Newnham Clubroom (Charity No. 1142129/Company No. 07606411) ## Annual Report (Financial Year) 2019-20 ## **1. Accounts 2019-20** This is the eighth Annual Report and Accounts since the new Clubroom was re-opened in October 2011. |**Income**||**2019-20**||**2018-19**| |---|---|---|---|---| |Equipmentrental||20.00
£||28.00
£| |Committee||-
£||1,666.50
£| |Parish Individuals||-
£||148.00
£| |ParishGroups||-
£||-
£| |Outside parish individuals||1,568.50
£||2,305.50
£| |Outside groups||6,510.00
£||5,636.50
£| |Extension Funding||10,000.00
£||100.00
£| |PC Subvention||-
£||-
£| |Other||192.00
£||105.00
£| |Hall revaluation||30,500.00
£||| |CCLA Interest||162.82
£||156.99
£| |Total||**48,953.32**
**£**||**10,146.49**
**£**| |||||| |**Expenditure**||||| |Insurance||647.87
£||637.13
£| |Utilities||857.73
£||752.57
£| |Equipment||-
£||-
£| |Maintenance||1,423.15
£||2,496.93
£| |Extension||29,341.58
£||| |Events||||1,162.94
£| |Other||20.98
£||13.00
£| |Administration||924.95
£||423.81
£| |Depreciation||5,113.00
£||5,113.00
£| |||||| |Total||**38,329.26**
**£**||**10,599.38**
**£**| |||||| ||**Net Income**|**10,624.06**
**£**||**452.89**
**-£**| ## **2. Income.** Usage continues to come from a mix of regular and ad hoc users, ensuring both a predictable income stream from the regular users yet with sufficient space for individuals (e.g. local residents) to have access on a more ad hoc basis. However in this last year regular group bookings have increased whilst individual and ad hoc bookings have declined as a result of an increase in fitness based group activities. |**Income Summary**
Bookings
Regular/Group
Ad Hoc/Individual
Clubroom Events
Donations
Other
Hall Revaluation
Total|**2017-18**
£6792
1804
£1494
£300
£63
**£10,453**|**2018-19**
£5636
£2453
£1695
£100
£262
**£10146**|**2019-20**
£6510
£1568
£20
£10000
£355
£30500
**£48953**| |---|---|---|---| There were no Clubroom organised activities i.e. the Garden Open Day during this financial year. The extraordinary item of £30,500 for the extension and the subsequent revaluation of the hall took total income to above normal levels(see 2017-18 and 2018-19). This will be rebalanced in subsequent year. ## **3. Expenditure** Total Expenditure was higher than the previous year £38,329 v £10,599 due to the full cost of an extension (£29,342) to provide additional storage facilities. However only £10,000 of grant funding was received with the balance due of £9,000 due in 2020-21. ## **4. Summary.** Although the accounts show a net operating profit of £10,624 both the Current Account was down from £14642 on the previous year to £13,717 and the CCLA Savings account was also down from £29,516 to £15,679 due to the funding of the extension. |**2020-21**|**Expenditure**||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |Date|Item|Supplier|Rec'd|Cheque No|Insurances|Utilities|Equipment|Maintenance|Other|Extension|Admin|COIF Deposit|Total| ||||||||||||||£ -| |17-Apr|Co House Statement|PK Brown|*||||||||£ 13.00||£ 13.00| |17-Apr|Extension Flooring|Browns of Alton|*|||||||£ 458.40|||£ 458.40| |23-Apr|Mobilephone|Vodafone|*||||||||£ 15.00||£ 15.00| |24-Apr|Water|Castle Water|*|||£ 47.32|||||||£ 47.32| |28-Apr|Rubbish Collection|Veolia|*|||£ 32.59|||||||£ 32.59| |1-May|Extension Flooring|Browns of Alton|*|||||||£ 687.60|||£ 687.60| |7-May|Decorating|ALS|*|||||£ 537.50|||||£ 537.50| |7-May|Electricity|Southern Electric|*|||£ 133.40|||||||£ 133.40| |18-May|Fencing|Fouracre Fencing|*|||||£ 216.00|||||£ 216.00| |26-May|Mobilephone|Vodafone|*||||||||£ 13.83||£ 13.83| |29-May|Tree Pruning|NP Tree Mgt|*|||||£ 450.00|||||£ 450.00| |24-Jun|Mobilephone|Vodafone|*||||||||£ 13.90||£ 13.90| |20-Jul|Expenses|PK Brown|*||||||||£ 17.24||£ 17.24| |20-Jul|Cleaning|CP Booker|*|||||£ 40.00|||||£ 40.00| |20-Jul|Electricity|Southern Electric|*|||£ 144.24|||||||£ 144.24| |20-Jul|Expenses|C Alliston|*|||||£ 102.16|||||£ 102.16| |21-Jul|Insurance Update|Norris and Fisher|*||£ 39.89||||||||£ 39.89| |23-Jul|Mobilephone|Vodafone|*||||||||£ 14.90||£ 14.90| |27-Jul|Solar Panels (1st Payment)|Forever Green|*||||£ 500.00||||||£ 500.00| |25-Aug|Mobilephone|Vodafone|*||||||||£ 13.90||£ 13.90| |25-Aug|Outside Maintenance|Darren Bryant|*|||||£ 170.00|||||£ 170.00| |28-Aug|Rubbish Collection|Veolia|*||||||||£ 13.68||£ 13.68| |16-Sep|Solar Panels (Final Payment)|Forever Green|*||||£ 9,600.00||||||£ 9,600.00| |21-Sep|Cleaning|CP Booker|*|||||£ 80.00|||||£ 80.00| |21-Sep|Expenses|C Alliston|*|||||£ 47.60|||||£ 47.60| |23-Sep|Electrical Work|NH Electrics|*|||||£ 408.00|||||£ 408.00| |23-Sep|Mobilephone|Vodafone|*||||||||£ 14.90||£ 14.90| |28-Sep|Rubbish Collection|Veolia|*||||||||£ 18.91||£ 18.91| |30-Sep|Website HosingFee|Acception|*|||||£ 60.00|||||£ 60.00| |23-Oct|Mobilephone|Vodafone|*||||||||£ 13.90||£ 13.90| |28-Oct|Rubbish Collection|Veolia|*||||||||£ 18.91||£ 18.91| |29-Oct|Investment|M&G|*||||||£ 10,000.00||||£ 10,000.00| |29-Oct|Electricity|Southern Electric|*|||£ 145.05|||||||£ 145.05| |6-Nov|Fire Extinguisher Stand|Basingstoke Fire|*|||||£ 74.28|||||£ 74.28| |23-Nov|Fire Extinguisher Rental|Basingstoke Fire|*|||||£ 200.00|||||£ 200.00| |23-Nov|Expenses|C Alliston|*|||||£ 20.97|||||£ 20.97| |23-Nov|Cleaning|CP Booker|*|||||£ 75.00|||||£ 75.00| |25-Nov|Mobilephone|Vodafone|*||||||||£ 13.90||£ 13.90| |30-Nov|Rubbish Collection|Veolia|*||||||||£ 18.91||£ 18.91| |3-Dec|Outside Maintenance|Darren Bryant|*|||||£ 40.00|||||£ 40.00| |23-Dec|Mobilephone|Vodafone|*||||||||£ 14.90||£ 14.90| |29-Dec|Rubbish Collection|Veolia|*||||||||£ 18.91||£ 18.91| |4-Jan|Insurance|Norris and Fisher|*||£ 734.98||||||||£ 734.98| |4-Jan|Water|Castle Water|*|||£ 79.65|||||||£ 79.65| |25-Jan|Mobilephone|Vodafone|*||||||||£ 13.90||£ 13.90| |28-Jan|Rubbish Collection|Veolia|*||||||||£ 18.91||£ 18.91| |1-Feb|Cleaning|CP Booker|*|||||£ 20.00|||||£ 20.00| |1-Feb|Electricity|Southern Electric|*|||£ 145.86|||||||£ 145.86| |24-Feb|Mobilephone|Vodafone|*||||||||£ 13.90||£ 13.90| |24-Feb|Rubbish Collection|Veolia|*||||||||£ 18.91||£ 18.91| |24-Mar|Mobilephone|Vodafone|*||||||||£ 13.90||£ 13.90| |29-Mar|Rubbish Collection|Veolia|*||||||||£ 13.68||£ 13.68| ||||||||||||||£ -| ||||||||||||||£ -| ||||||£ 774.87|£ 728.11|£ 10,100.00|£ 2,541.51|£ 10,000.00|£ 1,146.00|£ 341.89|£ -|£ 25,632.38| ||||||||||||||| |Total|||||||||||||| |**COIF Transfer**|Transfer Funds|COIF|||||||||||£ -| ||Transfer|COIF|||||||||||£ -| ||||||||||||||| ||Total||||||||||||£ -| document3352811915213365546.xls |**2020-21**|**Income**|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||| |Date|Item|Paid by|Rec'd|Stub No|Hall Hire||||||Extension|PC Subvention|Other|Interest|Total|| ||||||||Parish||Outside Parish||Funding|||||| ||||||EquipHire|Committee|Indiv|Groups|Indiv|Groups||||||| ||||||||||||||||£ -|| |29-Apr|B&D BC Covid 19 Grant||*|BGC|||||||||£ 10,000.00||£ 10,000.00|| |1-May|CCLA Interest|||||||||||||£ 4.06|£ 4.06|| |5-May|Hampshire CC Grant||*|BGC|||||||£ 9,000.00||||£ 9,000.00|| |21-May|Collar and Lead||*|||||||£ 108.00|||||£ 108.00|| |1-Jun|CCLA Interest|||||||||||||£ 3.14|£ 3.14|| |3-Jun|AC Cobley||*|FPI||||||£ 168.00|||||£ 168.00|| |8-Jun|Advanced Driving||*|172||||||£ 96.00|||||£ 96.00|| |30-Jun|LP Blackburn||*|FPI|||||£ 36.00||||||£ 36.00|| |1-Jul|CCLA Interest|||||||||||||£ 2.51|£ 2.51|| |27-Jul|KirtleySCD||*|FPI||||||£ 240.00|||||£ 240.00|| |3-Aug|CCLA Interest|||||||||||||£ 1.57|£ 1.57|| |1-Sep|CCLA Interest|||||||||||||£ 0.59|£ 0.59|| |7-Sep|Neil Forsyth||*|FPI||||||£ 168.00|||||£ 168.00|| |16-Sep|LP Blackburn||*|FPI|||||£ 36.00||||||£ 36.00|| |23-Sep|AC Cobley||*|FPI||||||£ 192.00|||||£ 192.00|| |29-Sep|M Stefani||*|FPI||||||£ 24.00|||||£ 24.00|| |29-Sep|LP Blackburn||*|FPI|||||£ 36.00||||||£ 36.00|| |1-Oct|CCLA Interest|||||||||||||£ 0.21|£ 0.21|| |1-Oct|S Small(Furniture Sale)||*|173|||||£ 72.00||||||£ 72.00|| ||A Mogg||*|173||||||£ 60.00|||||£ 60.00|| |1-Oct|E Whyment||*|FPI||||||£ 84.00|||||£ 84.00|| |5-Oct|Neil Forsyth||*|FPI||||||£ 108.00|||||£ 108.00|| |6-Oct|LP Blackburn||*|FPI|||||£ 36.00||||||£ 36.00|| |13-Oct|LP Blackburn||*|FPI|||||£ 36.00||||||£ 36.00|| |1-Nov|CCLA Interest|||||||||||||£ 0.16|£ 0.16|| |4-Nov|LP Blackburn||*|FPI|||||£ 36.00||||||£ 36.00|| |4-Nov|Neil Forsyth||*|FPI||||||£ 168.00|||||£ 168.00|| |5-Nov|E Whyment||*|FPI||||||£ 96.00|||||£ 96.00|| |9-Nov|AC Cobley||*|FPI||||||£ 96.00|||||£ 96.00|| |9-Nov|M Stefani||*|FPI||||||£ 48.00|||||£ 48.00|| |30-Nov|SM Nabbs||*|FPI|||||£ 15.00||||||£ 15.00|| |1-Dec|CCLA Interest||*|||||||||||£ 0.18|£ 0.18|| |1-Dec|SM Nabbs||*|FPI|||||£ 15.00||||||£ 15.00|| |7-Dec|SM Nabbs||*|FPI|||||£ 15.00||||||£ 15.00|| |11-Dec|Gosling||*|174||||||£ 10.00|||||£ 10.00|| ||Hilzer||*|174||||||£ 15.00|||||£ 15.00|| ||A Mogg||*|174||||||£ 50.00|||||£ 50.00|| |4-Jan|CCLA Interest||*|||||||||||£ 0.18|£ 0.18|| |6-Jan|Neil Forsyth||*|FPI||||||£ 108.00|||||£ 108.00|| |25-Jan|B&D BC Final Grant Payment||*|BGC|||||||£ 670.65||||£ 670.65|| |1-Feb|CCLA Interest||*|||||||||||£ 0.10|£ 0.10|| |1-Feb|SM Nabbs||*|FPI||||||£ 15.00|||||£ 15.00|| |10-Feb|SM Nabbs||*|FPI||||||£ 15.00|||||£ 15.00|| |26-Feb|M&G Deposit(Interest)||*|BGC||||||||||£ 56.05|£ 56.05|| |1-Mar|CCLA Interest||*|||||||||||£ 0.14|£ 0.14|| |5-Mar|SM Nabbs||*|FPI||||||£ 7.50|||||£ 7.50|| |17-Mar|SM Nabbs||*|FPI||||||£ 15.00|||||£ 15.00|| |24-Mar|SM Nabbs||*|FPI||||||£ 7.50|||||£ 7.50|| ||Bob Smith||*|175||||||£ 15.00|||||£ 15.00|| ||L Gosling||*|175||||||£ 10.00|||||£ 10.00|| |1-Apr|CCLA Interest|||||||||||||£ 0.15|£ 0.15|| ||Total||||£ -|£ -|£ -|£ -|£ 333.00|£ 1,924.00|£ 9,670.65|£ -|£ 10,000.00|£ 69.04|£ 21,996.69|| ||||||||||||||||Check|£ 21,996.69| ||**COIF Transfers from Current Account**|||||||||||||||£ -| |||Transfer Funds|COIF|||||||||||||| |||Transfer|COIF|||||||||||||| ||||Total|||||||||||£ 69||| document3352811915213365546.xls ## **NEWNHAM CLUBROOM 2019-20 Accounts Balance Sheet** |**Current Account**
**Income**
Equipment rental
Committee
Parish Individuals
Parish Groups
Outside parish individuals
Outside groups
Extension Funding
PC Subvention
Other
Hall Revaluation
Interest (CCLA/M&G)
Total
**Expenditure**
Insurance
Utilities
Equipment
Maintenance
Extension
Events
Other(M&G Transfer)
Administration
Depreciation
Total
**Net Income**|**2020-21**
**2019-20**
£ -
£ 20.00
£ -
£ -
£ -
£ 333.00
£ 1,568.50
£ 1,924.00
£ 6,510.00
£ 9,670.65
£ 10,000.00
£ -
£ 10,000.00
£ 192.00
£ 10,100.00
£ 30,500.00
£ 69.04
£ 162.82| |---|---| ||**£ 32,096.69**
**£ 48,953.32**| ||£ 774.87
£ 647.87
£ 728.11
£ 857.73
£ 10,100.00
£ 2,541.51
£ 1,423.15
£ 1,146.00
£ 29,341.58
£ 10,000.00
£ 20.98
£ 341.89
£ 924.95
£ 5,113.00
£ 5,113.00| ||**£ 30,745.38**
**£ 38,329.26**| ||| ||**£ 1,351.31**
**£ 10,624.06**| ## **Balances** |Opening balances as at 6 April 2020
Village Hall Building
Current a/c
£ 13,716.58
CCLA Savings A/c
£ 15,679.15
Add Net Income
£ 1,351.31
Closing balances as at 5 April 2021
Village Hall Building
£ 91,856.00
Extension
Current a/c
£ 10,067.90
M&G Charibond
£ 10,056.05
CCLA Savings A/c
£ 15,692.13
-£ 43.96|£ 96,969.00
£ 14,642.34
£ 29,516.33
£ 10,624.06
£ 30,747.04
**£ 127,716.04**

£ 66,469.00
£ 91,856.00 £ 30,500.00
£ 13,716.58
£ 15,679.15
£ 35,816.08
**£ 127,672.08**|£ 71,582.00
£ 54,782.73| |---|---|---| |||**£ 126,364.73**| |||
£ 96,969.00


£ 29,395.73| |||**£ 126,364.73**| ||Original||Revised|Invoices|||Paid|Expected| |---|---|---|---|---|---|---|---|---| ||||||Activity|Supplier|Amount|| |Direct Capital Cost|£ 42,100.00||£ 26,620.00|10-Jun|Plans & Planning Application|Baker Gilbey|£ 1,354.00|| |Project Mgt|£ 2,637.00||£ 2,637.00|26-Aug|Tree Survey|Duckworths|£ 470.00|| |Other Costs|£ 500.00||£ 500.00|8-Jan|Building Invoice No 678|Oakwood|£ 10,000.00|| |Contingency|£ 4,763.00||£ 3,243.00|16-Jan|Building Invoice No 682|Oakwood|£ 6,000.00|| |Total|**£ 50,000.00**||**£ 33,000.00**|20-Jan|Building Invoice No 688|Oakwood|£ 5,000.00|| |||||10-Feb|Building Invoice No 699|Oakwood|£ 2,500.00|| |||||17-Feb|Building Invoice No 703|Oakwood|£ 3,480.08|| |||||26-Feb|Decorating|ALS|£ 537.50|| |||||7-Apr|Flooring|Brown's of Alton|£ 1,146.00|| |Funding||||Total|Total||**£ 30,487.58**|£ -| |Clubroom|£ 15,000.00|30%||Actual
£ 10,816.93||||| |Basingstoke and Deane|£ 17,500.00|35%||£ 10,670.65||||| |Hampshire CC|£ 17,500.00|35%||£ 9,000.00||||| ||**£ 50,000.00**|||**###**||||| 30,4B7.58