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2021-05-31-accounts

The Trustees' Annual Report

and

Directors’ Report

Buckland Chapel Trust

(A Company limited by guarantee) Report and Financial Statements For the Year Ended 31 May 2021 Charity number 1142312 Company number 07642092

Contents

1. Reference, Legal and Administrative Information

2. Structure, Governance and Management

3. Responsibilities of the Trustees

4. Our objectives

5. Report of the Trustees

6. Risk Management

7. Related Parties

8. Financial Review

9. Reserves Policy

10. Independent Examiner's Report

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1. Reference, Legal and Administrative Information

Charity name: Buckland Chapel Trust

Charity registration number: 1142312

Company registration number: 07642092

Registered and operational address:

C/o Roger Watkins, Bay Tree House, The Crescent, Crapstone Yelverton, Devon PL20 7PS

Charity Trustees

Mrs C.E. Mitchell (Chair)

Mrs S. Campbell (Secretary)

Mr R. Watkins

Mrs N. Bovey

Mr. Richard Mabey (Treasurer)

Company Directors

Mrs C.E. Mitchell (Chair)

Mrs S. Campbell

Mr R. Watkins

Mrs N. Bovey

Mr. Richard Mabey (Treasurer)

The Members

Mr Philip Tuckett Mrs Denise Nixon

The Parochial Church Council of St Andrews Church Buckland Monachorum (one member) represented by Dr Mark Smith

Mrs Annette Benny Dr. Rachel Perry Mrs Bronia Coulshaw

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Independent Examiner

Moorland Business Advisory Services, 28 Glanville Road, Tavistock, Devon, PL19 OEB

Bankers

Lloyds Bank, PO Box 800 Tredegar Park, Newport, South Wales NP10 8SB

Solicitors

Foot Anstey LLP, Salt Quay House, 4 North East Quay, Sutton Harbour, Plymouth, PL4 0BN

2. Structure, Governance and Management

Governing Document.

The organization is a charitable company limited by guarantee, incorporated on 20 May 2011 and registered as a charity on 8 June 2011. The company was established under a Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association.

Recruitment and Appointment of Trustees.

Under Article 9.9 the Trustees are appointed by the Members of BCT. They have control of BCT and its property and funds. They are also the Company Directors as registered at Companies House. Under the requirements of the Memorandum and Articles of Association one third of the trustees must retire each year and if eligible may be reappointed. By Article 3.4, new Trustees are required to sign a written declaration of willingness to act as trustee and a positive commitment to BCT objectives. On appointment and induction of new trustees, the Chair will provide the main documents which set out the operational framework for the charity including:

By Article 4.1, the Trustees are obliged to meet at least four times each year.

3. Responsibilities of the Trustees

The Trustees have control of the Charity, its property and funds. Company law requires the Trustees to prepare Financial Statements for each financial year. The Trustees are responsible for maintaining proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies

Act. They must also;

The Trustees responsibilities are more fully set out in paragraphs 3-7 of the Memorandum and Articles of association.

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4. Responsibilities of the Members

The members are responsible for:

Appointing Members Appointing Trustees Keeping written records of their own decisions

The responsibilities of the members are more fully set out in articles 8-11 of the Memorandum and Articles of Association.

5. Purposes and Aims

Our charity’s purposes as set out in the objects contained in article 1.1 of the Memorandum and Articles of Association. These are:

(a) To advance the Christian faith for the benefit of the public primarily (but without limitation) in Buckland Monachorum, Devon, and the surrounding area by such means as the trustees shall in their discretion think fit;

(b) To promote for the benefit of the public and in particular (but without limitation) the inhabitants of Buckland Monachorum, Devon and the surrounding area by the provision and maintenance of a community building and/or other facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age or disablement, financial hardship or social or economic circumstances or for public at large in the interest of social welfare and with the object of improving the conditions of life of the said inhabitants, provided that any activities undertaken pursuant to this Article 1.1(b) shall be consistent with Article 1.1(a)

5. Report of the Chair of Trustees

The year has been substantially affected by the closure of activities associated with the Covid 19 Pandemic. Therefore, for most of the year the only public activity which has taken place has been the provision of the Buckland Cares Food Hub, providing a base for the provision of food to those most in need in the village as a result of loss of livelihood or income due to the Pandemic. We have also been able to host ballet classes during periods when lockdown has allowed this.

This situation has created space for us to embark upon long awaited improvement projects to include:

2

The Trustees have worked tirelessly to complete these projects with the help of those whom we would like thank, in particular Ken Farnham and Keith Topham without whose expertise and tireless assistance, none of the above would have been possible. We have also been assisted by a team of volunteers who have undertaken the decorating including Richard Mabey, Roger Watkins, Bob Barnes and Roy Matthews.

Website The Chapel website has been shut down for 2 years, and with the help of Rachel Barnes and Cally Barnes we have now launched a brand-new website which is fit for purpose and has put the Chapel back on the virtual map.

Behind the scenes. Amidst the visible work, much unseen work has been undertaken by the Trustees with the help of others with particular skill sets. These include:

These are both key projects which we plan to take forward into the new financial year.

All of these projects are intended to ensure that the Chapel is fit for purpose and compliant with current legislation both now and in future years so that it can be fully utilised for the public benefit.

The Trustees have also reviewed their own role and that of the Members and the formalities required by the Memorandum and Articles of Association. At the Trustees recommendation, the Members have appointed Dr. Rachel Perry and Mrs Annette Benny as new members.

6. Risk Management

The Trustees annually conduct a review of the major risks including fire and injury. The risk assessment register has been updated and an issues log created which is regularly reviewed and maintained. The electrics and fire doors and access has been reviewed and updated in line with the policy standards. Users are given clear guidance as to what they should do in case of an emergency and a landline telephone is available specifically for this use should an emergency arise and should a mobile signal not be established at the time. Policies and procedures are in place to ensure compliance with health

2

and safety of volunteers, clients and visitors to the chapel and an Accident Report register is in place for those with minor injuries to alert the Trustees, and for action to be taken by the Trustees to minimise potential hazards that may occur. It is considered that risks are as low as reasonably practicable.

7. Related Parties

BCT liaises with the Parochial Church Council of St Andrew’s Church, Buckland Monachorum, to provide a facility for the Church to use. We primarily liaise with “Buckland Cares” the community Group which operates the food hub. All donations to the Food Hub are processed by BCT in a restricted account

8. Financial Review

Our income has substantially increased this year from the following sources:

Our long-term loan liability has again been reduced by £2500 and now stands at £22500. A separate financial report is provided.

We are indebted to Richard Mabey as our long serving Treasurer who has now decided to retire after 10 years continuous service. Richard has been instrumental in securing grant funding from:

Allchurches Trust The Laing Family foundation Viscount Amery Trust Bernard Sunley Trust. Garfield Weston

We are also indebted to Ken Farnham who secured a grant from the Federation of Master Builders for £18,000.

Our Accountants, Moorland Business Advisory Services has also donated £900 representing her fee for the past 3 year.

9. Reserves Policy

We have maintained a reserve account of £6000 which represents more than 6 months of regular expenditure. The reserves are needed to meet the working capital requirements of the charity and the Management Committee are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding. In accordance with company law, as the company’s directors, we certify that so far as we are aware, there is no relevant information of which the company’s independent examiner is unaware; and as the Directors of the Company we have taken all the steps that we ought to have taken in

2

order to make ourselves aware of any relevant information and to establish that the charity’s independent examiner is aware of that information.

10. Independent Examiner’s Report

Moorland Business Advisory Services, 28 Glanville Road, Tavistock, Devon, PL19 OEB were reappointed as the charitable company’s independent examiner during the year and have expressed their willingness to continue in that capacity.

This report has been prepared in accordance with the Charities (Accounts and Reports) Regulations 2008, in accordance with the provisions of Company Law.

Approved by the Trustees on June 2021 and signed on its behalf by:

Caroline Mitchell Chair

Buckland Chapel Trust

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Crynpany Rfjglstratl¢)n 117642092 (England and Vlal951 BUCKLAND CHAPEL TRUST UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2021 PAGES FOR FILING WITH REGISTRAR

BUCKLAND CHAPEL TRUST BALANCE SHEET ASAT31MAY2021 2020 Fixed assels 149.978 149.978 Current assets 28.573 22,173 Prepayments accrued ￿￿Ome 291 326 Cr8diliKs.' amounts laling due ￿lI￿n one year 13.842 13.9781 Nei cUrrenta￿t3 25.022 18.521 Tdal assets less curnent Ik8b"Ii 175.IXQ 168.499 Crediliys. arwunts llling due after rrwe one year 122.5CQI I25,C￿l Nel awts 152.xo 143.499 R888rves 152. 143.499

BUCKLAND CHAPEL TRUST BALANCE SHEET ICONTINUEDI ASAT31MAY2021 Notestoth• flnanclal statemonts pIoyo05 The av¥wJe nvmberofpe￿5 li￿￿￿ direct￿5) ernploye(I by 1he(x)mp￿Y ¢uring ￿ JEarwa5 012020. 01. Bucklan¢J Trvsi 15 a tthie company Ilmfte¢J ty guafamee lficrW￿3[ed In Enyan¢l and Wes. The regIs￿re￿ clfice 15 The Chapel, Sucki3nd ydvwt￿. Devon PL20 7LZ. N is aL%o a charity regkStered wth the Chardy Comm￿S1on. charily number 1142312. The directo￿ of Ihe corpany haye ekcted not to inchjka ccyl of the Pthltand Loss •lccwnl ihe financial ststements. For Ihe ytrar 31 May 2021 fv ¢t4nP•)y was un¢tr SeaN)n 477 oftre Compa)ies Act 2(￿6 relatyng to small comparmes. The directors acnowl8dg8 th￿r r8¥N)rtsibgJ"es ￿tty"n9 the requir&Thnls ￿ffi8 Companies Act 20D6 with spsctkn o)unting r￿Id$ arvj th8 k¥eP8ra1i￿) offifianoal stakm)ts. The rnember5 have not required the ￿K￿panY{0 otAaiD an aLKIit ￿ it5 finan(ial slatemEnL5 forlhe year in qu￿st￿n in 3ccordancewth secbon 476. Thèse siatèmÈnts hève been wepared in wth the mitrtrenbty and in aceordaN wrth FRS 105 Fiii¥iici￿l SiwYtsi(t lo Ili& Re9[[￿. U¥liveTwJ in accDid3nLE wiiti Ili¥ piovisi¢ns sp￿iCaL4￿ ID compani￿ subJ"t k) the ynai ¢(m)an r8gqn. The finanrial st3temetrts were apprDveAI by the tThrd of (e({￿S and autkKpri5ed for ￿5￿2 on 3 February 2022 and are signed on its behaff by. Mrs C E Mithll Directtsr Company R￿tratIon Nunb8r07642092

This document was deliN'ered using electronic communications and authenticated in accordance Th'ith the Tegi%trdr's rule% relating to electronic form, dUthentlC*ltion and mdnner of delivery under 5ectioii 1072 of the Conipanies Act 2006.

Charity Registration No. 1142312

Company Registration No. 07642092 (England and Wales)

BUCKLAND CHAPEL TRUST

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MAY 2021

BUCKLAND CHAPEL TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr R Watkins
Mrs C E Mitchell
Mrs N J Bovey
Mrs S Campbell
Charity number 1142312
Company number 07642092
Registered office The Chapel
Buckland Monachorum
Yelverton
Devon
PL20 7LZ
Independent examiner Felicity Harris
28 Glanville Road
Tavistock
Devon
United Kingdom
PL19 0EB
Bankers Lloyds Bank plc
PO Box 800
Tedegar Park
Newport
South Wales
NP10 8SB
Solicitors Foot Anstey LLP
Salt Quay House
4 North East Quay
Sutton Harbour
Plymouth
Devon
PL4 0BN

BUCKLAND CHAPEL TRUST

CONTENTS

Page
Trustees' report
Independent examiner's report 1
Statement of financial activities 2
Balance sheet 3
Notes to the financial statements 4 - 10

BUCKLAND CHAPEL TRUST

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BUCKLAND CHAPEL TRUST

I report to the trustees on my examination of the financial statements of Buckland Chapel Trust (the trust) for the year ended 31 May 2021.

Responsibilities and basis of report

As the trustees of the trust (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the trust are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the trust’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Felicity Harris

BA (Hons), ACA, ATT

Moorlands Business Advisory Services

28 Glanville Road Tavistock Devon PL19 0EB United Kingdom

Dated: .........................

BUCKLAND CHAPEL TRUST

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MAY 2021

Unrestricted
Restricted
funds
funds
2021
2021
Notes
£
£
Income and endowments from:
Donations and legacies
2
12,509
38,747
Charitable activities
3
6,528
-
Investments
4
3
-
Other income
5
11,003
-
Total income
30,043
38,747
Expenditure on:
Raising funds
6
75
-
Charitable activities - Hall running costs, AWC,
Buckland cares
7
20,719
38,994
Total resources expended
20,794
38,994
Net incoming/(outgoing) resources before
transfers
9,249
(247)
Gross transfers between funds
(2,592)
2,592
Net income for the year/
Net movement in funds
6,657
2,345
Fund balances at 1 June 2020
143,499
-
Fund balances at 31 May 2021
150,156
2,345
TotalUnrestricted
funds
2021
2020
£
£
51,256
9,124
6,528
5,397
3
34
11,003
10,000
68,790
24,555
75
123
59,713
9,434
59,788
9,557
9,002
14,998
-
-
9,002
14,998
143,499
128,501
152,501
143,499

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

BUCKLAND CHAPEL TRUST

BALANCE SHEET

AS AT 31 MAY 2021

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after
more than one year
15
Net assets
Income funds
Restricted funds
16
Unrestricted funds
2021
£
1,009
27,856
28,865
(3,842)
£
149,978
25,023
175,001
(22,500)
152,501
2,345
150,156
152,501
2020
£
325
22,174
22,499
(3,978)
£
149,978
18,521
168,499
(25,000)
143,499
-
143,499
143,499

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 May 2021.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on .........................

..............................

Mrs C E Mitchell Trustee

Company Registration No. 07642092

BUCKLAND CHAPEL TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2021

1 Accounting policies

Charity information

Buckland Chapel Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is The Chapel, Buckland Monachorum, Yelverton, Devon, PL20 7LZ.

1.1 Accounting convention

The financial statements have been prepared in accordance with the trust's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland for Micro Entities (FRS 105)” (as amended for accounting periods commencing from 1 January 2016). The trust is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling , which is the functional currency of the trust. Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the trust.

1.4 Incoming resources

Income is recognised when the trust is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the trust has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the trust has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Resources expended

Expenditure is recognised at the point that the liability has been confirmed.

BUCKLAND CHAPEL TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2021

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings 0% straight line Fixtures and fittings 20% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the trust reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

2 Donations and legacies

Unrestricted Restricted Total Unrestricted
funds funds funds
2021 2021 2021 2020
£ £ £ £
Donations and gifts 12,509 38,747 51,256 9,124

3 Charitable activities

Charitable Charitable
Income Income
2021 2020
£ £
Sales within charitable activities 6,026 5,023
Fundraising activities 502 374
6,528 5,397

BUCKLAND CHAPEL TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2021

4 Investments

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Interest receivable 3 34
5 Other income
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Grant received re Coronavirus pandemic 11,003 10,000

BUCKLAND CHAPEL TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2021

6 Raising funds

Unrestricted
funds
2021
£
Fundraising and publicity
Advertising
75
75
Total
2020
£
123
123

7 Charitable activities - Hall running costs, AWC, Buckland cares

Charitable
Charitable
activities -
activities -
Hall running
Hall running
costs, AWC,
costs, AWC,
Buckland
Buckland
cares
cares
2021
2020
£
£
AWC 35,365
-
Buckland cares 3,179
-
Accoustics 450
-
Caretaking and cleaning 2,764
2,268
Utilities 1,335
4,591
Repairs and maintenance 15,076
890
Subscriptions 178
175
Telephone 359
465
Insurance 907
1,032
59,613
9,421
Share of governance costs (see note 8) 100
13
59,713
9,434
Analysis by fund
Unrestricted funds 20,719
9,434
Restricted funds 38,994
-
59,713
9,434

BUCKLAND CHAPEL TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2021

8 Support costs

Support
costs
Governance
costs
£
£
Legal and professional
-
100
-
100
Analysed between
Charitable activities
-
100
2021
£
100
100
100
Support
costs
Governance
costs
£
£
-
13
-
13
-
13
2020
£
13
13
13

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the trust during the year.

10 Employees

The average monthly number of employees during the year was:

2021
Number
Total
-
Tangible fixed assets
Freehold land
and buildings
Fixtures and
fittings
£
£
Cost
At 1 June 2020
149,977
2,018
At 31 May 2021
149,977
2,018
Depreciation and impairment
At 1 June 2020
-
2,017
At 31 May 2021
-
2,017
Carrying amount
At 31 May 2021
149,977
1
At 31 May 2020
149,977
1
2020
Number
-
Total
£
151,995
151,995
2,017
2,017
149,978
149,978

11 Tangible fixed assets

BUCKLAND CHAPEL TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2021

12
Debtors
Amounts falling due within one year:
Trade debtors
Prepayments and accrued income
13
Loans and overdrafts
Other loans
Payable within one year
14
Creditors: amounts falling due within one year
Borrowings
Trade creditors
Accruals and deferred income
15
Creditors: amounts falling due after more than one year
Other creditors
2021
£
718
291
1,009
2021
£
2,500
2,500
2021
£
2,500
96
1,246
3,842
2021
£
22,500
2020
£
-
325
325
2020
£
2,500
2,500
2020
£
2,500
245
1,233
3,978
2020
£
25,000

BUCKLAND CHAPEL TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2021

16 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement
in funds
Movement in funds
Incoming
resources
Balance at
1 June 2020
Incoming
resources
Resources
expended
£
£
£
£
Buckland cares
-
-
4,474
(3,179)
AWC
-
-
33,773
(35,365)
Acoustics
-
-
500
(450)
-
-
38,747
(38,994)
Analysis of net assets between funds
Unrestricted
funds
Restricted
funds
2021
2021
£
£
Fund balances at 31 May 2021 are represented
by:
Tangible assets
149,978
-
Mixed motive investments
(2,592)
2,592
Current assets/(liabilities)
25,023
-
Long term liabilities
(22,500)
-
149,909
2,592
Transfers
Balance at
31 May 2021
£
£
-
1,295
2,592
1,000
-
50
2,592
2,345
TotalUnrestricted
funds
2021
2020
£
£
149,978
149,978
-
-
25,023
18,521
(22,500)
(25,000)
152,501
143,499

17 Analysis of net assets between funds

18 Related party transactions

There were no disclosable related party transactions during the year (2020 - none).