THE LEATHERHEAD COMMUNITY ASSOCIATION
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
Company Number 07608015
Charity Number 1142164
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Suite 13
The Granary
Hones Yard
1 Waverley Lane
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Surrey
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THE LEATHERHEAD COMMUNITY ASSOCIATION
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
CONTENTS
PAGE
Trustees Annual Report
Independent examinerfs reF)Ort to the Trustees
13
ststement of financial activities
14
Balance sheet
15
Notes to the financial statements
16

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
REFERENCE AND ADMINISTRATIVE DETAILS
Registered name
The Leatherhead Community Asso¢iation
Reglstered number
07608015
Charlty reglstration n￿nber
1142164
Registered Office and
Operational Address
Leatherhead Instrtute
67 High Street
Leatherhead
KT22 8AH
DIRECTORS AND TRUSTEES
The Directors of the charitable company (the charity) are tts Trustees for the purpose of charity
law and throughout this report are ￿ferred to collectively as the Trustees. The Trustees serving
during the period and since the end of the period V￿re as follows..
Mrs J Robinson
Mrs F Fleming
Mr D W Hanson
Mr J Falkner
Mr D H Jackman
Mr D Lamb
Mrs S E LavKen
Mr T A Mcmurray
Mrs F Presley
Mr B A Salsbury
Mr G C Sevenoaks
Mrs J A Slater
Chairman
Deputy Chairnian and Secretary
Treasurer
(Resigned April 2021)
(Resigned March 2021)
(Retired July 2020)
(Resigned January 2021)
COMPANY SECRETARY
Mrs J A Slater
ADMINISTRATOR
Mrs R E Bates
INDEPENDENT EXAMINER
Mr S P F Howell. FCCA
T C Group
Suite 13
The Granary
Hones Yard
1 Waverley Lane
Famham
GU9 8BB
PRINCIPAL BANKERS
HSBC Bank PLC
18 North Street
Leatherhead
KT22 7AR

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
The Trustees present their report and examined accounts for the year ended 31 March 2021.
The reference and administrative information set out above forms part of this report. The
Trustees have adopted the provisions of the Statement of Recommended Practice (SORP)
'Accounting and Reporting by Charities" {FRS 102) in preparing the annual report and financial
statements of the charitable company. The financial statements comply with current statutory
requirements and the Articles of Association.
STRUCTURE, GOVERNANCE AND MANAGEMENT
CONSTITUnON, OBJECTS. AIMS AND POLICIES
Governlng Document
The Association is a company limited by guarantee and is a registered charily. It is govemed
by rts Articles of Association, which were registered with Companies House at rts incorporation
on 18 April 2011 and registered with the Charity Commission on 31 May 2011. The company
was dormant until 1 July 2011 when it took over the assets and activities of an unincorporated
charity with the same name, charty number 277404.
Constitution
In accordance with its Articles the purpose of the Association shall be:
to promote the benefit of the inhabFtants of the town of Leatherhead and its surrounding
districts (defined as the area of authority of the Mole Valley District Council or any
successor body, together viÉth any other area within 6 miles of the charity's registered
office and hereinafter called the "area of benefit.) ￿lthOu1 distinction of gender. sexual
orientation, age, disability, nationality. race or of political. religious or other opinions, by
associating together the said inhabitants and the statutory authorrties, voluntary and
other organisations in a common effort to advance education and to provide facilities in
the interests of social welfare for recreation and leisure-time occupation with the object
of improving the conditions in lrfe for the said inhabttants-
b. to establish. or secure the establishment of. a Community Centre and to maintain and
manage the same (vthether alone or in co-operation ￿ryth any statLrtory authority or other
person or body) in furtherance of the ObJ"ects.'
c. to promote such other charitable purposes within the area of benefit as may from ts.me
to time be detemlined.
The Asso¢iation shall be non-partisan in polttics arKI non-sectarian in religion.
Aims and Policies
The Trustees have referred to the CharTty Commission's general guidance on public benefit
when reviewing our aims and objectives. In particular, the Trustees have considered how
planned activities will contribute to the charitable aims of the Association as follows:
Hiring rooms to over 70 organisations. for educational, recreational and social activities.
Organising events and activities induding vistts to properties, gardens. museums. galleries and
concerts.
Providing lectures, coffee momirvJs, indoor games, organised walks. music appreciation. a book
club arKI a library.
Making awards to younger residents for social and educational purposes.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
CHAIRMAN'S STATEMENT
In our Annual Report we would usually be reporting on a full range of Membership activities.
communty projects and hire of rooms within the Institute to fulfil our charitable objects.
Unfortunately. last March Coronavirus brought the Institute to a dose and many of our hopes
and plans came to nought.
After 11 years in post. the Chairman. June Robinson. had given 18 months, noti￿ of her
retiremenl at the AGM in July 2021. As no other Trustee was willing to take over. the Deputy
Chairman has agreed to become Acting Chaimian for a period of one year.
MEMBERSHIP
Membership is open to anyone in the town of Leatherhead and tls surrounding districts. This
year there Y￿re 344 individual members, and 1 affiliated assooation.
We are always looking for new members and to this end every visitor to the Institute is
encouraged to join the Association.
DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS
COMMUNITY CENTRE
The Letherhead Institute was given to the residents of Leathethead by Abraham Dixon in 1892
for social, leisure and educational purposes. It 15 in the care of a registered charity The
Letherhead Institute. Charity Number 1185057.
The LCA Trustees work the Trustees of the Institute building to fulfil the charitable obj'ects
of both organisations. which derive directly from the temis of the ortginal grft by Abraham Dixon,
made ¥vith no endowment or provision for maintenance. The Association contributes towards
the cost of any appropriate capital expenditure as it arises, focussing always on improving the
experien￿ of members. hirers and visitors alike.
To deliver the charrtable objects of the charities, the Association has leased frorn the Letherhead
Institute ten rooms, hvo kitchens and ten parking spaces for a ten-year terffl from 17 May 2017.
with a break ¢lause after five years, at an annual rent of £15.000_ In addth'on. the Association
makes a substantial contribution towards the costs of building maintenance, insurance,
caretaking and cleaning. A designated fund of £10.000 VRS establrshed to cover refurbishments
arKI maintenance required under the terms of the lease.
The Institute is in a conseplation area and our aim is to maximise the apFearance and facilities
for members and hirers. whilst maintaining the integrtty and character of the outstanding
Victorian building.
ADMINISTRATOR
The first Covid-related action in Marth 2020 was to dose the Institute's front doors to the publi
and make arrangements for our part-time Administrator, the only staff mernber of the LCA, to
y￿rk from home. Subsequently. from 1. April. Tnjdy was furloughed under the Govemment's
Job Retention Scheme. We were extremely grateful that LCA Truslees took over the monitoring
of the office work, responding to enquiries from members and hirers.
Unfortunatety, by the time she was able to ￿Urn, Trudy and her husband had decided to
relocate to a more rural lrfe - exactly as her predecessor had donel She left u5 in October and
they are now re-settled comfortably in Devon. We recruited Ruth as her replacement. aware of
the thallenges of taking over a position vthere all existing processes were in a state of flux.
However, the Offi￿ is functioning well and enquiries from hirers are increasing.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
REFURBISHMENT AND FACILITIES
Following the huge programme of conservation and improvement of the structure and facilities
of the Insts'tute in the previous year. 2020 had been envisaged as a period of consolidation.
However. with the absence of members and hirers. we are grateful that the Institute Tnjstees
have taken the opportunity to undertake a complete redecoration of all the common parts.
We have reviewed the rooms leased to the Assouation. replacing a dishwasher in the upstairs
kitchen and undertaking a complete refrt of the Wi-Fi system so there is again Wi-Fi acGess
throughout the building. The password is available to all members and hirers on request.
A volunteer who has an expertise in sound systems, reordered the Audio equipment in the
Abraham Dixon Hall. induding replacement microphones. and re-set the loop for those with
hearing loss.
An unexpected issue was damage to the wooden floor in the Hall. which was repaired, re-
sanded and sealed in January. Unfortunately. the damage was subsequently identified as age-
related and our landlords, the Instrtute Trustees. are now in the prO￿5S of undertaking an
extremely costly complete replacement.
RISK MANAGEMENT
The Trustees regularly cc>nsider the major risks to which charity is exposed, inclLKJing those
related to operational and financial matters and health and safety. Trustees arKI the
Administrator are encouraged to attend appropriate training courses as necessary.
The pandemic raised Risk Management to a vthole new level. A Trustee took on the
responsibility for Risk Management policies. with special focus on updates regarding the
restrictions imposed in response to the virus. The Treasurer reports further below on successful
applications for financial support and grants.
PUBLIC BENEFIT STATEMENT
Section 4 of the Charities Act 2011 requires charity trustees to comply with their duty to have
due regard to public benefit guidance published by the Charity Commission in exercising their
powers or duties. As Trustees we are mindful of this obligation and have referred to the guidance
when reviemng our aims. objectives and policies. and in plans for the future of the Association.
COMMUNtrY INVOLVEMENT
External and Partnership Meetings.. TrE Chaimian of the Association or a designated
representative has previously attended meetings of other relevant community organisations, by
invitation. These have been suspended during the pandemic. The Association is not a polrtical
nor lobbying organisation but VR continue to advise members of local issues on which they may
wish to take a view. For example, we circulated Mole Valley Distnct Council's request for public
engagement on the Green Spaces issue.
Heritage Open Days." We had a number of live presentations and perfomiances in preparation
but, in the event, Govemment guidan￿ dtd not allow us to welcome people to the Institute.
Mole Valley's contribution was delivered electronically and we promoted those events which
would have been live at the Institute. had circumstances allowed. Details are given below.
The Joan Kirby Lecture: A forrner Chairman. Joan Kirby, kindly bequeathed a legacy to the
Association and it was decided to commemorate this generous gfft by holding an annual event
in her name. Starting in September 2009 these event5 have been lectures, each judged to have
been a great Suc￿ss. The speaker is chosen by Jane Kirby, the FourKler Chairman's daughter.
This event also had to be can￿l￿d in 2020.

THE LEATHERHEAD COMMUNrrY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
Friday Talks: The Friday aftemoon talks followed by refreshments have been popular with
core audience, induding non-members. who attended regularly. We were very disappointed
not to be able to offer these to the wrder communty as W￿ would in 'nomial' limes. However,
one of our popular speakers, lan Bevan, ¢onducted a virtual walk around Tudor LorKlon. which
many joined by Zoom.
PUBLICITY AND COMMUNICATION
Website
This year has highlighted the need for, afKI success of. the ne%*ly-launched LCA websrte. tt has
been invaluable in enabling us to keep members and hirers aware of the changing pattem of
restrictions. Current data suggests excellent Search Engine Opiimisation.
High Street Notice Board
Similarly, we have been able to display posters with up-to-date Government virus advi￿., also
contact details for the office, plus details of our online events and the one 'live' event that
survived.
Newsletters and Mailchlmp messages
wrth no possibility of taking advantage of our team who usually hand4eliver the Members,
Newsletters, wherever pjssible we have communicated electronically. A printed copy was
mailed to Ihose wrthout e•mail access.
We have been detemiined to stay connected to our Members and regular Mailchimps have
been sent by the Chairnan, covering a variety of subjects both recreational and advisory. For
example. Art exhibitions. the Restoration of BFg Ben, seasonal recipes. Local Authority and
Govemment updates and Christmas and New Year greetings. We have also shared online
events offered by other local organisations, vthich has v￿￿ened our community engagement.
GRANTS
The organisations to vthom ￿ have previously awarded support grants, have themselves
remained in abeyan￿ during the lockdowns. Only one small grant was made during the year,
to the Leatherhead Theatre.
ACTIVITIES
In previous years the Assooation has organised a range of events and a¢tNities. All events and
activities are organised by our volunteer members, requiring a considerable amount of lime and
dedication. We could not operate wrthout their invaluable support and they have our sincere
appreciation and gratitude.
Games Sessions." Temporarily susperKled.
Walks Programme." Temporarily suspended. The Walking Group did undertake some
successful walks in February and March 2020. then the first lockdown intervened and all
eased. Since then Covid Regulations and Risk Management have made it very dfficult lo plan
2021 Programme with confidence. This has been exacert)ated while the UK infection rate
remained high. We hope to arrange a limited programme in Autumn 2021 when risks of Covid
are expected to be less severe and va￿inatIon comprehensive.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TrUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
Art History Lectures wlth a Difference.. Tempjrarily suspended but the Mailchimps have
signposted a number of Art lectures and exhibitions.
Music Appreciation.. Temporarily suspended but the volunteer organisers have stayed in
ontact with their pre-covid audience. offering Musical Quizzes. One quiz was fealured for all
Members in the latest Newsletter
Free Lenthng Library and Club Room.. Temporarily suspended.
isits and Events Programme.. Temporarily suspended.
Concerts." cOn￿rt tickets are usually organised to take advantage of group discounts. Wtth
COn￿rt halls remaining dosed during the pandemic. the volunteer has circulated details of
online concerts: these have been well received.
Friday Scrabble Gmup." Temporarily suspended.
HIRING ACTIVITY
We would usually hire our rooms to over 70 organisations which between them make a rich
Contribution to the delivery of our charitable objects of promoting educalion. social welfare and
recreation for the benefrt of the inhabitants of Leatherhead and surrounding districts.
With Covid restrictions making room hire impossible, or not financially viable with social
distancing, there has only been a handful of hirers in the Institute since March 2020. The
Treasurer focuses on the impact in his financial report.
ACHIEVEMENTS
Despite all the restrictions and limitations caused by Covid-19, vle have been able to maintain
a rewarding interfa¢e with our Members and with the local community.
In September we took part again in Mole Valley's Heritage Open Days Festival. We promoted
an online Art exhibition on Mole Valley's Hidden Treasures by Leatherhead Art Club and online
talks by the Leatherhead History Society on Rail Travel History and the Industrial Archaeology
of Ordnance Survey Tng Points. Additionally, Simon Cowell MBE. the founder of the Wildlrfe
Aid Foundation, gave an online talk about the charity, which deals wth over 20.000 wildlife
emergencies every year. All these events were without charge.
In October, Y￿ presented an online lecture on Arts Crafts Gardens in Surrey as part of the
Mole Valley Arts E-Live Festival - on a 'donations requested, basis with no fixed charge. The
lecture given by Dr Anne Anderson of Southampton University. an accredited lecturer of the
Arts Society, was offered online for the two weeks, duration of the Festival and was viewed by
people from throughout Surrey and beyond.
In December. after negotiating many wrus-related obstacles. we were able to stage a socially-
distanced Christmas presentation live at Leatherhead Theatre. This was open to all, including
non-members, Y￿th surplus funds donated to the Theatre. A Very Ceremonial Christmas was
presented by Dr Graham Jones MBE, who retired recently as the Senior Director of Music.
Household Division and Director of Music. Coldstream Guards. Graham described the various
ceremonial events around Christmas. Changing the Guard at Windsor and how Ihe Chelsea
Pensioners prepare for and ￿lebrate the festive season. Thi5 woved very popular.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
When the Covid regulations allowed. the LCA explored creative ways to accommodate hirers
by introducing a one•way system in the Institute. combining rooms to allow social distancing
and installing sanitising facilities at every opportunity-
FINANCIAL REVIEW
A year like no other as so many organisations and individuals have experlenced and reported.
On the membership side of our lrfe. there was an understandable fall in renewals in April 2020
with the first lockdown just started and total uncertainty about vthen any membership activities
might resume. As reported above there were virtually no such events this year and the absence
of the usual modest surplus on these, taken with the slight d￿line in membership, cost us
around £2,500.
The far, far greater financial impact fell, of course, on our hiring income and these accounts
record a decline of £57,000 from just over £72.0(NJ to just over £15,000.
As may also be seen, there are some savings arising from dosing a building. such as in heating,
lighting and cleaning costs. while other items such as rent and insurance provide no such relief.
That the situation was alleviated substantially was largely down to the Govemment Grants which
are set out on page 18. A swtft application by a Trustee for a 'Relail, Hospitality and Leisure
Grant,, was processed with equal Speed by Mole Valley Council as Agent for Central
Government and it was extremely reassuring to see £25.000 in our account as early as 9 April
2020. Having qUalif￿d and benefitted from this grant in the first lockdown, it was very w￿lcOme
to see further grants in each of the Iwo further lockdowns.
In the first and third lockdowns we took advantage of the official furlough scheme with the
benefits also set out on page 18. In total for six months of the financial year we had no
Administrator in the office. while we We￿ saving 800A of salary. Particularty in the first lod(down
we are very grateful to the volunteers vtho handled enquiries and refunds to many hirers, some
in more straitened circumstances than ourselves, as well as makiThJ close to a hundred refunds
to members vtho had booked for various outings and concerts. all of which were cancelled.
Thanks are due also to our landlord for war¥ing a quarterfs Service Charge (c£5k), to the
Govemment for waiving our Business Rates {c£1k) and to donations from members and a hirer
totalling £600. Wrthout all this support it would have been as dreadful a year in financial terms
as it was in every other way,. with all this support the financial damage has been minimal.
It is not just the typical caution of a Treasurer lo end by saying that as spirrts rise with the worst
of Ihe pandemic seeming over, but the substantial support received this year falling away. the
financial result in the current year may be less sattsfactory as activity rebuilds cautiously.
INVESTMENT POLICY
The Trustees have power to make investments Y￿thIn the lerms set out in the Association's
Articles. In accordance with the policy set by the Trustees, the Association held no investments
during the period covered by this report. retaining its Iw4uid reserves in cash.
By further decision of the Trustees a low risk policy aimed at protecting its assets is applied in
determining where the cash balances are held. One element of this policy is that the amount
deposited wth any bank or building society should not exceed the maximum sum covered by
the Financial SeNices Compensation Scheme. £85.000 from 30 January 2017. Details of the
cash balan￿$ held at 31 March 2021 are set out in Note 14.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
THE FUTURE
With Membership Renewals due on 31 March. we have already seen an encouraging number
of retuming members. Reassunngly, the renewal rate is hvJher than V￿ would usually expect
at this stage.
A Newsletter was published in mid-April and showed how our volunteers are planning a full
programme of events. visits and a short breakaway to take pla￿ as soon as Covid restrictions
allow.
We are grateful to the Institute Trustees for their supportive waiver of one quarter's service
charge. By being alert to the various support grants available and with Suc￿$sful applications
and careful financial management by the Treasurer arKI Twstees, the Leatherhead Community
Association ￿MaInS optimistic for the financial future of the charity.
An important challenge for the coming year is to restore pre-covid confidence in Members and
Hirers to return to the Institute. Alongside this. there will be a concerted effort to attrad more
volunteers, who are so necessary to deliver the membership experience to which we aspire. A
number of long-term volunteers have told us that the imposed lockdovm has caused them to
review their pnonties and they have got used to a quieter, more retiring, way of lrfe. They will
not bè volunteering in the future. We will be initiating a drive to encourage more volunteers.
We shall also be engaging in a high-profile search for new Trustees. using social media and
other appropriate websites. We have lost access to the expertise of a number of Trustees, who
have felt it necessary to review and prioritise their time commitments.
THANKS
As noted at the start of this report. the Association's Chainnan, June Robinson, retires at the
AGM in July after 11 years in the post. Counol records rts immense gratitude for the dedicated
and creative attention she has paid to the interests of the Association and its members over this
period. Whether dealing with the issues surrounding the goveming document that required
attention at the outset. or developing the facilities of the Institute building and rts fittings. or
arranging interesting events and activrties for members. the time, attention and imagination
applied has been outstanding.
-10-

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
RESERVES POLICY
Council considers the level of unrestricted funds that rt holds on an on-going basis. alongside
its Risk Management Policy. At 31 March 2021. the Association held £133.010 of unrestricted
funds. after deducting the following..
1. £380 of Restricted Funds raised in the memory offi)unding member. Mrs Mollie Canning.
to be used in holding a lecture in her memory.
2 £11.645 of Designated Funds that the Trustees have voted to be set aside for the
following particular purposes".
Joan Kirb Be
uest
Institute Dila
idations Fund
£3.825
£7.820
3. £3,564 of net Fixed Assets which are ￿ntral to the Association's running of the
Communty Centre.
Currently the Association considers the level of unrestrided funds to be hekl for the followng
purposes..
IDENTIFIED EMERGENCY COVER
Departure of a major hirer
Temporary loss of premises- 6 months loss of hiring6 incc¥ne - in the
event of a fire. etc.
Relocation costs due to permanent loss of premises
Paid OffI￿rs-temporary cost of replacing Gurrent honorary officers
with remunerated
sts
£8,000
£35,000
£50.000
£35,000
TOTAL
£128,000
-11

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
RESPONSIBILITIES OF THE TRUSTEES
The Trustees (who are also direGtors of The Leatherhead Community Association for the
purposes of company law) are responsible for preparing the Trustees Annual Report and the
Financial Statements in accordance wtth applicable law and United Kingdom Accounting
Standards (Unrted Kingdom Generally Accepted Accounting Practice).
Company law requires Trustees to prepare financial staternents for each financial year which
give a true and fair view of the state of affairs of the charitable company and of the incoming
reSOur￿S and application of resources. including the income and expenditure. of the charitable
company for that period. In preparing these finanaal statements, the Trustees are required to..
select suitable accounting practices and then apply them consistently.,
observe the methods and principles in the Charrties SORP 2019 {FRS102);
make judgements and estimates that are reasonable and prudent".
state whelher applicable UK Accounting Standards have been followed. subject to any
material departures disGlosed and explained in the financial statements..
prepare the financial statements on the going concem basis unless tt is inappropriate to
presume that the charity will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with
reasonable accuracy at any time the financial position of the charitable company and enable
them to ensure that the financial statements comply with the Companies Act 2006. They are
also responsible for safeguarding the assets of the charrtable company and hen￿ for taking
reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are aware".
there is no relevant info￿natIon of which the charitable wmpany's Examiner is unavMr8;
and
the Trustees have taken all steps that they ought to have taken to make themselves
aware of any relevant infomialion and to establish that the Examiner is aware of that
information.
INDEPENDENT EXAMINER
At the Annual General Meeling to be held on 30 July 2021 a resolution will be proposed to
appoint Mr S P F Howell of T C Group, Suite 13, The Granary, Hones Yard. 1 Waverley Lane,
Farnham. GU9 888 as Independent Examiner for the year ending 31 March 2022.
Signed on behall of the Trustees
Mrs June Robinson, Chairman
10 June 2021
-12-

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
THE LEATHERHEAD COMMUNITY ASSOCIATION
A CHARITABLE COMPANY UMITED BY GUARANTEE
I rekX)rt to the charity trustees on my examination of the accounts of the company for the year
ended 31 Marth 2021, which are set out on pages 14 to 24
RESPONSIBILITES AND BASIS OF REPORT
As the charity trustees of the company (and also its directors for the purposes of company law)
you are responsible for the preparation of the accounts in accordan￿ with the requirements
of the Companies Act 2006 {'the 2006 Act.).
Having satisfied myself that the accounts of the company are not required to be audited under
Part 16 of the 2006 Act and are eligible for independent examination, I report in re5pert of my
examination of your company's accounts as carried out under section 145 of the Charities Act
2011 ('the 2011 Act,). In carrying out my examinalion I have followed the Directions given by
the Charity Commission under section 145(5) (b) of the 2011 Act.
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. I confimi that no matters have come to my attention in
connection with the examination giving me cause to believe that in any matenal respect:
accounting records were not kept in resFect of the company as required by section 386
of the 2006 Act,. or
2. the accounts do not accord with those records" or
3. the accounts do not comply bwth the accounting requirements of section 396 of the
2006 Act other than any requirement that the accounts give a 'lrue and fair view, which
is not a matter considered as part of an independent examination.. or
4. the arxounts have nol been prepared in accordan￿ with the methods and prinGiples
of the Statement of Recommended Practice for accounting and reporting by charities
[applicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concems and have come across no other matters in connection wilh the examination
to which attention should be dravffl in this report in order to enable a proper understanding of
the accounts to be reached.
211o4/zo21
Mr S P F Howell. FCCA
T C Group
Suite 13
The Granary
Hones Yard
1 Waverley Lane
Farnham
Surrey
GU9 8BB
-13-

THE LEATHERHEAD COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2021
Yearto 31 March 2021
Unrestricted Restrided
Total
Funds
Fund
Fund$
Year to 31 Ma￿h 2020
Total
Funds
INCOME from
Donations. Subscriptions and Grants 2
47,036
1,160
48.196
2.442
Charitable Activities
15.485
15.485
75.877
Investments
1.601
64,122
1,601
65.282
2.201
TOTAL INCOME
1,160
80.520
EXPENDITURE on
Raising funds
Chantable activities
{979)
169,517)
170.496)
(6.374)
{979)
(780) (70,297)
(780) (71,276)
380
(5.994)
12.375)
(94,538)
{96,913)
(16.393)
TOTAL EXPENDITURE
NET (EXPENDITURE) I INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
154,592
148.218
154.592
148.598
170.985
380
154,592
The Statement of Financial Activities indudes all gains and losses in the period and therefore
a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activrties.
There VRS no Restricted Fund in the year to 31 March 2020.
The notes on p•ge8 16 to 24 form part of these financial ¥tslem•nts.
-14-

THE LEATHERHEAD COMMUNITY ASSOCIATION
BALANCE SHEET
31 MARCH 2021
31 March
2020
31 March 2021
FIXED ASSETS
Tangible assets
12
6,711
CURRENT ASSETS
Debtors
Cash at bank and in hand
13
14
8.4S3
149.138
157,591
9,757
153.183
162,940
CREDITORS: Amounts falling due within one
year
15
112,557)
{15,059)
NET CURRENT ASSETS
145,034
147,881
TOTAL ASSETS LESS CURRENT LIABILMES
148,598
148.598
154,592
154,592
NET ASSETS
FUNDS
Restricted Fund
Unrestricted Funds
General
Designated
TOTAL FUNDS
17
16
16
16
380
136,574
11,644
148,598
141.287
13,305
154.592
For the year ending 31 March 2021 Ihe company was entitled to exemption from audit under
section 477 of the Companies Act 2006 relating to small companies.
Trustees. responsibilities..
The members have not required the company to obtain an audrt in accordance wrth
section 476"
The Trustees acknowledge their responsibilities for complying with the requirements of
the Companies Act wilh respect to accounting records and the preparation of accounts.
These accounts have teen prepared in arKordan￿ with. the provisions applicable to small
companies subj.ect to the small companies. regime.
They were approved by the Trustees on the j OLI S4w*.2•lP.. and are signed on their
behalf by..
Mrs J Robinson
Chaimian
Company Registration No. 07608015
Mr D W Hanson
Director
Th• noles on pay 16 to 24 forni part ofthese financial statemtnts.
-15-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
ACCOUNTING POLICIES
Basis of accounting
The Leatherhead Community Association a tharitable company limited by guarantee
incorporated in England and Wales. In the event of y￿nding up. each member may be required
to contribute an amount, not exceeding £10, towards the settlement of the company's liabilities.
The registered office is Letherhead Institute. 67 High Street, Leatherhead, Surrey KT22 8AH.
The financial statements have been prepared in accordance with Accounting and Reportirtg by
Charilies.- Statement of Recommended practi￿ applicable to charities preparing their accounts
in accordance wth the Financial Reporting Standard applicable in the UK and Republic of
Ireland (FRS 102) (issued in October 2019) - (Charities SORP (FRS 102)). the Financial
Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies
Act 2006.
The financial statements are prepared on a going concem basis under the historical cost
convention, modrfied to indude ￿rtain items at fair value. The financial statements are
presented in steding which is the functional currency of the charitable company and rounded to
the nearest £.
The Leatherhead Community Association meets the definition of a public benefit entty under
FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value
unless otherwise stated in the relevant aCCou￿1n9 policy note(s).
Tangible Fixed assets
All fixed assets are initially recorded at cost. They are ¢apitalised if they can be used for more
than one year and cost more than £100.
Depreciation
Depreciation is cal¢ulated so as to write off the cost of an asset over the useful e￿noMiC life of
that asset as follows.. Fixtures. Fittings & Equipment - 250h straight line.
Income
Income is included in the Statement of Financial Activities (SOFA) when
The charty becomes entitled to the resource"
It is more likely than not that the charity wtll re￿1ve the resource=
The monetary value can be measured with sufficient reliabilty.
Members, subsuiptions paid in advan￿ are deferred to the relevant year. Income received in
advan￿ of an event is similarfy deferred until the event date.
Grft Aid is included in income when there is a valid declaration from the donor ar#J any Gift Aid
recovered on a donation is considered to be part of that grft.
The value of volunteer help received is not included in the accounts bLrt is described in the
Trustees, Report.
Income from interest is included in the accounts when re￿ipt is probable and the amount
receivable can be measured reliatAy.
-16-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
Expenditure and Liabilities
Expenditure is ￿CogniSed in the year in which it is incurred. Payments made in advance of
social events, for example advance payments for concert tickets. are deferred until the date of
the event.
Governance costs comprise all costs involving public a¢countabilty of the charity and its
Compliance wth regulation and good practice.
Cash and cash equivalents
Cash and cash equivalents include ¢a5h in hand, deposits held at call with banks and other
short-term liquid investments vith original maturbties of twelve months or less.
Baslc financial assets
Basic financial assets. which include debtors and cash and bank balances, are initially
measured at transaction pn￿ including transaction costs and are subsequently carrted at
amortised cost. Finanoal assets clasSif￿d as r￿1Vable within one year are not amortised.
Classification of financial liabilities
Financial liabilities are classified according to the substsn¢e of the Contractual a￿angeMentS
entered into.
Baslc financlal Ilabilities
Basic finan￿al liabilities. including creditors. are initially recognised at transaction price.
Financial liabilities classified as payable within one year are not amortised.
Taxation
The charitable company is an exempt charity within the meaning of schedule 3 of the Charities
Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act
2010 and therefore it meets the definition of a Charitab￿ company for UK tax purposes.
Fund accountlng
-General funds are unrestricted funds. which are available for use at the discretion of the
Trustees in furtherance of the general ofy'ectives of the charity.
- Designated funds are unrestricted fiJrKls earmarked by the Trustees at their discretion for a
specffic purpose.
- Restricted funds are monies given to the Charity for a purpose specified by the donor(s>.
-17-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
INCOME FROM DONATIONS, SUBSCRIPTIONS AND GRANTS
Year to 31 March 2021
Unrestricted Restricted Total
Year to 31 March 2020
Total
Donations
Members, subscriptions
Affiliation lees
Gift Aid
Grants #
576
2,743
1,030
1.606
2.743
59
2,035
10
338
453
43,264
47.036
130
583
43.264
48,196
1,160
2.442
There V￿re no Restricted t)onations in the year to 31 March 2020.
Government Grants recetved In the year to 31 March 2021
RHL and
CJRS
Total
slmilar
(Furlough)
Lockdown 1
Lockdown 2
Lo¢kdown 3
25.000
1.286
12.143
38,429
4.185
29,185
1.286
12,793
43,264
650
4.835
RHL = Retail. Hospitality and Leisure
INCOME FROM CHARITABLE ACTIVITIES
Year to
31 March 2021
Year to
31 March 2020
Communrty Centre Room Hirings
13.141
67.842
Community Centre Parking Fees
2,282
4.782
Community Centre Mr￿11aneouS
Ticket sales for Kirby Lecture
1.180
Social Events and Ouiings
62
2.073
75,877
15.485
INCOME FROM INVESTMENTS
Year to
31 March 2021
Year to
31 March 2020
Bank interest re￿1vable
1,601
2,201
-18-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
EXPENDITURE ON RAISING FUNDS
Year to
31 March 2021
Year to
31 March 2020
Membership expenses-
newsletters and publicity
979
2.375
EXPENDITURE ON CHARITABLE ACTIVITIES
Year to
31 Ma￿h 2021
Year to
31 March 2020
Community awards
Community centre expenditure
Grant for 'ln Memoriam, bench
Govemance Costs
100
67.021
780
2,396
2.030
90.006
2.502
70.297
94.538
COMMUNif( CENTRE EXPENDITURE
Year to
31 March 2021
Year to
31 March 2020
Salary and wages
Rent and rates
Licences
Insurance
Light and heat
Cleaning
Caretaker
Repairs and rnaintenance
Telephone
Printing. postage and stationery
Computer costs
General expenses
Payroll expenses
Sundry equipment
Depreciation of fixtures. r￿ing$
and equipment
Refurbishment furKI expended
Joan Kirby bequest expended
Staff training
14450
15,178
47
6.117
4,904
4.820
7,964
4,058
377
270
3.326
16,510
16,989
(96)
6,000
7.103
16,923
10,320
4,606
429
608
1,236
180
25
180
337
3.445
1.790
5.764
2.978
55
67.021
90,006
-19-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
GOVERNANCE EXPENDITURE
Year to
31 Ma￿h 2021
Year to
31 March 2020
Independent Examination Fee
Professional Fees
Subscriptions
1,896
450
50
1.932
520
so
2.396
2.502
NET INCOME FOR THE YEAR
This is ststed after charging".
Year to
31 March 2021
Year to
31 March 2020
Depreciation
Independent Exarnination Fee
Accountancy and Payroll
Services
3.445
1,896
5.764
1,932
180
180
10. STAFF COSTS AND EMOLUMENTS
Total staff costs were as follows:
Year to
31 March 2021
Year to
31 March 2020
Wages and salaries
Social security Costs #
14.450
16.510
14,450
16,510
Particulars of employees:
The average number of employees during the year, calculated on the basis of full-time
equivalents, was as foll0v￿..
2021
No
2020
No
Number of administrative staff
No employee received remuneration of more than £60,000 during the year (2020- Nil).
# The National Insuran￿ Contributions Employment Allowance reduces Employers, National
Insuran￿ Contributions by up to £4.OCNJ for each tax year. For the Association this allowance
offset the vthole of the NIC tharge in this year and the previous year.

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
11. TRUSTEE REMUNERATION
The Trustees, ￿ any person connected with them, have not re￿iVed any remuneration from
The Leatherhead Community Association during the year.
Amounts totalling £334 (2020 £6,572) were reimbursed to four Trustees {2020
six) for
expenses in relation to postage, entertainment. travel and stationery paid by them on behalf of
the Association.
12. TANGIBLE FIXED ASSETS
Flxtures & Ftttlngs
COST
At 1 April 2020
Additions
103,895
298
At 31 March 2021
104,193
DEPRECIATION
At 1 April 2020
Charge for the period
At 31 March 2021
97,184
100,629
NET BOOK VALUE
At 31 March 2021
At 31 March 2020
6,711
13. DEBTORS
At
31 March 2021
At
31 March 2020
Trade debtors
Prepayrnents and accrued income
247
8,206
8.453
1,419
8.338
9,757
-21-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
14. CASH AT BANK
At
31 March 2021
At
31 March 2020
Cambridge & Counties Bank
(95 Day noti￿ account at 1.00%)
Clydesdale Bank 12 Month Deposit
(@1.400h from 12.05.19)
Metro Bank
{Instant Access a¢¢ount @ 0.30%)
HSBC current accounts
65,000
85,000
33.748
33.281
36.405
21,796
13.985
13.106
149,138
153,183
15. CREDITORS: Amounts falling due within one year
At
31 March 2021
At
31 Marth 2020
Accruals arKI deferred income
16. UNRESTRICTED INCOME FUNDS- Current year
Balance at Incoming
1 April 2020 resources
Outgoing
Balance at
resources 31 March 2021
Institute dilapidations fund
Joan Kirby legacy fund
General Fund
9,519
3.786
141,287
154.592
91
38
63,993
64.122
(1.790)
7,820
3,824
136,574
148,218
168,706)
(70,496)
UNRESTRICTED INCOME FUNDS- Previous year
Balance at Incoming
1 April 2019 resources
Outgoing
Balance at
resOu￿e$ 31 March 2020
Institute dilapidations fund
Joan Kirby legacy fund
General Fund
9.425
5,539
156,021
170.985
9.519
3,786
141,287
154,592
1,225
79,201
80.520
(2,978)
193,935)
196.913)

THE LEATHERHEAD COMMUNtrY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
17. RESTRICTED INCOME FUND- Current year
Balance at
Incorning
1 April 2020 resources
Outgoing
Balance at
resources 31 March 2021
In Memoriam fund
1780)
(780)
380
1.160
380
RESTRICTED INCOME FUND- Previous year
There was no Restricted Fund in existen￿ in the year to 31 March 2020.
PURPOSE OF UNRESTRICTED FUNDS
The General fund is an unrestricted fund used for the day to day running of the community
¢entre and membership services.
The dilapidalions fund is an unrestricted fund to be used to refurbish the Community centre in
accordance with the lease agreement. The Trustees decided to hold the sum of £10,000 in this
fund at the start of the current lease in May 2017.
The Joan Kirby legacy fund is an unrestricted furKI, which is beiTh3 held as a designated fund to
support events in memory of the late Chaimian.
PURPOSE OF RESTRICTED FUND
To receive donations in memory of foundin9 member Mrs Mollie Canning who died in 2020 at
the age of 100, such donations to be used to WOVKle a public bench and a lecture in her memory.
18. ANALYSIS OF NET ASSETS BETWEEN FUNDS - Current year
Tangible
fixed Current
assets assets
Total
Net
Assets
Cash
Current
liabilities
Unrestrlcted Income Funds
Restricted Fund
8,453 148,758 112.557) 148,218
380
380
Total Funds
3.564
8.453 149.138 (12,557> 148.598
ANALYSIS OF NET ASSETS BETWEEN FUNDS - Previous year
Tangible
fixed Current
assets assets
Total
Current
Net
liabilities Assets
Cash
Unrestricted Income Funds
Restricted Fund
6,711
9,757 153,183 115,059) 154,592
Total Funds
6.711
9.757 153,183 (15,059) 154,592
-23-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
19. INDEMNITY INSURANCE
The Gharity paid for the insurance premiums to indemnfy Trustees from any loss arising from
neglect or defaults of Trustees and any consequent loss.
20. LEASE COMMITMENTS
The Assouation has a ten year lease from May 2017 at a rent of £15.000 per annum with
infiation-linking every three years based on the Retail Prices Index. At the review date in May
2020 there was no increase in the rent charged.
There is a five year break clause. exercisable at 12 montfts, notice.
21. RELATED PARTY TRANSACTIONS
There are no related party transactions during the year (2020- nil)