Trustees’ Report to the Annual General Meeting & Financial Statements for the year ending August 31st 2022
North Breckland Youth for Christ - Trustees’ Report and Financial Statements to 31[st] Aug 2022
The Trustees are pleased to present their report and accounts for the period ending 31[st] August 2021, which have been prepared in accordance with the Statement of Accounting and Reporting by Charities: Statement of Recommended Practice SORP (FRS102), as amended by Update Bulletin 1
Public Benefit
The Trustees have had due regard to the Charity Commission guidance on public benefit reporting. This report illustrates activities carried out in support of the public benefit requirement.
Reference and Administrative Information
Charity
North Breckland Youth for Christ
Charity Number
1142384
Trustees
Mr Nick Nundy (Joined October 2020)
Mr Matthew Hall (Joined January 2019)
Rev Paul Cubitt (Joined July 2021)
Director
Paul Roast
Registered Address
Church House Church Street, Dereham NR19 1DN
Treasurer
Paul Roast
Banker
HSBC
Independent Examiner
Mr John Payne
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North Breckland Youth for Christ - Trustees’ Report and Financial Statements to 31[st] Aug 2022
Structure and Organisation
Organisation
The constitution of North Breckland Youth for Christ was adopted on 18[th] May 2011 and amended on 7[th] December 2011. It was established to serve the young people of the Breckland area and reach them with the gospel in a relevant way.
Trustee Appointments
Training
All Trustees, workers and volunteers are made aware of the policies and procedures put in place by North Breckland Youth for Christ. Training is provided as appropriate to ensure all are equipped to carry out their duties.
Related Organisations
North Breckland Youth for Christ seeks to develop partnerships with churches, community groups and schools in the area in order to maximise opportunities for young people, and to serve these organisations. It works with these bodies in different capacities agreed upon with each of them. North Breckland Youth for Christ uses various facilities provided by these churches, schools and organisations and is very grateful for their support and co-operation.
North Breckland Youth for Christ has always been an independent charitable organisation but operated as a local centre chartered to the National Youth for Christ organisation. North Breckland Youth for Christ have re-chartered with National Youth for Christ which will ensure a more coherent nationwide image and give local centres more support from the national organisation.
Risk Management
The Trustees work with the Director to monitor the risks facing the charity.
They are responsible for keeping accounting records which show at any time, with reasonable accuracy, the financial position of the charity. They ensure that the reporting of financial matters is in line with the Charities Act 1993. They are responsible for the safeguarding of the assets and procedures that protect against fraud and other irregularities.
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North Breckland Youth for Christ - Trustees’ Report and Financial Statements to 31[st] Aug 2022
Objectives and Activities
Charitable Objects
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To advance the Christian faith for the benefit of young people in accordance with the statement of faith appearing in appendix 1 throughout the world and in particular (but without prejudice to the generality of the foregoing) in North Breckland and its environs;
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The advancement of the Christian faith mainly, but not exclusively by means of proclaiming Christian messages of an evangelistic and teaching nature throughout the world and in particular (but without prejudice to the generality of the foregoing) in North Breckland and its environs;
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To demonstrate, promote and encourage Christian values, including Dignity, Empowerment and Partnership to all young people throughout North Breckland and its environs;
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The advancement of the education of children and young people through support and mentoring in schools, colleges and other educational establishments, through lunchtime and after school clubs, street based youth work and other youth provision to develop their physical, mental and spiritual capacities, that they may grow to full maturity as individuals, and that their condition of life may be improved;
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To relieve poverty and sickness thereby demonstrating the Christian faith by promoting overseas service, education, practical action and working with those affected, either directly or through relevant relief agencies.
Achievements and Progress
The Trustees continue to give oversight of the many activities carried out by North Breckland Youth for Christ. They meet regularly to consider matters of finance, strategy and running of the various projects being carried out as well as to ensure that all policies and matters required under the Charity Commissions’ Legislation are adhered to. The Director gives detailed reports to the Trustees at every meeting.
Trustees were appointed on 11[th] April 2011. Chair, Treasurer and Secretary were appointed as below.
Rev Val Spencer (stood down July 2015) Mr Paul Roast (Chair) (stood down Jan 2017) Mr Jon Gardner (stood down September 2016) Mr Peter Orr (Secretary) (stood down in July 2021) Prof Samuel Leinster was appointed in May 2011 (stood down in October 2020) Rev Timothy Weatherstone was appointed in February 2012 (stood down July 2018)
Mr John Bridge was appointed in March 2014 (took over position of chair Jan 2017 and stood down in Jan 2020) Dr Adrianne Hartley Booth was appointed September 2015(stood down July 2019) Rev Betty Trinder was appointed September 2017 (stood down Aug 2018) Mr Matthew Hall was appointed in January 2019 Mr Nick Nundy appointed October 2020 Rev Paul Cubitt appointed July 2021
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North Breckland Youth for Christ - Trustees’ Report and Financial Statements to 31[st] Aug 2022
Financial Matters
The Trustees receive a financial report from the treasurer at each Trustee’s Meeting. Fundraising success has been had through the efforts of the trustees and staff.
Financial commitments have been made by several churches and benefit in kind by churches throughout the area by the use of premises and equipment free of charge.
The Trustees are extremely thankful to all the grant-awarding bodies, churches, organisations and individuals who have supported the work of North Breckland Youth for Christ through the current year.
Salaries and working hours have been set and reviewed by the Trustees. This will be revisited again in the coming year.
Finance Report
See attached summary.
Reporting and Policies
The following North Breckland Youth for Christ Policies have been approved by Trustees
Code of Conduct Counter Bullying Policy Data Protection Policy Disciplinary Policy E Safety Policy Equal Opportunities Policy Health and Safety Policy Information Security Policy Recruitment Policy Reserves Policy Safeguarding Policy Volunteers Policy
Project Management
The project is managed on a daily basis by the Director who supervises the work of the North Breckland Youth for Christ staff and a number of volunteers. The Director meets with the Trustees on a bimonthly basis to give written or verbal report of the work, submitting proposals for new initiatives. The Director also discusses the financial status of the project.
The Trustees are committed to supporting the Director and taking action as required ensuring the effective and safe operation of the project.
Summary
The Trustees are committed to the Christian ethos of the project and its charitable objects. They hold the project in prayer and manage the project by overseeing the legal and financial obligations.
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North Breckland Youth for Christ - Trustees’ Report and Financial Statements to 31[st] Aug 2022
Director’s Report -Overview
The following table shows the projects current activities and the approximate number of young people involved.
| North Breckland Youth For Christ Activities | young people | Frequency |
| Youth Cafes Barnham Broom and Garvestone | 33 | Fortnightly |
| Cap Money lessons Litcham | 103 | Ad hoc |
| Litcham Christmas Soul Space | 319 | Ad Hoc |
| Litcham Summer Soul Space | 392 | |
| Litcham Wellbeing club | 59 | Weekly/term time |
| Encounter Camp | 2 | Yearly |
| New Forest Christian Camp | 56 | One off |
| Online Session | 1 | One off |
Director’s Summary
The year started off with only one Member of staff which had a significant effect on the amount of young people we could reach. A fair chunk of that first term was given over to recruitment and in December we appointed a “Dereham & District” youth worker. Despite the challenges of this we were still able to deliver some youth work.
The year also started off with restrictions from covid starting to ease off so things were beginning to open up again. We had in the previous year concentrated our efforts on online working but it was good to be able to start to do face to face work again. Our Youth Café’s started up again without much hassle or fuss, and the Litcham schools work was going well. Things have been opening up more and it has felt good to get back to something that feels more comfortable. During the lockdowns we have learnt lessons and tried various things which we will carry into the future, but we are also glad to be past a lot of that.
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North Breckland Youth for Christ - Trustees’ Report and Financial Statements to 31[st] Aug 2022
Covid was kind of a reset button for us. We had to rethink a lot about the work we were doing and where we wanted it to go. A lot of projects that were running have not restarted and it’s given a chance for us to reflect on where we might want to be heading. The introduction of Matt has also helped form and shape this process. Things seem to be progressing well and we are building capacity and doing more than we were able previously. Matt has been finding his feet and we look to utilise his gifts and talents and see what might develop.
We have seen a return to residential work too with two summer camps. One which Paul was the guest speaker at and the other which we partnered with our friends in the local Youth for Christ network. It was great to return to this kind of work and we plan on making it a regular part of our yearly schedule again.
All in all I am pleased to have seen the progress we have. Getting Matt was a massive win for us, and seeing a return to something a little more “normal” after lockdowns and restrictions has been really good. With things opening up the future is looking bright. I am pleased with the way things are shaping up post lockdowns and I look forward to seeing where things go.
Staff Changes
Matthew Ingle started his employment December 2021
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North Breckland Youth for Christ - Trustees’ Report and Financial Statements to 31[st] Aug 2022
| Charity Name | Charity Name | Charity Name | Charity Name | Charity Name | No (ifany) | No (ifany) | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| North Breckland Youth for Christ | 1142384 | ||||||||
| Receipts andpayments accounts | |||||||||
| For the period from |
Period start date | To | Period end date | ||||||
| 01/09/2021 | 31/08/2022 | ||||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Gift Aid reclaim | 2,813 | - | - | 2,813 | 3,820 | ||||
| Individual Giving | 19,474 | - | - | 19,474 | 18,811 | ||||
| Church / Organisation Giving | 3,651 | - | - | 3,651 | 2,259 | ||||
| Other One-off Gifts | - | - | - | - | 15,000 | ||||
| Other Giving (incl.give asyou shop) | 49 | - | - | 49 | 68 | ||||
| FundingBids | - | 150 | - | 150 | 1,000 | ||||
| Contract e.g. Litcham | - | 6,000 | - | 6,000 | 7,500 | ||||
| Fund Raising- events & activities etc | - | - | - | - | - | ||||
| Youth work income - Events | 400 | - | - | 400 | - | ||||
| Youth work income - Regular | 368 | - | - | 368 | 165 | ||||
| Other income - Training provision, Merchandice etc |
- | - | - | - | 72 | ||||
| Investment Interest | 6 | - | - | 6 | 1 | ||||
| MaC(Steps) | - | - | - | 1,250 | |||||
| Sub total(Gross income for AR) |
26,761 | 6,150 | - | 32,911 | 49,945 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | ||||
| Total receipts | 26,761 | 6,150 | - | 32,911 | 49,945 | ||||
| A3 Payments | |||||||||
| Salaries incl NI & PAYE | 24,270 | 5,172 | - | 29,442 | 29,762 | ||||
| Pension Contributions | 1,172 | 250 | - | 1,422 | 1,272 | ||||
| Travel - car,bus,train etc. | 164 | 35 | - | 199 | 1 | ||||
| Office expensesprintingetc | 151 | 32 | - | 183 | 132 | ||||
| Telephone(mobiles) | 170 | 36 | - | 206 | 193 | ||||
| Youth work - Events | - | - | - | - | - | ||||
| Youth work - Regular | 671 | 143 | - | 814 | 279 | ||||
| Rent - office,storage | 742 | 158 | - | 900 | 540 | ||||
| Insurance | 499 | 107 | - | 606 | 589 | ||||
| Bank charges | 43 | 9 | - | 52 | - | ||||
| Licences | 170 | 36 | - | 206 | 190 | ||||
| CPD, Training, conference booking/expenses,DBS |
126 | 27 | - | 153 | 49 | ||||
| Fund raising costs for bids, events, activities etc. |
- | - | - | - | - | ||||
| Other | - | - | - | - | |||||
| Annualgivingto National YFC | 681 | 145 | - | 826 | 744 | ||||
| MaC(Steps) | - | - | - | - | 1,250 | ||||
| **Sub total ** | 28,859 | 6,150 | - | 35,009 | 35,001 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| **Sub total ** | - | - | - | - | - | ||||
| Totalpayments | 28,859 | 6,150 | - | 35,009 | 35,001 | ||||
| Net of receipts/(payments) | - 2,098 | - | - | - 2,098 | 14,944 | ||||
| A5 Transfers between funds | - | - | - | - | - | ||||
| A6 Cash funds lastyear end | 22,607 | - | - | 22,607 | 7,663 |
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Section B Statement of assets and liabilities at the end of the period
| Categories | Details | Details | Details | Unrestricted ~~funds~~ |
Restricted ~~funds~~ |
Endowment ~~funds~~ |
|||
|---|---|---|---|---|---|---|---|---|---|
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | HSBC Current | 2,962 | - | - | |||||
| HSBC Saver Account | 17,547 | - | - | ||||||
| - | - | - | |||||||
| Total cash funds | 20,509 | - | - | ||||||
| (agree balances w ith receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
- | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| ~~Details~~ | Fund to which | Amount due | When due | ||||||
| B5 Liabilities | - | ||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||||||
| M R Hall | 30/06/2022 | ||||||||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name North Breckland Youth for Christ members of
On accounts for the year 31[st] August 2022 Charity no 1142384 ended (if any) Set out on pages 1 and 2
(remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention .
examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
Date: 26th May 2023 Signed: Name: John Payne
North Breckland Youth for Christ - Trustees’ Report and Financial Statements to 31[st] Aug 2022
Relevant professional qualification(s) or body
ACMA retired
(if any):
Address: 35 Henby Way Norwich NR7 0LD
Section B Disclosure
Only complete if the examiner needs to highlight material problems.
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North Breckland Youth for Christ- Trustees. Report and Financial Staternents to 31" Aug 2022 Appendix I YOUTH FOR CHRIST Statement of Faith - Evangelical Alliance Version We Believe IrL The one true God who lives etemally in three per50ns-the Father. the Son and the Holy Spirit. The love, grace and sovereignty of God in creating. sustaining, ruling, redeeming arKI judging the world. The divine inspiration and supreme authority of the Old and New Testament Scripture5. which are the written Word of God-Fully trustworthy for faith and conduct The dignity of all people. made male and female in God'5 image to love. be holy arKI care for creation, yet corrupted by sin. which incurs divine wrath and judgment The Incarnation of God'5 eternal Son. the Lord Jesus Chri5t-born of the virgin Mary," truly divine and truly human. yet without sin The atoning sacrifice of Christ on the Cr055-. dyiThJ in our place. paying the price of Sin ancl defeating evil, so reconciling us with God The bodily resurrection of Christ. the first fruit5 of our resurrection- His ascension to the Father, and His reign and mediation as the only Saviour of the world The justification of sinners solely by the grace of God through faith in Christ. The min15try of God the Holy Spirit, who lead5 US to repentance, unite5 US with Christ through new birth, emrM)wers our discipleship and enables our witneis The Church. the body of Christ both local and universal. the priesthood of all believer5-qiven life bv the Spirit and endowed with the Spirit'5 gifts to worship God and proclaim the o05pel. promoting justice and love The personal and visie retum of Jesus Christ to fulfil the purposes of God, who wlll raise all people to iudgment. bring etemal life to the redeemed and etemal condemnation to the lost. and establish a new heaven and new earth. I confirm that l accept the above Statement of Faith without reservation Narne &gned Date 12