REGISTERED COMPANY NUMBER: 07384409 (England and Wales) REGISTERED CHARITY NUMBER: 1142171
Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 September 2021
for
Access Dorset Limited
LJB Chartered Certified Accountants Tax & Business Advisors 864 Christchurch Road Bournemouth Dorset BH7 6DQ
Access Dorset Limited
Contents of the Financial Statements for the Year Ended 30 September 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 10 |
| Independent Examiner's Report | 11 | ||
| Statement of Financial Activities | 12 | ||
| Balance Sheet | 13 | to | 14 |
| Notes to the Financial Statements | 15 | to | 26 |
| Detailed Statement of Financial Activities | 27 | to | 28 |
Access Dorset Limited
Report of the Trustees
for the Year Ended 30 September 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
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Access Dorset Limited
for the Year Ended 30 September 2021
Report of the Trustees
OBJECTIVES AND ACTIVITIES
Objectives and aims
Access Dorset is recognised locally and nationally by individuals and organisations as the leading user-led, pan-impairment disability rights organisation in Dorset. Through our Information and Advice Services, our Crisis Advocacy Service, our Vocational Support Services , our Community Café, our Activity Program, Training and Outreach we are in daily contact with disabled people, older people and carers who self-refer, or are referred by our partner organisations, other voluntary sector organisations and increasingly by statutory authorities.
Access Dorset's purpose as an organisation is to support and champion the lived experience of our constituents, particularly those at the margins, who are isolated because of social circumstances and whose voices are seldom heard. We do this by involving those who have lived experience in the running of our organisation, as Board Members, volunteers and staff. As a minimum 75% of our Trustees are disabled people. Currently, all our Trustees are disabled people, older people or carers.
We are committed to the social model of disability and are dedicated to improving health and wellbeing, challenging stereotypes and empowering people to attain their full potential. As a pan-impairment organisation we strive to be inclusive and accessible to all disabled people regardless of impairment, age or any other protected characteristic.
From our base at The Bridge we think of everyone as members of the community we are creating, The people who benefit from our projects, our volunteers, our customers, our staff and our trustees are all members of our community - each of equal worth. Beyond that, some members have additional responsibilities and duties. We are adopting a Psychologically Informed Environment (PIE) approach in pursuing our Objectives.
We have continued to work hard to find innovative and meaningful ways to continue to deliver on our Objectives throughout the Covid 19 pandemic. We have flexibly moved our activities online when necessary and backed this up with increased telephone support for beneficiaries of our charitable activities. Disabled and older people have been disproportionately affected by the pandemic, so it has been more important than ever that we continue to provide reliable support and information and take steps to reduce isolation and maintain good health and mental wellbeing.
Public Benefit
The Board confirms that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities. All current and future activities are and will be of direct benefit to the public.
Objects
The founding members of Access Dorset adopted the following objectives which we remain committed to: - to establish a Centre for Independent Living in Dorset which will provide information and advice, peer support, advocacy and training, and generally supporting people to live independently and improve their life chances
- to develop the capacity and skills of disabled people, carers, older people and other users of support in Dorset, Bournemouth and Poole in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society
Vision
Our vision is a community where disabled people, older people and carers, whatever their impairment type or background, have the same life chances as other people.
Volunteer Activities
With a small team of paid employees Access Dorset is heavily dependent on a team of dedicated volunteers who support the governance, administration and activities of the charity. We would like to say a huge thank you to each and every one of them.
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Access Dorset Limited
for the Year Ended 30 September 2021
Report of the Trustees
Volunteer Activities (continued)
We have a core pool of 54 volunteers who are all disabled people, older people and carers with a range of impairment types. They are involved in a range of peer support activities, including Board Membership; Vocational Skills Projects (including our Build and Grow Groups and our Horizons Café), our Activity Program, Outreach, and our Disability Equality Consultations.
Before each new volunteer joins our Activity Program at Access Dorset, they meet one to one with the Activity and Volunteer Co-ordinator for an informal discussion. During this meeting, the volunteer co-ordinator and new member will assess the individual's needs and identify a plan for meeting these needs together, using an assessment/application form as a guide, for example a recent new member joined with the goals of leaving his home more often, developing self-confidence and gaining experience in DIY with the end goal of becoming more attractive to potential employers. Last year we were pleased to achieve the Investing In Volunteers standard, and we continue to deliver our Volunteer Development Program to 'volunteer-leading' volunteers', to ensure that their training and development needs are met. We celebrate all our volunteers' achievements on social media and with our Volunteer of the Month programme.
The main needs of our members include support in building self-confidence and self-esteem, reducing isolation, gaining experience, meeting new people, building relationships, building resilience and help in considering next steps. Other needs are either immediately apparent or emerge over time, and might include seeking re-assessment of care needs by Social Care, support around Housing, support to access welfare benefits or appeal decisions.
We receive referrals from Supported Living providers, the NHS Learning Disability Team, Social Workers and other local charities. We have partnerships with Autism Wessex and some local schools who refer people to us. We also have a strong relationship with YMCA's youth disability project Chatterboxes. We also support our members to undergo training courses with online providers including High Speed Training (Health and Safety and Food Hygiene) and Brock College.
Many new volunteers started during the course of the last year and during lockdowns, new online roles were created, opening up exciting remote volunteering during these periods, which if anything has added to our pool of volunteers post lockdown.
Risk Management
The Board has appropriate Policies and Procedures in place, which are reviewed annually, to outline, minimise and manage all major risks to the Organisation and observes the methods and principles in the Charities SORP. Access Dorset Staff and Trustees have worked tirelessly to keep our Covid Risk Assessments up to date with a rapidly changing environment and have publicised these risk assessments and current protocols to all who visit Access Dorset.
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Access Dorset Limited
for the Year Ended 30 September 2021
Report of the Trustees
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Access Dorset is delivering key services in what is an extremely challenging environment. We have worked creatively and flexibly to continue to deliver services in the midst of the Coronavirus pandemic and all staff have been retained to continue to support our beneficiaries throughout the period.
Even prior to the pandemic, all our activities were focused on our community of interest, disabled people, older people and carers, who have been disproportionately affected by social, economic and health disadvantages because of cuts to health and social care and welfare benefits. Common themes that unite us are social isolation and loneliness; anxiety, loss of self-esteem, poor health, poor housing options, financial hardship and limited access to information and guidance to support independent living.
Early in the pandemic it became clear that disabled people were being profoundly impacted through lockdowns, with many other local support services closing temporarily, bringing with it excruciating social isolation, high levels of anxiety and depression. During lockdowns we quickly developed a vibrant program of activity online via zoom. We created new social opportunities, mental health support sessions, staying fit and healthy, cooking on a budget and guest speakers. Providing 1:1 support was challenging as many external agencies stopped seeing people face-to-face, and were very difficult to contact, but we still had great success in advocacy.
During the lockdowns we dramatically increased the number of volunteers we had, most of whom are still with us. Happily, we have now re-opened all activities back at The Bridge, but we now know we can immediately respond should we ever experience this situation again.
We are one of many charities that has been challenged by the changes to local authority spend and stiff competition for grant funding. However, Trustees and staff shared and have successfully taken forward our vision for creating a vibrant community hub and establishing an environment where local people can learn, experience, share, and support each other in maintaining an independent quality of life. We are bridging the gap that young disabled people experience in transition to adulthood, the gap between unemployment and employment and the gap between ill-health and self-management of health conditions. We are supporting disabled people in housing and financial crisis and taking great steps to reduce social isolation. We monitor outcomes using the Outcome Star where appropriate.
The Bridge
Post lockdown, in the second half of our reporting year we saw a dramatic increase in activity at The Bridge. The Horizons Café is thriving; the Build, Grow and Cook groups are well established and partnership work with our resident friends at Bournemouth Older People Forum, DOTS Disability, Double Act Disability Theatre, Healthwatch Dorset and Parent Carer Forum is thriving. We have decided to focus on delivering our own activities and we are waiting for the Covid restrictions to lift further before re-starting external groups and private hires. Consequently, we have seen a reduction in income from room hires. This year with generous funding from Talbot Village Trust we completed full refurbishment of the men's and women's WC's and installed a new, insulated ceiling in the Main Hall.
Information and Advice Service
Access Dorset's Information and Advice Service provides independent, free, peer-led support to disabled people, older people and carers. Enquiries to our service relate to a wide range of issues including:
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Benefits and financial advice
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Rights and discrimination
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Aids and adaptations in the home
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Health and self-management
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Social and leisure activities
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Community Safety
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Transport
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Access Dorset Limited
Report of the Trustees
for the Year Ended 30 September 2021
Information and Advice Service (continued)
This service currently provides telephone advice 5 days per week aimed at disabled people of all ages (and any impairment type), older people and carers. All Access Dorset staff and volunteers contribute to delivering our Information and Advice Service and each bring different areas of expertise.
Disabled people face the impact of combined cuts to care and support for independent living and welfare benefits. These cuts are having a profoundly negative impact on disabled people's independent living and participation in the wider community. Consequently, there is enormous demand for the provision of free information, advice and support. This has only increased as a result of the pandemic.
Help through Crisis/ Help Home from Hospital Advocacy Service
Help through Crisis Dorset the National Lottery funded project that is being delivered by Access Dorset to provide information, advice and advocacy services to disabled people, people with long term health conditions and carers, who are facing hardship crisis, entered it's fifth and final year of funding.
Entering the fifth year of the five year funded project we have had to consider implementing our exit strategy and to look at what would happen with the service after the funding ended. During the lifetime of the service other funding streams had been considered based on where referrals to the service were coming from. By far the largest and most consistent referrer was the Royal Bournemouth Hospital and a letter was given to Access Dorset from the Director of Operations of the Medical Care Group saying how the service had had life changing influences on the patient group being referred from the hospital to the service. This large group of referrals was then looked at to find out what primary issue the initial referral was addressing and within this group homelessness and unsuitable housing was the most frequent presenting need being addressed by the service.
We were successful in securing funding from Nationwide to deliver a service taking referrals from Bournemouth hospital, but with a much reduced capacity compared to the HtC service. The new service is called Help Home from Hospital and it works primarily with homeless people or people who are housed in unsuitable accommodation.
With regard to the HtC project bearing in mind that the project ended in June 2021, it received 34 referrals for that year in total, 8 of which were case worked and 26 were signposted. Over the lifetime of the project a total 246 clients were helped with 103 receiving casework responses and 143 receiving signposting.
The Help Home from Hospital project has received 25 referrals from April 2021 in the first six months. Referrals to the project have covered a range of issues such as EU nationals who hadn't applied for settled status before the deadline to do so, to people with untreated serious mental health issues, brain injuries or physical injuries as well as also being homeless or in unsuitable accommodation.
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Access Dorset Limited
Report of the Trustees for the Year Ended 30 September 2021
ACHIEVEMENT AND PERFORMANCE Charitable activities Vocational Support Services
Build/Grow/Cook
Build and Grow continues to meet three times per week and the Cook team meeting once per week, welcoming up to 20 participants at each session.
A highlight was when we opened our accessible polytunnel project in July 2021 and each of our three integrated projects in our Build Grow Cook group are benefitting from experiences and opportunities the new polytunnel brings - the Build group have formed a focus group who are working on designing and building accessible raised planters for inside the polytunnel, the Grow group too have formed a focus group who have made a planting calendar for the year to get the most out of the polytunnels. Our Cook group are looking at recipes to use the produce from the polytunnels. This is naturally opening new opportunities for gaining skills and experience - members are learning about seasonal produce well as experiencing food preparation from the garden to the plate. For example, last summer, we were able to serve our café customers with salad exclusively from our own garden which our members found very rewarding. In the future we intend to support our members to gain qualifications in horticulture, so this will be an ideal training ground for them.
The Build group has received a handful of commissions for building planters and the small profits generated will be reinvested in the projects allowing an element of self-sustainability and further diversity. Four of our members have transitioned into paid employment with our support:
"I'm so happy that I was able to be part of Build Grow Cook. I love helping others so Build Grow Cook was a fantastic opportunity for me to give back. I loved my volunteer work at Access Dorset - it gave me the confidence to go for my current job… I wouldn't change my time at Access Dorset for the world."
Horizons Café
The café is now open three days per week, supporting three vocational training participants at a time, who rotate to gain experience in roles - taking orders, meal preparation and waiting. Members experience an increase in confidence and the development of both individual and team-working skills. We intend to open the café an additional day per week in the near future.
"I have been a volunteer at Access Dorset for nearly three years. I have tried gardening, cooking, building and volunteering in the café; I like to mix it up. I have learned so many skills and my mum is impressed with how I help in the garden now and my boyfriend loves my amazing cakes. I would love to start my own business selling cupcakes one day."
Social Activity Programme
Many of our members have spent a significant amount of time shielding recently so have experienced social isolation and loneliness. In response to this, we have been able to launch our social programme, with support from the Active Communities grant from People's Health Trust. After consulting with members, we launched our social activity programme in October 2020 which includes our exercise programme, walking group, art sessions, evening socials such as karaoke nights, discos and pub quizzes, and social outings, for example a trip to the local crazy golf and milkshakes by the beach. We have also started a weekly sports group, rotating different sports such as badminton, football and basketball.
Dorset Police consultation contract
Our contract with Dorset Police to provide a Strategic Disability Consultation service has been renewed for a further year. Over the last period we carried out a number of formal consultations on policies and procedures resulting in professional equality impact assessment. This includes a Review of the Dorset Police Use of Force Strategy.
Each of our consultations leads to a report with detailed recommendations. We also focused on disseminating information about community safety and promoting the reporting of hate crime.
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Access Dorset Limited
Report of the Trustees
for the Year Ended 30 September 2021
FINANCIAL REVIEW
Funding sources
Access Dorset are committed to the implementation of an ongoing Funding Strategy that recognises the need for a healthy mix of income from varied sources to ensure that the charity is not overly dependent on any one particular funding source. Our aim has been to secure a balance between core grant funding, project grant funding, enterprise, business sponsorship, fundraising initiatives and service contracts. We have continued to be impacted by the consequences of the Coronavirus pandemic but have worked hard to overcome funding shortfalls. We are extremely grateful to DOTS Disability for the core funding support that it has provided throughout the year, as well as the Trusts and Foundations that have provided both restricted and unrestricted grants to support our activities (including the National Lottery, Lloyds Bank Foundation, Peoples Health Trust and Nationwide Building Society).
Reserves Policy
In line with Charity Commission guidelines Access Dorset's spends income it receives within a reasonable period of time unless there is a good reason not to. Access Dorset has in place stringent management accounting practices including cash flow forecasting.
Access Dorset's Reserve Policy is to maintain free reserves, which have been calculated to cover costs of redundancy payments to staff and any tax liability. They also cover the cost of the office rental, which would still be due and any other outstanding monies due. These costs are currently estimated at £15,000 and are met through total funds carried forward.
Access Dorset's Reserve Policy aims to build reserves to an optimum six months' operating costs.
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Access Dorset Limited
Report of the Trustees
for the Year Ended 30 September 2021
FUTURE PLANS
Our key goals are focussed on providing support to disabled people, older people and carers so that we can enjoy the same life chances as others.
Aims
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To continue to develop The Bridge as a vibrant community resource that will secure the long-term sustainability of Access Dorset
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To reduce social isolation and provide personal development opportunities by widening our Activity Program.
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To tackle employment inequalities by helping to bridge the gap between unemployment and employment
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To tackle health inequalities by helping to bridge the gap between ill-health and self-management of health conditions.
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To promote independent living and provide welfare benefit support.
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To challenge disability related hate crime/harassment.
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To work closely with our voluntary sector partners to strengthen ourselves collectively.
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To develop as Psychologically Informed Community where we value everyone as equal members of the community we are creating.
Objectives
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We will further develop our services and activities at The Bridge with stringent Performance Review and Financial Control systems in use so that the Board of Trustees and Senior Management Team can easily access the information they need to secure the long-term sustainability of Access Dorset.
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We will seek to sustain our Help Home from Hospital Service to meet growing demand.
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We will extend the Horizons Café to open on more days of the week to enable us to extend the vocational training offer to more disabled people.
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We will sustain our Vocational Training Opportunities beyond the end of grant funding from Lloyds Bank Foundation through the extension of the Community Café, and the development of our Build, Grow and Cook groups.
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We will look to introduce training and individual support to help disabled and older people to be more in control of their finances and better equipped to manage their affairs digitally.
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We will introduce new and accessible exercise opportunities for disabled and older people to support them to lead healthier lives and self-manage health conditions.
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We will introduce new opportunities that bring together people of different backgrounds and ages to reduce social isolation and foster a sense of belonging.
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We will increase the capacity of the charity to meet the demand for information, advice and welfare benefit guidance.
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We will value our volunteers, develop our Volunteer Development Program and continue to demonstrate our commitment to our volunteers.
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We will continue to work in partnership with Bournemouth Older People Forum, Double Act Disability Theatre Company, Bournemouth Parent Carer Forum, and Dorset Healthwatch (who are based with us here at The Bridge) and will support increased use by other organisations and the wider community. Our objective is for The Bridge to be a place of safety and support - vibrant, enterprising and inclusive.
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We will build upon our previous work on tackling disability hate crime, prejudice and inequality by continuing to work in partnership with Prejudice Free Dorset, Dorset Police and other statutory and voluntary organisations to raise awareness and celebrate diversity and equality.
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Our goals are far reaching and encompass our broad vision of supporting disabled people, carers and older people to participate more fully in society and have improved life chances. To achieve that we recognise the importance of developing joined up working relationships with a wide range of partners in the community, voluntary, statutory and business community to provide our beneficiaries with the best possible opportunities. We will continue to foster and build partnerships to achieve this.
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Access Dorset Limited
Report of the Trustees
for the Year Ended 30 September 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Access Dorset is a registered charity (No. 1142171) and Company Limited by Guarantee (No. 7384409) and is accountable to both the Charity Commission and Companies House. The charity is governed by a Memorandum and Articles of Association which meets the legal requirements of both those bodies.
The charity is managed by a Board of Trustees and between Annual General Meetings meet quarterly to oversee the business of Access Dorset. New Trustees receive a package of support which includes induction, Trustee training and peer mentoring from fellow Trustees.
The rules of the charity are laid out in full in the Articles of Association. Accordingly, elections to the Board of Trustees are held annually with a third of elected Trustees retiring at each General Meeting. Membership of Access Dorset is free and open to all disabled people, older people and carers living and/or working in the shire of Dorset. Any member can stand for election to the Board and vote at the election. Trustees serve for a maximum term of three years at which stage they retire and can if they chose stand for re-election. Six partner organisations can appoint a representative to the Board of Trustees who become co-opted full members of the Board.
All trustees serve voluntarily and receive no remuneration for their role.
Recruitment and appointment of new trustees
Trustees are elected by the membership of Access Dorset. The Charity is extremely fortunate to have Trustees from a variety of backgrounds and ages whose skills, knowledge and experience combine to help inform and guide the strategic direction of the organisation. Three Trustees are co-opted Trustees from partner organisations DOTS Disability, YMCA Chatterboxes and Bournemouth Older People Forum.
Staffing
The Trustees delegate day to day management of the organisation to the Chief Executive, Jonathan Waddington-Jones.
Access Dorset's staff team currently consists of 6 members of staff supported by a team of extremely committed volunteers.
Jonathan Waddington-Jones remained in post as Chief Executive as did David Thompson (Development Manager), Jayne Robertson (Senior Crisis Caseworker), Belinda Reay (Volunteer and Activity Coordinator), Dave Penn (Project Worker) and Karen Davies (Project Administrator).
Risk management
The Board has appropriate Policies in place, which are reviewed annually, to outline, minimise and manage all major risks to the Organisation and observes the methods and principles in the Charities SORP.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07384409 (England and Wales)
Registered Charity number
1142171
Registered office
The Bridge Chaseside Bournemouth Dorset BH7 7BX
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Access Dorset Limited
Report of the Trustees
for the Year Ended 30 September 2021
Trustees
L M Brooks M D Hurst C L King P Lewis D L Oakley R L Peacocke (resigned 24.6.21) M A Peters (resigned 24.6.21) N Sherlock (resigned 24.6.21) A E Simpson A S Bule (appointed 21.8.21) R D Picken (appointed 4.8.21)
Company Secretary
Independent Examiner
Leighton John Barnes FCCA Association of Chartered Certified Accountants LJB Chartered Certified Accountants Tax & Business Advisors 864 Christchurch Road Bournemouth Dorset BH7 6DQ
Bankers
HSBC Plc, 15 High Street, Christchurch, Dorset BH23 1AF
Senior Management
Jonathan Waddington-Jones - Chief Executive Officer
Approved by order of the board of trustees on 3 May 2022 and signed on its behalf by:
A E Simpson - Trustee
Page 10
Independent Examiner's Report to the Trustees of Access Dorset Limited
Independent examiner's report to the trustees of Access Dorset Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Leighton John Barnes FCCA Association of Chartered Certified Accountants LJB Chartered Certified Accountants Tax & Business Advisors 864 Christchurch Road Bournemouth Dorset BH7 6DQ
3 May 2022
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Access Dorset Limited
Statement of Financial Activities
for the Year Ended 30 September 2021
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 63,024 Charitable activities 5 Support for disabled people, older people and carers 21,705 Other trading activities 3 954 Investment income 4 9 Total 85,692 EXPENDITURE ON Raising funds 6 300 Charitable activities 7 Support for disabled people, older people and carers 119,889 Total 120,189 NET INCOME/(EXPENDITURE) (34,497) RECONCILIATION OF FUNDS Total funds brought forward 80,077 TOTAL FUNDS CARRIED FORWARD 45,580 |
Restricted funds £ 129,577 - - - 129,577 - 76,180 76,180 53,397 112,129 165,526 |
30.9.21 Total funds £ 192,601 21,705 954 9 215,269 300 196,069 196,369 18,900 192,206 211,106 |
30.9.20 Total funds £ 195,330 29,334 1,306 96 226,066 2,362 224,425 226,787 (721) 192,927 192,206 |
|---|---|---|---|
The notes form part of these financial statements
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Access Dorset Limited
Balance Sheet
30 September 2021
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 11 44,404 CURRENT ASSETS Debtors 12 38,280 Cash at bank and in hand 196 38,476 CREDITORS Amounts falling due within one year 13 (37,300) NET CURRENT ASSETS 1,176 TOTAL ASSETS LESS CURRENT LIABILITIES 45,580 NET ASSETS 45,580 FUNDS 15 Unrestricted funds: General fund Designated fund Restricted funds: Restricted fund TOTAL FUNDS |
Restricted funds £ - - 202,529 202,529 (37,003) 165,526 165,526 165,526 |
30.9.21 Total funds £ 44,404 38,280 202,725 241,005 (74,303) 166,702 211,106 211,106 63,601 (18,021) 45,580 165,526 211,106 |
30.9.20 Total funds £ 35,498 59,789 124,984 184,773 (28,065) 156,708 192,206 192,206 71,708 8,369 80,077 112,129 192,206 |
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The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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Access Dorset Limited
Balance Sheet - continued
30 September 2021
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 3 May 2022 and were signed on its behalf by:
A E Simpson - Trustee
The notes form part of these financial statements
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Access Dorset Limited
Notes to the Financial Statements for the Year Ended 30 September 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Income from grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor's intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.
Donated services and facilities
Donated services or facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. On receipt, donated services and facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services of facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
The time of volunteers is not recognised, refer to the Trustee's annual report for more information about their contribution.
Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Support costs
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, repairs and maintenance costs, finance etc which supports the charity's activities. All support costs are deemed to relate to charitable activities, any costs related to other income methods are deemed to be immaterial.
Governance costs
Those costs incurred to meet the statutory and constitutional requirements of the charitable company. These are now shown as part of support costs due to the new reporting regulations.
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continued...
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
1. ACCOUNTING POLICIES - continued
Expenditure
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - in accordance with the property Fixtures and fittings - 20% on reducing balance Computer equipment - 33% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Debtors
Trade and other debtors are recognised at the settlement amount due after any discount offered. Prepayments are valued at the amount prepaid after taking account of any discounts due.
Cash at bank and in hand
Cash at bank and cash in hand includes cash held in no notice bank accounts.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any discounts due.
Page 16
continued...
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
2. DONATIONS AND LEGACIES
| 3. | Grants & donations by project | 30.09.21 | 30.09.21 | 30.09.21 | 30.09.20 |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| £ | £ | £ | £ | ||
| 016-Disability Information Advice Line | |||||
DOTS Disability CIC |
30,000 | - | 30,000 | 12,500 | |
| 028-Help Through Crisis | |||||
The Big Lottery Fund |
- | 74,750 | 74,750 | 101,000 | |
| Nationwide BS Community Awards | - | 12,334 | 12,334 | - | |
| 030-Horizons | |||||
| Lloyds Bank Enterprise Project | 20,833 | - | 20,833 | 25,000 | |
| 032-Bridge Capital Works | |||||
Talbot Village Trust |
- | 20,000 | 20,000 | - | |
| 036-Help Through Crisis Emergency Fund | |||||
The Big Lottery Fund |
- | 1,000 | 1,000 | - | |
| 037-Natwest Skills & Opportunities | |||||
RBS Skills & Opportunities Fund |
- | - | - | 17,500 | |
| 038-Build & Grow | |||||
| Peoples Health Trust | - | 21,493 | 21,493 | - | |
| Other | 852 | - | 852 | - | |
| 51,685 | 129,577 | 181,262 | 156,000 | ||
| General grants & donations | 11,339 | - | 11,339 | 39,330 | |
| 63,024 | 129,577 | 192,601 | 195,330 | ||
| OTHER TRADING ACTIVITIES | |||||
| 30.09.21 | 30.09.21 | 30.09.21 | 30.09.20 | ||
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| £ | £ | £ | £ | ||
| Cafe income | |||||
| 031 - Enterprising Projects | 954 | - | 954 | 1,306 | |
| 954 | - | 954 | 1,306 | ||
continued...
Page 17
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
4. INVESTMENT INCOME
| 5. | 30.09.21 | 30.09.21 | 30.09.21 | 30.09.20 | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| £ | £ | £ | £ | ||
| Bank interest | |||||
| General | 9 | - | 9 | 96 | |
| 9 | - | 9 | 96 | ||
| INCOME FROM CHARITABLE ACTIVITIES | |||||
| 30.09.21 | 30.09.21 | 30.09.21 | 30.09.20 | ||
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| £ | £ | £ | £ | ||
| General | |||||
| Room hire | 1,200 | - | 1,200 | 1,200 | |
| 029-Room Hire | |||||
| Room hire | 11,046 | - | 11,046 | 18,677 | |
| 12,246 | - | 12,246 | 19,877 | ||
| Local Authority Service Contracts | |||||
| 015-Police Consultation Service | |||||
| Dorset Police | 9,459 | - | 9,459 | 9,457 | |
| 9,459 | - | 9,459 | 9,457 | ||
| 21,705 | - | 21,705 | 29,334 | ||
continued...
Page 18
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
6. RAISING FUNDS
Other trading activities
| 30.09.21 | 30.09.21 | 30.09.21 | 30.09.20 | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| funds | funds | funds | funds | |
| £ | £ | £ | £ | |
| Cafe purchases | ||||
| 031 - Enterprising Projects | 300 | - | 300 | 2,362 |
| 300 | - | 300 | 2,362 | |
continued...
Page 19
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
7. CHARITABLE ACTIVITIES COSTS
Support for disabled people, older people and carers
| 30.09.21 | 30.09.21 | 30.09.21 | 30.09.20 | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| funds | funds | funds | funds | |
| £ | £ | £ | £ | |
| Grants to Individuals | ||||
| HTC Emergency Support | - | 1,190 | 1,190 | 783 |
| Build & Support | 4,638 | - | 4,638 | 517 |
| 4,638 | 1,190 | 5,828 | 1,300 | |
| Other costs | ||||
| Staff salaries | 56,300 | 74,522 | 130,822 | 149,718 |
| NI contributions | 6,761 | - | 6,761 | 8,594 |
| Pensions | 3,925 | - | 3,925 | 3,691 |
| Staff expenses | - | - | - | 695 |
| Volunteer expenses | 94 | - | 94 | 162 |
| Training | 1,795 | - | 1,795 | 448 |
| Rates | (1,240) | - | (1,240) | 300 |
| Rent, room hire & storage | 1,500 | - | 1,500 | 6,216 |
| Telephone | 3,573 | - | 3,573 | 4,008 |
| Print, post & stationery | 774 | - | 774 | 1,457 |
| Light & heat | 1,341 | - | 1,341 | 1,758 |
| Computers & I.T. | 1,909 | 468 | 2,377 | 2,628 |
| Repairs & renewals | 5,522 | - | 5,522 | 5,369 |
| Insurance | 2,030 | - | 2,030 | 2,053 |
| Consultancy fees | 2,770 | - | 2,770 | 8,780 |
| Hospitality | 112 | - | 112 | - |
| Sundry | 5,237 | - | 5,237 | 6,327 |
| Depreciation | 20,655 | - | 20,655 | 16,289 |
| 113,058 | 74,990 | 188,048 | 218,493 | |
| Governance | ||||
| Accountancy fees | 1,400 | - | 1,400 | 1,200 |
| Legal & professional fees | 164 | - | 164 | 2,271 |
| Bank charges | 114 | - | 114 | 97 |
| Admin & secretarial | 164 | - | 164 | 81 |
| Insurance | 351 | - | 351 | 983 |
| 2,193 | - | 2,193 | 4,632 | |
| 119,889 | 76,180 | 196,069 | 224,425 | |
continued...
Page 20
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
8. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 30.9.21 | 30.9.20 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 20,655 | 16,289 |
9. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 September 2021 nor for the year ended 30 September 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 September 2021 nor for the year ended 30 September 2020.
10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 76,830 Charitable activities Support for disabled people, older people and carers 29,334 Other trading activities 1,306 Investment income 96 Total 107,566 EXPENDITURE ON Raising funds 2,362 Charitable activities Support for disabled people, older people and carers 120,891 Total 123,253 NET INCOME/(EXPENDITURE) (15,687) RECONCILIATION OF FUNDS Total funds brought forward 95,764 |
Restricted funds £ 118,500 - - - 118,500 - 103,534 103,534 14,966 97,163 |
Total funds £ 195,330 29,334 1,306 96 226,066 2,362 224,425 226,787 (721) 192,927 |
|---|---|---|
continued...
Page 21
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
| 10. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - | continued | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| funds | funds | funds | |||
| £ | £ | £ | |||
| TOTAL FUNDS CARRIED FORWARD | 80,077 | 112,129 | 192,206 | ||
| 11. | TANGIBLE FIXED ASSETS | ||||
| Improvements | Fixtures | ||||
| to | and | Computer | |||
| property | fittings | equipment | Totals | ||
| £ | £ | £ | £ | ||
| COST | |||||
| At 1 October 2020 | 72,190 | 11,341 | 11,790 | 95,321 | |
| Additions | 26,268 | 1,775 | 1,518 | 29,561 | |
| At 30 September 2021 | 98,458 | 13,116 | 13,308 | 124,882 | |
| DEPRECIATION | |||||
| At 1 October 2020 | 43,166 | 5,522 | 11,135 | 59,823 | |
| Charge for year | 18,412 | 1,519 | 724 | 20,655 | |
| At 30 September 2021 | 61,578 | 7,041 | 11,859 | 80,478 | |
| NET BOOK VALUE | |||||
| At 30 September 2021 | 36,880 | 6,075 | 1,449 | 44,404 | |
| At 30 September 2020 | 29,024 | 5,819 | 655 | 35,498 | |
| 12. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 30.9.21 | 30.9.20 | ||||
| £ | £ | ||||
| Trade debtors | 4,826 | 10,259 | |||
| Other debtors | 853 | 60 | |||
| Accrued income | 32,500 | 47,500 | |||
| Prepayments | 101 | 1,970 | |||
| 38,280 | 59,789 |
continued...
Page 22
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
| 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts (see note 14) Social security and other taxes Accrued expenses Deferred grant income 14. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Bank overdrafts 15. MOVEMENT IN FUNDS Unrestricted funds General fund Designated fund Restricted funds Restricted fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Designated fund Restricted funds Restricted fund TOTAL FUNDS |
At 1.10.20 £ 71,708 8,369 80,077 112,129 192,206 Incoming resources £ 12,548 73,144 85,692 129,577 215,269 |
30.9.21 30.9.20 £ £ 23,798 - 1,886 815 1,200 1,000 47,419 26,250 74,303 28,065 30.9.21 30.9.20 £ £ 23,798 - Net movement At in funds 30.9.21 £ £ (8,107) 63,601 (26,390) (18,021) (34,497) 45,580 53,397 165,526 18,900 211,106 Resources Movement expended in funds £ £ (20,655) (8,107) (99,534) (26,390) (120,189) (34,497) (76,180) 53,397 (196,369) 18,900 |
|---|---|---|
continued...
Page 23
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
15. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.10.19 £ Unrestricted funds General fund 47,355 Designated fund 48,409 95,764 Restricted funds Restricted fund 97,163 TOTAL FUNDS 192,927 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 40,626 Designated fund 66,940 107,566 Restricted funds Restricted fund 118,500 TOTAL FUNDS 226,066 |
Net movement At in funds 30.9.20 £ £ 24,353 71,708 (40,040) 8,369 (15,687) 80,077 14,966 112,129 (721) 192,206 Resources Movement expended in funds £ £ (16,273) 24,353 (106,980) (40,040) (123,253) (15,687) (103,534) 14,966 (226,787) (721) |
|---|---|
continued...
Page 24
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
15. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Designated fund Restricted funds Restricted fund TOTAL FUNDS |
At 1.10.19 £ 47,355 48,409 95,764 97,163 192,927 |
Net movement in funds £ 16,246 (66,430) (50,184) 68,363 18,179 |
At 30.9.21 £ 63,601 (18,021) 45,580 165,526 211,106 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Designated fund Restricted funds Restricted fund TOTAL FUNDS |
Incoming resources £ 53,174 140,084 193,258 248,077 441,335 |
Resources Movement expended in funds £ £ (36,928) 16,246 (206,514) (66,430) (243,442) (50,184) (179,714) 68,363 (423,156) 18,179 |
|---|---|---|
16. RELATED PARTY DISCLOSURES
AE Simpson, DM Hurst, MA Peters, Trustees, and J Waddington-Jones, CEO, are also directors of DOTS Disability Community Interest Company.
DOTS Disability CIC is the social enterprise arm of Access Dorset Limited. The two entities share rent and other administrative costs.
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continued...
Access Dorset Limited
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
17. ULTIMATE CONTROLLING PARTY
The charitable company is controlled by the Board of Trustees.
Page 26
Access Dorset Limited
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 30 September 2021 | ||
| 30.9.21 | 30.9.20 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 54,684 | 39,330 |
| Grants | 137,917 | 156,000 |
| 192,601 | 195,330 | |
| Other trading activities | ||
| Cafe income | 954 | 1,306 |
| Investment income | ||
| Deposit account interest | 9 | 96 |
| Charitable activities | ||
| Provision of support services | 9,459 | 9,457 |
| Room hire | 12,246 | 19,877 |
| 21,705 | 29,334 | |
| Total incoming resources | 215,269 | 226,066 |
| EXPENDITURE | ||
| Other trading activities | ||
| Cafe expenditure | 300 | 2,362 |
| Charitable activities | ||
| Staff salaries | 130,822 | 149,718 |
| NI contributions | 6,761 | 8,594 |
| Pensions | 3,925 | 3,691 |
| Staff expenses | - | 695 |
| Volunteer expenses | 94 | 162 |
| Training costs | 1,795 | 448 |
| Rates | (1,240) | 300 |
| Rent, room hire and storage | 1,500 | 6,216 |
| Telephone | 3,573 | 4,008 |
| Print, postage and stationery | 774 | 1,457 |
| Light & heat | 1,341 | 1,758 |
| Computers & I.T. | 2,377 | 2,628 |
| Repairs and renewals | 5,522 | 5,369 |
| Insurance | 2,030 | 2,053 |
| Consultancy fees | 2,770 | 8,780 |
| Hospitality costs | 112 | - |
| Carried forward | 162,156 | 195,877 |
This page does not form part of the statutory financial statements
Page 27
Access Dorset Limited
Detailed Statement of Financial Activities for the Year Ended 30 September 2021
| Detailed Statement of Financial Activities for the Year Ended 30 September 2021 |
||
|---|---|---|
| 30.9.21 | 30.9.20 | |
| £ | £ | |
| Charitable activities | ||
| Brought forward | 162,156 | 195,877 |
| Sundry | 5,237 | 6,327 |
| Improvements to property | 18,412 | 14,511 |
| Fixtures and fittings | 724 | 323 |
| Computer equipment | 1,519 | 1,455 |
| Grants to individuals | 5,828 | 1,300 |
| 193,876 | 219,793 | |
| Support costs | ||
| Governance costs | ||
| Accountancy fees | 1,400 | 1,200 |
| Bank charges | 114 | 97 |
| Legal & professional | 164 | 2,271 |
| Meetings and administrative | - | 81 |
| Insurance | 351 | 983 |
| Human resources | 164 | - |
| 2,193 | 4,632 | |
| Total resources expended | 196,369 | 226,787 |
| Net income/(expenditure) | 18,900 | (721) |
This page does not form part of the statutory financial statements
Page 28