REGISTERED COMPANY NUMBER: 06705890 (England and Wales) REGISTERED CHARITY NUMBER: 1142464
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 30 September 2022
for
The Alive Project Ltd
Royston Parkin Limited 2 President Buildings Savile Street East Sheffield South Yorkshire S4 7UQ
The Alive Project Ltd
Contents of the Financial Statements for the year ended 30 September 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | ||
| Notes to the Financial Statements | 8 | to | 13 |
| Detailed Statement of Financial Activities | 14 |
The Alive Project Ltd
Report of the Trustees for the year ended 30 September 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Page 1
The Alive Project Ltd
Report of the Trustees for the year ended 30 September 2022
OBJECTIVES AND ACTIVITIES Objectives and aims
The Charity provides services to adults with disability in order to improve their lifestyle.
The Alive Project has been providing support to those people with various disabilities since 2008. The Charity aims to deliver services that promote inclusion, empowerment, rights and choices.
The Charity has very sound principles for the way in which they deliver their services with the belief that the rights of service users are paramount.
All services provided by The Alive Project subscribe to the following principles:
Everyone must be valued and treated with dignity and respect. Everyone has the right to privacy.
Everyone should be able to use local community facilities and services.
Everyone's life can be made richer by encouraging a wider circle of friends that undertake fun activities together.
The Charity aims to:
Provide support to adults with disability and their families in ways that have a positive effect on their life. Fully understand each individual clients needs and wishes.
Monitor and review the services provided to clients to ensure their needs continue to be met. Monitor and review the quality of our services provided to ensure standards remain high.
Employ a high quality work force with support and training to ensure current high standards are maintained.
The Charity's aim is to provide a high standard of service, which will help to promote the best quality of life for its clients, consistent with their abilities and rights to:
Privacy Dignity Independence Security Fulfilment
The Alive Project has developed and implemented a wide range of policies and procedures, which help the organisation to deliver its services in a very professional and safe manner. Policies and procedures cover, amongst others, such matters as:
Promoting independence Equal opportunities for clients Confidentiality Risk management and assessment Health and safety matters Complaints Personnel issues Financial procedures Quality assurance
These are all designed to ensure that our staff are fully aware of their responsibilities and are enabled to do their jobs efficiently.
The Charity's staff undertake a thorough induction and undertake a training programme to ensure they maintain a high standard of service.
Charitable activities
The performance achieved was in accordance with the objectives set.
Page 2
The Alive Project Ltd
Report of the Trustees for the year ended 30 September 2022
FINANCIAL REVIEW Principal funding sources
The principal funding sources of the Charity come from its end users.
Third party funding
In September 2014 the Charity received a loan from Big Issue Invest. The loan received was for £70,000 and was offered to the Charity for the purpose of purchasing equipment and undertaking facilities refurbishment.
In September 2019 the Charity decided to refinance this loan with Big Issue Invest by paying off the outstanding loan balance and obtaining a new loan for £30,000.00. The loan has been paid off during the year and the balance is nil as at 30 September 2022.
In October 2016 the Charity took out a standard hire purchase agreement with Close Brothers for £10,000 in order to acquire a bus to assist it meet its aims and objectives. This was repaid during the previous year in February 2020.
Reserves policy
The trustees have established a long term policy whereby the funds committed to providing services to users is maintained by the income received by the Charity.
FUTURE PLANS
The future plans of the Charity are to continue with its current objectives whilst actively seeking new revenue streams.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is established as a company limited by guarantee, without share capital, and is registered as a charity with the Charity Commission. The affairs of the charity are governed by its Memorandum and Articles of Association.
Recruitment and appointment of new trustees
Any new appointments are at the recommendation of the board.
Organisational structure
The charity is managed by the Board of Directors. The Directors are also charity trustees for the purposes of charity law. The Directors/Trustees have regular meetings to discuss the charity's financial position and making sure it is working towards its objectives.
Induction and training of new trustees
New trustees are briefed on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association , the committee and decision making processes, the business plan and recent financial performance of the charity. In addition they are encouraged to familiarise themselves with the charity and the context within which it operates.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees have conducted a review of the major risks to which the charity is exposed, in particular those relating to the operations and finances of the charity , and are satisfied that adequate systems have been established to mitigate those risks. These include the implementation of procedures for the authorisation of all transactions and projects and also to ensure compliance with guidelines on the health and safety of staff, volunteers, clients and visitors.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number 06705890 (England and Wales)
Registered Charity number 1142464
Page 3
The Alive Project Ltd
Report of the Trustees for the year ended 30 September 2022
Registered office
Paces High Green Sch Campus Pack Horse Lane High Green Sheffield South Yorkshire S35 3HY
Trustees Mrs Y Waller C E White (resigned 6.1.23) Mrs M E Hutchinson (appointed 1.8.22) Mrs D J Beaumont Mrs H J Goring (resigned 26.6.23) Mrs J Fairhurst Mrs M C Holden Mrs S Fox (resigned 1.12.22) Mrs D King (appointed 1.8.22) (resigned 26.6.23)
Independent Examiner Royston Parkin Limited 2 President Buildings Savile Street East Sheffield South Yorkshire S4 7UQ Bankers Unity Trust Bank PO Box 7193 Planetary Road Willenhall WV1 9DG
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 28 June 2023 and signed on its behalf by:
Mrs M E Hutchinson - Trustee
Page 4
Independent Examiner's Report to the Trustees of The Alive Project Ltd
Independent examiner's report to the trustees of The Alive Project Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs Lynn Catherine Pridmore
Royston Parkin Limited 2 President Buildings Savile Street East Sheffield South Yorkshire S4 7UQ
28 June 2023
Page 5
The Alive Project Ltd
Statement of Financial Activities for the year ended 30 September 2022
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 1,218 Charitable activities Charitable activities 406,507 Total 407,725 EXPENDITURE ON Charitable activities Charitable activities 383,183 Other 411 Total 383,594 NET INCOME 24,131 RECONCILIATION OF FUNDS Total funds brought forward 218,861 TOTAL FUNDS CARRIED FORWARD 242,992 |
Restricted fund £ 900 - 900 900 - 900 - - - |
2022 Total funds £ 2,118 406,507 408,625 384,083 411 384,494 24,131 218,861 242,992 |
2021 Total funds £ 9,121 360,910 |
|---|---|---|---|
| 370,031 | |||
| 255,774 1,492 |
|||
| 257,266 | |||
| 112,765 106,096 |
|||
| 218,861 |
The notes form part of these financial statements
Page 6
The Alive Project Ltd
Balance Sheet 30 September 2022
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 6 | 53,257 | 3,300 | 56,557 | 42,614 |
| CURRENT ASSETS | |||||
| Debtors | 7 | 44,541 | - | 44,541 | 9,282 |
| Prepayments and accrued income | 34,548 | - | 34,548 | 26,838 | |
| Cash at bank and in hand | 124,495 | - | 124,495 | 168,237 | |
| 203,584 | - | 203,584 | 204,357 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 8 | (9,074) | - | (9,074) | (18,040) |
| NET CURRENT ASSETS | 194,510 | - | 194,510 | 186,317 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 247,767 | 3,300 | 251,067 | 228,931 | |
| CREDITORS | |||||
| Amounts falling due after more than one year | 9 | - | - | - | (2,794) |
| ACCRUALS AND DEFERRED INCOME | 12 | (4,775) | (3,300) | (8,075) | (7,276) |
| NET ASSETS | 242,992 | - | 242,992 | 218,861 | |
| FUNDS | 13 | ||||
| Unrestricted funds | 242,992 | 218,861 | |||
| TOTAL FUNDS | 242,992 | 218,861 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 28 June 2023 and were signed on its behalf by:
M E Hutchinson - Trustee
The notes form part of these financial statements
Page 7
The Alive Project Ltd
Notes to the Financial Statements for the year ended 30 September 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 15% on cost and 15% on reducing balance Fixtures and fittings - 15% on reducing balance Motor vehicles - 25% on reducing balance Computer equipment - 25% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds are part of Unrestricted funds that the Trustees have earmarked for a particular use without restricting or committing the fund legally. The designation may be cancelled by the Trustees if they later decide that the Charity should not continue with the project for which the funds were designated.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
continued...
Page 8
The Alive Project Ltd
Notes to the Financial Statements - continued for the year ended 30 September 2022
2. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 8,984 | 8,676 |
| Hire of plant and machinery | 1,008 | - |
| Other operating leases | 47,385 | 39,578 |
| Independent examiner external scrutiny costs | 6,118 | 2,824 |
| Independent examiner other accountancy services | 383 | 645 |
3. TRUSTEES' REMUNERATION AND BENEFITS
During the year £33,333.00 (2021 - £25,080.00) was paid to Mrs J Fairhurst who is a Trustee of the Charity from the 19th September 2020.
This remuneration was paid for general duties undertaken to assist running the Charity and caring for its clients.
In year 2021, Mrs Fairhurst was given a loan by the company of £6,000.00, which is to be repaid half via wages deduction of £100.00 per month, plus half by unpaid mileage regarding business travel undertaken. As at the 30th September 2022 the amount still outstanding to be repaid to the charity was £1,861.55.
The number of Trustees to whom retirement benefits are accruing under a money purchase scheme is 1 (2021 - 1).
The amount contributed by the company over the year on the Trustees behalf was £1,196.36 (£565.22 in 2021). This was £1,196.36 for Mrs J Fairhurst (£565.22 in 2021).
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 September 2022 nor for the year ended 30 September 2021.
4. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Carers No employees received emoluments in excess of £60,000. |
2022 12 |
2021 9 |
|---|---|---|
The average monthly number of employees during the year was 12 (9 in 2021).
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 8,221 Charitable activities Charitable activities 360,910 Total 369,131 EXPENDITURE ON Charitable activities Charitable activities 241,824 Other 1,492 Total 243,316 |
Restricted fund £ 900 - 900 13,950 - 13,950 |
Total funds £ 9,121 360,910 |
|---|---|---|
| 370,031 | ||
| 255,774 1,492 |
||
| 257,266 |
continued...
Page 9
The Alive Project Ltd
Notes to the Financial Statements - continued for the year ended 30 September 2022
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted | Unrestricted | Restricted | Total | ||||
|---|---|---|---|---|---|---|---|
| funds | fund | funds | |||||
| £ | £ | £ | |||||
| NET INCOME/(EXPENDITURE) | 125,815 | (13,050) | 112,765 | ||||
| RECONCILIATION OF FUNDS | |||||||
| Total funds brought forward | 93,046 | 13,050 | 106,096 | ||||
| TOTAL FUNDS CARRIED FORWARD | 218,861 | - | 218,861 | ||||
| 6. | TANGIBLE FIXED ASSETS | ||||||
| Fixtures | |||||||
| Plant and | and | Motor | Computer | ||||
| machinery | fittings | vehicles | equipment | Totals | |||
| £ | £ | £ | £ | £ | |||
| COST | |||||||
| At 1 October 2021 | 53,753 | 20,183 | 12,000 | 6,471 | 92,407 | ||
| Additions | 8,830 | 13,697 | - | 400 | 22,927 | ||
| At 30 September 2022 | 62,583 | 33,880 | 12,000 | 6,871 | 115,334 | ||
| DEPRECIATION | |||||||
| At 1 October 2021 | 25,858 | 11,655 | 9,152 | 3,128 | 49,793 | ||
| Charge for year | 5,087 | 2,289 | 712 | 896 | 8,984 | ||
| At 30 September 2022 | 30,945 | 13,944 | 9,864 | 4,024 | 58,777 | ||
| NET BOOK VALUE | |||||||
| At 30 September 2022 | 31,638 | 19,936 | 2,136 | 2,847 | 56,557 | ||
| At 30 September 2021 | 27,895 | 8,528 | 2,848 | 3,343 | 42,614 | ||
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||||
| 2022 | 2021 | ||||||
| £ | £ | ||||||
| Trade debtors | 42,679 | 5,288 | |||||
| Staff Loans | 1,862 | 3,994 | |||||
| 44,541 | 9,282 | ||||||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||||
| 2022 | 2021 | ||||||
| £ | £ | ||||||
| Bank loans and overdrafts (see note 10) | 1,860 | 1,050 | |||||
| Other loans (see note 10) | - | 10,763 | |||||
| Trade creditors | 770 | 4,850 | |||||
| Social security and other taxes | 5,529 | 1,657 | |||||
| Other creditors | 915 | 574 | |||||
| Wages Control | - | (1,000) | |||||
| Wages deductions control | - | 146 | |||||
| 9,074 | 18,040 |
continued...
Page 10
The Alive Project Ltd
Notes to the Financial Statements - continued for the year ended 30 September 2022
9. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
| Other loans (see note 10) 10. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Bank overdrafts Other loans Amounts falling between one and two years: Other loans - 1-2 years 11. LEASING AGREEMENTS Minimum lease payments under non-cancellable operating leases fall due a Within one year Between one and five years 12. ACCRUALS AND DEFERRED INCOME Accruals and deferred income Deferred grants 13. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS |
s follows: At 1.10.21 £ 218,861 218,861 Incoming resources £ 407,725 900 408,625 |
m | |
|---|---|---|---|
continued...
Page 11
The Alive Project Ltd
Notes to the Financial Statements - continued for the year ended 30 September 2022
13. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS |
At 1.10.20 £ 93,046 13,050 106,096 |
Net movement in funds £ 125,815 (13,050) 112,765 |
At 30.9.21 £ 218,861 - |
|---|---|---|---|
| 218,861 |
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS |
Incoming resources £ 369,131 900 370,031 |
Resources Movement expended in funds £ £ (243,316) 125,815 (13,950) (13,050) (257,266) 112,765 |
Resources Movement expended in funds £ £ (243,316) 125,815 (13,950) (13,050) (257,266) 112,765 |
|---|---|---|---|
| 112,765 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS |
At 1.10.20 £ 93,046 13,050 106,096 |
Net movement in funds £ 149,946 (13,050) 136,896 |
At 30.9.22 £ 242,992 - |
|---|---|---|---|
| 242,992 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS |
Incoming resources £ 776,856 1,800 778,656 |
Resources Movement expended in funds £ £ (626,910) 149,946 (14,850) (13,050) (641,760) 136,896 |
Resources Movement expended in funds £ £ (626,910) 149,946 (14,850) (13,050) (641,760) 136,896 |
|---|---|---|---|
| 136,896 |
continued...
Page 12
The Alive Project Ltd
Notes to the Financial Statements - continued for the year ended 30 September 2022
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 September 2022.
15. ULTIMATE CONTROLLING PARTY
The company is under the control of its Trustees, who take equal responsibility in running the Charity.
16. STATUTORY INFORMATION
The Alive Project Limited is a private company, limited by guarantee, registered in England and Wales. The company's registration number is 06705890 and the registered office is Paces Campus, Pack Horse Lane, High Green, Sheffield, South Yorkshire, S35 3HY.
The presentation currency of the financial statements is the Pound Sterling (£).
Page 13
The Alive Project Ltd
Detailed Statement of Financial Activities for the year ended 30 September 2022
| INCOME AND ENDOWMENTS Donations and legacies Donations Grants Charitable activities Income from services provided Total incoming resources EXPENDITURE Charitable activities Wages Social security Hire of plant and machinery Other operating leases Rates and water Insurance Telephone Postage and stationery Legal fees Sundries Donations Staff training Bank charges Repairs and maintenance Subscriptions Computer costs Travelling and subsistence Bad debts Workwear Staff pension Vehicle hire Cleaning Client Gifts Plant and machinery Fixtures and fittings Motor vehicles Computer equipment Other Bank loan interest Loan Support costs Governance costs Accountancy and legal fees Total resources expended Net income |
2022 £ 1,218 900 2,118 406,507 408,625 184,381 11,267 1,008 47,385 1,327 4,781 2,015 18,029 5,224 35,814 54 733 365 31,314 82 1,225 11,932 - 1,400 4,153 6,000 110 - 5,087 2,288 712 896 377,582 32 379 411 6,501 384,494 24,131 |
2021 £ 1,202 7,919 |
|---|---|---|
| 9,121 360,910 |
||
| 370,031 121,727 7,846 - 39,578 1,411 4,323 1,023 3,630 7,352 5,819 - 3,236 226 22,247 209 1,246 8,686 3,145 3,792 1,711 5,500 771 150 5,108 1,505 949 1,115 |
||
| 252,305 316 1,176 |
||
| 1,492 3,469 |
||
| 257,266 | ||
| 112,765 |
This page does not form part of the statutory financial statements
Page 14