Trustees’ Report to the Annual General Meeting & Financial Statements for the year ending August 31st 2020
North Breckland Youth for Christ
Trustees’ Report and Financial Statements June 2021
The Trustees are pleased to present their report and accounts for the period ending 31[st] August 2020, which have been prepared in accordance with the Statement of Accounting and Reporting by Charities: Statement of Recommended Practice SORP (FRS102), as amended by Update Bulletin 1
Public Benefit
The Trustees have had due regard to the Charity Commission guidance on public benefit reporting. This report illustrates activities carried out in support of the public benefit requirement.
Reference and Administrative Information
Charity
North Breckland Youth for Christ
Charity Number
1142384
Trustees
Prof Samuel Leinster
Mr Peter Orr (Secretary)
Mr John Bridge (Chair) (Resigned January 2020)
Mr Matthew Hall
Director
Paul Roast
Registered Address
Church House Church Street, Dereham NR19 1DN
Treasurer
Angela Fox
Bank
HSBC
Independent Examiner
Mr John Payne
North Breckland Youth for Christ
Trustees’ Report and Financial Statements June 2021
Structure and Organisation
Organisation
The constitution of North Breckland Youth for Christ was adopted on 18[th] May 2011 and amended on 7[th] December 2011. It was established to serve the young people of the Breckland area and reach them with the gospel in a relevant way.
Trustee Appointments
One trustee resigned during the period covered by this report. The remaining trustees and Director are actively trying to recruit additional trustees.
Training
All Trustees, workers and volunteers are made aware of the policies and procedures put in place by North Breckland Youth for Christ. Training is provided as appropriate to ensure all are equipped to carry out their duties.
Related Organisations
North Breckland Youth for Christ seeks to develop partnerships with churches, community groups and schools in the area in order to maximise opportunities for young people, and to serve these organisations. It works with these bodies in different capacities agreed upon with each of them. North Breckland Youth for Christ uses various facilities provided by these churches, schools and organisations and is very grateful for their support and co-operation.
North Breckland Youth for Christ has always been an independent charitable organisation but operated as a local centre chartered to the National Youth for Christ organisation. North Breckland Youth for Christ have re-chartered with National Youth for Christ which will ensure a more coherent nationwide image and give local centres more support from the national organisation.
We are working towards restructuring our mentoring and coaching work (MaC), with a view to separating it into a separate charity to be called ‘Steps’.
Risk Management
The Trustees work with the Director to monitor the risks facing the charity.
They are responsible for keeping accounting records which show at any time, with reasonable accuracy, the financial position of the charity. They ensure that the reporting of financial matters is in line with the Charities Act 1993. They are responsible for the safeguarding of the assets and procedures that protect against fraud and other irregularities.
North Breckland Youth for Christ
Trustees’ Report and Financial Statements June 2021
Objectives and Activities
Charitable Objects
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To advance the Christian faith for the benefit of young people in accordance with the Evangelical Alliance statement of faith throughout the world and in particular (but without prejudice to the generality of the foregoing) in North Breckland and its environs;
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The advancement of the Christian faith mainly, but not exclusively by means of proclaiming Christian messages of an evangelistic and teaching nature throughout the world and in particular (but without prejudice to the generality of the foregoing) in North Breckland and its environs;
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To demonstrate, promote and encourage Christian values, including Dignity, Empowerment and Partnership to all young people throughout North Breckland and its environs;
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The advancement of the education of children and young people through support and mentoring in schools, colleges and other educational establishments, through lunchtime and after school clubs, street based youth work and other youth provision to develop their physical, mental and spiritual capacities, that they may grow to full maturity as individuals, and that their condition of life may be improved;
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To relieve poverty and sickness thereby demonstrating the Christian faith by promoting overseas service, education, practical action and working with those affected, either directly or through relevant relief agencies.
Achievements and Progress
The Trustees continue to give oversight of the many activities carried out by North Breckland Youth for Christ. They meet regularly to consider matters of finance, strategy and running of the various projects being carried out as well as to ensure that all policies and matters required under the Charity Commissions’ Legislation are adhered to. The Director gives detailed reports to the Trustees at every meeting.
Trustees were appointed on 11[th] April 2011. Chair, Treasurer and Secretary were appointed as below.
Rev Val Spencer (stood down July 2015) Mr Paul Roast (Chair) (stood down Jan 2017) Mr Jon Gardner (stood down September 2016) Mr Peter Orr (Secretary) Prof Samuel Leinster was appointed in May 2011 Rev Timothy Weatherstone was appointed in February 2012 (stood down July 2018)
Mr John Bridge was appointed in March 2014 (took over position of chair Jan 2017) (Resigned January 2020) Dr Adrianne Hartley Booth was appointed September 2015(stood down July 2019) Rev Betty Trinder was appointed September 2017 (stood down Aug 2018) Mr Matthew Hall was appointed in January 2019
North Breckland Youth for Christ
Trustees’ Report and Financial Statements June 2021
Financial Matters
The Trustees receive a financial report from the treasurer at each Trustee’s Meeting. Fundraising success has been had through the efforts of the trustees and staff.
Financial commitments have been made by several churches and benefit in kind by churches throughout the area by the use of premises and equipment free of charge.
The Trustees are extremely thankful to all the grant-awarding bodies, churches, organisations and individuals who have supported the work of North Breckland Youth for Christ through 2019-2020.
Salaries and working hours have been set and reviewed by the Trustees. This will be revisited again in the coming year.
Finance Report
See attached summary.
Reporting and Policies
The following North Breckland Youth for Christ Policies have been approved by Trustees
Code of Conduct Counter Bullying Policy Data Protection Policy Disciplinary Policy E Safety Policy Equal Opportunities Policy Health and Safety Policy Information Security Policy Recruitment Policy Reserves Policy Safeguarding Policy Volunteers Policy
Project Management
The project is managed on a daily basis by the Director who supervises the work of the North Breckland Youth for Christ staff and a number of volunteers. The Director meets with the Trustees on a bimonthly basis to give written or verbal report of the work, submitting proposals for new initiatives. The Director also discusses the financial status of the project.
The Chair of Trustees meets the Director regularly for personal supervision and line management. The Trustees are committed to supporting the Director and taking action as required ensuring the effective and safe operation of the project.
Summary
The Trustees are committed to the Christian ethos of the project and its charitable objects. They hold the project in prayer and manage the project by overseeing the legal and financial obligations.
North Breckland Youth for Christ
Trustees’ Report and Financial Statements June 2021
Director’s Report -Overview
The following table shows the projects current activities and the approximate number of young people involved.
| North Breckland Youth For Christ Activities | young people | Frequency |
| Kairos Weekend. A weekend of fun and thought at Kingswood activity center in West Runton. Where young people do vari- ous activities together and have a chance to learn more about what it means to be a Christian. |
35 | Annually |
| Dereham Sixth Form College Mentoring | 10 | Weekly/term time |
| Northgate High School mentoring | 8 | Weekly/term time |
| Youth Cafés: Mattishall, Swanton Morley, Dereham and Gar- vestone. Safe Place to chill chat and have fun with others in the villages. |
64 | Weekly/term time |
| High Schools Neatherd. C3 a lunchtime drop in where young- sters can chill chat and eat cake. Seeyou a lunchtime club with a chance to explore the Christian faith. |
62 | Weekly or fortnight- ly/term time |
| Primary lunch Clubs Shipdham, North Elmham, Barnham Broom |
54 | Fortnightly |
| Assemblies at Barford, Thomas Bullock and North Elmham Primary schools. |
360 | Monthly |
| Youth Alpha. A course exploring the Christian faith. | 11 | Fortnightly |
Director’s Summary
The year started off like many others, but 2020 has been no ordinary year. We started with the usual schools work and youth club work with a view to growing and developing through the year. However with covid hitting the world things ended up looking very different to how we had planned. We decided not to furlough staff but tried to develop new ways of engaging with young people online and in digital ways. Some of this was successful while other attempts did not have the desired effect.
This was my third year in the position and we set out a new strategy for moving forward. This outlines Key areas I would like to see us growing in, however the Covid pandemic has put some of this on hold for now. With lock down
North Breckland Youth for Christ
Trustees’ Report and Financial Statements June 2021
measures for large parts of the year it was simply impossible to run schools work or clubs or the majority of the work we normally engage in. This has resulted in some low figures in the recorded numbers.
One project we were able to run was out Kairos weekend away. This has replaced our previous residential Spring Weekend, where we spent a weekend at the Kingswood centre in West Runton. It was wet and miserable weather wise but was a really good weekend away. It ended up being the highlight of our year as it was very close to the date of the first lockdown.
Working during lockdown gave me time to work on finances. I approached many individuals presented the new vision asking if they would like to join us on this journey. We had a fair bit of success and will continue to work on the finance strategy moving forward.
On reflection this has been a very challenging year, it got better towards the end when restrictions were lifted somewhat but it was full of difficulties and challenges for everyone. One thing it has taught us is that we have to keep moving. When trouble and hardship comes it’s not an option to just sit still but we have to keep on trying things and moving forward. Not everything will be a success but that’s ok, you keep working till you find something that does work.
It’s still tricky to see a way forward for next year but I will continue to take that idea on. Keep moving and keep trying things till we find a way through. We need to stay adaptable, flexible and teachable. That way we should weather the storm and come out the other side in a good place.
Staff Changes
There have been no staff changes this year.
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North Breckland Youth For Christ 1142384
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2019 31/08/2020
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Bids 1500 1,500 2,650
Gift Aid 2,721 2,721 6,079
Church Donations 3,380 3,380 2,616
Donations 20,639 2,000 22,639 30,214
Training
Investment interest 18 18 22
MaC 2,650 2,650 3255
Events 655 655 1,474
Raise 915
Misc 278 278 6,489
27,691 6,150 33,841 53,714
A2 Asset and investment sales,
(see table).
-
Sub total -
Total receipts 27,691 6,150 33,841 53,714
A3 Payments
Salaries 28,606 3,792 32,398 31,958
Mac 1324 1,324 2,119
Pension 1,194 1,194 1,205
Raise Expenses 1,330
Payroll Ni etc 3,085 3,085 2,473
giving 350 350 600
Events 367 1,743 2,110 2,479
Travel 362 362 495
Training /conf 441 441 703
Expenses and Office Supplies 564 400 964 1,083
Mobile phone 250 250 288
Insurance/ Safeguarding 487 487 410
misc 178
Sub total [ 35,265 ] 7,700 42,965 45,321
A4 Asset and investment
purchases, (see table)
Sub total -
Total payments 35,265 7,700 42,965 45,321
Net of receipts/(payments) - 7,574 - 1,550 - 9,124 8,393
A5 Transfers between funds
A6 Cash funds last year end 9,302 7,434 16,736 8,343
Cash funds this year end 1,728 5,884 7,612 16,736
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CCXX R1 accounts (SS)
30/06/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories in Bank on 31st Aug Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details HSBC Current HSBC Saver Account Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details |
Unrestricted funds to nearest £ 1692 |
|---|---|---|
| 36.00 £ |
CCXX R2 accounts (SS)
30/06/2021
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name
North Breckland Youth for Christ
On accounts for the year 31[st] August 2020 ended
Charity no 1142384 (if any)
Set out on pages 1 and 2
(remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention .
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
Date: 28th Sept 2020 Signed: Name: John Payne
1
May 2015
IER
Relevant professional ACMA qualification(s) or body (if any):
Address: 35 Henby Way Norwich NR7 0LD
Section B Disclosure
Only complete if the examiner needs to highlight material problems.
2
May 2015
IER