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2022-02-28-accounts

Trustees Report – 2021

Introduction

During this reporting year, we can reflect on a period of extremes, which started in the grip of Covid, with the Site closed to both visitors and volunteers alike, and only a small maintenance team undertaking essential tasks.

Since the Summer, work on-Site has increased at a phenomenal rate, with the Volunteer Team focusing on the Café, Picnic Garden, Nissen Hut, Toilets and Workshop, and now latterly over the winter months, thanks to significant grant funding and donations, we have commenced work on our Main Exhibition Centre project.

In December, we reached another important milestone, with the agreement and signing of a Memorandum of Understanding (MOU), between the Polish Air Force Memorial Committee (PAFMC) and ourselves. This is hugely significant to both organisations, and will allow us to work together to promote our joint objectives.

From a Heritage Centre prospective, we have recently submitted our application to Arts Council England for Museum Accreditation. If successful, this will identify our Heritage Centre and its Collection, as having reached the national standard; which in turn, will provide us with national credibility, and permit us to loan artefacts from other museums and heritage centres around the country and abroad.

Assets

No new assets were acquired during the reporting period; although, due to the closure of RAF Scampton, we collected our two Bomb Trolleys, which had been stored there. Thanks to Mike Erentraut and Chris Frith for their efforts. Thanks also to OIC RAF Scampton Heritage Centre, for permitting the Bomb Trolleys to be stored there safely, over the last four years.

Activities

Once again, our external activities have been very thin on the ground. In September, the Chair attended the Polish Air Force Commemoration Ceremony at RAF Northholt; and during the reception that followed, he gave a short brief, announcing the launch of our Main Exhibition Centre fundraising appeal.

Also in September, Michael Czajkowski returned after a one year absence, to deliver his eagerly awaiting annual fundraising lecture at Petwood Hotel, Woodhall Spa. Many thanks to Michael, but also to Emma and her team at Petwood for provide the facilities at no charge.

In November, Dep Chair organised the Sunday Remembrance event at the Heritage Centre and attended the scaled-down Ingham Church service.

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Works Projects

Despite the absence of almost our entire Volunteer Team up to the summer, we have still managed to undertake a incredible amount of work, both then and since our volunteers have returned. I'd just like to take a moment, to thank Brendan Pritchard and Colin Jones, who were part of our maintenance team through the pandemic and lockdown, ensuring the whole Site was maintained and in many aspects, kept evolving. In particular, our thanks go to Colin, who has since decided to step-down from volunteering. His great efforts, enthusiasm and humour were greatly appreciated during this very difficult period in our lives.

During this reporting year we undertaken work on:

Then there's the Main Exhibition Centre project. Work had already taken place using a contractor to remove the 1940s asbestos in the old kitchen roof.

The volunteers then proceeded to remove the old outer roof from both wings; and incredible and herculean effort from all those involved, over a number of weekends, during Nov, Dec and Jan. Through Grant funding, we were then able to engage a contractor to install a new 'fit for purpose' roof for the entire Main Exhibition Centre.

Grant Funding Activities:

All of the aforementioned works require two main elements: Volunteers to undertake the work; and funds to make it happen.

It’s true to say, that Fundraising, and in particular Grant Funding, has become very polarised during and since Covid. A large proportion of grant funders are now heavily focused on sectors of the community that have found the pandemic more challenging, in all respects; and rightly so. Relief funding for Museums & Heritage Centres has primarily concentrated on the larger and medium sized establishments.

Despite all these challenges, through the reporting year, we have managed to secure the following Grant Funding and Donations:

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We would like to sincerely thank all of our funders, both large and small, for their continued support and belief in us and our goals.

General Finances

Our general finances, as you'll Shortly hear, are in satisfactory and stable condition, as we emerge from Covid. This is even more surprising, as our ability to undertake general fundraising over the reporting year has been negligible. Despite having to fiscally tighten our belts, we have still been able to allocate funds to create a much needed 'Reserves Fund'. This is a fundamental requirement, to create a safety net, should we ever need to wind-up the organisation, and pay and financial obligations.

Volunteers

Our Volunteers are our most valuable asset. As an organisation with no paid staff, we are completely reliant on the good-will, enthusiasm and tireless energy and dedication of our Management Committee and our Volunteer Team.

Its true to say that during the pandemic, we lost many of our Volunteers, through either ill health or other personal reasons centred around Covid.

We've had to build again; and I'm delighted to say, that we have a whole new team of enthusiastic and hardworking people. Even the Management Committee has some new faces, which is always welcome, and will bring fresh ideas and motivation. On a personal note, I'd like to thank Cathy Brearley, who is standing down as both our Secretary and as Learning & Outreach Coordinator. Cathy has done a excellent job, with her background in teaching and administration.

We've also been joined by our younger Polish friends from the White and Red Eagle Association, based in the Polish community, in Yorkshire. They understand more than any of us, the need to remember their fellow Countrymen's sacrifices.

Through the pandemic, the Management Committee, have continued their roles and responsibilities; and in compliance of restrictions, we have held our monthly Committee Meetings via Zoom.

Annual General Meeting (AGM) 2021

Due to Covid, our 2021 AGM didn’t physically take place; so once again, we had to organise and hold an 'Administrative AGM'. Every Member was provided with the opportunity to take part in the AGM, either by email or post. The AGM was a success, and was compliant with our rules and procedures.

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Conclusion:

So to conclude, despite having only half of this reporting year to truly be productive, we have remained resilient, and have showcased our ability to not only survive 18 months of a pandemic, but to thrive and evolve.

Looking forward, we as an organisation, as a Charity, and as a Heritage Centre are in great shape moving forward.

2022 is going to be an incredible year, in so many different ways, and we are extremely excited about the Heritage Centre’s future.

Mr G P Burton (Trustee) On behalf of the Trustees

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FY Date Remarks Ref Payments Ref Receipts Balance u Code Subcode
21/22 01-Mar-20 OPENING BALANCE £11,441.99
21/22 01-Mar-21 Travis Perkins - Cement & Sand 100533 £105.94 £11,336.05 RF7 RF7.10
21/22 16-Mar-21 Membership £250.00 £11,586.05 RF7 RF7.6
21/22 19-Mar-21 016558857700A £8.82 Eon £11,577.23 RF7 RF7.2
21/22 19-Mar-21 Hagan Members £10.00 £11,587.23 RF7 RF7.6
21/22 30-Mar-21 Ink and stamps 100536 £40.85 £11,546.38 RF7 RF7.4
21/22 30-Mar-21 Coach screws 100537 £20.38 £11,526.00 RF7 RF7.10
21/22 01-Apr-21 100054 £65.00 £11,591.00 RF7 RF7.6
21/22 06-Apr-21 100055 £30.00 £11,621.00 RF7 RF7.6
21/22 07-Apr-21 CHK UNP 400163 £15.00 £11,606.00 RF7 RF7.11
21/22 07-Apr-21 CHK UNP 400164 £15.00 £11,591.00 RF7 RF7.11
21/22 26-Apr-21 E-ON £11.03 £11,579.97 RF7 RF7.2
21/22 29-Apr-21 Membership £10.00 £11,589.97 RF7 RF7.6
21/22 29-Apr-21 City Scrap Scrap Metal £269.40 £11,859.37 RF7 RF7.10
21/22 05-May-21 C.Brearley - Learning 100546 £45.90 Learning Mats £11,813.47 G9.1
21/22 05-May-21 AG Rose - Land Rental 100545 £1.00 Rent £11,812.47 RF7 RF7.1
21/22 06-May-21 THE GOLDEN GIVING - GOLDENGIVING.COM BGC Donation £244.65 £12,057.12 RF10
21/22 11-May-21 DAVIES M E - TANK - FT Scrap Tank £100.00 £12,157.12 RF7 RF7.10
21/22 13-May-21 MEMBERSHIP Membership £10.00 £12,167.12 RF7 RF7.6
21/22 14-May-21 G.Burton - Listers Timber 100547 £73.37 £12,093.75 RF10
21/22 14-May-21 G.Burton - Stamps & Ink 100540 £51.80 £12,041.95 RF7 RF7.4
21/22 14-May-21 G.Burton - Van Hire & Diesel 100539 £62.00 £11,979.95 RF7 RF7.9
21/22 19-May-21 Towers & sanders Ltd BACS £1,073.99 Work Platform £10,905.96 RF10
21/22 19-May-21 Safe Fence BACS £310.19 Acrows £10,595.77 RF10
21/22 24-May-21 E-ON DD £9.45 £10,586.32 RF7 RF7.2
21/22 26-May-21 G.Burton - Café Counter 100549 £89.14 Café Counter £10,497.18 RF10
21/22 08-Jun-21 G.Scott - Timber 100548 £24.24 Recept Counter £10,472.94 RF10
21/22 10-Jun-21 HMRC Charities BGC £349.50 £10,822.44 RF10
21/22 15-Jun-21 B.Pritchard - RA Dalton - Klargester 100550 £312.00 £10,510.44 RF10
21/22 16-Jun-21 G.Burton - Stamps 100551 £26.40 £10,484.04 RF7 RF7.4
21/22 18-Jun-21 E-ON DD £8.19 £10,475.85 RF7 RF7.2
21/22 21-Jun-21 MEMBERSHIP Membership £150.00 £10,625.85 RF7 RF7.6
21/22 21-Jun-21 Donations £123.47 £10,749.32 RF10
21/22 30-Jun-21 Business Revival Grant BGC £4,850.00 £15,599.32 G17
21/22 06-Jul-21 R.Broadhurst Membership £10.00 £15,609.32 RF7 RF7.6
21/22 07-Jul-21 B.Pritchard - TDL - Water Pipes 100552 £55.16 £15,554.16 RF10
21/22 07-Jul-21 B.Pritchard - Screwfix - Masonry Paint 100553 £41.98 £15,512.18 RF10
21/22 14-Jul-21 Herbert E Membership £10.00 £15,522.18 RF7 RF7.6
21/22 16-Jul-21 04LINCOLN TRITTON Membership £40.00 £15,562.18 RF7 RF7.6
21/22 16-Jul-21 APT LTD BACS £393.34 £15,168.84 G17
21/22 16-Jul-21 NO BUTTSBIN CO LTD BACS £2,082.00 £13,086.84 G17
21/22 16-Jul-21 SUMUP PAYMENTS LTD BACS £536.40 £12,550.44 G17
21/22 16-Jul-21 XL DISPLAYS LTD BACS £276.00 £12,274.44 G17
21/22 19-Jul-21 G.Burton - Fuel 100555 £20.01 £12,254.43 RF7 RF7.9
21/22 19-Jul-21 NO BUTTS BIN CO LT BACS £876.00 £11,378.43 G17
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21/22 23-Jul-21 E-ON £11.03 £11,367.40 RF7 RF7.2
21/22 27-Jul-21 G.Burton - PAFMC Reunion Lunch 100554 £50.00 £11,317.40 RF7 RF7.8
21/22 20-Aug-21 E-ON £15.97 £11,301.43 RF7 RF7.2
21/22 24-Aug-21 Travis Perkins 100556 £146.17 £11,155.26 RF10
21/22 03-Sep-21 43GAINSBOROUGH Stefan Green £1,010.00 £12,165.26 RF10
21/22 06-Sep-21 G.Burton - Zurich PL Insurance 100559 £157.00 £12,008.26 RF7 RF7.7
21/22 06-Sep-21 G.Burton - Ink 100560 £34.20 £11,974.06 RF7 RF7.5
21/22 17-Sep-21 E-ON £21.33 £11,952.73 RF7 RF7.2
21/22 20-Sep-21 THE GOLDEN GIVING £489.38 £12,442.11 RF10
21/22 22-Sep-21 04LINCOLN TRITTON Petwood Talk £278.82 £12,720.93 RF7 RF7.8
21/22 23-Sep-21 B.Pritchard - Leaflets 100557 £25.50 £12,695.43 RF7 RF7.3
21/22 23-Sep-21 B.Pritchard - Water Valve 100558 £19.99 £12,675.44 RF10
21/22 23-Sep-21 MEMBERSHIP Membership £115.00 £12,790.44 RF7 RF7.6
21/22 23-Sep-21 BURTON GP&DA £50.00 £12,840.44 RF7 RF7.8
21/22 29-Sep-21 G.Burton - Stamps 100566 £26.40 £12,814.04 RF7 RF7.4
21/22 29-Sep-21 G.Burton - Northolt 100567 £65.80 £12,748.24 RF7 RF7.8
21/22 29-Sep-21 G.Burton - Tillers Turf 100568 £35.64 £12,712.60 UR RF7.10
21/22 29-Sep-21 G.Burton - DAB Graphics 100569 £180.00 £12,532.60 RF7 RF7.3
21/22 12-Oct-21 B.Pritchard - Greenstripe Strmr Prts 100561 £11.76 £12,520.84 RF7 RF7.10
21/22 12-Oct-21 B.Pritchard - Solent Lawn Mwr Prts 100562 £31.95 £12,488.89 RF7 RF7.10
21/22 12-Oct-21 B.Pritchard - Listers Creoseal 100563 £37.44 £12,451.45 RF7 RF7.10
21/22 12-Oct-21 B.Pritchard - Post - Corp Tax HMRC 100564 £7.65 £12,443.80 RF7 RF7.4
21/22 12-Oct-21 B.Pritchard - Petrol - Mwrs/Strmr 100565 £21.50 £12,422.30 RF7 RF7.9
21/22 12-Oct-21 B.Pritchard - Wickes Worktops 100570 £152.00 £12,270.30 RF10
21/22 12-Oct-21 C Brearley - Wreaths 100571 £34.00 £12,236.30 RF7 RF7.3
21/22 12-Oct-21 Business Revival Grant BGC £3,031.00 £15,267.30 G17
21/22 12-Oct-21 MEMBERSHIP Membership £15.00 £15,282.30 RF7 RF7.6
21/22 12-Oct-21 £100.00 £15,382.30 RF10
21/22 19-Oct-21 THE GOLDEN GIVING £29.29 £15,411.59 RF10
21/22 26-Oct-21 C Brearley - Self Tapping Screws 100573 £9.60 £15,401.99 RF10
21/22 26-Oct-21 EON NEXT DD £236.17 £15,165.82 RF7 RF7.2
21/22 05-Nov-21 MEMBERSHIP RF7 Membership £92.00 £15,257.82 RF7 RF7.6
21/22 11-Nov-21 G.Burton - Witham Paint 100575 £75.30 £15,182.52 RF7 RF7.10
21/22 24-Nov-21 AHL Subscription 100577 £0.00 VOID £15,182.52 RF7 RF7.3
21/22 24-Nov-21 EON NEXT DD £277.87 £14,904.65 RF7 RF7.2
21/22 25-Nov-21 B.Pritchard - Wickes Render Beads, R Bars 100574 £65.10 £14,839.55 RF10
21/22 25-Nov-21 04LINCOLN TRITTON £79.22 £14,918.77 RF10
21/22 02-Dec-21 Groundworks 100578 £100.00 £14,818.77 RF10
21/22 06-Dec-21 CRACKNELL JONATH £1,178.00 £15,996.77 RF10
21/22 09-Dec-21 FCC RECYCLING UK £2,392.41 £13,604.36 RF10
21/22 20-Dec-21 Pawel - Waterproofer & Mortar Plasticiser 100572 £37.08 £13,567.28 RF10
21/22 20-Dec-21 G,Burton - Stationery 100581 £19.65 £13,547.63 RF7 RF7.5
21/22 20-Dec-21 G,Burton - Tarpaulins 100582 £18.00 £13,529.63 RF7 RF7.10
21/22 20-Dec-21 ALPHA CONCRETE INV02470 TFR £413.04 £13,116.59 RF10
21/22 20-Dec-21 04LINCOLN TRITTON Membership £120.00 £13,236.59 RF7 RF7.6
21/22 30-Dec-21 Lindum - Asbestos Waste 100584 £2,043.84 £11,192.75 RF10
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21/22 05-Jan-22 B.Pritchard - Postage 100579 £25.38 £11,167.37 RF7 RF7.4
21/22 05-Jan-22 B.Pritchard - Liquid DPM 100580 £39.00 £11,128.37 RF10
21/22 05-Jan-22 B.Pritchard - Postage 100583 £9.65 £11,118.72 RF7 RF7.4
21/22 05-Jan-22 B.Pritchard - Postage 100585 £39.48 £11,079.24 RF7 RF7.4
21/22 05-Jan-22 Companies Fine - Late Filing 100586 £150.00 £10,929.24 RF7 RF7.11
21/22 21-Jan-22 Lindum Waste BACS £162.00 £10,767.24 RF10
21/22 21-Jan-22 MEMBERSHIP Membership £75.00 £10,842.24 RF7 RF7.6
21/22 21-Jan-22 PAFMC - Donation 1 £10,000.00 £20,842.24 RF10
21/22 24-Jan-22 R&S Insulation - Workshop Roof BACS £4,524.00 £16,318.24 RF10
21/22 28-Jan-22 B.Jackson Shot Blasting & Paint Specialist BACS £9,600.00 £6,718.24 RF10
21/22 07-Feb-22 Travis Perkins 100590 £216.84 £6,501.40 RF10
21/22 08-Feb-22 G.Burton - Postage 100593 £16.60 £6,484.80 RF7 RF7.4
21/22 09-Feb-22 AHL Subscription 100588 £100.00 £6,384.80 RF7 RF7.3
21/22 14-Feb-22 Ingham Village Hall - AGM 100592 £50.00 £6,334.80 RF7 RF7.11
21/22 14-Feb-22 SPK Donantion £20,000.00 £26,334.80 RF10
21/22 15-Feb-22 B.Pritchard - Printing 100587 £28.94 BGU-SumUp £26,305.86 RF7 RF7.5
21/22 15-Feb-22 B.Pritchard - Postage 100589 £27.26 BGU-SumUp £26,278.60 RF7 RF7.4
21/22 15-Feb-22 HMRC Fine 100591 £200.00 £26,078.60 RF7 RF7.11
21/22 15-Feb-22 B.Pritchard - Toolstation - C Bolts/Exp Foam 100594 £92.16 £25,986.44 RF10
21/22 15-Feb-22 B.Pritchard - HostPapa - Domian 100595 £14.39 £25,972.05 RF7 RF7.3
21/22 15-Feb-22 B.Pritchard Wix Web Site & Email 100596 £304.84 £25,667.21 RF7 RF7.3
21/22 21-Feb-22 B.Pritchard - Toolstation - Exp Foam 100597 £57.48 £25,609.73 RF10
21/22 21-Feb-22 B.Pritchard - JKF Eng - Al Thresholds 100599 £164.40 £25,445.33 RF10
21/22 21-Feb-22 Cladding Services - Invoice 3 BACS £5,100.00 £20,345.33 RF10
£20,345.33
£20,345.33
£20,345.33
£20,345.33
£20,345.33
£20,345.33
£20,345.33
21/22 CLOSING BALANCE £20,345.33
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended Charlty no (if any) Iit+ZIL+l Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trusf) for the year ended Responsibllltles and basis of report As the charity's trustees, you are responsible for the preparation of th8 ac¢ounts in a¢¢ordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 Act and in carying Out my examination, I have followed all th8 applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Indapandent I have completed my examination. I confirni that no material matters have examinerfs statement come to my attention in connection with the examination {oth8r than that disclosed b8low ') which gives me cause to believe that in, any material respect.. the aGcounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord wtth the accounting records,. or the accounts did not comply with the applicabl8 requirements conceming th8 fom and content of accounts S8t out in the Charitiés (Accounts and Reports) Regulations 2008 olher than any requirement that the accounts give a 'true and fairf view which is not a matter considered a5 part of an independent examination. I have no concams and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enablè a proper understanding of the accounts to be reached. ' Please delete thè words in th8 brackets rfthey do not apply. Signed: Dats: Name: Rolevant profegsional qualification(s) or body Ilf any): Address: ncs IER Oct 2018

Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern {5ee CC32, Independent examination of charity accounts= d1￿ctionS and guidance for examiners). Give here brief details of any items that the examiner wishes to di8close. IER Oct 2018