2020-08-31-accounts - East London Community Band

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Trustees' Annual Report for the period

From

Period start date Period end date 1 Sept 2019 31 Aug 2020 To

Section A Reference and administration details

Charity name Other names charity is known by ELCB Registered charity number (if any) 1142255

East London Community Band

Charity's principal address 8 Maria Terrace

London Postcode E1 4NE

Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Suzanne Gorman	Chair
	Robert Whittle	Secretary
	Richard Peat	Treasurer
	Jonathan Ticher
	Samantha Holcombe
	Sarah Mossop

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year N/A N/A

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by members/appointed by trustees Trustee selection methods (eg. appointed by, elected by)

Section C Objectives and activities

March 2012

TAR

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To advance the education of children and adults in the London Borough of Tower Hamlets and surrounding boroughs by the provision of tuition and courses in music and performances.
	During the reporting year, the Band continued to fulfil its objectives by providing: • tuition to children and adults in the London Borough of Tower Hamlets and other London boroughs; • rehearsal and performance opportunities for its members; and • performances for the benefit of the local community. Before the onset of the pandemic, the Band rented space in a former school on Friday evenings during school term times. The Band continued its activities online after the onset of the pandemic. It engages, and pays for the services of, tutors and a director of music, who together provide individual and group lessons and direct group rehearsals and performances. The Band and the groups and individuals within it perform their rehearsed pieces at solo recital evenings and end of term concerts and the Band performs at local events, including local charity events. Membership of the Band and access to lessons is open to anyone. The trustees have had regard to guidance issued by the Charity Commission on public benefit.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To advance the education of children and adults in the London Borough
of Tower Hamlets and surrounding boroughs by the provision of tuition
and courses in music and performances.

During the reporting year, the Band continued to fulfil its objectives by
providing:
•
tuition to children and adults in the London Borough of Tower
Hamlets and other London boroughs;
•
rehearsal and performance opportunities for its members; and
•
performances for the benefit of the local community.
Before the onset of the pandemic, the Band rented space in a former
school on Friday evenings during school term times.
The Band continued its activities online after the onset of the pandemic.
It engages, and pays for the services of, tutors and a director of music,
who together provide individual and group lessons and direct group
rehearsals and performances.
The Band and the groups and individuals within it perform their rehearsed
pieces at solo recital evenings and end of term concerts and the Band
performs at local events, including local charity events.
Membership of the Band and access to lessons is open to anyone.
The trustees have had regard to guidance issued by the Charity
Commission on public benefit.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

During the reporting year, the Band achieved the following: Summary of the main achievements of the charity Maintaining the multi-generational and diverse membership of during the year the Band ▪ Recruiting and retaining young adult members, in particular by encouraging and initiating social activities, and by seeking to promote the band to young adults (who are often new comers to the area, from other parts of London, the UK, and the World). ▪ (As recognised in academic research) maintaining children’s engagement in music-making during the difficult transition from primary to secondary school. ▪ Initiating a long- term project “Full Circle” involving seeking funding for extending subsidised membership fees to young adults (in addition to child members and families). ▪ Maintaining a consistently high level of involvement in the Band’s online activities across the generations during the pandemic. ▪ Striving to be “London’s friendliest band”. Becoming more ambitious and enriching the experience of Band members ▪ Again taking part in the National Concert Band Festival “NCBF”) , achieving a Silver Award for the Concert Band, a Gold Award for the Jazz Big Band and a special award for the Big Band rhythm section. • Accepting an invitation for the Jazz Big Band to take part in the national finals of the NCBF at the Royal Northern School of Music and Drama. Setting up a crowdfunding page and raising monies to fund the trip, including through a generous private donation. ▪ Further developing the dedicated jazz programme introduced in the previous reporting year. The programme is made up of three new ensembles: o Jazz Stompers. A New Orleans style marching band. A relaxed and fun group learning tunes by ear, aimed at those looking for a first taste of playing in a jazz ensemble, but open to all. o Jazz Big Band. A traditional big band playing compositions and arrangements by the likes of Count Basie, Charles Mingus and Duke Ellington. Open to young and older members. o Jazz Combo. A smaller group for those looking to explore jazz repertoire and individual improvisation in more detail. ▪ Facilitating a social event for members of those recently formed ensembles. ▪ Facilitating the performance of our Jazz Combo at Jazz @ St. Ants

March 2012

TAR

Section D Achievements and performance

jazz club.

Giving further opportunities to members of the Band to compose and arrange music for the Band and performing the compositions and arrangements at end of term concerts or external events.
Putting on two lunchtime busking sessions of Christmas Carols in the City of London and an evening Carols session at a local supermarket.
Putting on mid-term recital evenings and end of term concert recitals to showcase and encourage developing musical talent in the Band.
Continuing to b roaden the Band’s repertoire and introducing more challenging works.
Welcoming two new self-employed tutors.
Arranging for the sale of limited edition prints of Dizzy Gillespie created by one of our members, to raise money for the Band.
Finding and adopting an improved venue for our Christmas and end of term concerts and other events.
Winning a grant to purchase a new keyboard and accessories.

Working in partnership

Entering into a project in collaboration with our local music education service and the National Youth Jazz Orchestra.
Encouraging our members to get involved in other community cultural activities, including the Friends of Tower Hamlets Cemetery Park tour.
Encouraging our young members to take part in a consultation on provision of music-making in our local area.
Taking part in the Contemporary Music for All (“CoMA”) International Festival (see below).

Promoting contemporary music

Further building on our successful participation in Making Music’s “Adopt a Composer” scheme, making contemporary music a regular part of our Concert Band’s repertoire .
Taking part in the Contemporary Music for All (“CoMA”) International Festival at People's Palace, QMUL, Mile End - playing a piece composed by one of our members, and receiving the following comments from the Director of CoMA:
" I want you to thank the members of the ELCB and the audience they brought with them to the Festival for being part of what proved to be an exceptional day by any standards, bringing all ages together to celebrate the creation of new music which in itself is such a life affirming and beautiful thing.

March 2012

TAR

Section D Achievements and performance

ELCB's performance was a major contribution to the joyous atmosphere with Zoe’s wonderful piece demonstrating the remarkable energy, dedication and talent across all ages that makes the Band so special and a leading example of inclusive music making in the UK." Meeting the challenges of the pandemic ▪ Benefitting from having carefully nurtured a very strong community ethos across the Band, including its self-employed professional tutors and directors of music. ▪ In the first period of the pandemic: o changing our membership fee arrangements to be responsive to members’ circumstances ; and o changing our tutor and director of music fee payment arrangements to make payments in advance rather than arrears. ▪ Pulling together and showing great resilience in the face of the crisis - sustaining core activities even under the most difficult of circumstances and without external emergency funding. ▪ Benefiting from the genuine love people have for the band, reflected in generous individual donations from members and their friends and families, the loyalty and commitment of tutors, and the immense amounts of time and effort devoted by its volunteers, trustees, and directors of music to innovate and keep the Band going. ▪ Being one of very few amateur music-making organisations which have been able to continue to function at near normal levels of activity and participation during the crisis. ▪ Providing technical support to members for our weekly virtual programme. ▪ Including social activities, band announcements and a “Members’ Corner” in our online sessions. Through “Members’ Corner” giving and open forum for members to present to the Band on their hobbies, pastimes and interests.

March 2012

TAR

Section D Achievements and performance

March 2012

TAR

Section E Financial review

T he Band’s general policy is to seek to retain sufficient reserves to cover Brief statement of the one term’s expenses and foreseeable future shortfalls in membership charity’s policy on reserves subscriptions.

Details of any funds materially in deficit

None

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Richard Colin Peat Position (eg Secretary, Chair, Treasurer etc) Date 29 June 2021

March 2012

TAR

East London Community Band

1142255

Final receipts and payments accounts

CC16a

01-Sep-19 31-Aug-20 For the period from To

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Membershipfees	23,953		-	23,953	22,568
Friends of the band donations	627		-	627	526
Concert receipts	913		-	913	1,396
Individual donations	3,997		-	3,997	270
Grants - allocated between unrestricted and restricted funds	1,000	2,000	-	3,000	10,000
EasyFund raising	19		-	19	-
Just Givingfund raising	497			497
Gift aid claim(including previousyears)	-		-	-	6,693
Sale ofprints	240			240
Contribution toperformance expenses	-		-	-	600
Sundry receipts	205		-	205	406
*Sub total*(Gross income for AR)	31,450	2,000	-	33,450	42,459
	- - 31,450 33,915 3,520 200 407 - 185 422 244 18 101 428 39,439 354 249 603 40,043 - 8,593 - 20,898 12,305	- - 2,000 - - - - - - - - - - - - - 2,000 2,000 2,000 0 - - 0	- - - - - - - - - - - - - - - - - - - - - - -
A2 Asset and investment sales, (see table).
	-
*Sub total*	-				-
*Total receipts* A3 Payments
					42,459

Directors of music and tutors' fees- allocated between unrestricted and restricted	33,915				28,892
Main venue hire	3,520				-
Other venue hire	200				470
Subscription and insurance	407				407
Instrument repair	-				-
Festival entryfee	185				370
Transport	422				278
Stationeryandprinting	244				276
Website design and hosting	18				-
Buyingframes forprints	101				-
Sundry payments	428				349
**Sub total **
					31,041

A4 Asset and investment purchases, (see table)
Music/Composition	354				295
Equipment and instruments	249				1,612
*Sub total* *Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end - Opening balance column F *Cash funds this year end*
					1,906

					32,947

	- 8,593	0	-	- 8,593	9,512
	-	-	-	-	-
	20,898	-	-	20,898	11,386
	12,305	0	-	12,305	20,898

Section B Statement of assets and liabilities at the end of the period

CCXX R1 accounts (SS)

29/06/2021

Categories B1 Cash funds - Closing balance column F Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use B2 Other monetary assets	Details None Details Instruments Stands, chairs, banner Music Other equipment Cash at bank Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Gift aid claim - estimated Signature Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 12,305 - 12,305 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - Fund to which asset belongs Cost (optional) - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - - Fund to which liability relates Amount due (optional) Print Name RichardPeat	Endowment funds to nearest £
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			Current value (optional)
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			When due (optional)




			Date of approval
		RichardPeat	29-Jun-21

CCXX R2 accounts (SS)

29/06/2021

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Rèport lo the trusteesl members of East London Community Barm On accounts for the yeaT ended 31" August 2020 Charlty no {rfany) 1142255 Set out on pa9es A1 and A2 I report to the trustees on my examination of the accounts of the atKwe charity (Ihe Trust-) for the year ended 3110812020 Rosponslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accLYdance with the requirements of the Charities Act 2011 h0 Acr). I report in respect of my èxamination of the Trust's ac(x)unts carried out under Section 145 of the 2011 Act and in Carying out my examination, I have follod the applicable Directions given by the Charfty Commission under sectÉon 14515)(bl of the Act. I have ccxnpleted my examination. l (x)nfinn that no material mattérs have come to my attention {other than that disclos&J below "l in connection w¢th the examination which gives me cause to believè that in, any material respect: atcounUng rec%>rds were not kept in acrdanCe with section 130 of the Act or the accounts do not accord with the acwuntlng records IndOndant gxaminer's statement I have no concerns and have come afXOSS no other matters In connèctlon wilh the examination to which attention should b6 drawn in order to enable a proper understanding of the accounts to be reached. ' Pleas8 delete the %wrds in the brackets rfthey do not apply. Signed.. Dat•: 26° Junè 2021 Name: Margaret Falshaw Relevant professional qualiflcatlon(s) or body Irf any): Address: 23 Adine Ri)ad London, E13 8LL IER October 2018

Section B Disclosure Only complete rf the emIner negts to highlyht matters of o)ncem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Not applicable Give here brief detslls of any items that the examiner wishes to disclose. IER October 2018