REGISTERED COMPANY NUMBER: 07514599 (England and Wales) REGISTERED CHARITY NUMBER: 1142126
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2022
FOR
MADLEY PARK HALL TRUST
MADLEY PARK HALL TRUST
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Report of the Trustees | 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 10 |
| Detailed Statement of Financial Activities | 11 |
MADLEY PARK HALL TRUST
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MAY 2022
Reverend S T Kirby TRUSTEES Mrs T D Hepworth Reverend A S Mcculloch Cllr D Temple Mr A Rice (Appointed 4/5/22) Mr R Beese (Appointed 4/5/22)
Reverend A S McCulloch
COMPANY SECRETARY
REGISTERED OFFICE
Northfield Farm Lane Witney Oxfordshire OX28 1UE 07514599 (England and Wales)
REGISTERED COMPANY NUMBER 1142126 REGISTERED CHARITY NUMBER KBDR INDEPENDENT EXAMINER Chartered Accountants The Old Tannery Hensington Road Woodstock Oxfordshire OX20 1JL
Page I
MADLEY PARK HALL TRUST
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 May 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The company received charitable status on 26 May 2011.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The provision and maintenance of a village hall for the use of the inhabitants of Witney and the surrounding area without distinction of political, religious or other opinions, including use for:
(a) meetings, lectures and classes, and
(b) other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the inhabitants.
Ensuring we meet our aims
The Trustees review the aims, objectives and activities each year. We look at what we have achieved in terms of the success of each key activity and the benefits we have brought to the residents of Witney. This review also helps to ensure our aims, objectives and activities remain focussed on our stated purposes. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives we have set.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The Trustees continue to make community events a regular feature of the hall and the hall manager with a group of volunteers have continued to organise a Christmas gift fair, New Year's dinner, Summer Fete and a Halloween party for children. These all raised funds for the hall.
I would like to thank all those who have volunteered this year to enable the hall to continue to be a centre for community in North Witney. In particular I would like to thank the trustees and the hall manager who have continued to work hard and whose enthusiasm and hard work has contributed enormously to the success of the Hall.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Charity is controlled by its governing document, a Deed of Trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The Charity is controlled by its governing document, its memorandum and articles of association, dated 24 January 2011, which constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Risk Management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the Board of Trustees on............................. and signed on its behalf by:
Mr A S McCulloch - Chairman
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MADLEY PARK HALL TRUST
Independent examiner's report to the Trustees of Madley Park Hall Trust ('the Company')
I report to the Charity Trustees on my examination of the accounts of the Company for the year ended
31 May 2022.
Responsibilities and Basis of Report
As the Charity's Trustees of the Company (and also its Directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your Charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than
any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lorraine Butler FCA
KBDR Chartered Accountants The Old Tannery Hensington Road Woodstock Oxfordshire OX20 1JL
Date=..................................... Page 3
MADLEY PARK HALL TRUST
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2022
| 31.5.22 | 31.5.21 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Charitable activities | 2 | ||
| Operating income | 34,689 | 15,578 | |
| Charitable activities | 480 | - | |
| --------- | --------- | ||
| Total | 35,169 | 15,578 | |
| ====== ====== |
|||
| EXPENDITURE ON | |||
| Raising funds | 3 | - | 21,131 |
| Charitable activities | |||
| Charitable activities | 44,491 | 13,216 | |
| Other | 88 | 118 | |
| --------- | -------- | ||
| Total | 44,579 | 34,465 | |
| ====== ===== |
|||
| NET EXPENDITURE | (9,410) | (18,887) | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 17,239 | 36,126 | |
| --------- | -------- | ||
| TOTAL FUNDS CARRIED FORWARD | 7,829 | 17,239 | |
| ====== ===== |
The notes form part of these financial statements
Page 4
MADLEY PARK HALL TRUST (REGISTERED NUMBER: 07514599)
BALANCE SHEET 31 MAY 2022
| 31.5.22 | 31.5.21 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Tangible assets | 8 | 266 | 354 |
| CURRENT ASSETS | |||
| Debtors | 9 | - | - |
| Cash at bank and in hand | 8,163 | 17,485 | |
| 8,429 | 17,839 | ||
| CREDITORS | |||
| Amounts falling due within one year | 10 | 600 | 600 |
| NET CURRENT ASSETS | 7,829 | 17,239 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 7,829 | 17,239 | |
| NET ASSETS | 7,829 | 17,239 | |
| FUNDS | 11 | ||
| Unrestricted funds | 7,829 | 17,239 | |
| TOTAL FUNDS | 7,829 | 17,239 | |
| The charitable company is entitled to | exemption from | audit under Section | 477 of |
| the Companies Act | 2006 for the year ended 31 May | ||
| 2022. |
The members have not required the company to obtain an audit of its financial statements for the year ended
31 May 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
Trustee
The notes form part of these financial
statements Page 5
MADLEY PARK HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery
- 25% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular
restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call banks, other short term liquid investments with original maturities of three months or less.
Page 6
continued…
MADLEY PARK HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2022
2. INCOME FROM CHARITABLE ACTIVITIES
| 31.5.22 | 31.5.21 | ||
|---|---|---|---|
| Activity | £ | £ | |
| Hire charges | Operating income | 33,612 | 7,640 |
| Grant from West | |||
| Oxfordshire DC | Operating income | - | - |
| CJRS grants | Operating income | 1,077 | 7,938 |
| Event takings | Charitable activities | 480 | - |
| 35,169 | 60,613 |
| 3. | RAISING FUNDS | ||||
|---|---|---|---|---|---|
| Raising donations and legacies | |||||
| 31.5.22 | 31.5.21 | ||||
| £ | £ | ||||
| Support costs | - | 21,131 | |||
| 4. | SUPPORT COSTS | ||||
| Governance | |||||
| Management | Other | costs | Totals | ||
| £ | £ | £ | £ | ||
| Raising donations and legacies | 20,277 | - | 1,179 | 21,456 | |
| Other resources expended | - | 88 | - | 88 | |
| Charitable activities | 148 | - | - | 148 | |
| 20,425 | 88 | 1,179 | 21,692 | ||
| 5. | NET INCOME/(EXPENDITURE) | ||||
| Net income/(expenditure) is stated | after charging/(crediting): | ||||
| 31.5.22 | 31.5.21 | ||||
| £ | £ | ||||
| Depreciation - owned assets | 88 | 118 |
Depreciation - owned assets
6. TRUSTEES' REMUNERATION AND BENEFITS
£nil (2021 - £nil) of expenses were reimbursed to Trustees in the year.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 May 2022 nor for the year ended 31 May 2021.
Page 7
MADLEY PARK HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2022
| 7. | STAFF COSTS | |||
|---|---|---|---|---|
| The average monthly number of employees during the | year was as follows: | |||
| 31.5.22 | 31.5.21 | |||
| Administration | 1 | 1 | ||
| Caretaker | 1 | 1 | ||
| 2 | 2 | |||
| No employees received emoluments in excess of £60,000. | ||||
| 8. | TANGIBLE FIXED ASSETS | |||
| Plant and | ||||
| machinery | ||||
| £ | ||||
| COST | ||||
| At 1 June 2021 and 31 May 2022 | 2,661 | |||
| DEPRECIATION | ||||
| At 1 June 2021 | 2,307 | |||
| Charge for year | 88 | |||
| At 31 May 2021 | 2,395 | |||
| NET BOOK VALUE | ||||
| At 31 May 2022 | 266 | |||
| At 31 May 2021 | 354 | |||
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.5.22 | 31.5.21 | |||
| £ | £ | |||
| Prepayments | - | - | ||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.5.22 | 31.5.21 | |||
| £ | £ | |||
| Accrued expenses | 600 | 600 | ||
| 11. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.6.21 | in funds | 31.5.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 17,239 | (9,410) | 7,829 |
TOTAL FUNDS 17,239 (9,410) 7,829
Page 8 continued…
MADLEY PARK HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 MAY 2022
11. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 35,169 | (44,579) | (9,410) |
| TOTAL FUNDS | 35,169 | (44,579) | (9,410) |
| Comparatives for movement in funds | |||
| Net | |||
| movement | At | ||
| At 1.6.20 | in funds | 31.5.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 36,126 | (18,887) | 17,239 |
| TOTAL FUNDS | 36,126 | (18,887) | 17,239 |
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 15,578 | (34,465) | (18,887) |
| TOTAL FUNDS | 15,578 | (34,465) | (18,887) |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.6.20 | in funds | 31.5.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 36,126 | (28,297) | 7,829 |
| TOTAL FUNDS | 36,126 | (28,297) | 7,829 |
Page 9 continued...
MADLEY PARK HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2022
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| Resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 50,747 | (79,044) | (28,297) |
| TOTAL FUNDS | 50,747 | (79,044) | (28,297) |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 May 2022.
Page 10
MADLEY PARK HALL TRUST
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES | ||
|---|---|---|
| FOR THE YEAR ENDED 31 MAY 2022 | ||
| 31.5.22 | 31.5.21 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Charitable activities | ||
| Hire charges | 33,612 | 7,640 |
| Event takings | 480 | - |
| Grant from West Oxfordshire DC | - | - |
| CJRS grants | 1,077 | 7,938 |
| Total incoming resources | 35,169 | 15,578 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 19,792 | 17,601 |
| Casual wages | 485 | 1,025 |
| Consumables | 739 | 504 |
| 21,016 | 19,130 | |
| Support costs | ||
| Management | ||
| Rates and water | 10 | 1280 |
| Insurance | 1,714 | 759 |
| Light and heat | 5,654 | 2,985 |
| Telephone | 1,224 | 1,501 |
| Postage and stationery | 78 | 300 |
| Sundries | 185 | 838 |
| Cleaning and waste | 5,880 | 1,602 |
| Repairs and renewals | 6,756 | 4,473 |
| Gardening costs | 647 | 200 |
| Event costs | 148 | - |
| 22,296 | 13,938 | |
| Other | ||
| Plant and machinery | 88 | 118 |
| Governance costs | ||
| Accountancy and legal fees | 1,179 | 1,279 |
| Total resources expended | 44,579 | 34,465 |
| Net Expenditure/Income | (9,410 | (18,887) |
| ====== | ====== |
This page does not form part of the statutory financial
statements
Page 11