|**Section A**|1|**RECEIPTS AND PAYMENTS**|**RECEIPTS AND PAYMENTS**|**RECEIPTS AND PAYMENTS**||
|---|---|---|---|---|---|
|||**£**|**£**|**£**|**£**|
|||**Unrestricted Restricted**||**2021**|2020|
|||funds|funds|**Total**|Total|
|**General Receipts**||||||
|Offerings and payroll giving||99693||**99693**|96233|
|Income tax recovered on donations||35332||**35332**|20293|
|Other income|2|3262|705|**3967**|11633|
|Interest||52||**52**|195|
|**Total General Receipts**||**138339**|**705 **|**139044**|128354|
|**General Payments**||||||
|Ministry|3|98328||**98328**|82690|
|Upkeep of church premises|4|19934||**19934**|30367|
|Administration|5|5166||**5166**|6793|
|Mission|6|18798|538|**19336**|26535|
|**Total General Payments**||**142226**|**538 **|**142763**|146385|
|**Net General Receipts/(Payments) for the year**||**-3887**|**167**|**-3719**|-18031|
|**Legacy Received**|||||17729|
|**Total net receipts/(payments) for the year**||**-3887**|**167**|**-3719**|-302|
## **Notes Section B STATEMENT OF ASSETS AND LIABILITIES AS AT 31 March 2021**
## **B1 Fixed Assets**
7 Note only
## **B2 Current Assets**
|||
|---|---|
|**Cash funds**
General Bank Account
Business Money Manager Account
Business Money Manager Account - Reserve
Cash in hand
8
Funds Bank accounts
**Total cash funds**
**Other monetary assets**
Gift Aid reclaim due
**B3 Liabilities**
9
Pension Scheme liability
Current liabilities
**Total liabilities**
**B2 Current Assets**
Coffee stop Bank Account|**Unrestricted Restricted**
**2021**
2020
**funds**
**funds**
**total**
total
**£**
**£**
**£**
£
22598
284
**22882**
27294
232
**232**
1841
**1841**
1817
55000
**55000**
55000
525
**525**
88
845
**845**
2353|
||**81041**
**284**
**81325**
86552|
||6033
**6033**
20140|
||**6033**
**0**
**6033**
20140|
||681
**681**
916
23625
**23625**
28724|
||**24306**
**0**
**24306**
29640|
## **NOTES TO THE FINANCIAL STATEMENTS**
## 1 **Accounting policies**
The Financial Statements have been prepared on a 'Receipts and Payments' basis and in accordance with section 133 of the Charities Act 2011. Values are given to the nearest £.
|2
Use of premises
2a Groups' donations received
2b Raised for other causes
Community Support Fund
2a **Groups' donations received**
Hopscotch/WLTDO
2b **Raised for other causes**
BMS World Mission
Trussell Trust
Tearfund
Social events
Insurance claim
Messy Church
Other donations
Open Doors
**Other income**
Photocopying
Transferred from Group acconts
Seniors' events
**Total other income**|**£**
**Unrestricted**
**100**
**1202**
**0**
**0**
**17**
**1525**
**418**|**£**
**£**
£
**Restricted**
**2021**
2020
**100**
565
**1202**
332
**0**
2616
**0**
164
**17**
61
**325**
**325**
2057
**380**
**380**
**1525**
5837
**418**|
|---|---|---|
||**3262**|**705**
**3967**
11633|
||**0**
**0**
**0**|**0**
**0**
745
**0**
**0**
226
**0**
**0**
1645|
||**0**|**0**
2616|
|||**115**
**65**
**65**
**80**
**325**|
|Manse upkeep (council tax, water,
insurance and repairs)
Stipend and salaries
Sundry
Pastoral
**Ministry**
Pension contributions
Deficit contributions
National insurance
Pastor’s travel/conferences
Student Placement Costs|**£**
**£**
**£**
£
**Unrestricted**
**Restricted**
**2021**
2020
**74024**
**74024**
64501
**5543**
**5543**
5495
**3333**
**3333**
4347
**2579**
**2579**
2337
**0**
**0**
757
**0**
**0**
686
**90**
**90**
360
**401**
**401**
153
**12358**
**12358**
4054|
|---|---|
||**98328**
**98328**
**82689**|
The Pastor acts as one of the church's trustees and receives remuneration and other benefits in respect of his services as Pastor, including the provision of manse accommodation.
|**Upkeep of church premises**
Lighting, heating, water etc
Cleaning / Housekeeping
Repairs and maintenance
Replacement carpet
Office and Supplies
Computer hardware and software
Internet & Website
Insurances
**Administration**
Photocopying
Telephone
Subscriptions|**£**
**£**
**£**
£
**Unrestricted**
**Restricted**
**2021**
2020
**5932**
**5932**
7433
**5663**
**5663**
7218
**3228**
**3228**
3193
**5111**
**5111**
8027
**0**
**0**
4496|
|---|---|
||**19934**
**19934**
30367|
||**1960**
**1960**
1670
**1140**
**1140**
1617
**752**
**752**
742
**742**
**742**
1384
**68**
**68**
193
**504**
**504**
1187|
||**5166**
**5166**
6793|
6a **Given to other causes from £ Mission Budget** BU SE Home Mission **5700** Eikon **3300** BMS World Mission **2400** CAP **1200** 6b One-off gifts **540 13140** 6b **One-off gifts** Open Doors **120** Samaritan's Purse **300** Compassion UK **120 540**
## 7 **Fixed Assets**
The church is the beneficial owner (subject to the relevant trusts) of the following assets, the legal title of which is held by the church's custodian trustee (the Baptist Union Corporation Ltd):
- Church premises in Heathervale Road, New Haw, valued for insurance purposes at £2,597,939
- The Manse at 10 Heathervale Road, New Haw, valued for insurance purposes at £249,897 Furniture and equipment of the Church and Manse are expensed in the year of purchase.
|8 **Funds Accounts**
Surplus / -Deficit for the year
Surplus / -Deficit for the year
TOTAL FUNDS BALANCE
Receipts
Payments
Balance bfwd
Balance cfwd
Receipts
Payments
Balance bfwd
Balance cfwd
**Emerge**
**Girls' Brigade**
Receipts
Payments
Balance bfwd
Balance cfwd
**Coffee Stop**
Transferred to HBC
Transferred to HBC
Surplus / -Deficit for the year|**2021**
2020
**£**
£
**0**
1935
**536**
1737|
|---|---|
||**-536**
198
**815**
617
**-279**
**0**
815
**0**
345
**0**
395|
||**0**
-50
**139**
189
**-139**
**0**
139
**55**
972
**609**
1571|
||**-554**
-599
**1399**
1998
**845**
1399|
||**845**
2353|
## 9 **Pension Scheme Liabilities**
The Church is a participating employer in the Baptist Pension Scheme ("the Scheme"), which is a separate legal entity administered by the Pension Trustee (Baptist Pension Trust Limited.) The assets of the Scheme are held separately from those of the Employer and the other participating employers.
Benefits in respect of service prior to 1 January 2012 are provided through the Defined Benefit (DB) Plan within the Scheme. The DB Plan was closed to future accrual of defined benefits on 31 December 2011. Since 1 January 2012, benefits have been provided through a Defined Contribution (DC) Plan within the Scheme.
A formal valuation of the DB Plan was performed at 31 December 2019 by a professionally qualified Actuary using the Projected Unit Method. The market value of the DB Plan assets at the valuation date was £300 million, whilst the level of assets needed to pay benefits was £318 million, giving a deficit of £18 million. The Church and the other participating employers in the DB Plan are collectively responsible for funding this deficit.
The next actuarial valuation of the DB Plan will take place as of 31 December 2022.
The Church has been advised that the estimated cost for the church to buy out their Pension Scheme liabilities at 31 March 2021 was £58,500.
In addition to the normal contributions to the DC Plan, the Church makes a monthly payment in respect of the DB Sceme deficit, currently £375, which will increase in line with increases in Minimum Pensionable Income. The Schedule of Contributions foresees these contributions continuing until 30 June 2026. The pension scheme liability shown in the Statement of Assets and Liabilities is calculated as the current rate per month multiplied by the number of months remaining in the current Schedule of Contributions, which amounted to £23,625 as at 31st March 2021.
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Heathervale Baptist Church|Heathervale Baptist Church|Heathervale Baptist Church|
|---|---|---|---|
|||||
||31 March 2021|**Charity no**
**(if any)**|1142507|
|||||
||1-5|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2019.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**||
|---|---|---|
|||22/07/2021|
||||
||Q C R Ford||
||||
||||
||||
||7 Hartland Close||
||New Haw, Addlestone||
||Surrey KT15 3AD||
1
**October 2018**
**IER**