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2020-09-30-accounts

Helen’s Trust

Helen’s Trust TRUSTEES’ ANNUAL REPORT Charity registration number: 1142370 Company registration number: 7655888

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Helen’s Trust

Contents Page
CHARITY REFERENCE AND ADMINISTRATIVE DETAILS 3
TRUSTEES’ ANNUAL REPORT
1.
CHAIR OF TRUSTEES’ OVERVIEW FROM DR LOUISE JORDAN		 4
1a. TRUSTEES OF THE CHARITY DURING FINANCIAL YEAR OCTOBER 2019TO SEPTEMBER 2020 5
2. OUR HISTORY 5
3. HELEN’S TRUST SERVICE OVERVIEW 5
4. VALUES AND BELIEFS 7
5. STRUCTURE,GOVERNANCE AND MANAGEMENT 7
6. OUR BENEFICIARIES 8
7. FUNDRAISING ACHIEVEMENTS,COMMUNICATIONS AND VOLUNTEERS 8
9. FINANCIAL REVIEW 11
10. TRUSTEES’ RESPONSIBILITIES STATEMENT 12
INDEPENDENT EXAMINER’S REPORT 13
CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE
ACCOUNT)		 14
BALANCE SHEETS 15
NOTES TO THE FINANCIAL STATEMENTS 16

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Helen’s Trust

CHARITY REFERENCE AND ADMINISTRATIVE DETAILS

Charity registration number 1142370 Company registration number 7655888 Trustees Dr Louise Jordan Sarah Rowland Roger Eccleston Chief executive officer Stefan Andrejczuk (retired 31[st] march 2020) Janet Dunphy (from 1[st] April 2020) Registered office Blythe House Eccles Fold Chapel-en-le-Frith High Peak SK23 9TJ Independent examiner Lloyd Piggott St Georges House 56 Peter Street Manchester M2 3NQ

Solicitor

Irwin Mitchell LLP Riverside East 2 Millsands Sheffield S3 8 DT

Bankers

Nat West Bank Chesterfield Branch 5 Market Place Chesterfield Derbyshire S40 1TW

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Helen’s Trust

The Trustees present their report and financial statements for Helen’s Trust for the financial period 1st October 2019 to 7[th] September 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the group and charitable company.

1. Chair of Trustees Overview from Dr Louise Jordan Oct 2019 – Sept 2020

Helen’s Trust remained a driving force in North Derbyshire during this financial year, providing help and much needed support for individuals with a terminal illness, to stay and die in their own home. Our small hard-working dedicated team continued to work tirelessly in their individual roles to fulfil our charitable purpose. On behalf of the Board of Trustees I would like to express our thanks for all the many hours of effort that our team and our dynamic band of volunteers have committed to Helen’s Trust, we could not successfully have increased our care without you all.

During this year, many conversations and meetings were held with Blythe House Hospicecare to see if we could work collaboratively to achieve the aims of the charity whilst ensuring a high quality level of care and providing it to as many people as possible in North Derbyshire. What became increasingly clear working with Janet Dunphy (CEO) and Tim Mourne (Chair) was that our core values were identical and working together; we were able to achieve theses ideals and be financially far more robust. I would like to thank Stefan Andrejczuk (our then CEO) for his tireless efforts to make this work.

Then, came hurricane Covid…nothing anyone could have anticipated. A global pandemic that required us all to flex and adapt very quickly……and we did.

I would like to thank Stefan Andrejczuk for all he did to get us so ready for the merger. The pace of the collaboration and then merger was accelerated and consolidated by this worldwide crisis. Not only did we have to rapidly look at solutions we also had to do it in a novel way that required us all thinking on our feet very rapidly. I am incredibly grateful to Janet and Tim for this.

Helen’s Trust could not have continued to be so successful if it was not for Ruth Brown who immediately took up the referral gauntlet and we actually saw referrals almost double during this time. Of the original Helen’s Trust care, co-ordinators one was made redundant and the other decided to resign. They are much missed and greatly valued. The collaboration had just started employing their own health care assistants to provide care in the home. Training them virtually has been challenging but the results have been fantastic.

Whilst the Helen’s trust fundraisers were initially furloughed, fund raising went on under the new leadership of Alistair Rogerson and with some amazingly generous donations and grants we did keep afloat. Whilst some fundraisers decided to pursue other jobs in the light of uncertainty due to COVID we were delighted to see Zoe, Rosie and Emily gradually return to work in the fundraising team.

With the merger at the beginning of September 2020 Rachel Heath tendered her resignation. I would like to extend a very sincere thanks to Rachel for her stint as our treasurer, she worked so hard to get our accounts in order and was a quiet but great challenger at board meetings. My thanks also to Roger Eccleston and Sarah Rowland as hugely supportive trustees who now join me on the new board as Helen’s trust and Blythe House have merged together.

I remain very proud to be associated with Helen’s Trust and its amazing team of employees and volunteers who are all focused and motivated to enable more and more terminally ill individuals to have the choice to stay in their own homes. I know everyone involved with Helen’s Trust feels privileged to be a part of the charity, and I would like to thank them for their commitment in this past year. I am equally proud and confident regarding the merger with Blythe House Hospicecare. This guarantees the development and expansion of the core work that Helen’s Trust set out to undertake in 2001. Together we truly are stronger.

Dr Louise K A Jordan Chair of the board of trustees

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Helen’s Trust

1.b Trustees of the charity Financial Year 1[st] October 2019 – 7[th] September 2020

The directors of the charitable company are its trustees for the purposes of charity law. The trustees who have devoted their time and expertise during this reporting year were as follows:

The Trustee’s bring commercial business and professional skills to provide strategic and governance oversight to all Helen’s Trust’s beneficiary and operational activities.

2. Our History

Helen’s Trust was established in memory of local Derbyshire woman Helen Louise Lyon. Born on 27th December 1956 in the town of Marple on the edge of the Peak District; Helen went on to train as a beauty therapist and later became a teacher. Helen was totally dedicated to her students and would always go that extra mile to help them achieve success.

In 1997, Helen and her husband Rob settled in Froggatt, a hamlet situated along the banks of the River Derwent. Tragically, at the age of forty, Helen was diagnosed as having breast cancer. From the very beginning, she faced this illness with fortitude and stoical humour. Throughout the very difficult period of treatment, Helen continued with her teaching, house renovations and sharing good moments with her husband, family and friends.

A few years later, the tumour returned with a vengeance, but Helen was determined, within the constraints of her illness, to lead a normal life in her own home. Helen’s last few weeks at home were extremely important to her and on 6th October 2001, she died peacefully in the familiar surroundings of home, surrounded by the people that she loved. She was just 44 years of age.

Soon after Helen died, it was decided to launch a charity to help people with a terminal illness to exercise their choice to be cared for and to die in their own home. Helen's Trust was launched a week after Helen’s funeral in 2001 by family and friends.

The charity is now an important source of support in North Derbyshire and the High Peak, for people of all ages with terminal illnesses to have the help that they need to be able to stay at home in the last months of their life.

3. Helen’s Trust Service Overview

Our mission:

To enable anyone with a terminal illness to have the choice to stay in their own home at the end of their life.

Our Service:

Helen’s Trust offers support to people in North Derbyshire with terminal illness who want to stay at home in the final stages of their illness. We can help people of any age, with any terminal illness, with a prognosis of less than six months, who want to stay at home.

Our services are not means tested because we believe this can cause unnecessary delays in providing the help people need. We regularly review our criteria to ensure care gets to those in need quickly and we are providing care in the most cost-effective way. We pride ourselves that we go above and beyond to take action that will enable our beneficiaries to stay in their own home. We also provide signposting services for individuals and act as a resource in pulling packages of care together often bridging gaps that can occur in care packages.

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Helen’s Trust

Referrals can be made by anyone and are taken by one of our Referrals Coordinators and assessed against our criteria. They will always ensure that statutory or commissioned services are fulfilling their obligations before we proceed with any support. The support offered by Helen’s Trust will be reviewed every three months, or more frequently where it is felt to be appropriate.

Helen’s Trust can only fund support which directly enables our beneficiaries to stay in their own home, but the impact of our work goes beyond those that we help directly, and includes friends, family and carers.

We continue to work effectively with the care agencies that we fund to provide services to our beneficiaries. Contracts are in place for each agency which set out clear arrangements for working together, the quality markers that are in place, and costs. These contracts, as well as our insurance policy, help to mitigate against risk and are reviewed on an annual basis.

We have continued to work hard this year to promote our services to the public and to health and social care professionals and as a result have seen an increase yet again in our referrals numbers. We acknowledge the value to our charity and to our beneficiaries of working in partnership with other services, and we continue to strive to make links and nurture professional relationships where we can.

We were extremely pleased to be commissioned, for the sixth year, by Derby and Derbyshire Clinical Commissioning Group to provide night sitting services to patients within their locality. This contract equates to just over 10% of our running costs for night-sits and is, not only a significant contribution financially for us, but is testament to the quality and value of our services, as well as a positive result of our promotional work and nurturing of relationships.

Our Strategic Priorities were to:

  1. Increase the profile and awareness of Helen’s Trust and the services we provide

  2. Increase the support we give to beneficiaries, in terms of overall numbers of referrals, type of support given and referral source

  3. Develop a fundraising strategy which will ensure long term sustainability for Helen’s Trust

  4. To implement a fundraising strategy, that is establishing long term sustainability for Helen’s Trust through growth in income

  5. To increase the support we give to beneficiaries, in terms of overall numbers of referrals, type of support given and referral source

Eligibility Criteria:

Our dedicated referral team will provide support to an individual to stay at home by following criteria when establishing beneficiary eligibility:

Once a referral has satisfied the eligibility criteria the following care support can be arranged to facilitate them to return to or stay at home:

  1. Night Sitting Service that can:

  2. Assist discharge from hospital

  3. Avoid admission to hospital

  4. Provide Short term carer relief

  5. Day Sitting Service that can support the beneficiary’s family carers to have a well-earned short break that can then enable them to continue to provide care

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Helen’s Trust

Referrals may be received from any of the following:

4. Values and Beliefs

Helen’s Trust seeks to adhere to the following values and beliefs:

  1. Respect, Dignity and Compassion towards everyone we work with and support

  2. Motivation , we always seek to go the extra mile especially recognising how important our timely intervention can be

  3. Professionalism , we are a credible organisation and one which is fully accountable to those who support and benefit from it

  4. Engaged, we seek to ensure we are engaged with, and embedded in, our local communities

  5. Equality , we seek to ensure that our services are available to all suitable individuals

5. Structure, Governance and Management

Helen’s Trust is a charity limited by guarantee. We are governed by our Articles of Association.

The Board

During this reporting year the charity had a Board of four trustees with backgrounds including: Law, Medicine, Finance, Higher Education and Management. The Chair of the Board of Trustees is responsible for ensuring that the Board has the appropriate level of business acumen, commercial awareness, knowledge of the charitable sector and the complementary skills to provide a balanced team that can strategically steer the charity’s activities and future direction.

Following the decision to merge with Blythe House Hospicecare it was decided not to recruit any new trustees to the Board prior to the merger providing there remained sufficient trustees for the Board to be quorate and able to carry out its responsibilities and duties.

The Board continued to meet every two months and provide guidance and strategic direction for the charity. The Board is responsible for ensuring Helen’s Trust achieves its aims and objectives within the law, and in the most cost-effective manner. The Chief Executive attends the Board meetings and reports on behalf of the staff team. The Board also provides additional support by volunteering and representing Helen’s Trust at public events and acting in an ambassadorial capacity for the charity.

All new trustees are issued with a Trustee Handbook, which sets out the role, responsibilities and expectations of a trustee. Within this document are links directing the new trustee to the Charity Commission relevant additional guidance. All trustees must sign the AP01 for Companies House, as the charity is also a limited company.

The Board and CEO meet every two months and all meetings are minuted. Meetings focus on strategic matters, unless there are specific important operational issues to discuss / agree. The CEO and Chair meet monthly. Meetings continued in this format during Covid and up until the merger in September 2020.

All Trustees receive an annual appraisal from the Chair. The annual AGM is held following completion of the annual accounts and all trustees are in attendance.

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Helen’s Trust

Senior Management

The senior management of the charity consisted of:

6. Our Beneficiaries

In this reporting period we received a total of 178 new referrals and delivered 5,388 hours of care.

From 1 January 2020, in collaboration with Blythe House Hospicecare we were able to provide our beneficiaries with access to their dedicated Hospice at Home service.

Of all Helen’s Trust referrals who died this year we are proud to report that the charity facilitated 98% to die in their preferred place, predominantly home.

While a large proportion of our beneficiaries have had a cancer diagnosis, we continue to support many other conditions such as, motor neurone disease, heart disease, kidney disease and chronic obstructive pulmonary disease.

The diverse range of referral source has continued through this financial year with referrals coming from District and Community Nurses, Ashgate Hospicecare, Blythe House Hospicecare, GPs, Care Coordinators and families.

7. Fundraising Achievements

Fundraising remains our largest source of income and becomes increasingly more challenging and especially as this year our fundraising activities were impacted by the pandemic. We are extremely grateful to have the support of our local community, businesses and individuals, either raising funds for us, or supporting our own fundraising initiatives.

Fundraising Team Structure and Responsibilities

Our fundraising success is dependent on the continued support of our community, individual donors, local businesses, trust and grant makers and volunteers, we are grateful for their generosity which means that we can continue to provide outstanding care and support to people with a terminal illness and their families in North Derbyshire and the High Peak.

Our Dynamic Fundraising Team consists of:

----- Start of picture text -----
Fundraising and Business Manager
Responsible for fundraising strategy and
delivery of annual income from fundraising
activities
Events Officer Community Fundraisers
Responsible for developing and Work within the community to engage people
managing a rolling programme of about the work of the charity and proactively
fundraising events identify and run community fundraising activities
----- End of picture text -----

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Helen’s Trust

Their collective focus is on:

Fundraising activities

In this financial year the fundraising team have worked hard to bring new events to the charity and develop links in new areas as well as maintaining existing relationships with supporters, continuing to grow our existing events and building a successful fundraising family. We continued to take advantage of free or heavily discounted training to keep the team up to date. Training undertaken included attending the Foundation for Social Improvement’s Fundraising Conference, legacy training and the Chartered Institute of Fundraising Diploma in Fundraising.

Individual Fundraisers

Taking on challenges and using their talents to raise funds for Helen’s Trust, Tom Chaldecott on a static bike completed a ride equivalent to climbing Everest, raising over £1,000.00. The Old Bowling Green pub continues to hold a variety of fundraising events for Helen’s Trust.

Nationwide in Matlock chose us as charity of the year.

Corporate

We are grateful to our Corporate supporters who have sponsored our events and kindly donated their sponsorship when the events were cancelled due to pandemic. Will writing months were held by 3 solicitors s for Helen’s Trust which raised over £7,000. Thank you to all venues who sold Helen’s Trust Christmas cards.

Trust and Grants

The following Trusts and Foundations kindly awarded grants to Helen’s Trust for community activities, funding the care we provide and staff and volunteer training

Derbyshire Voluntary Action Edward Gostling Foundation
The National Lottery The Bingham Trust
Matlock Rotary Foundation Derbyshire
Tesco Bags of Help May Hearnshaw Charitable Trust
Zachary Merton & George Woofindin Convalescent Trust
The Hall Family Fund Ann Rylands Small Donations

Regular Givers

We are grateful to over 100 regular givers who ensure that the charity has a monthly income which supports our patients by providing the care they need to remain in their own homes.

Lottery

We continue to partner with an established lottery provider to offer a lottery to our supporters as a way of raising funds for the charity. All management and administration is conducted by the lottery company and Helen’s Trust receive 50p from every £1 spent by subscribers to the lottery who opt to support Helen’s Trust.

Challenge Derbyshire

We are actively supported by an amazing business fundraising initiative created by a local businessman, David Hopkins. Challenge Derbyshire has raised an astonishing amount, totalling over £1 million, for patients and their families across North Derbyshire since it was launched in 2015.

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Helen’s Trust

Legacies

Helen’s Trust received over £51,800 from in memory and legacy donations and we thank those who chose to remember our work at a difficult time and chose Helen’s Trust to benefit from a gift in their will.

Communication

Communication with our volunteers and supporters continued through a monthly newsletter, individual communication and social media. The fundraising team produce all marketing materials and communication materials for fundraising purposes and general information about the charity, they also manage website content and social media communications.

Our Brilliant Volunteers

Helen’s Trust are grateful for the support of over 100 volunteers who help us in many ways. Our fundraising would not be successful without the help of our volunteers and we welcome new volunteers who are able to give a little time to support our work.

Patrons

We are privileged to have the Duchess of Devonshire as our President and patrons Lord Roy Hattersley and Dominic West. We thank them for being wonderful ambassadors for Helen’s Trust

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Helen’s Trust

9 Financial Review

This year saw the charity’s financial resources and income generation challenged in a way that has never been experienced before.

For the first half of the year our activities continued as normal and in line with our budget and expectations. During this time, we agreed to work collaboratively with Blythe House Hospicecare and to access their hospice at home service, this would improve both the quality of care and reduce reliance on third party care agencies. In addition, following the retirement of our CEO at the end of March, Blythe House Hospicecare would provide senior management support which would see further cost synergies achieved. All areas of income generation performed well during the first half of the year, with a number of major events planned for later in the year.

In summary, total income for the period October 2019 to March 2020 was £212,878. This included a one off grant of £65,898 from the Government Funding Hospice and Palliative Care Provision to fund a new community engagement volunteer service. Expenditure for the period totalled £136,613, resulting in a net surplus of £76,265 – a significant turnaround following the deficit in 2019.

From late March the unfolding pandemic and lockdown saw the charity’s ability to generate income through fundraising and events virtually stop. Many events already planned including the annual Golf Day, Ball and Chatsworth 10K run had to be cancelled along with the many smaller and supporter lead fundraising events. Despite this, demand for our services during the pandemic increased and thankfully as a result of our partnership and intended merger with Blythe House Hospicecare we were able to meet this increased demand.

From April onwards, income from fundraising excluding trusts and grants amounted to just £4,702 compared to £64,003 in the first half of the year. This potentially would have necessitated a scaling back of services or risk a further significant reduction in the charity’s reserves to a level close to or below the designated minimum required. The reduction in fundraising income was however offset by £43,020 of income from trusts and grants and two large legacies totalling £65,000. In addition, £32,230 was claimed through the Coronavirus Job Retention Scheme from HM Revenue & Customs.

Overall, total income for this reporting period was £401,964 (2019: £345,957) and total expenditure excluding the transfer as part of the merger was £244,145 (2019: £415,696), resulting in a net surplus of £157,819 (2019: Deficit £69,739). Our cash at bank and in hand at the balance sheet date was £252,416 (2019: £109,946).

Reserves Policy

The Board of Trustees’ regularly reviews the charity’s reserves policy. The current policy identifies an amount of £64,961 as being the minimum level of reserves needed to ensure that the charity can meet all liabilities should the charity have to scale back to a point of closure due to lack of future funding.

Investment Policy

Helen’s Trust makes no investments other than traditional ‘saving’ accounts with UK institutions. The investment policy which was established in financial year 2012/13 remains in place and sets out the parameters by which the charity would manage and govern any amounts that could potentially be invested.

The core aspects of the policy describe the ‘risk averse’ approach to investment by the charity whilst ensuring any opportunities are maximized to increase income whilst ensuring reasonable cash buffers remain to meet general fluctuations.

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Helen’s Trust

10 Trustees’ responsibilities

The trustees (who are also directors of Helen’s Trust for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the board

Dr Louise Jordan, Chair of Trustees

Date: 16.09.2021

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Helen’s Trust

INDEPENDENT EXAMINER’S REPORT

I report to the charity trustees on my examination of the accounts of the group and charitable company for the period ended 7 September 2020 which are set out on pages 14 to 28.

Responsibilities and basis of report

As the charity trustees of the group and charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the group and charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your group and charitable company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the group and charitable company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the group and charitable company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Christopher Abbott ACA Lloyd Piggott Limited St Georges House 56 Peter Street Manchester M2 3NQ

Date:

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Helen’s Trust

CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

FOR THE PERIOD ENDED 7 SEPTEMBER 2020

Note
Income and endowments
from:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
Total income and endowments
Expenditure on:
Raising funds
6
Charitable activities
7
Other Expenditure
Gift
21
Total expenditure
Net income / (expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
17
Total funds carried forward
17		 Unrestricted
funds
£
219,777
-
74,640
149
294,566
98,021
82,238
-
189,894
370,153
(75,587)
(75,587)
75,587
-		 2020
Restricted
funds
£
77,398
30,000
-
-
107,398
3,886
60,000
-
69,019
132,905
(25,507)
(25,507)
25,507
-		 Total
£
297,175
30,000
74,640
149
401,964
101,907
142,238
-
258,913
503,058
(101,094)
(101,094)
101,094
-		 2019
Total
£
116,205
30,000
199,538
214
345,957
218,504
192,620
4,572
415,696
(69,739)
(69,739)
170,833
101,094

All income and expenditure derive from continuing activities.

The statement of financial activities included all gains and losses recognised during the year.

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Helen’s Trust

BALANCE SHEETS

Company Registration Number: 1142370

AS AT 7 SEPTEMBER 2020

Note
Current assets
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due
within one year
15
Net current assets
Total assets less current
liabilities
Net assets
19
Charity Funds
Restricted funds
17
Unrestricted funds
17
Total charity funds		 GROUP
2020
2019
£
£
-
821
252,416
109,946
252,416
110,767
252,416
9,673
-
101,094
-
101,094
-
101,094
-
25,507
-
75,587
-
101,094		 CHARITY
2020
2019
£
£
-
821
252,416
109,667
252,416
252,416		 252,416
110,488
252,416
9,673
-
-
-
-
-
-		 -
100,815
-
100,815
-
100,815
-
25,507
-
75,308
-
100,815

The financial statements were approved and authorised for issue by the Board on 2021.

For the period ending 7 September 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

Signed on behalf of the Board of Trustees

16.09.2021

Dr Louise Jordan, Chair of Trustees The notes on pages 16 to 28 form part of the financial statements.

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Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 7 SEPTEMBER 2020

1 Summary of significant accounting policies

(a) General information and basis of preparation

Helen’s Trust is a company limited by guarantee, governed by its Articles of Association and is a registered charity in England and Wales. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 3 of these financial statements. The nature of the charity’s operations and principal activities are detailed on pages 6, 7, 8 and 9.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015.

The statement of financial activities and balance sheet consolidate the financial statements of company and its subsidiary undertaking. The results of the subsidiary are consolidated on a line by line basis.

No separate SOFA has been presented for the company alone as permitted by section 408 of the Companies Act 2006. The charitable company’s surplus for the year was £139,154 (2019: deficit £69,739).

The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.

The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

(b) Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

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Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 7 SEPTEMBER 2020

(c) Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees’ Annual Report.

For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order -to raise funds and is recognised when entitlement has occurred.

The charity receives government grants from the Clinical Commissioning Group (CCG) Hardwick in respect of respite care. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received, and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Interest income is recognised when the charity’s right to receive payment is established.

(d) Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.

(e) Support costs allocation

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs and governance costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings, they have been allocated to cost of raising funds and expenditure on charitable

P a g e | 17

Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 7 SEPTEMBER 2020

(e) Support costs allocation (continued)

activities on a basis consistent with use of the resources. Premises overheads and other overheads have been allocated on an employee category basis.

Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

The analysis of these costs is included in note 8.

(f) Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

(g) Leases

Rentals payable and receivable under operating leases are charged to the SoFA on a straight-line basis over the period of the lease.

(h) Employee benefits

When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.

(i) Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

(j) Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

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Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 SEPTEMBER 2020

2 Income from donations and legacies

2020

2019

Donations & Grants
Gift aid and other
Legacies and in
memoriam
Covid Grants		 Unrestricted
funds
£

105,103
5,622
76,822
32,230
219,777		 Restricted
funds
£
77,398
-
-
-
77,398		 Total
£
182,501
5,622
76,822
32,230
297,175		 Unrestricted
funds
£
59,316
7,236
13,603
80,155		 Restricted
funds
Total
£
£
36,050
95,366
-
7,236
-
-
13,603
-
36,050
116,205

3 Income from charitable activities

2020 2019
Unrestricted
funds		 Restricted
funds		 Total Unrestricted
funds		 Restricted
funds		 Total
£ £ £ £ £ £
Contractual
payments		 - 30,000 30,000 - 30,000 30,000

4 Income from other trading activities

Fundraising events
Retail income
Lottery
Homecraft		 Unrestricted
funds
£
68,705
4,934
1,001
-
74,640		 2020
Restricted
funds
£
-
-
-
-		 Total
£
68,705
4,934
1,001
-
~~74,640~~		 Unrestricted
funds
£
153,023
6,178
131
40,206
199,538		 2019 -
Restated
Restricted
funds
£
-
-
-
-
-		 Total
£
153,023
6,178
131
40,206
199,538

P a g e | 19

Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 SEPTEMBER 2020

Income from 5 investments

5
Income from
investments
6
Fundraising
Fundraising
events
expenditure
Salaries
Marketing and
advertising
Retail sales costs
Stationery and
postage
Travel
Support costs
Training
Homecraft
Interest -
deposits		 Unrestricted
funds
£
5,193
75,765
358
-
862
1,783
14,095
(35)
-
98,021
Unrestricted
funds
£
149		 2020
Restricted
funds
£
3,886
-
-
-
-
-
-
-
-
2020
Restricted
funds
£
-		 Total
£
9,079
75,765
358
-
862
1,783
14,095
(35)
-
101,907
Total
£
149		 Unrestricted
funds
£
27,875
86,892
1,624
4,717
2,215
2,516
15,129
3,706
71,422
216,096
Unrestricted
funds
£
214		 2019
Restricted
funds
£
2,408
-
-
-
-
-
-
-
-
2,408
2019
Restricted
funds
£
-		 Total
£
30,283
86,892
1,624
4,717
2,215
2,516
15,129
3,706
71,422
218,504
Total
£
214
3,886

P a g e | 20

Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 SEPTEMBER 2020

7
Analysis of expenditure on charitable activities
2020
Unrestricted
funds
Restricted
funds
Total
£
£
£
Beneficiaries
8,820
60,000
68,820
Salaries
55,935
-
55,935
Support costs
4,697
-
4,697
Governance
12,786
-
12,786
82,238
60,000
142,238		 Unrestricted
funds
£
46,076
73,824
12,586
17,634
150,120		 2019
Restricted
funds
£
42,500
-
-
-
42,500		 Total
£
88,576
73,824
12,586
17,634
192,620

8 Allocation of support costs

Allocation of support costs
Basis of
allocation
Finance charges
FTE's
Admin costs
FTE’s
Insurance
FTE's
Utilities
FTE's
Rent and rates
FTE's
Office equipment and testing
(inc IT)
FTE's
Governance
See note 9		 Raising
funds
£
1,044
1.090
1,597
2,611
4,545
3,208
14,095
14,095		 2020
Charitabl
e
activities
£
348
363
532
870
1,515
1,069
4,697
12,786
17,483		 Total
£
1,392
1,453
2,129
3,481
6,060
4,277
18,792
12,786
31,578		 2019
Total
£
1,684
293
1,603
3,521
12,199
8,415
27,715
17,634
45,349

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Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 SEPTEMBER 2020

9 Governance costs

Independent examiner’s remuneration
Legal fees
Salaries
Other
10
Net income for the year
Net income is stated after charging:
Operating lease rentals		 2020
£
1,200
1,073
10,500
13
12,786
2020
£
5,833		 2019
£
1,000
1,483
14,975
176
17,634
2019
£
12,000

11 Independent examiner’s remuneration

The independent examiner’s remuneration amounts to an independent examination fee of £1,200 (2019: £1,000).

12 Trustees' and key management personnel remuneration and expenses

The trustees neither received nor waived any remuneration during the year (2019: £Nil).

The total amount of employee benefits received by key management personnel is £10,000 (2019: £38,681). The Trust considers its key management personnel compromise the Chief Executive.

An amount of £10,500 was paid to Blythe House Hospicecare for the provision of CEO and management services.

Nil (2019: Nil) trustees are accruing pension arrangements.

The trustees did not have any expenses reimbursed during the year (2019: £Nil).

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Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 SEPTEMBER2020

13 Staff costs and employee benefits

Staff costs and employee benefits
2020
Number
Raising funds
4
Charitable activities
2
Governance
3
9		 2020
FTE
3
1
1
5		 2019
Number
4
3
3
10		 2019
FTE
3.5
2.5
0.5
6.5

The total staff costs and employees’ benefits are as follow :

Wages and salaries
Social security
Defined contribution pension costs		 2020
£
118,905
7,637
5,158
131,700		 2019
£
146,580
12,206
1,930
160,716

The were no employees who received total employee benefits (excluding employer pension costs) of more than £60,000 in the year

14 Debtors

Prepayments and accrued income

GROUP CHARITY 2020 2019 2020 2019 £ £ £ £ - 821 - 821

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Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 SEPTEMBER2020

15 Creditors: amounts falling due within one year

Creditors: amounts falling
due within one year
Trade creditors
Accruals and deferred income
Other tax and social security
Other creditors		 GROUP
2020
£
-
-
-
252,416
252,416		 2019
£
3,084
3,947
2,642
-
9,673		 CHARITY
2020
2019
£
£
-
3,084
-
3,947
-
252,416
2,642
-
252,416
9,673
9,673

16 Leases

Total future minimum lease payments under non-cancellable operating leases are as follows:

Not later than one year
Later than one and not later than five
years		 GROUP
2020
2019
£
£
8,000
12,000
-
12,000
8,000
24,000		 CHARITY
2020
2019
£
£
8,000
12,000
-
12,000
8,000
24,000		 CHARITY
2020
2019
£
£
8,000
12,000
-
12,000
8,000
24,000
24,000

P a g e | 24

Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 SEPTEMBER2020

17 Funds reconciliation

Unrestricted funds

Unrestricted
Restricted funds
Clinical Commissioning
Group
Covid-19 Response
University of Derby
COOP Community Fund
5 Ways to Wellbeing (DVA)
Bingham Trust - SK17
Westfield
Eyam book
Westfield - 10k
Zackery Merton & George
Woofindin
Hospice & Palliative Care
Provision		 Balance 1
October
2019
£
75,587
75,587
Balance 1
October
2019
£
417
1,529
135
876
20,000
550
1,000
1,000
-
25,507		 Income
£
294,566
294,566
Income
£
30,000
10,000
1,000
500
65,898
107,398		 Expenditure
£
(180,259)
(180,259)
Expenditure
£
(30,000)
(10,000)
(164)
(488)
(206)
(1,054)
(20,000)
(474)
-
(1,500)
-
(63,886)		 Gift
£
(189,894)
(189,894)
Gift
£
-
-
(253)
(1,041)
(929)
178
-
(76)
(1,000)
-
(65,898)
(69,019)		 Balance at
7
September
2020
£
-
-
Balance at
7
September
2020
£
-
-
-
-
-
-
-
-
-
-
-
-

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Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 SEPTEMBER2020

17 Funds reconciliation

Prior year

Unrestricted funds

Unrestricted
Homecraft
Restricted funds
Clinical Commissioning Group
University of Debry
COOP Community Fund
5 Ways to Wellbeing (DVA)
Bingham Trust – SK17
Westfield
Eyam Book
Maggie Hattersley
Westfield – 10k
Zackery Merton & George
Woofindin		 Balance 1
October
2018
£
166,468
-
166,468
Balance
1
October
2018
£
-
1,000
2,464
901
-
-
-
-
-
4,365		 Income
£
239,701
40,206
279,907
Income
£
30,000
-
1,000
20,000
550
12,500
1,000
1,000
66,050		 Expenditure
£
(299,366)
(71,422)
(370,788)
Expenditure
£
(30,000)
(583)
(935)
(766)
(124)
-
-
(12,500)
-
-
(44,908)		 Transfers
£
-
-
-
Transfers
£
-
-
-
-
-
-
-
-
-
-
-		 Balance at
30
September
2019
£
106,803
(31,216)
75,587
Balance at
30
September
2019
£
-
417
1,529
135
876
20,000
550
-
1,000
1,000
25,507

P a g e | 26

Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 SEPTEMBER2020

18 Fund descriptions

a) Unrestricted funds

The free reserves after allowing for all designated and restricted funds.

b) Restricted funds

The Clinical Commission Group fund represents monies for respite care.

Covid-19 Response represents monies for care at home day & night sits

The University of Derby Community Fund is restricted to provide promotion, training, literature, and venue hire for Volunteers of Helen's Trust.

The COOP Community Fund is restricted to providing coffee mornings for beneficiaries and supporters of the charity.

The 5 Ways to Wellbeing Small Grants Scheme is restricted to fund venue hire, refreshments, marketing materials, and craft kits for Helen's Trust community activities. Bingham Trust is restricted monies to cover travel expenses to provide care in SK17 Westfield monies for care costs

Eyam Book is monies for refreshments, venue hire, event & publicity materials for community engagement activities in Eyam

Westfield – 10k monies for care costs

Zachery Merton & George Woofindin monies for care costs

Hospice & Palliative Care Provision – funds for a new community engagement volunteer service

19 Analysis of net assets between funds

Cash
Other current assets / liabilities
Total
Prior year
Cash
Other current assets / liabilities
Total		 Unrestricted
funds
£
252,416
(252,416)
-
Unrestricted
funds
£
84,439
(8,852)
75,587		 Designated
funds
£
-
-
-
Designated
funds
£
-
-
-		 Restricted
funds
£
-
-
-
Restricted
funds
£
25,507
-
25,507		 Total
£
252,416
(252,416)
-
Total
£
109,946
(8,852)
101,094

P a g e | 27

Helen’s Trust

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER2020

19 Analysis of net assets between funds (continued)

----- Start of picture text -----
Charity
Unrestrictedfunds Designatedfunds Restrictedfunds Total
£ £ £ £
Cash 252,416 - - 252,416
- -
Other current assets / liabilities (252,416) (252,416)
Total - - - -
Prior year
Unrestricted Designated Restricted
funds funds funds Total
£ £ £ £
Cash 84,160 - 25,507 109,667
- -
Other current assets / liabilities (8,852) (8,852)
Total 75,308 - 25,507 100,815
----- End of picture text -----

20 Related party transactions

During the year trustees made donations totalling £nil (2019: £240).

During the year the charity received services from BHP Prosper totalling £1,944 (2019: £960), an associated company of BHP LLP. One of the trustees is employed by BHP LLP.

21 Gift

As a result of the merger with High Peak Hospicecare (charity no: 1031192) T/as Blythe House Hospice on 7 Sep 2020 £258,913 of restricted and unrestricted funds have been gifted to Blythe House Hospice.

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