**Registered Charity No: 1142479 Registered Company No: 07470232** 

## **UNIVERSITY OF SURREY STUDENTS’ UNION** 

## **TRUSTEES’ REPORT AND CONSOLIDATED FINANCIAL STATEMENTS** 

**FOR THE YEAR ENDED 31 JULY 2023** 



## **UNIVERSITY OF SURREY STUDENTS’ UNION** 

## **Contents** 

||**PAGE**|
|---|---|
|Administrative information|1 - 2|
|Report of the Trustees (including Trustees’ Responsibilities statement)|3 –16|
|Auditors’ Report|17 – 20|
|Statement of Consolidated Financial Activities|21|
|Consolidated Balance Sheet|22|
|Union Balance Sheet|23|
|Consolidated Statement of Cash Flows|24|
|Notes to the Financial Statements|25 – 34|





**UNIVERSITY OF SURREY STUDENTS’ UNION ADMINISTRATIVE INFORMATION** 

## **Charitable Status** 

The University of Surrey Students’ Union (USSU) is an incorporated charity (Company Limited by Guarantee) established under the Education Act 1994 and registered with the Charity Commission (No. 1142479) and Companies House (No. 07470232). 

## **Principal Address** 

Union House, Stag Hill, University of Surrey, Guildford, Surrey, GU2 7XH. 

## **Charity Trustees** 

Aug 2022/23 

## Aug 2023/24 

## **Full-time (Sabbatical) Officers** 

President & Chair of Trustees VP Community 

VP Support VP Activity VP Voice 

Diana Dakik Jo Ting Yau Oriana Savvidi Cameron Tooke Megan Simmons 

Jo Ting Yau Oluwakayode David Idowu (resigned 31.08.23) Liam White Amy Obi Kiara Lunani 

## **Part-time (Non-sabbatical) Officer** Union Chair **External Trustees** 

David Dobrotvorskij 

Amanda Massie Matthew Dutton Martine Carter Anne Milton Shilpi Sahai (app.11/05/23) 

Amel Boukabous 

Amanda Massie Matthew Dutton Martine Carter Anne Milton Shilpi Sahai 

## **Part-time Executive Officers (Non trustees)** 2022/23 

Voice zone officers: Kiara Kataike-Lunani Deni Addis Harsh Sodhani Luana Vasconcelos Hugo Montford 

Support zone officers: Samantha Buss Numa Begum Liam White Letty Raby Mowisha Srikuberan Activity zone officers: Team Surrey Chair - Nick Green Societies chair - Ami Tudorache Activity zone: Hannah Mcauley Izzy Holland Phoebe Blackmore Community Zone officers: Oyinkan Carrena Tash Jones Emily O'Grady Elena Quevedo Santana RAG Chair - Theodora Plati Loverdou 

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## **UNIVERSITY OF SURREY STUDENTS’ UNION ADMINISTRATIVE INFORMATION** 

2023/24 David Dobrotvorskij Kiara Kataike-Lunani Deni Addis Harsh Sodhani Luana Vasconcelos Hugo Montford Samantha Buss Numa Begum Liam White Letty Raby Mowisha Srikuberan Hannah Mcauley Izzy Holland Phoebe Blackmore Nick Green Ami Tudorache Oyinkan Carrena Tash Jones Emily O'Grady Elena Quevedo Santana Theodora Plati Loverdou 

**Auditors Bankers Solicitors** Crowe U.K. LLP National Westminster Goodyear Blackie Statutory Auditor Bank Plc Herrington Law Limited 49-51 Blagrave Street 151 High Street 7 & 8 Innovation Place Reading Guildford Douglas Drive Berkshire Surrey Godalming RG1 1PL GU1 3AH Surrey GU7 1JX 

USSU employs a Chief Executive Officer to work closely with the Executive Officers and ensure effective management of the charity as head of a senior management team as follows: - 

Chief Executive Officer Alex McKee Deputy CEO Debra Rideout Head of People and Representation Kath Phillips 

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**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JULY 202 3** 

**The Board of Trustees present their Annual Report for the year ended 31 July 2023 which includes the administrative information set out on page 1, together with the audited accounts for that year.** 

## **Structure, Governance and Management** 

USSU is constituted under the Education Act 1994 as a charity (see page 1) with internal regulations or Rules approved by the governing body of the University of Surrey. The Union is a Company Limited by Guarantee. The Charitable Company’s Memorandum and Articles of Association are the primary governing documents. Each member of the Charitable Company undertakes to contribute to the owners of the Charitable Company in the event of it being wound up, while they are a member, such amount as may be required, and not exceeding £1. 

USSU charitable Objects under the Act, to advance the Universities’ educational purposes by providing representation and support for the students at the University, are supplemented by the further Object of helping members to develop their own charitable activities as active participants in civil society. 

USSU is administered by its Executive Committee of fourteen students elected annually by cross-campus ballot of the USSU membership. The five posts of President, VP Voice, VP Support, VP Community and VP Activity are full-time, or ‘sabbatical’, posts remunerated as authorised by the Education Acts and cannot exceed two years’ duration for each holder. The five full-time Officers, Union Chairperson, University Trustee and four external trustees are regarded as the charity trustees of USSU for the purposes of the Charities Acts. 

## **Arrangements for setting pay and remuneration of key management personnel** 

Pay and remuneration of key management personnel is determined by a variety of contributory factors, such as, the size of the Students’ Union, the pay scales for each role e.g., sabbaticals, CEO etc., and the level of experience of the staff member. In addition to this, levels of pay may be affected by the ability to recruit key management personnel and retain them in post, which all coincides with the student union’s appointment and pay policies. All amendments to the pay and remuneration policy for the key management personnel is discussed and agreed by the trustees. The day to day running of the Union is delegated to the Chief Executive Officer and the Deputy CEO. 

## **Risk Management** 

The Finance Committee has examined the major strategic, business and operational risks faced by USSU in particular those relating to governance, finance, student experience, health and safety, organisation, operations, reputation, HR and ICT. A risk register has been established and is updated at least annually. 

The Students’ Union prime risks are: 

- Failure to manage costs improve efficiency and maintain financial stability. Current mitigation: is Annual budgets detailed monitoring and production of monthly finance reports. Monthly finance meeting with quarterly trustee meetings. 

- Loss or reduction in annual subvention. Current mitigation: Continuing cooperation with the university encouragement of positive links from Sabbatical officers to key University personnel. Transparency of the USSU core aims and objectives 

- Failure to improve the student experience. Current mitigation: Implementation of the Zone structure enabling VPs to complete their manifestos. 

Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Budgetary and internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers and participants on all activities organised by the Union. Staff training and development are in place to ensure staff are aware of the risks and have the necessary skills and ability to complete the designated role. KPI’s are regularly reviewed to pick up any early warning signs that issues may be these occurring. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity. 

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## **UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

The Union continues to analyse the risk of Covid 19, and its impact is considered on a rolling and future basis. The Union’s plans and response to the pandemic were quickly delivered and were adaptable.  The Union team continue to give particular attention to Rubix nightclub, and the adaptations needed in order to deliver a Covid secure venue and social experience for the students. 

## **Group structure** 

The Student Union has a wholly owned subsidiary, Origin Events Limited. See Note 8 for further details. 

## **Aims, Objectives and activities** 

The Board of Trustees has identified The University of Surrey Students’ Union’s vision and mission as “To be a leading UK Students’ Union that has a positive impact on every University of Surrey student - To enrich students’ lives, the community in which they live and the University of Surrey by creating the changes they want and to enable them to achieve their ambitions”. During 2016/17, the board of trustees agreed a new strategy for the Students’ Union. This strategy was put to members for approval during the annual elections and 1847 members voted, with 89.5% approving the strategy. The key aims from the strategy are as follows 

- **The Union will be proactive in learning what our members want:** By talking more to our members, giving them the opportunity to talk to us – easier and quicker, and doing quality research without the burden of endless lengthy surveys, the sabbaticals, and Union executive will have a closer and more relevant understanding of what our students think, and what is important to them. 

- **Student leaders will be supported to take action in response to the student voice:** To create change, and enrich the lives of our members, we must react to what we know. Although it is important to acknowledge that we are constrained by our charitable objectives. Student leaders are not just elected to deliver on election promises, but to react to the voice of students. 

- **Elected student covid officers will be supported to deliver on key manifesto pledges:** With a solid foundation of student opinion to support elected student officers in their decision making, it is also vital that student officers do not simply become messengers, reporting through committee what the latest survey results are. The diversity of ideas comes from the annual election process and the resultant manifestos. The representative democracy of the Students’ Union will be supported by enabling elected officers, not only to develop their election manifestos, but to deliver on them. 

- **Students will be well informed on the work of the Union and their representatives:** We will not just listen silently to our membership but will inform them of what their Union has been doing in their name, and what it continues to do following what they have told us. By hearing about the impact their voice has made, and how they have been listened to, the credibility of the Union will be enhanced and continue a virtuous circle of student engagement. 

- **Students will recognise the Union as an organisation that is true to their values:** The way the Students’ Union collectively operates is important, for the credibility of the organisation and the relationships that exist with external stakeholders as well as with our members. Our values will be rooted in what we do, elected officers, signatories, staff, and all active members will be expected to know what is expected of them in the living realisation of our value. 

In pursuit of these aims for public benefit, The University of Surrey Students’ Union will ensure the diversity of its membership is recognised, valued and supported and has established services for use by its members and to support its work with the University and other organisations on behalf of students. These include the Students’ Union support service, volunteering and training, diverse student activities, and support for student sports clubs and societies, alongside our commercial activities which include our Rubix nightclub. The Executive Officers of the Union sit on the majority of the committees of the University of Surrey and meet regularly with department and central service heads on campus. 

The charity trustees have complied with their duty as determined by Section 17(5) of the Charities Act 2011 having due regard to the Charity Commission’s published general guidance concerning the operation of the public benefit requirement. 

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**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## **Cost Of Living Focus** 

In October, we held our Make Your Change campaign which asked students what they felt our campaign priority should be for the year. We were unsurprised to see that the winner was Cost of Living and immediately set in motion several projects to support students while they faced this challenge. The Union President cochaired a Cost-of-Living working group with the Chief Students’ Officer, which discussed how students could be supported across the board, from IT equipment provision to discounted food and drink. Early in the next academic year, the Union will be continuing to work with the University on our new Community Hub, which will be housed in the centre of the campus and enable students to collect items that are no longer being used, such as kitchen equipment. We have been gathering used items which students have been helpfully donating and these will serve to stock this hub in its opening weeks. We hope to see this develop as a useful resource that can support students as the cost-of-living crisis continues into the next academic year. 

## **Review of Governing Documents** 

During the academic year 2021-22, the officer team and staff team worked on a review of the Union’s byelaws which was conducted partly in response to the University’s Quinquennial Review of our governing documents, and partly due to the need to review these documents to ensure that they reflected the reality of the Union. The byelaw review project was paused when a new Chief Executive was recruited, to enable the Union to review its committee structures. We have now conduced that review and our recommended changes to our committee structure have been passed by our Board of Trustees. We have also worked with the University on a new Memorandum of Understanding and put in place a new Delegation of Authority which better explains how decisions are delegated by the Board of Trustees via the authority of the Union’s Chief Executive. 

## **A new Students’ Union Brand** 

Our new Chief Executive, Alex McKee, brings with him experience of leading Communications and Engagement at UCL Students’ Union. His timely arrival has given us an opportunity to review our brand and bring this more into line with students’ expectations in the sector. We are now rolling out our new brand which will give the Union a more contemporary look and feel as well as a proper tone of voice and framework for how we talk about ourselves to our members. We are excited for members to see and experience our new brand as it begins to take shape across our digital and physical spaces. 

## **Student Life Pulse** 

We have continued to participate in Student Life Pulse, working with our research partners, Alterline, alongside the University. Every month, a random sample of students is asked to participate in the survey and results are reported to us in three sections over the year. At the time of writing, we have results for Pulse 1 and 2. We have seen overall satisfaction with the Union remaining stable and are pleased to report improvements in statistics on students feeling welcome and a sense of belonging at Surrey. An area for improvement and focus next year is student awareness of their elected officer team and their activities. We hope to improve this in the next academic year by diversifying our approach to social media, ensuring that we are communicating with students at their level and providing content that they want to see and share. Increasing the presence of the elected officer team across Union communications should also support our democratic activities and student engagement with these processes. 

## **Union Complaints Summary** 

Following the University’s Quinquennial Review of the Union’s governing documents, several recommendations were made. One recommendation was that we review our complaints and disciplinary procedures in line with the OIA best practice guidelines, and this review concluded in August 2021. This year to date, we have received nine complaints, one concerning an incident in our traded venue Rubix, one relating to the University, which was referred accordingly, and six concerning club and society involvement. Out of these six club and society complaints, two were referred into the Union’s Disciplinary Process while the other issues were resolved locally under the early resolution stage of our new Complaints Procedure. We have concluded one complaint appeal under our complaints procedure, but this did not result in a panel hearing due to lack of grounds. 

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**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## **ZONE ACTIVITY** 

The work of the Union is presented in four zones, Voice, Activity, Support and Community. Each zone is led by a VP with the President in overall leadership of the Union. 

## **VOICE ZONE** 

## **Course Representatives** 

This year, the improvements we have made to the Course Representative (Course Reps) scheme have focused on improving support and communication for Reps. A notable achievement was the successful launch of the Head Rep Scheme, with 26 trained Head Reps now actively serving their schools. As student voice ambassadors, Reps played a crucial role in promoting the use of MySurrey Engagement by encouraging signups through outreach to students, and assisted in promoting Surrey Decides, local elections, and Speak Week. We wanted to make sure we had better communication with both students and Reps, so we organised a Course Rep social event in semester one. It was a great success with over 40 volunteers in attendance, and we’re grateful for the support from the Voice Zone part-time officers and Head Reps. This event showed our commitment to fostering better interactions and engagement with Reps. Our focus for next year will be continuing to develop the Head Rep Scheme, increasing our proactive contact with Head Reps and ensuring robust processes and systems to support the scheme. 

## **Student Voice Forum** 

We continued to run our Student Voice Forum events this year, both online in November and February, averaging 165 attendees, and 45 attendees in-person to celebrate our Course Rep Awards in May. We were joined by a panel of representatives from senior University management throughout the year, including the Vice-Chancellor at our Forum in May. Topics discussed over the year at our Forums have included: Assessment and Feedback, Artificial Intelligence, Cost of Living, and the student voice. 

## **Surrey Decides Surrey** 

Decides this year saw some significant increases in engagement, whilst also balanced against a challenging year in other respects. After 1,304 recommendations were sent to potential nominees, we received 75 nominations across our available officer positions, with nominations for full-time roles significantly stronger than last year. Nominations for Part-Time Officer positions, however, struggled more, continuing a wider trend across the Union with regards to volunteer engagement. 44 candidates continued in the process and were listed on the ballot. 3,009 unique voters took part in Surrey Decides, with 21,227 votes cast across all contests. The statistics highlight that this year, we had better informed and engaged voters who took part in multiple contests, but fewer one-time voters. We saw a 31% increase from last year in turnout across the contests for our full-time positions, most likely motivated by the high number of candidates for these roles, giving our incoming Sabbatical Officer team a very strong mandate to start their year on. 100% of candidates who completed our follow-up survey after the election agreed they were glad they stood for election. For next year, the aim will be to develop the user interface of the voting platform to allow students to vote in multiple contests separately, rather than requiring all votes to be cast at one time, and to increase whole officer team involvement in promoting voting to students. 

## **AGMS and EGMS** 

This year, the Voice Zone facilitated 63 EGMs for dormant and new societies and clubs, and to replace resigned signatories. During AGM season in semester two, 159 AGMs were booked, and of this number, 146 took place as valid AGMs. 75 of these AGMs were self-officiated by outgoing signatories, an increase from 40 self-officiated AGMs in 2021-22. The priority for next year is to update the AGM and EGM election system to reduce technological issues and to improve the reliability of this democratic process. 

## **Make Your Change and Cost of Living** 

The Union’s priority campaign was decided again this year during Make Your Change in semester one. 26 campaign ideas were submitted by students, which were shortlisted for the final student vote. 478 students took part by casting their vote, 329 of whom voted for Cost of Living as the key issue they would like to see the Union campaign on this year. Cost of Living had been identified by the Union as a priority ahead of Make Your Change, meaning that we were able launch the priority campaign with significant effort having already been undertaken by the Voice Zone to research this issue and the potential impact on students. We launched our Cost-of-Living Manifesto, a set of 40 actions for the Union and University to take in partnership to address the impact of the rising costs of living for students. These included addressing the costs of living on campus, tackling hidden course costs, and improving financial support to students in hardship. The vast majority of these actions have been completed via the combined efforts of the Union and University in our Cost-of-Living working group, and the continued efforts to support students through this crisis will continue next year. 

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**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## **Speak Week** 

The Voice Zone ran Speak Week in May to provide students with the opportunity to provide feedback about their experiences at Surrey, and to provide Union officers with insight into the current priorities for students. We gathered a broad range of feedback including 264 responses to our two core Speak Week questions and insight from 23 focus group attendees. We also took the opportunity to promote the student voice by holding a Student Voice Forum and by promoting local elections, encouraging students to engage in sharing their views and engaging in local democracy in partnership with Guildford Borough Council. After reviewing the gathered feedback, the key priorities for students are the affordability and accessibility of campus facilities, improvements to the academic experience and social experience Surrey, enhanced student communication and support, and continued attention towards the impact of the cost-of-living crisis. We have recommended that these findings are considered when setting the priorities for the work of the Union in the 202324 academic year. 

## **Teaching Excellence Framework** 

The Union and University were required to complete submissions to the Teaching Excellence Framework (TEF), a national scheme run by the Office for Students to assess universities on their excellence in student experience and student outcomes. The Voice Zone undertook the research and authorship of the independent student submission, providing the student voice on the academic experience from the past four years at Surrey. We chose to use this opportunity to highlight good practice at Surrey but also encourage the University to address some areas for improvement, including assessment and feedback. The Zone also contributed to the University’s governance panel to compose their own submission, and following both submissions this year, we look forward to seeing the rating achieved at Surrey. 

## **Equality, Diversity and Inclusion Projects** 

The Liberation Network was rebranded to the Student Equality Network in response to feedback that the previous name made the purpose of the network unclear. The main focus of this year was the Intersectionality Project, a student curator project highlighting recommendations from Network volunteers, including a visual display, blogs, giveaway, and interactive board. Increasing proactive engagement is the priority for next year and continuing to involve volunteers in Union campaigns and policy. The Voice Zone also facilitated students taking part in Pride in Surrey alongside the University for the first time this year, and Deni, our parttime officer, led the Zone’s contributions to Neurodiversity Celebration Week, including social content and a ‘crafternoon’ event attended by around 40 students. Decolonising Surrey has been absorbed into the newly created Student Success Committee, a group within the University’s governance structure formed to focus on student success at Surrey and support for underrepresented groups to achieve and succeed at university. The Zone has continued to champion student success by presenting reports on ongoing Equality, Diversity and Inclusion (EDI) activity in the Union, feeding into the group’s priorities, and conducting research into the experience of February starting cohorts. The group is looking to increase student engagement through student-staff partnerships, which the Zone has noted may mean funding opportunities become available for the Union for EDI projects. 

## **University Projects** 

The Zone has continued to provide student views in the development of several University led projects this year. MySurrey Engagement was launched in September to mixed reviews from students. We have continued to highlight students’ interests on the implementation of both this platform and MySurrey Attendance through formal committees and working groups, especially focusing on communications to students to ensure clarity on the compulsory nature of attendance tracking and how student data is used. Having consulted on the opening of the renovated Teaching Block in September to positive responses from students and staff, the Voice Zone has supported this project in the next stages of renovations across campus, including in the Duke of Kent and Rik Medlik buildings. We have sought and presented detailed feedback from students on the project thus far, and actively participated in the selection of new furnishings. Other related projects which the Zone has consulted on have included Digital Assessments and the introduction of Surrey Online University Learning (SOUL) which will both continue next year. With the introduction of Chat GPT going viral across the world, the University launched a group focused on updating regulations and establishing a policy stance on the use of artificial intelligence (AI) in assessments. The Zone has fed into both the main group and a smaller task and finish group and continue to monitor the progress of this development. Additionally, we previously ran the SHOUT Awards scheme, and hope to re-launch these awards next year to enhance positive staff student relationships, whilst widening eligibility to PGRs who teach, improving the awarding process, and rebranding to Staff Excellence Awards. 

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**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## **ACTIVITY ZONE** 

## **Engagement** 

This saw great growth for the Activity Zone, with over 8,500 students involved in a form of physical activity and many more engaged in extracurricular ambitions through our societies. This dedication is represented by the 10,725 memberships bought through the Union as well as the hundreds of thousands of volunteering hours committed by our Clubs’ committees. 

## **Team Surrey** 

Team Surrey has had a great year, jumping an impressive eight spaces on the BUCS leader table from 41 last year to 33. Within this overall improvement, we have also had some key club successes… 

## _National Qualifiers_ 

The Badminton W1 and M1 teams got through to the qualifying rounds and into main draw in three events - one women’s singles, one women’s double, and one mixed doubles. The Swim team also qualified for the BUCS Nationals, with eight current swimmers and three alumni qualifying for the British Championships. Cheerleading also remained as National Champion with both their Level 1 and Level 2 squads winning gold. 

## _BUCS League Successes_ 

Lacrosse W1 and Badminton W1 made it to playoffs. Badminton won their matches, meaning they will be in the Premiership League next year. 

## _Touch Rugby_ 

The club has shown remarkable improvement in the rankings, climbing 22 places in just two years. The club finished 5th in the country securing 14 Bucs points. 

## _Boat Club_ 

Three golds and four silvers at BUCS Regatta. one gold, one silver and one bronze at BUCS Indoor Championships. 

## _Volleyball_ 

This year the Volleyball club have made tremendous strides, not only in their BUCS games but also recreationally and with the in intramural sessions selling out their all of their play sport sessions. Last year the club fell dormant, however they have come back in full swing. They have had a very successful BUCS season with the Women’s 2s achieving promotion this year and the Women’s 1 also reached the semi-finals in the Cup Conference. Additionally, they picked up several Individual and Club Awards at Colours Ball 

## _BUCS Awards_ 

Several members of Team Surrey have been shortlisted for the prestigious BUCS National Awards. This list includes Rugby coach Elliot Lewis for Best Coach and Volleyball President Rachael Crawford for the Special Recognition Award. Furthermore, Team Surrey Student Sport was also shortlisted for Best Participation Programme of the Year. 

## **Varsity** 

Varsity returned home for the first time since 2019, and the event did not disappoint - with hundreds of students flocking to Surrey Sports Park to both compete and support their peers as Surrey crushed Royal Holloway to win their 11th consecutive trophy. 

## **Gradsport** 

Gradsport returned again this summer to Surrey Sports Park for its 9th year as current students competed against alumni as old friends returned and fierce rivalries were rekindled out on the field. The event was a great success with the Grads winning the day which was rounded off with celebration in Rubix between the two sides. 

## **Female Takeover** 

Female Takeover saw Surrey Sports Park closed to the public for Saturday evening as over 100 girls came along to enjoy some inclusive fitness session and gym access without the pressure and stress of the everyday gym experience. From self-defence classes to learning to powerlift the event has shown to be a success two years running. 

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**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## **DisABILITY Week** 

DisABILITY Week gave students an amazing opportunity to try out disability friendly sports for the first time ever at Surrey Sports Park, with the team collaborating with Team Surrey by getting involved and promoting activities such as Blind Football, Goalball and Sitting Volleyball. 

## **WBC Training** 

Two Wellbeing Champion sessions were run across the year with every Club/Society committing at least one member to be fully training by our Support Zone team on a variety of skills including - active listening, boundaries and bystander invention training. 

## **Union Ball & Colours Ball** 

Union Ball and Colours Ball capped off a phenomenal year of success for both the Union and Team Surrey with over 700 students present over the two days and numerous awards given out to round off a highly positive year for all those involved in extracurricular activity here at Surrey. 

## **Get Involved Week X Cost of Living Crisis** 

This year we collaborated with the Voice Zone on the Make Your Change campaign, which saw students voting Cost of Living as their priority campaign. Through this we highlighted the number of free societies students could join as well as running a week of free sessions for student to once again try out something new, free of charge. 

## **Colour Run** 

Alongside Team Surrey and the Surrey Moves campaign, the Activity Zone were involved in two successful Colour runs which saw over 500 students running through the fields of Surrey Sports Park, whilst covered in paint. 

## **Team Surrey and Societies** 

Conference We collaborated with the Sports Park on the Team Surrey Conference, helping Club signatories engage with us and network and develop bonds with their fellow peers. The Activity Zone then ran Societies Conference, which saw committees engage with essential sessions to improve their skills in running their Societies. 

## **SUPPORT ZONE** 

## **Regulations, Academic and Housing Advice** 

Our Advice team have had 2,864 students emailing for support this year, with a slight decrease in 2023 compared to 2021-22. We believe this decrease is due to students no longer seeking advice for Academic Integrity cases for Covid online assessments. This number is expected to rise through June to August of 2023 however, due to the increased use of Artificial Intelligence (AI) Technology. The team has also noticed a decrease in the number of students inquiring about housing advice and we are working on our communications for next year to improve these numbers. However, it is important to note that we now have an in-house agency, Hoods Residential who offer housing advice, so students may just be seeking advice elsewhere. This year our advice team have also supported the Sabbatical Officers with representative consultations on the University’s proposed changes to the regulations, including the exceptional Force Majeure, changes to the Extenuating Circumstances regulations, and the Disciplinary Regulations. We have also continued to work with the University in their response and mitigation to the UCU Strike Action and Marking Boycott. 

## **Consent Course** 

We have been working alongside the University on making the Consent Matters course mandatory, which was accomplished during Semester 1, alongside the Zero Tolerance to Hate course. The courses were introduced halfway through the semester with a number of technical difficulties that hindered the uptake levels. Despite this, we remained committed to providing a consent course and having successfully lobbied the University for a bespoke course, work began in Semester 2. We have partnered with LimeCulture, a sexual violence charity, who together with the VP Support, prepared the slides and materials for the course. The script, videos and narrations have all been created and we are working on pulling those together into an online course for August 2024. Until then, we will continue to work with Epigeum. The content from LimeCulture is now owned by the University and us, and we have the ability to change our course without any future payments needed. LimeCulture are also providing Train the Trainer training to our staff so that they can deliver the same content in person. The first in-person training will be given to our Wellbeing Champions in September 2023 and to students going on Tour (from January 2024) to test the content and begin to introduce in-person consent training. 

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**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## **Don’t Worry Surrey** 

The Support Zone has worked on many in person events. During the two Don’t Worry Surrey: Exam Support campaigns we provided over 3,500 hot and cold free drinks to students as well as thousands of breakfast bars, hot food and other snacks. Support Zone As part of the exam campaign, we also organised Yoga sessions; massage sessions; a self-defence class; Happiness Cafes; gave out goody bags; and organised online and in-person academic advice daily. 

## **Period Poverty Campaign** 

We have been committed to the continuation of our Period Poverty project and we have negotiated the final quote, with the provider of products -Grace and Green, to almost £5k less than originally quoted which has made Grace and Green, not only the sustainable option, but also the most cost-effective. Following approval of the project, dispensers at the Hideout, Wates House, MySurrey Hive and Hillside are funded and restocked by the University and the dispensers at Manor Park Social and Rubix are funded and stocked by the Union. There is also a plan created for any schools or departments who wish to adopt the project so that they can fund their own dispenser in the future. Wellbeing Weeks We organised two Wellbeing Weeks, with 20 events across all three campuses, including more Guildford School of Acting (GSA)outreach. We had two WellFairs; Speed Mate-ings for students to make friends; a pizza party in collaboration with the Community Zone; themed Crafternoons - for events such as Neurodiversity Awareness Week; and provided lots of training, such as Active Bystander; Active Listening; Mental Health Awareness Training; and Look After Your Mate. 

## **Housing Awareness Week** 

We also co-organised a Housing Awareness Week with the Community Zone with talks from Tom Hood on How to Rent; a Speed House Mating; and a “How to Tennant” guide for students moving off-campus. 

## **International Student Survey** 

The Support Zone has also launched the annual International Student Survey to collect data from International and European students about their academic experience, their experience at Surrey with their mental health and support they received and any other issues they may have, such as accommodation. This data is broken down to faculty, course start date, country of origin and other details that help us better understand the experience we provide as a University and a Union. 

## **No More Week** 

We organised a No More Week, with a Light Up The Night walk to show solidarity with victims; a Crafternoon; an information day on support to sexual violence victims; we gave out hundreds of personal safety alarms; and provided more Bystander Training. 

## **LGBT+ History Month** 

The VP Support co-organised with the VP Voice, the Union’s LGBT+ History Month Calendar. We held a Glitterbomb, an LGBT+ Shag Day and an LGBT+ Crafternoon.  Disciplinary Outcomes It has been the work of the 2021-22 and 2022-23 VP Supports to lobby the University to publish disciplinary outcomes for more transparency from OSCAR and as deterrence. This website is now live with the nature of the offense and the action taken by the university available to view here. 

## **SHAG Days** 

We have organised multiple Sexual Health Awareness and Guidance Days (SHAG Days) and gave out thousands of STI tests, condoms, pregnancy tests, lube, cleaning wipes and sex toys. For sexual health, the VP Support organised arranged with the local GP a day were students and staff could have a cervical smear test, skipping the NHS waiting list. 

## **Reporting Sexual Violence** 

We have been working with OSCAR to implement an amnesty clause for reporting parties of sexual violence. Students who would report experiencing sexual violence to the University will be able to do so without fear of repercussions if at the time of the assault they were breaching specific University regulations around sex work, drug offences (excluding supply) or conditions of residence breaches. 

Page 10 



## **UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## **Sex Workers Safety Tool Kit** 

We are also working with the University on releasing a Sex Workers Safety Tool Kit. The tool kit does not promote sex work, but based on statistics we recognise that this happens, and we want to ensure the safety and wellbeing of our students who engage in sex work. 

## **Nightline** 

We have been working with the Director of Student Life and her team to include the Nightline number on student cards. This has been something we have wished to accomplish for years as we want the number to be easily accessible to students in case of a crisis. After a difficult start to the year, and a cancelled training cycle due to low volunteer numbers, Nightline has had a very successful second semester, and they were open every night consistently for three months. We have recruited a new committee for the 23/24 academic year and have a strong volunteer base to move into the next year with. We hope that the new academic year will be as successful as Semester two of 2022-23. 

## **Welfare Watch** 

Due to low numbers of volunteers and challenging committee dynamics, Welfare Watch has not been as successful this academic year as it has previously. We are looking to re-boot Welfare Watch for the 2023-24 academic year with a new committee and volunteers who will be recruited and trained in September 2023. 

## **Student Minds** 

Student Minds have continued their support this academic year for students. Positive Minds offered a range of group facilitation sessions for students dealing with low mood and depression at university, as well as providing an Eating Difficulties Support group. This year we are happy to announce that by offering face to face sessions in the Union during Semester 1 and Semester 2, we saw increased attendance every week and positive engagement during the sessions, especially for our Eating Difficulties Support Group following its launch last year. The service also ran sessions during exams to help students with exam stress; organised events for University Mental Health Day; and is working with University Communications on their wellbeing campaign Let’s Talk.  We are keen to build on this momentum and grow the service, collaborating with the University and Centre for Wellbeing to increase awareness. 

## **Wellbeing Champions** 

This year we have over 230 Wellbeing Champions in nearly 100 Clubs and Societies who have received indepth training and led the way in promoting wellbeing and inclusion within their groups. Wellbeing Champions have been involved in ‘first response’ matters of wellbeing; supported with interpersonal situations; pioneered wider wellbeing sessions; and supported our initiatives such as Get Home Safe. 

## **COMMUNITY ZONE** 

## **Freshers’ Week** 

## _Moving In Weekend_ 

We delivered another successful Moving-in Weekend that was supported by 70+ volunteers across all three campuses (Stag Hill, Manor Park, and Hazel Farm). We made sure that we gave our new students a warm welcome as well as providing any help they needed. There were many hand-made signs, funny dances, and lots of glitter from our Angels. We held our annual Angels’ Party in Hari’s Bar for our volunteers with awards presented to recognise their outstanding efforts in welcoming students to Surrey and to show our appreciation for them. 

## _Freshers’ Fair_ 

In the Marquee and the surrounding area, we had over 150+ Sports Clubs and Societies in attendance, as well as numerous local businesses, sponsors, charities, and of course, our stand where we gave out 1000+ reusable water bottles; pens; pop sockets; tote bags; fans; and trolley coins for free. We had strong attendance and engagement from our students all day, with a quiet hour at the start for our students who prefer a less overwhelming and busy experience. 

## _The Lake Our_ 

Student Beer Garden reopened with our outdoor cinema showing movies every night of Freshers’ Week. We saw new and returning students enjoy our daytime events such as cupcake/cookie decorating and mini canvas painting (which was attended by 250+ students). As well as our evening events such as Open Mic Night and our Hari’s Bar Quiz. 

Page 11 



**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## _Rubix_ 

We opened Rubix for eight consecutive days over Freshers’ Week and hosted popular headline acts such as Jonas Blue; Jay 1; Chase and Status; Jack Fowler; and Switch Disco as well as providing Bingo Lingo as an evening event. We saw Rubix and The Basement run at full capacity, with most nights being sold out. 

## _Events_ 

In addition to all our daytime lake events and movie nights, we organised a Games Night in The Basement with over 200 attendees in collaboration with Surrey Video Gaming Society, and a Karaoke Night in Bench Bar at Surrey Sports Park with 100+ attendees. 

## **Black History Month** 

In October 2022 we collaborated with the African and Caribbean Society (ACS) and celebrated Black History Month (BHM) through a variety of events ranging from quiz nights; dodgeball charity matches (in collaboration with the dodgeball society); Afro/Hip–Hop dance classes; Sip ‘n’ Paint event; and movie nights. We also held a BHM Panel with black Sabbatical officers from previous years and they discussed their experiences; the importance of BHM; the impact they made in the Union/University for their community; and what they’re to now. Overall, it was a heartfelt and inspiring panel that our students valued from. In Rubix, we held an AfroBeats and Afro-Bashment Night with the famous DJ Cuppy and a ‘90s & ‘00s Hip-Hop night with DJ DNA which were both well attended. 

We also held a BHM edition of Thursday Market with African and Caribbean food stalls as well as black-owned businesses. We collaborated with Stag TV to film a Proud to Be video with our black student part-time officers and ACS committee members talking about Black representation, culture, equality, diversity, inclusivity, and their own experiences and what BHM means to them. Throughout the entire month, we released social media posts on the BAME attainment gap at UK universities; closing the economic/ financial gap; supporting black businesses; and podcasts, book & film recommendations to educate and immerse our student body. 

## **Christmas** 

We held a Santa’s Elf Workshop with DIY crafts, mince pies, and hot chocolate at The Hive, which was attended by 100+ students to start the festive celebrations. We also had a Christmas Edition of our Thursday Market, with luxury hot chocolate by The Chocolate Pod and mulled wine and Mince pies on our Patio and held a Hazel Farm Christmas Party with Christmas lights switch, mince pies, hot chocolate, and cakes. Finally, we held movie nights in Rubix with free Candy Floss, as well as our Après ski party Citrus and Christmas Flirt! night with a Santa’s grotto to end the last night of the year in Rubix. Chinese/Lunar New Year the Lunar New Year (LNY) campaign consisted of numerous events including a dumpling-making class; a calligraphy session; film nights; and free Chinese meals from Youngs Kitchen. We also held a LNY Thursday Market with Chinese food vendors; bubble tea vendors; fresh cakes; buns from Chinatown; small Chinese businesses; and we gave away 500+ instant noodles. 

## **One World Week** 

One World Week is where we celebrate our incredibly diverse students from across the world who bring examples of their traditions, heritages, and cultures for our student body and staff to enjoy, in a space where they can celebrate with them and show how proud they are to be where they’re from. We had events such as free yoga classes; sushi-making classes; litter picks; Hari’s Challenge; and a Rep your Flag Citrus night that was well attended by our students. The two showcase events of One World Week are the One World Exhibition and the One World Gala. 

## _One World Exhibition_ 

The One World Exhibition was held in Rubix, and we celebrated Surrey’s diversity, cultures and sub-cultures, through food, cultural wear, music, education, and everything in between.  We had many societies showcase their culture and country; as well as exotic animals; interactive chalkboards; photo booths; and face painting. This free exhibition aimed to educate students and staff about the beautiful world we live in and how lucky we are to have such a plethora of cultures within our university community. 

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**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## _One World Gala_ 

The One World Gala was an extravaganza of performances with elaborate choreography and stunning cultural wear hosted at G Live. We had many cultural societies showcasing a range of traditional and contemporary music and dance to students, staff, and the local community. We also had the pleasure of having the attendance of Vice Chancellor Max Lu at both of these amazing events. 

## **Diwali and Holi** 

In collaboration with the Indian Students Association, we organised a trip to the Neasden Mandir taking 50 students to celebrate Diwali. We also organised a Holi event on PATS field with over 400 students in attendance, and Surrey’s first Desi Night in Rubix with Dhol drummers to diversify the events provided in Rubix. 

## **Spaces** 

## _Manor Park Social_ 

This year we launched our brand-new bar, Manor Park Social (MPS), for students living and working on the Manor Park campus. The aim was to bring them a sense of community and student life away from Stag Hill. We used student input to design the space - picking the colour palette, furniture, and decorations to ensure MPS is a modern, stylish, and comfortable space where students can study during the day, socialise with their friends over lunch, or have a drink and wind down in the evening. We have created an extensive food menu from pizza, wraps, nibbles, hot drinks, and pastries, with dietary requirements such as halal and vegetarian taken into consideration. Additionally, we have implemented a wide range of alcoholic (cocktails, bottles, wines, beers, ciders, spirits), and non-alcoholic drinks (beers, cocktails, spirits, champagne, wine) 

## _Rubix_ 

- EVENING ENTERTAINMENT We’ve had open mic nights by Music and Drama Soc and Stag Radio every fortnight, Hari’s Challenge almost every Tuesday (our weekly pub quiz) and Bingo Lingo has returned throughout the year, bringing in a range of entertainment for our students. 

- BASEMENT 

   - Our second venue has been popular with our societies for hosting their events and club nights as well as on Citrus and Flirt! nights with No Wave, Presha and our in-house DJs. 

- CITRUS AND FLIRT! We have diversified our in-house DJs bringing in Sammy T for Citrus and collaborated with What the Funk for Citrus and End of Year Show following student feedback. Due to the increased popularity of our RnB and Urban Nights we decided to increase the number of nights offered in a year (six nights for RnB and three for Urban) compared to last year where we provided seven overall. We also launched a new incentive for students to come to Hari’s Bar before 22:00 for free entry on Wednesdays and Fridays on non-sold events. We increased live music in Rubix and hosted Massaoke, Boomin’, Umpah Brass, Ellie Sax and Sick Trumpet in Citrus. 

- SPORTS We hosted the FIFA World Cup in Rubix filling up the entire space with students at every England game bringing a huge sense of community. We also showed the Six Nations, the Super Bowl, the UEFA Champions League, UEFA Europa League, and the Premier League which was met with positive responses from our students. 

- SAFETY We have continued to promote and improve our safety in Rubix and showcased this by launching a video explaining and detailing how Rubix is a safe venue. We have also continued to invest in staff training by providing the Ask Angela service and have continue to offer welfare watch, a 32 camera CCTV system, free water, and soft drinks, and our in-house first aid team. 

## **Cost of Living Manifesto** 

Following the student vote that named the Cost of Living (COL) as our priority campaign for the year, the Community Zone worked hard to contribute, including introducing 200 free entry tickets on Tixtu (last entry 11am); a Skint Night (£1 tickets); an increase in Stock Exchange nights, and we made Grad Ball more financially accessible. We also launched 50% off Rubix tickets for the top 100 Flirt! buyers and top 200 Citrus buyers during COL Week. As well as a variety of free events across the year (laser tag, mini canvas painting, cookie, and cupcake decorating, DIY Christmas workshops, One World Exhibition, PGR free breakfast, Pizza Party at Hazel Farm, Christmas Party at Hazel Farm, calligraphy sessions, etc.). We have also subsidised all events to make them more affordable (dumpling/sushi making classes, pumpkin carving with craft soc). 

Page 13 



**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## _Community Hub_ 

We have leased the old Santander unit near the library and plan to use this space as a Community Hub which will include a swap shop, food Co-operative, book swap, community fridge, and shelf. We have already started collecting donations for our swap shop around campus and plan to open in September 2023 for the incoming students and returners. 

## **Raising and Giving (RAG)** 

## _Challenges_ 

We collaborated with Endeavours Adventures to do a sky dive, choose a Challenge to do Everest Base Camp, and Challenge Abroad to do Elephants and Tribes. 

## _RAG Week_ 

We hosted RAG Week from 28 March – 31 March 2023 and hosted events and provided glitter stations at Citrus and Flirt! 

## _Movember_ 

We had a Movember raffle with amazing prizes donated by ourselves, the University, and partners, as well as holding a special Hari’s Challenge and a Movember awareness night at Citrus. 

## **Kelly’s Guildford 10K Run** 

Kelly’s Guildford 10K and 5K run is a collaboration between Kelly’s Storage [Charity Events] and us. The run supported Young Lives vs Cancer and The Shooting Stars Hospice (our two partner charities for this year) and saw 200+ runners registered to join. Many were students doing so on behalf of their respective Sports Club or Societies, as well as many runners from the Guildford community. We had a DJ set, breakfast rolls, giveaways, and raffles to make the experience even more enjoyable. 

## **Free Fest** 

Free Fest came back on 13 and 14 May 2023 at by the lake as our incredible summer-time festival over two days, with live music and DJ sets performed by our talented student body, movies, entertainment and a fun zone with bouncy castles and slides for younger people. This event was a huge success with the local community of Guildford coming to the University as well as our students enjoying Surrey’s talent. There were many food stalls from our Thursday Market, with the addition of a slushies stall and ice cream vans, as well as our Lake Bar being open all weekend. 

## **Union Ball and Colours Ball** 

Our annual balls were held on 5 and 6 May 2023 at G Live. We awarded numerous societies, clubs, students and staff for all their hard work and dedication with our awards and certificates. These were two really inspiring events to end the year and celebrating the success of our amazing Surrey community. 

## **Housing Awareness Campaign** 

In collaboration with the Support Zone, we held a Housing Fair in The Hive with local letting agencies, accommodation providers, and storage facilities in Guildford. There was also a Speed-House-mating Event, and a Communal Living and Fire Safety talk. We collaborated with Hoods Residential to provide our How to Rent and Tennant talks to educate our student body. 

## **Living off Campus Guide** 

We improved the Living off Campus Guide to include a Go Green page sharing tips and tricks to help increase sustainability in your household, as well as adding a Things to do in Guildford page to help increase local businesses and Guildford economy. 

## **Varsity** 

In collaboration with the Activity Zone, we hosted Varsity at home for the first time since 2019 and won for the 12th consecutive year. It was held on 22 March 2023 at Surrey Sports Park and finished with an after-party at Citrus in Rubix. We had 32 matches taking place on the day with an amazing Fan Zone featuring Red Bull, Monster, food stalls. Students wore Varsity T-shirts and lanyards to show their Surrey spirit. 

Page 14 



**UNIVERSITY OF SURREY STUDENTS’ UNION TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 202 3** 

## **Strictly Come Surrey** 

We brought back this collaboration showcase between Ballroom and Latin Dance Club (BLDC) for the first time in four years. It featured seven couples, with professionals from BLDC and five members of university staff, and two students as our “celebrities”. It was a spectacular event held in the Ivy Arts Centre with a live audience and live streamed online. 

## **#SustainableSurrey** 

## _Volunteering_ 

We increased our Sustainable Volunteering opportunities to include more litter picks around campus and in the local area; butterfly conservation; tree planting; building nature reserves; and volunteering in our community hub. This has also helped our Sports Clubs and Societies earn their Community Badge, as well as increasing volunteering opportunities locally. 

## _Surrey Garden_ 

We are planning to revive this garden near the Round House with student input on what they want to see planted and grown in this place. We’ve started a design brief; gathered volunteers; planted fruit trees in the surrounding areas; and plan to restart Surrey Garden Society to collaborate with us. 

## _Biodiversity_ 

We have partnered with a Surrey researcher to help cultivate a hive of bees on campus through our Surrey Garden to help increase biodiversity in Surrey. We also plan to build Hedgehog burrows and bird boxes/feeders to help our animals on campus as well. 

## **Grad Ball** 

This year we introduced 200 super-advance tickets of £35, and 400 advance tickets of £45 compared to last year when no super-advance tickets were available. This positively impacted Grad Ball sales as 60% of tickets were sold within two days which have been the fastest selling Grad Ball tickets in recent years. 

## **Volunteering Awards** 

We hosted our first Volunteering Awards night at Manor Park Social this year to recognise and celebrate our students’ outstanding volunteering achievements. We presented Bronze, Silver, Gold, and Platinum certificates based on the number of volunteering hours achieved by our graduating students. We also had a prestigious Diamond Award for students who achieved over 1000 volunteering hours of which we handed out six this year which is an amazing accomplishment for our students. Additionally, we introduced a greatest Impact Award for one student we believed to have made a huge difference and impact to students and the wider community. Finally, we also gave out awards for our support services (Nightline, Welfare Watch, Student Minds) which were led by our VP Support, and our JEDI Award (Justice, equality, diversity, and inclusion) which was led our VP Voice. 

## **Fundraising** 

The Union itself had no fundraising activities requiring disclosure under S162A of the Charities Act 2011. 

## **Future Plans** 

The strategy agreed by members in February 2017 was successfully embedded within the Union structure. With the introduction of a new CEO to the Union; Alex McKee is looking at future plans and a new strategy which will be implemented in 2024. 

## **Financial review** 

USSU has continued to benefit from the recognition and support of the University, and this year received an annual Block Grant of £1,272,096. See page 21 for results for the year. 

## **Reserves Policy** 

The Board of Trustees reviews the Student Unions’ Reserve Policy annually. The Board of Trustees have determined that the appropriate level of reserves should be £300,000 cash (which is approximately 3 months salaries), however this will face further ongoing review. The reason for this reserve is to provide enough working capital and to deal with unexpected emergencies. In future years capital maintenance and development projects may be considered in the reserves policy review. 

Page 15 



UNIVERSttY OF SURREY STUDENTS. UNION
TRUSTEES. REPORT (CONTINUED)
FOR THE YEAR ENDED 31 JULY 2023
After dedud¥￿i tt18 C8rryry va￿e of tangible fixed assets hekj frx Ihe Stud￿1 Unicffl's own use there were
free rnserves as defined by the Charity comnm5si(￿ 01 £409,983120Z2: £401,939).
The Students, Un*Jn tssh as of 31 ￿lY 2022 were £744.8ZJ. The cash reserva as at the 31 Juty
2023 is £585.714 (0 redu(aK¥) of £159.1(B).
The key management ￿[sC￿ne1 understaThJ that the Students. un￿ needs to maintsn an aprryriale level
of reserves, In ￿der to F￿V￿le sulknntCa￿ts1 lo o)wddays (w occwbets¥e8n SFwNYiThJ and receipt
of income.
Custodlan Actlvltle8: Club$. & Socletle¥' Fund•
USSU acts as (JJslLxlian fcw funds raised by the sludents. am¢yJnbng lo £187,604 ￿ 31 JU￿ 2023. £757,396
paKI in and £768.053 paid out of the dubs and scKielies own funds.. mwje up of a total 0124.962 transadions
for the year. Thgse funds are repYesente(l in the finanual acC￿jnIS system under seporalo Reslrided IncrAne
FuThJ (x)8t c(NJes, so Clubs. & ScKiebes balarths arg kno¥4Tr at all times.
In addthn lo the grdnI-suKy￿I funds il diskwrses to them. as shown in the ac(xJJnts, USSU Is also custodian
of the annual RAG wocewts fr(¥n fuThJNsiThJ events (ryaniwj by the Students under USSU auspices for
dislribution lo the intended chanb"e5.
Future Fundlng
The Board of Trustees remain n r£rnillalKx) d evahjatiry grffirient furK*wJ for USSU lo rr￿1 al its
obligalions.
Trustees, Responslbilities
Charily law reqlsire us as the charity Trustees lo prepare annual finanaa ststernents gfving a true and fair
vlew of the Students. Unirm and of the surplus or deficit for Ihat year.
In preparh)g those finan(#al statements we are requlred to.. -
seled the most sjitable ac&wnting pclirAes arKI them o)nsistentiy.
make jLKJgemenls arKI estimates that are rea￿)natr￿e and prudent.
re the statefnent5 a wng t￿Cern basis unless it is not appropriate to
[￿SuMe that the Unirm wim ￿tinUe ￿ twwness.
stste rf the twslees wwe nrA entitled lo lake athntsge of the sm81 t>)mkNqnies' exemptic
from the requirement to prepwe a strategic rekNJl.
al any lime the financial rKtsition of the charity arKI enable us to ensure that the financial slalements comrAy
wlth charity18w and the requirements of Surrey Students. Unit￿ undw Ihe P£t 1994. The Trustees
are also responsible for safeguarding Ihe assels of the tharity and ensuring their Kryer 8tvh'(8tion in
accordance with charity law. and hence lor taking reasonable steps the rrt8ven1i￿ aThJ detectIC￿ of frdud
and other irTe9ukrities.
Truslee On Behalf cl the Botrd- Jo TINJ Yau
Dale:
11- Iz- 17
Page 16


## **INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF THE UNIVERSITY OF SURREY STUDENTS’ UNION** 

## **Opinion** 

We have audited the financial statements of University of Surrey Students’ Union for the year ended 31 July 2023 which comprise the Group Statement of Financial Activities, the Group and Company Balance Sheets, the Group Cash Flow Statement and the notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). 

In our opinion the financial statements: 

- give a true and fair view of the state of the group’s and the charitable company’s affairs as at 31 July 2023 and of the group’s incoming resources and application of resources, including its income and expenditure for the year then ended; 

- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and 

- have been prepared in accordance with the requirements of the Companies Act 2006. 

## **Basis for opinion** 

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the group and charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. 

## **Conclusions relating to going concern** 

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate. 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the group and the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. 

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. 

Page 17 




## **INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF THE UNIVERSITY OF SURREY STUDENTS’ UNION (CONTINUED)** 

## **Other information** 

The trustees are responsible for the other information contained within the annual report. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. 

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. 

We have nothing to report in this regard. 

## **Opinions on other matters prescribed by the Companies Act 2006** 

In our opinion based on the work undertaken in the course of our audit 

- the information given in the trustees’ report, which includes the directors’ report prepared for the purposes of company law, for the financial year for which the financial statements are prepared is consistent with the financial statements; and 

- the directors’ report included within the trustees’ report have been prepared in accordance with applicable legal requirements. 

## **Matters on which we are required to report by exception** 

In light of the knowledge and understanding of the group and charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report included within the trustees’ report. 

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion: 

- adequate and proper accounting records have not been kept; or 

- the financial statements are not in agreement with the accounting records and returns; or 

- certain disclosures of trustees' remuneration specified by law are not made; or 

- we have not received all the information and explanations we require for our audit 

## **Responsibilities of trustees** 

As explained more fully in the trustees’ responsibilities statement on page 16 the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. 

Page 18 




## **INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF THE UNIVERSITY OF SURREY STUDENTS’ UNION (CONTINUED)** 

In preparing the financial statements, the trustees are responsible for assessing the group’s or the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. 

## **Auditor’s responsibilities for the audit of the financial statements** 

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. 

Details of the extent to which the audit was considered capable of detecting irregularities, including fraud and non-compliance with laws and regulations are set out below. 

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report. 

## **Extent to which the audit was considered capable of detecting irregularities, including fraud** 

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We identified and assessed the risks of material misstatement of the financial statements from irregularities, whether due to fraud or error, and discussed these between our audit team members. We then designed and performed audit procedures responsive to those risks, including obtaining audit evidence sufficient and appropriate to provide a basis for our opinion. 

We obtained an understanding of the legal and regulatory frameworks within which the group and the charitable company operates, focusing on those laws and regulations that have a direct effect on the determination of material amounts and disclosures in the financial statements. The laws and regulations we considered in this context were the Companies Act 2006 and the Charities Act 2011 together with the Charities SORP (FRS 102). We assessed the required compliance with these laws and regulations as part of our audit procedures on the related financial statement items. 

In addition, we considered provisions of other laws and regulations that do not have a direct effect on the financial statements but compliance with which might be fundamental to the group or charitable company’s ability to operate or to avoid a material penalty. We also considered the opportunities and incentives that may exist within the group or charitable company for fraud. The laws and regulations we considered in this context were General Data Protecting Regulations, Health and Safety and Safeguarding of students. 

Auditing standards limit the required audit procedures to identify non-compliance with these laws and regulations to enquiry of the Trustees and other management and inspection of regulatory and legal correspondence, if any. 

Page 19 




## **INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF THE UNIVERSITY OF SURREY STUDENTS’ UNION (CONTINUED)** 

We identified the greatest risk of material impact on the financial statements from irregularities, including fraud, to be within the timing of recognition of certain income streams and the override of controls by management. Our audit procedures to respond to these risks included enquiries of management, and the Trustee Committee about their own identification and assessment of the risks of irregularities, sample testing on the posting of journals and the certain income streams, reviewing accounting estimates for biases, reviewing regulatory correspondence with the Charity Commission, and reading minutes of meetings of those charged with governance. 

Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. For example, the further removed non-compliance with laws and regulations (irregularities) is from the events and transactions reflected in the financial statements, the less likely the inherently limited procedures required by auditing standards would identify it. In addition, as with any audit, there remained a higher risk of non-detection of irregularities, as these may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal controls. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulations. 

## **Use of our report** 

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members and trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company, the charitable company’s members as a body and the charitable company’s trustees as a body, for our audit work, for this report, or for the opinions we have formed. 


Alastair Lyon 

Senior Statutory Auditor 

For and on behalf of 

## **Crowe U.K. LLP** 

Statutory Auditor 

**Reading** 

**Dated : 14 December 2023** 

Page 20 



## **UNIVERSITY OF SURREY STUDENTS’ UNION STATEMENT OF CONSOLIDATED FINANCIAL ACTIVITIES FOR THE YEAR (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 JULY 2023** 

|Notes<br>**_Gross Income_**<br>**Donations:**<br>- Donations, University Grant, etc.<br>3<br>**Income from other trading activities**<br>- Activity<br>- Central<br>- Community<br>**Charitable activities for students:**<br>- Activity<br>- Community<br>**_Expenditure on:_**<br>**Charitable activities for students:**<br>- Activity<br>- Central<br>- Community<br>- Support<br>- Voice<br>4<br>**Net Movement in funds**<br>Fund balances brought forward<br>**Fund balances carried forward**<br>13|**Unrestricted**<br>**Restricted**<br>**Total**<br>_Total_<br>**Funds**<br>**Funds**<br>**2023**<br>_2022_<br>**£**<br>**£**<br>**£**<br>_£_<br>1,303,770<br>-<br>**1,303,770**<br>_1,235,690_<br>36,108<br>-<br>**36,108**<br>_26,420_<br>66,005<br>-<br>**66,005**<br>_35,166_<br>112,919<br>-<br>**112,919**<br>_111,535_<br>10,239<br>757,396<br>**767,635**<br>_670,446_<br>1,096,594<br>-<br>**1,096,594**<br>_1,476,414_|
|---|---|
||2,625,635<br>757,396<br>**3,383,031**<br>_3,555,671_|
||417,448<br>768,053<br>**1,185,501**<br>_1,005,261_<br>283,115<br>-<br>**283,115**<br>_354,962_<br>1,397,400<br>-<br>**1,397,400**<br>_1,611,442_<br>299,310<br>-<br>**299,310**<br>_326,398_<br>267,822<br>-<br>**267,822**<br>_238,548_|
||2,665,095<br>768,053<br>**3,433,148**<br>_3,536,611_|
||(39,460)<br>(10,657)<br>**(50,117)**<br>_19,060_<br>648,565<br>198,261<br>**846,826**<br>_827,766_|
||609,105<br>187,604<br>**796,709**<br>_846,826_|



The notes on pages 25 to 34 form part of these accounts. 

Page 21 



UNIVERSITY OF SURREY STUDENTS, UNION
CONSOLIDATED BALANCE SHEET
AS AT 31 JULY 2023
2023
2022
Notos
Flx¢d Assets
Tangible fixed assets
199.122
246.626
Current Assets
Slttks
Debtors
Cash al bank & in hand
38,229
283.025
585.714
906.968
37,821
159,919
744.823
942,563
10
Current Llabilities
Creditors: Amounts due wiihin one
year
309.381
Net Current A55ets
597.587
600.200
Total Assets less Current Liabilities
796.709
846.826
Representing Charitable Funds.-.
Restricted Income Funds
Students, Societies & Club Funds
12
187,604
198.261
Unreslricted Income Funds
UrHlesignaled
609.105
648.565
Total Funds
13
796.709
846.826
The financial statements were approved by the Trustees on
behaff. by..
11-12.21
and signed on their
President
Trustee.. Jo Ting Yau
The notes on pages 25 to 34 fom) part of these acC￿nts.
Page 22

UNIVERSITY OF SURREY STUDENTS. UNION
UNION BALANCE SHEET
AS AT 31 JULY 2023
REGISTERED COMPANY NUMBER: 07470232
2023
2022
Notes
Fixed Assets
Tangible fixed assets
Investments
199.122
246.626
199.123
246,627
Current Assets
Deblors
Cash al bank & in hand
10
282.261
422.367
260.875
516.247
704.628
77T, 122
Current Liabilities
Credilors.. Amounts due wthtn one
year
251.192
235.521
Net Current Assets
453,436
541,601
Total Assets less Current Llabilitles
652,559
788.228
Representlng Charitable Funds...
Restricted Income Funds
Students, Societies & Club Funds
12
187.604
198.261
Unrestricted In¢omÈ Fund$
Free reserves Iundesignaled)
464.955
589.967
Total Funds
13
652.559
788.228
The resutt for Ihe financ#al year dealt with in the finan(xal stslements of the parent company was a105S ¢
£135,67312022.. loss £247,883).
The financial statements were approved by the Tnjslees on
behalf, by..
ii. Iz-l
ar￿ signed on their
President 8nd Chair of Truslees- Jo fing Yau
The notes ￿ pages 25 to 34 form part ofthese ac(xyJnts
Page 23

## **UNIVERSITY OF SURREY STUDENTS’ UNION CONSOLIDATED CASH FLOW STATEMENT FOR THE YEAR ENDED 31 JULY 2023** 

|**Cash flows from operating activities:**<br>Net incoming resources<br>Depreciation<br>Interest paid<br>Interest received<br>(Increase)/decrease in stock<br>(Decrease)/increase in debtors<br>(Decrease)/Increase in creditors<br>**Net cash used in operating activities**<br>**Cash flows from investing activities**<br>Interest receivable<br>Interest payable<br>Purchase of tangible fixed assets<br>**Net cash used in investing activities**<br>Change in cash and cash equivalents in the year<br>**Net debt reconciliation of net cash flow to movement in**<br>**net debt**<br>Net funds at 1stAugust<br>Increase/(Decrease) in cash in the year<br>**Net funds at 31st July**<br>**Analysis of cash and cash equivalents**<br>Cash in hand|**2023**<br>**£**<br>**(50,117)**<br>**61,439**<br>**13,034**<br>**(4,983)**<br>**(408)**<br>**(123,106)**<br>**(32,982)**<br>**(137,123)**<br>**4,983**<br>**(13,034)**<br>**(13,935)**<br>**21,986**<br>**£**<br>**(159,109)**<br>**744,823**<br>**(159,109)**<br>**£**<br>**585,714**<br>**£**<br>**585,714**|_2022_<br>_£_<br>_19,060_<br>_46,250_<br>_12,196_<br>_(218)_<br>_19,072_<br>_28,204_<br>_81,412_<br>_205,976_<br>_218_<br>_(12,196)_<br>_(131,658)_|
|---|---|---|
|||_(143,636)_|
|||_£_<br>_62,340_<br>_682,483_<br>_62,340_<br>_£_<br>_744,823_<br>_£_<br>_744,823_|



The notes on pages 25 to 34 form part of these accounts 

Page 24 



**UNIVERSITY OF SURREY STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

## **1 Accounting Policies** 

The University of Surrey Students’ Union is an incorporated charity registered in the UK (Charity Number 1142479. Company Number: 07470232) with its registered office at Union House, Guildford, Surrey, GU2 7XH. 

The Principal activities are campaigning, representation, provision of social activities and the organisation of sporting and recreational activities and opportunities. 

## (a) **Accounting convention** 

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019) – (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. 

The Union meets the definition of a public benefit entity under FRS 102. Assets and Liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. 

Consolidated financial statements (‘group accounts”) have been prepared in respect of the charity and its wholly owned subsidiary, Origin Events Limited. The parent has taken exemption from presenting its unconsolidated profit and loss account under section 408 of the Companies Act 2006 and as permitted by FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. 

## (b) **Going concern** 

The charity has cash resources and is supported by the University of Surrey. Having reviewed budgets, forecasts and cash-flows, the trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. They continue to believe the going concern basis of accounting appropriate in preparing the annual financial statements. 

## (c) **Incoming resources** 

All income including grants and capital resources are recognised in the accounts when the Charity is legally entitled to the income and the amount can be quantified with reasonable certainty, and on an accruals basis. 

During the year the Union received £Nil _(2022: £18k)_ from the UK Government under the Coronavirus Job Retention Scheme. 

## (d) **Resources expended** 

Expenditure is accrued as soon as a liability is considered probable, discounted to present value for longer term liabilities. Expenditure includes irrecoverable VAT. Charitable expenditure comprises the direct and indirect costs of delivering public benefit. Other central overhead costs are apportioned to charitable and other projects/activities on a usage basis, pro rata to the amount of staff hours attributable to each project or activity undertaken. 

Page 25 



## **UNIVERSITY OF SURREY STUDENTS’ UNION** 

## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

## **1 Accounting Policies (continued)** 

## (e) **Tangible fixed assets** 

Fixed assets are stated at cost less accumulated depreciation. Equipment, fixtures and fittings are included at cost. Depreciation is provided at the following annual rates in order to write the cost of assets off over their estimated useful lives. 

|Fixtures and Fittings|-|10%|per annum straight line|
|---|---|---|---|
|Equipment|-|10-33%|per annum straight line|
|Computer Hardware|-|20-50%|per annum straight line|
|Computer Software|-|20-33%|per annum straight line|



(f) **Cash and cash equivalents** Cash at bank and cash equivalents includes cash and short term highly liquid investments with a short maturity of 3 months or less from the date of acquisition or opening of the deposit or similar account. 

- (g) **Pension costs** The Union now operates a defined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year. Differences between contributions payable in the year and paid are shown as accruals or prepayments in the balance sheet. 

## (h) **Leased assets** 

Rentals payable under operating leases are charged as expenditure on a straight line basis over the period of the lease 

- (i) **Stock** 

Stock is valued at the lower of the cost and its net realisable value. 

## (j) **Fund accounting** 

   - (i) **Unrestricted Funds** representing unspent income which may be used for any activity/purpose at the Executive Committee’s own discretion; 

   - (ii) **Capital Grant Funds** are released annually in line with the depreciation policy on the capital spend; 

   - (iii) **Restricted funds** raised and administered by USSU for specific purposes, such as Club and Societies Accounts, as well as revenue received for purposes specified by the donor. The costs of raising and administering such funds are charged against the specific fund. 

- (k) **Taxation** 

The Union meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the Union is potentially exempt from taxation in respect of income or capital gains received within categories covered by part 11, chapter 3 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. 

- (l) **Financial instruments** 

Basic financial instruments include debtors and creditors. Debtors and creditors are initially recognised at transaction value and subsequently measured at amortised cost. Note 14 provides more information on financial instruments where future cash flows are anticipated, with financial assets referring to trade debtors, amount owed by group undertakings, other debtors and cash equivalents, and financial liabilities referring to all creditor balances excluding deferred income and payments on account. 

Page 26 



## **UNIVERSITY OF SURREY STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

## **2 Critical Accounting Judgements and Key Sources of Estimation Uncertainty** 

Preparation of the financial statements requires management to make judgements and estimates. The directors consider that there are no material judgements in applying accounting policies or key sources of estimation uncertainty. 

## **3 Grants Receivable and Donations** 

|**rants Receivable and Donations**|||
|---|---|---|
|University Block Grant (Subvention)<br>CJRS Grant<br>Additional University Grant<br>**Total**|**2023**<br>**£**<br>**1,272,096**<br>**-**<br>**31,674**<br>**1,303,770**|_2022_<br>_£_<br>_1,217,650_<br>_18,040_<br>_-_|
|||_1,235,690_|



## **4a) Charitable and Other Activity Costs- 2023** 

|**Charitable activities**<br>Activity<br>Central<br>Community<br>Support<br>Voice<br>**Total costs**|**Cost of**<br>**sales**<br>**£**<br>-<br>-<br>454,904<br>-<br>-<br>454,904|**Staff costs**<br>**£**<br>190,984<br>133,597<br>503,034<br>241,213<br>203,503<br>1,272,331|**Rent**<br>**£**<br>20,004<br>10,515<br>40,003<br>20,004<br>20,004<br>110,530|**Other**<br>**costs**<br>**£**<br>974,513<br>139,003<br>399,459<br>38,093<br>44,315<br>1,595,383|**Total**<br>**£**<br>**1,185,501**<br>**283,115**<br>**1,397,400**<br>**299,310**<br>**267,822**|
|---|---|---|---|---|---|
||||||**3,433,148**|



Included in the above costs is the annual audit fee of £21,000 ( _2022: £18,250_ ) _._ 

Affiliation fees included in the above amounts to £nil ( _2022: £nil_ ) 

_2022 Comparative Information- Charitable and Other Activity Costs_ 

|_Charitable activities_<br>_Activity_<br>_Central_<br>_Community_<br>_Support_<br>_Voice_<br>_Total costs_|_Cost of sales_<br>_£_<br>_-_<br>_-_<br>_582,788_<br>_-_<br>_-_<br>_582,788_|_Staff costs_<br>_£_<br>_188,429_<br>_107,278_<br>_448,872_<br>_266,121_<br>_178,462_<br>_1,189,162_|_Rent_<br>_£_<br>_20,004_<br>_10,518_<br>_40,000_<br>_20,004_<br>_20,004_<br>_110,530_|_Other costs_<br>_£_<br>_796,828_<br>_237,166_<br>_539,782_<br>_40,273_<br>_40,082_<br>_1,654,131_|_Total_<br>_£_<br>_1,005,261_<br>_354,962_<br>_1,611,442_<br>_326,398_<br>_238,548_|
|---|---|---|---|---|---|
||||||_3,536,611_|



_Included in the above costs is the annual audit fee of £18,250 (2021: £15,875)._ 

_Affiliation fees included in the above amounts to £nil (2021: £nil)_ 

Page 27 



## **UNIVERSITY OF SURREY STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

## **4b) Central Overhead Costs Included in Note 4a** 

All central overhead costs have been apportioned on a usage basis, pro rata to the total costs of each project or activity undertaken as per the below breakdown. 

Overheads used evenly by all zones represent the following cost: 

## **5** 

|**2023**<br>**Charitable activities**<br>Central<br>Voice<br>Activity<br>Support<br>Community<br>**Total costs**<br>_2022 Comparative information_<br>**Charitable activities**<br>Central<br>Voice<br>Activity<br>Support<br>Community<br>**Total costs**<br>**Staff Costs**<br>Wages and salaries<br>Social security<br>Pension costs|**Usage**<br>20%<br>20%<br>20%<br>20%<br>20%<br>100%<br>_Usage_<br>_20%_<br>_20%_<br>_20%_<br>_20%_<br>_20%_<br>_100%_|**Staff**<br>**£**<br>14,583<br>14,583<br>14,583<br>14,583<br>14,583<br>72,915<br>_Staff_<br>_£_<br>_47,719_<br>_47,719_<br>_47,719_<br>_47,719_<br>_47,719_<br>_238,595_|**Other**<br>**£**<br>50,153<br>50,153<br>50,153<br>50,153<br>50,153<br>250,765<br>_Other_<br>_£_<br>_24,660_<br>_24,660_<br>_24,660_<br>_24,660_<br>_24,660_<br>_123,300_<br>**2023**<br>**£**<br>**1,106,231**<br>**92,452**<br>**73,648**<br>**1,272,331**|**Total**<br>**£**<br>**64,736**<br>**64,736**<br>**64,736**<br>**64,736**<br>**64,736**<br>**323,680**<br>_Total_<br>_£_<br>_72,379_<br>_72,379_<br>_72,379_<br>_72,379_<br>_72,379_<br>_361,895_<br>_2022_<br>_£_<br>_1,037,417_<br>_87,330_<br>_64,415_<br>_1,189,162_|
|---|---|---|---|---|



One ( _2022: one £60,000 - £70,000_ ) employee earned between £70,000 - £80,000 per annum. Defined contribution pension scheme costs for this employee amounted to £5,205 for the year to 31 July 2022 ( _2022: £9,694_ ) _._ It should be noted that the current year and prior year employees involved were two different members of staff. 

The key management personnel of the Union compromise the Trustees, the Chief Executive Officer, the Deputy CEO and the Head of People and Representation. 

. 

The aggregate employee benefits of key management personnel were £ 352,981 ( _2022: £343,261_ ) _._ 

The average staffing was as follows:- 

|Full time<br>Students – term time only<br>Settlementpayments of £12.5k(_2022: £nil_)were made duringtheyear.|**26**<br>**91**<br>**117**|_27_<br>_92_<br>_119_|
|---|---|---|



Page 28 



## **UNIVERSITY OF SURREY STUDENTS’ UNION** 

## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

## **6 Trustees’ Remuneration and Expenses** 

The Union’s sabbatical officers received the following amounts in accordance with the Union’s articles of association in respect of qualifying services: 

|Diana Dakik<br>Oriana Savvidi<br>Jo Yau<br>Cameron Tooke<br>Megan Simmonds<br>Total|**Total remuneration**<br>**£**<br>19,525<br>24,513<br>24,013<br>24,590<br>25,563<br>118,294|
|---|---|



Reimbursed expenses to Trustees totalled £nil _(2022: £nil)._ 

## **7 Tangible Fixed Assets – Group and Union** 

**8** 

|**COST**<br>At 1 August 2022<br>Additions<br>At 31 July 2023<br>**DEPRECIATION**<br>At 1 August 2022<br>Charge for the year<br>At 31 July 2023<br>**NET BOOK VALUE**<br>At 31 July 2023<br>_At 1 August 2022_<br>**Investments**<br>**COST:**<br>1 August 2022<br>Disposals<br>At 31 July 2023|**Fixtures &**<br>**Fittings**<br>**£**<br>_896,352_<br>-<br>**896,352**<br>_804,556_<br>21,230<br>**825,786**<br>**70,566**<br>_91,796_|**Equipment**<br>**£**<br>_211,137_<br>13,935<br>**225,072**<br>_62,587_<br>33,929<br>**96,516**<br>**128,556**<br>_148,550_|**Computer**<br>**Hardware**<br>**£**<br>_135,307_<br>-<br>**135,307**<br>_129,027_<br>6,280<br>**135,307**<br>**-**<br>_6,280_||**Computer**<br>**Software**<br>**£**<br>_91,804_<br>-<br>**91,804**<br>_91,804_<br>-<br>**91,804**<br>**-**<br>_-_<br>**Group**<br>**£**<br>-<br>-<br>-||**Total**<br>**£**<br>_1,334,600_<br>13,935<br>**1,348,535**<br>_1,087,974_<br>61,439<br>**1,149,413**<br>**199,122**<br>_246,626_<br>**Union**<br>**£**<br>1<br>-|
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
||||||||1|



During the year the Union held investments in the following companies which are incorporated in the United Kingdom. 

**Name of Company Main Trading Activity** Origin Events Limited Bar and shop trading 

**Equity Held** 100.00% 

Origin Events Limited (Company Number: 05048518) a fully owned subsidiary has net assets as at 31 July 2023 of £144,153 ( _2022: £58,601_ ). Income of £1,237,566 ( _2022:£1,662,897_ )and expenditure of £1,093,414 ( _2022: 1,355,954_ ) and a profit/(loss) of £144,152 _(2022: £266,943_ ) _._ 

Page 29 



## **UNIVERSITY OF SURREY STUDENTS’ UNION** 

## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

## **9 Stock** 

|**tock**||||||
|---|---|---|---|---|---|
|Finished Goods<br>**ebtors**<br>Trade debtors<br>Amounts owed by group<br>undertakings<br>Other debtors<br>Prepayments and accrued<br>income||**2023**<br>**Group**<br>**Union**<br>**£**<br>**£**<br>**38,229**<br>**-**<br>**2023**<br>**Group**<br>**Union**<br>**£**<br>**£**<br>**144,637**<br>**41,701**<br>**-**<br>**114,583**<br>**2,965**<br>**2,965**<br>**135,423**<br>**123,012**<br>**283,025**<br>**282,261**||_2022_<br>_Group_<br>_Union_<br>_£_<br>_£_<br>_37,821_<br>_-_<br>_2022_<br>_Group_<br>_Union_<br>_£_<br>_£_<br>_41,669_<br>_2,862_<br>_-_<br>_185,714_<br>_14,100_<br>_47_<br>_105,809_<br>_73,911_<br>_161,578_<br>_262,534_||
|||||||
||||||_262,534_|



## **10 Debtors** 

## **11 Creditors: Amounts falling due within one year** 

|Trade creditors<br>Social security & other taxes<br>Other creditors<br>Accruals|**2023**<br>**Group**<br>**Union**<br>**£**<br>**£**<br>**207,935**<br>**162,981**<br>**15,219**<br>**15,219**<br>**27,755**<br>**25,406**<br>**58,472**<br>**47,586**<br>**309,381**<br>**251,192**|_2023_<br>_Group_<br>_Union_<br>_£_<br>_£_<br>_195,380_<br>_96,538_<br>_8,873_<br>_8,873_<br>_16,452_<br>_16,452_<br>_121,658_<br>_113,658_<br>_342,363_<br>_235,521_|_2023_<br>_Group_<br>_Union_<br>_£_<br>_£_<br>_195,380_<br>_96,538_<br>_8,873_<br>_8,873_<br>_16,452_<br>_16,452_<br>_121,658_<br>_113,658_<br>_342,363_<br>_235,521_|
|---|---|---|---|
||||_235,521_|



**12 Restricted Funds held for Student Societies & Clubs – Group and Union** 

|Funds held at 1 August 2022<br>Income<br>Expenditure<br>**Funds held at 31 July 2023**|**£**<br>**198,261**<br>**757,396**<br>**(768,053)**|
|---|---|
||**187,604**|



Restricted funds represent amounts raised by the Student Societies and Clubs of the Union for their own use. 

Page 30 



## **UNIVERSITY OF SURREY STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

## **13 Analysis of Net Assets between Funds 2023** 

|**Group**<br>Fixed assets<br>Net current assets<br>**Union**<br>Fixed assets<br>Net current assets<br>_rior Year Comparative Analysis of Net Assets_<br>_Group_<br>_Fixed assets_<br>_Net current assets_<br>_Union_<br>_Fixed assets_<br>_Net current assets_||**Unrestricted**<br>**Funds**<br>**Restricted**<br>**Income**<br>**Funds**<br>**£**<br>**£**<br>199,122<br>-<br>409,983<br>187,604<br>**609,105**<br>**187,604**<br>**Unrestricted**<br>**Funds**<br>**Restricted**<br>**Income**<br>**Funds**<br>**£**<br>**£**<br>199,123<br>-<br>265,832<br>187,604<br>**464,955**<br>**187,604**<br>_between Funds 2022_<br>_Unrestricted_<br>_Funds_<br>_Restricted_<br>_Income_<br>_Funds_<br>_£_<br>_£_<br>_244,967_<br>_-_<br>_403,598_<br>_198,261_<br>_648,565_<br>_198,261_<br>_Unrestricted_<br>_Funds_<br>_Restricted_<br>_Income_<br>_Funds_<br>_£_<br>_£_<br>_244,968_<br>_-_<br>_344,999_<br>_198,261_<br>_589,967_<br>_198,261_|**Total**<br>**£**<br>**199,122**<br>**597,587**|
|---|---|---|---|
||||**796,709**|
||||**Total**<br>**£**<br>**199,123**<br>**453,436**|
||||**652,559**|
||||_Total_<br>_£_<br>_244,967_<br>_601,859_|
||||_846,826_|
||||_Total_<br>_£_<br>_244,968_<br>_543,260_|
||||_788,228_|



_Prior Year Comparative Analysis of Net Assets between Funds 2022_ 

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## **UNIVERSITY OF SURREY STUDENTS’ UNION** 

## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

## **14 Financial Instruments** 

|**Group**<br>Financial assets measured at amortised cost<br>Financial liabilities measured at amortised cost|**2023**<br>**£**<br>**733,316**<br>**(294,162)**|_2022_<br>_£_<br>_800,592_<br>_(333,490)_|
|---|---|---|



The group’s income, expense, gains and losses in respect of financial instruments are summarised below: 

|**Interest income and expense:**<br>Total interest income for financial assets held at amortised costs<br>Total interest expense for financial liabilities held at<br>amortised cost<br>**Charity**<br>Financial assets measured at amortised cost<br>Financial liabilities measured at amortised cost|**2023**<br>**£**<br>**(4,983)**<br>**13,034**<br>**2023**<br>**£**<br>**581,616**<br>**(235,973)**|_2022_<br>_£_<br>_(218)_<br>_12,196_<br>_2022_<br>_£_<br>_704,870_<br>_(226,648)_|
|---|---|---|



The charity’s income, expense, gains and losses in respect of financial instruments are summarised below: 

|**Interest income and expense:**<br>Total interest income for financial assets held at amortised costs<br>Total interest expense for financial liabilities held at amortised<br>cost|**2023**<br>**£**<br>**(4,983)**<br>**13,034**|_2022_<br>_£_<br>_(218)_<br>_12,196_|
|---|---|---|



Financial instruments held at amortised cost are trade debtors, intercompany, other debtors, cash at bank, trade creditors, accruals and other creditors. They exclude prepayments and other taxes and social security. 

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## **UNIVERSITY OF SURREY STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

## **15 Leasing Commitments – Group and Union** 

At 31 July 2023 the Union had annual commitments under non-cancellable operating leases as detailed below: 

|**Plant and machinery**<br>Operating leases expiring within one year<br>Operating leases expiring within one to two years<br>Operating leases expiring within two to five years<br>Operating leases expiring greater than five years|**2023**<br>**£**<br>**121,832**<br>**55,261**<br>**-**<br>**-**|_2022_<br>_£_<br>_126,837_<br>_119,717_<br>_54,403_<br>_-_|
|---|---|---|



Lease payments during the year were £126,837 _(2022: £109,438)_ 

## **16 Control Relationship** 

Ultimate control of the University of Surrey Students’ Union rests with its membership, represented by the Union Trustee board. 

## **17 Related Parties** 

The Union is in receipt of a recurrent grant from the University of Surrey of £1,272,096 ( _2022: £1,217,650_ ), as well as an additional grant of £31,674 _(2022: £nil)_ . The year end net balance owed to the University was £31,942 ( _2022: £2,086 owed from)_ .  The sabbatical members of the executive committee receive remuneration for their services as provided for within the Constitution. The aggregate amount payable under such contracts in the year was £118,294 ( _2022: £120,394_ ). 

Origin Events Limited is considered to be a related party of the Union as it is a wholly owned subsidiary. The company made a payment under gift aid to the Union of £nil during the year ( _2022: £nil_ ) _._ A recharge of £18,463 ( _2022: £38,528_ ) to Origin Events Limited for use of fixed assets is included within these figures. The intercompany balance due from the company to the Union at the year-end was £114,583 ( _2022: £185,714)._ The year end net balance owed by the University to Origin Events Limited was £87,994 _(2022: nil)._ 

## **18 Pension Costs** 

In 2011 the Union moved from a defined benefit to a defined contribution retirements benefit scheme. As part of the arrangement, the liability for deficits relating to past service of TUPE employees remained with the University. The Union pays contributions for TUPE employees at a rate of 16% of pensionable salary for former members of USS and 16.4% for former members of LGPS. The pension contribution rate for staff commencing employment after 1st August 2011 is 4% and the rate for those on the auto enrolment scheme is 3%. However, from January 2023 employer contributions for all staff who were not TUPE employees was 8%. The total pension cost for the year was £73,648 ( _2022: £64,415_ ). 

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## **UNIVERSITY OF SURREY STUDENTS’ UNION** 

## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023** 

|**19**<br>**Prior Year Comparatives**<br>_Gross Income_<br>_Donations:_<br>_- Donations, University Grant, etc._<br>_Income from other trading activities_<br>_- Activity_<br>_- Central_<br>_- Community_<br>_Charitable activities for students:_<br>_- Activity_<br>_- Community_<br>_Expenditure on:_<br>_Charitable activities for students:_<br>_- Activity_<br>_- Central_<br>_- Community_<br>_- Support_<br>_- Voice_<br>_Net Movement in funds_<br>_Fund balances brought forward_<br>_Fund balances carried forward_|_Unrestricted_<br>_Restricted_<br>_Total_<br>_Funds_<br>_Funds_<br>_2022_<br>_£_<br>_£_<br>_£_<br>_1,235,690_<br>_-_<br>_1,235,690_<br>_26,420_<br>_-_<br>_26,420_<br>_35,166_<br>_-_<br>_35,166_<br>_111,535_<br>_-_<br>_111,535_<br>_-_<br>_670,446_<br>_670,446_<br>_1,476,414_<br>_-_<br>_1,476,414_|
|---|---|
||_2,885,225_<br>_670,446_<br>_3,555,671_|
||_361,972_<br>_643,289_<br>_1,005,261_<br>_354,962_<br>_-_<br>_354,962_<br>_1,611,442_<br>_-_<br>_1,611,442_<br>_326,398_<br>_-_<br>_326,398_<br>_238,548_<br>_-_<br>_238,548_|
||_2,893,322_<br>_643,289_<br>_3,536,611_|
||_(8,097)_<br>_27,157_<br>_19,060_<br>_656,662_<br>_171,104_<br>_827,766_|
||_648,565_<br>_198,261_<br>_846,826_|



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