2023-08-31-accounts - East London Community Band

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[Draft] Trustees' Annual Report for the period

Period start date Period end date 1 Sept 2022 31 Aug 2023

From To

Section A Reference and administration details

East London Community Band

Charity name Other names charity is known by ELCB Registered charity number (if any) 1142255

Charity's principal address 8 Maria Terrace London Postcode E1 4NE

Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Suzanne Gorman	Chair
	Robert Whittle	Secretary
	Richard Peat	Treasurer
	Jonathan Ticher
	Samantha Holcombe
	Sarah Mossop

Names of the trustees for the charity, if any, (for example, any custodian trustees)

	Name	Dates acted if not for whole year
	N/A	N/A

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by members/appointed by trustees Trustee selection methods

(eg. appointed by, elected by)

Section C Objectives and activities

March 2012

TAR

To advance the education of children and adults in the London Borough of Tower Hamlets and surrounding boroughs by the provision of tuition and courses in music and performances. Summary of the objects of the charity set out in its governing document

During the reporting year, the Band continued to fulfil its objectives by providing:

• tuition to children and adults in the London Borough of Tower Hamlets and other London boroughs; • rehearsal and performance opportunities for its members; and • performances for the benefit of the local community.

The Band meets on Friday evenings during school term times.

Summary of the main The Band engages, and pays for the services of, tutors and directors of activities undertaken for the music and jazz, who together provide individual and group lessons and public benefit in relation to direct group rehearsals and performances. these objects (include within this section the statutory The Band and the groups and individuals within it perform their rehearsed declaration that trustees have pieces at solo recital evenings and end of term concerts and the Band had regard to the guidance performs at local events, including local charity events. issued by the Charity Commission on public Membership of the Band and access to lessons is open to anyone. benefit) The trustees have had regard to guidance issued by the Charity Commission on public benefit.

March 2012

TAR

Section D Achievements and performance

During the reporting year, the Band achieved the following: Summary of the main achievements of the charity Maintaining the multi-generational and diverse membership of during the year the Band ▪ Continuing to implement its long- term “ Full Circle ” project by obtaining funding to extend subsidised membership fees to young adults (in addition to child members and families). ▪ (As previously recognised in academic research) maintaining children’s engagement in music -making during the difficult transition from primary to secondary school. ▪ Retaining a teenage member of the band as the youth representative on the B and’s management committee . ▪ Welcoming young adult members to the Band and retaining them within it, in particular by ensuring that we play interesting repertoire, and by encouraging interaction and social activities. These members are often new comers to the area from other parts of London, the UK, and the World. ▪ Welcoming older, late-starters, to the Band, and encouraging and supporting them within the Band. ▪ Appointing two recently graduating, ambitious and enthusiastic music tutors. ▪ Striving to be “ London’s friendliest band ”. Becoming more ambitious and enriching the experience of Band members ▪ Championing contemporary British jazz composers by sourcing and performing their compositions. ▪ Performing increasingly challenging and rewarding arrangements, while maintaining accessibility to all members. ▪ Taking part in the National Concert Band Festival and winning Silver and Gold awards. ▪ Recruiting a new volunteer to our “ comms ” team and continuing to enhance our communications with members, with visually attractive and informative regular Sunday and Friday emails, and regular messages from our director of music. ▪ Increasing the range of band merchandise sold at our events. ▪ Continuing to improve the organisation of our events, engaging a professional event manager, enlisting new volunteers to help with setting up before and taking down after the event, and with transport. ▪ Buying catering equipment, providing a tea stand, and encouraging members to make and/or donate cakes and snacks for sale on the stand.

March 2012

TAR

Section D Achievements and performance

Surveying our members on their views on, and experiences of, our activities.

Working in partnership

Taking part in our local community Coronation Big Lunch event.
Taking part in the Friends of Victoria Park ’s bandstand programme.
Taking part with the East London Music Group and local choirs in the magnificient “ Striking Sparks: The Story of the Matchgirls ” concert at The People's Palace in Mile End in front of over 500 audience members.

March 2012

TAR

Section E Financial review

T he Band’s general policy is to seek to retain sufficient reserves to cover Brief statement of the one term’s expenses and foreseeable future shortfalls in membership charity’s policy on reserves subscriptions.

Details of any funds materially in deficit

None

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Richard Colin Peat Position (eg Secretary, Chair, Treasurer etc) Date 30 June 2024

March 2012

TAR

East London Community Band

1142255

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01-Sep-22 31-Aug-23

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 29,504 781 1,182 367 279 9,375 1,000 181 58 464 50 43,240 - - - 43,240 32,642 3,350 1,350 508 - 380 - 13 125 144 710 380 52 255 39,908 405 573 978 40,886 2,354 - 19,538 21,892	Restricted funds to the nearest £ - - - - - 8,000 - - - 8,000 - - - 8,000 8,000 - - - - - - - - - - - - - 8,000 - - - 8,000 - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 29,504 781 1,182 367 279 9,375 9,000 181 58 464 50 51,240 - - - 51,240 40,642 3,350 1,350 508 - 380 - 13 125 144 710 380 52 255 47,908 405 573 978 48,886 2,354	Last year to the nearest £
Membershipfees	29,504				22,585
Friends of the band donations	781				591
Concert receipts	1,182				1,186
Individual donations	367				387
Tea stand	279
Gift aid	9,375
Grants - allocated between unrestricted and restricted funds	1,000				17,000
EasyFund raising/Amazon/PayPal	181				194
Just Givingfund raising	58				258
Sale of merchandise	464				170
Performance fee	50				160
*Sub total*(Gross income for AR)	43,240				42,531

A2 Asset and investment sales, (see table).
	-				-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					42,531

Directors of music and tutors' fees- allocated between unrestricted and restricted	32,642				32,289
Main venue hire	3,350				-
Other venue hire	1,350				500
Subscription and insurance	508				412
Instrument repair	-				200
Festival entryfee	380				-
Transport	-				-
Travel	13				-
Stationeryandprinting	125				74
Website design and hosting/platform fee	144				144
Buyingmerchandise	710				228
Event management	380				-
Sundry payments	52				-
Bank charges	255				42
**Sub total **	39,908				33,889

A4 Asset and investment purchases, (see table)
Music/Composition	405				1,274
Equipment and instruments	573				797
**Sub total **	978				2,072
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					35,961

	2,354	-	-	2,354	6,570
	-	-	-	-	-
	19,538	-	-	19,538	12,967
	21,892	-	-	21,892	19,538

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature None Details Details Instruments Stands, chairs, banner Music Other equipment Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Gift aid claim - estimated Details None	Unrestricted funds Restricted funds to nearest £ to nearest £ 21,892 - - - - - 21,892 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 3,000 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Richard Colin Peat	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Richard Colin Peat	24 June
			2024

CCXX R2 accounts (SS)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of East London Community Band On a¢¢ounts for the year ended 31 August 2023 Charity no (If any) 1142255 Set out on pages A1 arKI P2 I report lo the trustees on my examination of the accounts of the above charity ("the Trust'l for Ihe year ended 31108 12023. Responsibilities and As the chanty Irustees of the Trust. you are responsible for the preparatK)n basis of report of the accounts in accordance wtlh the requirements of the Chanties Act 2011 Ilhe Act.). I report in respect of my examination of the Trust's accounts Carried OLrt under section 145 of the 2011 Act and in rying out my examination, I have foll0v the applicable D1ctionS grven by the Chanty CommIssn under section 14515)Ib) of the ACL I have completed my examination. I confirm that no material matters have come lo my attention (other than thal disclosed below '} in connection wrth the examination which gives me cause to telieve that In. any malenal resped.. accounting records We not kept in accordan viith section 130 of the Act or the accounts do not accord with the accounting records Independent examinetrs statement I have no concems and have come across no other matters in nneIOn with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the wonls in the brackels rf they do not appty. Date: PJl June 2024 Signed: Name: Margaret Elizabeth Falshaw Relevant professlonal qualificallon(s) or body (If any): Addres5: 23 Adine Road London E13 8LL IER October 2018

Section B Dlsclosure Only complete Il Ihe examiner needg lo highlight matters of concem (see CC32. Independent examination of chanly accounls. direclions and guKJance lor examiner51 Giv• here brief detalls of any items that the examiner wish•s to disclos• IER October 2018