2025-05-31-accounts

Registered number: 07514599 Charity number: 1142126

MADLEY PARK HALL TRUST (A company limited by guarantee)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MAY 2025

MADLEY PARK HALL TRUST

(A company limited by guarantee)

CONTENTS

	Page
Reference and administrative details of the Charity, its Trustees and advisers	1
Trustees' report	2 - 4
Independent examiner's report	5
Statement of financial activities	6
Balance sheet	7 - 8
Notes to the financial statements	9 - 20

MADLEY PARK HALL TRUST

(A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MAY 2025

Trustees	Reverend S T Kirby (resigned 5 June 2024)
	Mrs T D Hepworth
	Reverend A S Mcculloch (resigned 5 June 2024)
	Mr A Rice (resigned 26 July 2024)
	Mr R Beese (resigned 15 February 2026)
	Mrs A Burridge
	Mrs H Watson Nall
	Reverend A K Reid (appointed 17 January 2025)

Company registered number 07514599 Charity registered number 1142126 Registered office Northfield Farm Lane Witney Oxfordshire OX28 1UE

Page 1

MADLEY PARK HALL TRUST

(A company limited by guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MAY 2025

The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their annual report together with the financial statements of the Madley Park Hall Trust for the 1 June 2024 to 31 May 2025. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

Since the Charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.

Objectives and activities

a. Policies and objectives

The provision and maintenance of a village hall for the use of the inhabitants of Witney and the surrounding area without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and

(b) other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the inhabitants

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

b. Strategies for achieving objectives

The Trustees review the aims, objectives and activities each year. We look at what we have achieved in terms of the success of each key activity and the benefits we have brought to the residents of Witney. This review also helps to ensure our aims, objectives and activities remain focussed on our stated purposes. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives we have set.

Achievements and performance

a. Main achievements of the Charity

The Trustees continue to make community events a regular feature of the hall and the hall manager with a group of volunteers have continued to organise a Christmas gift fair, New Year's dinner, Summer Fete and a Halloween party for children. These all raised funds for the hall.

I would like to thank all those who have volunteered this year to enable the hall to continue to be a centre for community in North Witney. In particular I would like to thank the trustees and the hall manager who have continued to work hard and whose enthusiasm and hard work has contributed enormously to the success of the Hall.

.

Page 2

MADLEY PARK HALL TRUST

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MAY 2025

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

Structure, governance and management

a. Constitution

Madley Park Hall Trust is registered as a charitable company limited by guarantee and was set up by a Trust deed.

b. Methods of appointment or election of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Memorandum of Association.

c. Organisational structure and decision-making policies

The Charity is controlled by its governing document, a Deed of Trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The Charity is controlled by its governing document, its memorandum and articles of association, dated 24 January 2011, which constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

d. Financial risk management

The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Page 3

MADLEY PARK HALL TRUST

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MAY 2025

Statement of Trustees' responsibilities

The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles of the Charities SORP (FRS 102);

• make judgments and accounting estimates that are reasonable and prudent;

• state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees on _______ and signed on their behalf by:

Mrs A Burridge Chairman

Page 4

MADLEY PARK HALL TRUST (A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MAY 2025

Independent examiner's report to the Trustees of Madley Park Hall Trust ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 May 2025.

Responsibilities and basis of report

As the Trustees of the Charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed: Dated: Lorraine Butler FCA

KBDR Chartered Accountants The Old Tannery Hensington Road Woodstock Oxfordshire OX20 1JL

Page 5

MADLEY PARK HALL TRUST

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MAY 2025

Note Income from: Charitable activities 3 Other trading activities 4 Total income Expenditure on: Raising funds 5 Charitable activities 6 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward	Unrestricted funds 2025 £ 42,049 936 42,985 204 42,722 42,926 59 6,678 59 6,737	Total funds 2025 £ 42,049 936 42,985 204 42,722 42,926 59 6,678 59 6,737	Total funds 2024 £ 37,271 1,549 38,820 332 41,010 41,342 (2,522) 9,200 (2,522) 6,678

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 9 to 20 form part of these financial statements.

Page 6

MADLEY PARK HALL TRUST (A company limited by guarantee) REGISTERED NUMBER: 07514599

BALANCE SHEET AS AT 31 MAY 2025

Note Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand Current liabilities Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Net assets excluding pension asset Total net assets Charity funds Restricted funds 13 Unrestricted funds 13 Total funds	1,518 5,707 7,225 (600)	2025 £ 112 112 6,625 6,737 6,737 6,737 - 6,737 6,737	- 7,128 7,128 (600)	2024 £ 150
				150 6,528
				6,678
				6,678
				6,678
				- 6,678
				6,678

Page 7

MADLEY PARK HALL TRUST (A company limited by guarantee) REGISTERED NUMBER: 07514599

BALANCE SHEET (CONTINUED) AS AT 31 MAY 2025

The Charity was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees on _______ and signed on their behalf by:

Mrs A Burridge

Trustee

The notes on pages 9 to 20 form part of these financial statements.

Page 8

MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

1. General information

Madley Park Hall Trust is registered as a charitable company limited by guarantee and was set up by a Trust deed. Company Number 07514599 and Chairty Number 1142126.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Madley Park Hall Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

Page 9

MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

2. Accounting policies (continued)

2.4 Tangible fixed assets and depreciation

Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, .

Depreciation is provided on the following basis:

Plant and machinery - 25% Reducing balance

2.5 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.6 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.7 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.8 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

Page 10

MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

2. Accounting policies (continued)

2.9 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

3. Income from charitable activities

Income from charitable activities - Hire charges Income from charitable activities - Hire charges	Unrestricted funds 2025 £ 42,049 Unrestricted funds 2024 £ 37,271	Total funds 2025 £ 42,049
		Total funds 2024 £ 37,271

4. Income from other trading activities Income from fundraising events

Event income Event income	Unrestricted funds 2025 £ 936 Unrestricted funds 2024 £ 1,549	Total funds 2025 £ 936
		Total funds 2024 £ 1,549

Page 11

MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

4. Income from other trading activities (continued) Income from fundraising events (continued)

5. Expenditure on raising funds

Costs of raising voluntary income

	Unrestricted	Total
	funds	funds
	2025	2025
	£	£
Event costs	166	166

Page 12

MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

5. Expenditure on raising funds (continued) Costs of raising voluntary income (continued)

Unrestricted funds 2024 £ Event costs 282 Fundraising trading expenses Unrestricted funds 2025 £ Depreciation 38	Total funds 2024 £ 282
	Total funds 2025 £ 38

Page 13

MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

5. Expenditure on raising funds (continued)

Fundraising trading expenses (continued)

	Unrestricted	Total
	funds	funds
	2024	2024
	£	£
Depreciation	50	50

6. Analysis of expenditure on charitable activities

Summary by fund type

Staff salaries Consumables Rates and water Insurance Light and heat Telephone Postage and stationery Sundries Cleaning and waste Repairs and renewals Accounting and legal fees	Unrestricted funds 2025 £ 15,692 756 463 1,064 7,341 1,887 372 161 7,830 4,643 2,513 42,722	Total 2025 £ 15,692 756 463 1,064 7,341 1,887 372 161 7,830 4,643 2,513 42,722

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MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

6. Analysis of expenditure on charitable activities (continued)

Summary by fund type (continued)

Staff salaries Consumables Rates and water Insurance Light and heat Telephone Postage and stationery Sundries Cleaning and waste Repairs and renewals Gardening costs Accounting and legal fees 7. Independent examiner's remuneration Fees payable to the Charity's independent examiner for the independent examination of the Charity's annual accounts	Unrestricted funds 2024 £ 17,315 697 980 547 7,789 1,434 325 300 6,130 4,637 481 375 41,010 2025 £ 600	Total 2024 £ 17,315 697 980 547 7,789 1,434 325 300 6,130 4,637 481 375 41,010
		2024 £ 600

8. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2024 - £NIL) .

During the year ended 31 May 2025, no Trustee expenses have been incurred (2024 - £NIL) .

Page 15

MADLEY PARK HALL TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025
9. Tangible fixed assets Cost or valuation At 1 June 2024 At 31 May 2025 Depreciation At 1 June 2024 Charge for the year At 31 May 2025 Net book value At 31 May 2025 At 31 May 2024 10. Debtors Due within one year Other debtors 11. Creditors: Amounts falling due within one year Accruals and deferred income	2025 £ 1,518		Plant and machinery £ 2,661 2,661 2,511 38 2,549 112 150 2024 £ -
	1,518		-
	2025 £ 600		2024 £ 600

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MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

12. Financial instruments

	2025	2024
	£	£
Financial assets
Financial assets measured at fair value through income and expenditure	5,707	7,128

Financial assets measured at fair value through income and expenditure comprise….

Page 17

MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

13.	Statement of funds
	Statement of funds - current year
		Balance at 1			Balance at
		June 2024	Income	Expenditure	31 May 2025
		£	£	£	£
	Unrestricted funds
	General Funds - all funds	6,678	42,985	(42,926)	6,737

Page 18

MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

13.	Statement of funds (continued)
	Statement of funds - prior year
		Balance at			Balance at
		1 June 2023	Income	Expenditure	31 May 2024
		£	£	£	£
	Unrestricted funds
	General Funds - all funds	9,200	38,820	(41,342)	6,678

14. Summary of funds Summary of funds - current year Balance at 1 June 2024 £ General funds 6,678 Summary of funds - prior year Balance at 1 June 2023 £ General funds 9,200 15. Analysis of net assets between funds Analysis of net assets between funds - current year	Income £ 42,985 Income £ 38,820	Expenditure £ (42,926) Expenditure £ (41,342)	Balance at 31 May 2025 £ 6,737
			Balance at 31 May 2024 £ 6,678

Unrestricted funds 2025 £ Tangible fixed assets 112 Current assets 7,225 Creditors due within one year (600) Total 6,737	Total funds 2025 £ 112 7,225 (600) 6,737

Page 19

MADLEY PARK HALL TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

15. Analysis of net assets between funds (continued)

Analysis of net assets between funds - prior year

Tangible fixed assets Current assets Creditors due within one year Total	Unrestricted funds 2024 £ - - - -	Endowment funds 2024 £ 150 7,128 (600) 6,678	Total funds 2024 £ 150 7,128 (600) 6,678

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