FRIENDS OF BARHAM LIBRARY (Company Limited by Guarantee)
31 March 2024
Contents
| Page | |
|---|---|
| Company information | 1 |
| Trustee's Report | 2 |
| Statement of director/ trustees responsibilities | 6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Movements in Accumulated Funds | 8 |
| Balance sheet | 9 |
| Notes to the accounts | 10 |
FRIENDS OF BARHAM LIBRARY
Legal and Administrative information
| Directors &Trustees | Paul Lorber |
|---|---|
| Robert Wharton | |
| Francis Paul Henry | |
| Secretary | Paul Lorber |
| Charity Number | 1142113 |
| Company Number | 7597621 |
| Registered Office | 17 Stapenhill Road |
| Wembley | |
| HA0 3JF | |
| Independent Examiner | Mahendra Pattni |
| M Pattni & Co | |
| Chartered Accountants | |
| 21 Kingshill Drive | |
| Kenton, Harrow | |
| Middlesex HA3 8TD | |
| Bankers | Santander UK Plc |
| 2 Triton Square | |
| London NW1 3AN |
Page 1
FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2024
The trustees, who are also directors of the company for the purposes of the Companies Act, present their annual report and the financial statements for the year ended 31 March 2024.
The directors of the charitable company (the charity) are its trustees for the purposes of charity law and throughout this report are collectively referred to as the trustees. Their responsibilities include all the responsibilities of directors under the Companies Acts and of trustees under the Charities Act.
The Charity had a busy and successful year undertaking many activities and raising sufficient funds to sustain its activities. There are sufficient funds to continue to pursue its objectives as a going concern.
Name, registered office and constitution of the charity
The full name of the charity is Friends of Barham Library. The charity is also known by the name Barham Community Library.
The legal registration details are :-
Date of incorporation 23/03/2011 Company Registration Number 7597621 Charity Registration Number 1142113 The Registered Office is 17 Stapenhil Road, Wembley HA0 3JF Email: barhamlibrary@hotmail.co.uk
Objectives and Activities of the Charity
A summary of the objects of the charity as set out in its governing document.
The charity's object and it's principal activity continues to be that of providing a community library in the Sudbury area of London Borough of Brent for people of all ages and backgrounds. As part of this the charity also undertakes book related activities with others and provides affordable access to its facilities in Barham Park.
The charity's aims including the changes or differences it seeks to make through its activities
The charity provides access to books and study space for children, young people and adults with the aim of providing life long learning opportunities to enable everyone to develop their individual potential by offering a range of activities, and opportunities for self-expression, skill development and extending their knowledge attitude and experience.
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FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2024
The Charity works in partnership with outhers to promote the love of books and reading.
Strategic Plan
The charity aims to support, extend and improve a wide range of services, facilities, and opportunities to encourage children and adults to read more and to develop their potential.
Alongside this, the charity continues to participate in local activities and initiatives that contribute to positive cohesion of local neighbourhoods and communities.
The charity considers the needs and interests of members of the local community in developing new activities to ensure as wide ranging participation from the diverse local population.
The trustees monitor and evaluate the work of the charity, against local and national standards in order to ensure that the maximum support and benefits are offered to individuals and groups in the community, that all relevant legislation is met, and guidelines are adhered to. This includes all safeguarding, health and safety, and other mandatory and advisory policies.
The charity also liaises with other relevant and interested parties to work where possible in partnership and for the mutual benefit of all concerned.
The charity aims to provide interesting volunteering opportunities to local people.
Public Benefit
In setting our objectives and planning future activities the Trustees gave careful consideration to the Charit Commission's general guidelines on public benefit. The Charity looks to promote our library and the value reading and all the related activities for the benefit of local people living and working in the area close to Barham Community Library. Our objective is to help improve the well being and quality of life of local peop
An explanation of the charity's main objectives for the year.
The charity operates a community library and undertakes a variety of activities from its library premises in Barham Park and shop in Sudbury Town Station. It also undertakes book related activities including live theatre, history talks, celebrations and provision of public accessible art.
All our projects offer safe and stimulating environment for people of all ages encouraging them to participate and develop by trying something new.
An explanation of the charity's strategies for achieving its stated objectives.
The stated objectives are achieved by working in partnership with local people and other community organisations providing similar facilities.
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FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2024
Details of significant activities (including its main programmes, projects, or services provided that contribute to the achievement of the stated objectives.
We have had another busy year maintaining and growing our activities. Our biggest challenge remains the recruitment of sufficient volunteesr to maintain and grow our activities. Our Library and Shop maintaned our opening hours and activities through the year.
Financially, as a result of hard work by our team and continuing growth in activities 2023/24 was
a satisfactory year.
We continued to receive steady income throughout the year, especially from donations and Ebay and shop sales. The Charity is therefore financially secure. We expect to generate sufficient income in 2024/25.
Future Developments
The Trustees will continue to seek additional funding from other sources to sustain and expand the activities of the community library and related activities.
Structure, Governance and Management
Nature of the Governing Document and constitution of the charity
The charity is constituted as a company limited by guarantee and is therefore governed by a memorandum and articles of association. The directors of the company are also trustees of the charity. Eligibility for membership of the charity, and membership of the board of trustees is governed by the memorandum and articles of association. There are no restrictions in the governing document on the operation of the charity or on its investment powers , other than those imposed by general charity law.
The organisational structure of the charity and how decisions are made.
Trustees' of the charity meet on a regular basis and agree the broad strategy and areas of activity for the charity, including consideration of investment, reserves and risk management policies and performance.
Volunteers of the charity have delegated authority to carry out day to day work within policies and direction agreed by the board.
Membership of a wider network
The charity works in partnership with other community libraries in Brent and has ongoing relationship with Brent Council's library service. We also work in close collaboration with other local groups.
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FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2024
The major risks to which the charity is exposed and reviews and systems to mitigate risks
The trustees identify the major risks to which the charity is exposed each financial year when preparing and updating a strategic plan, in particular those related to the operations and finances of the charity. The trustees then review any major risks which have been identified, and establish systems to mitigate those risks. The charity is satisfied that the systems are in place to mitigate their exposure to the major risks which have been so identified and reviewed.
Financial Review
The financial results for the period are set out on pages 9 to 10.
Investment and Management Powers
These are vested in the Trustees' and are governed by the memorandum and articles of association of the charity.
Reserves
The Trustees have examined the charitable company's requirements for reserves in light of the main risks to the organisation and are satisfied that the level of current reserves are sufficient to give the charity a secure future and meet its future obligations.
Transactions and Financial position
The financial statements are set out on pages 9 to 15. The financial statements have been prepared implementing the 2005 Revision of the Statement of Recommended Practice for Accounting and Reporting by Charities issued by the Charity Commission for England and Wales (effective April 2005) and in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102). As stated in the introduction to this report, the trustees consider the financial performance by the charity during the year to have been satisfactory.
The Statement of Financial Activities show net surplus resources for the year of a revenue nature of £ 56,854 (2023 £ 29,508) .
The total reserves at the year end of £374,686 which are well above the charity's current annual level of expenditure.
Specific changes in fixed assets
There were no specific changes to the fixed assets during the year.
Share Capital
The company is limited by guarantee and therefore has no share capital.
The Directors and Trustees of the Charity during the Year Ending 31st March 2024
All the directors of the company are also trustees of the charity, and there are no other trustees. All of the trustees who served during the year are named on page 1.
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FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2024
The board has 3 local trustees who continue to be actively involved in the running of the Charity.
The directors are members of the company.
The members of the Board of Trustees of the Charity at the date the report and financial statements were approved were:-
Paul Lorber Robert Wharton Francis Paul Henry
Bankers and Independent Examiner
These are stated on page 1.
Directors and Trustees Responsibilities in relation to the financial statements
Charity Law and the Companies Acts require the Board to prepare financial statements for each financial statements for each financial year which give a true and fair view of the state of affairs of the charity at end of the financial year and the surplus or deficit of the charity. In preparing those financial statements Board is required to:
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select suitable accounting policies and then apply them consistently;
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-observe the methods and principles in the Charities SORP
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make judgments and estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
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state whether applicable accounting standards and statements of recommended practice have been followed , subject to any materialdepartures disclosed and explained in the financial statements;
The trustees are also responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Directors and Trustees' Responsibilities in relation to the financial statements
The trustees are also responsible for the contents of the trustees' report, and the responsibility of the auditors in relation to the trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
Method of preparation of accounts
The trustees, in their capacity as directors, state that the accounts have been prepared in accordance with the special provisions in Part 15 of the Companies Act 2006 relating to small companies.
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FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2024
Independent Examiner
M Pattni & Co. Chartered Accounts of Harrow were appointed as Independent Examiner by the Board of Directors on 26 November 2018. A resolution proposing M Pattni & Co. be re-appointed as Independent Examiner of the charity will be put to the Annual General Meeting.
Approval
Approved by the board of Directors and Trustees on 19th December 2024 and signed on its behalf.
Paul Lorber - Director & Trustee
Page 7
FRIENDS OF BARHAM LIBRARY
Independent Examiner's'report to the Trustees of Friends of Barham Library
I report on the accounts for the year ended 31st March 2024 which are set out on pages 9 to 15.
Respective responsibilities of the Trustees and Independent Examiner
As trustees of the charity, the members of the company are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
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It is my responsibility to
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the General Directions given by the Charity Commissioners
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section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.
Independent Examiner's Statement
In connection with my examination, no matters have come to my attention
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which give me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with s.130 of the 2011 Act; or
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to prepare accounts which accord with these accounting records have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mahendra M Pattni FCA Independent Examiner M Pattni & Co. Chartered Accountants
21 Kingshill Drive, Kenton, Harrow Middlesex HA3 8TD
Date : 19th December 2024
Page 8
FRIENDS OF BARHAM LIBRARY
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31 MARCH 2024
| Notes Incoming Resources Incoming Resources from Charitable activities Donations inc. Gift Aid Grants Received in cash 2(a) Grants received in kind 2(b) Other Incoming Resources Miscellaneous Income 3 Interest Receivable on Bank Deposit Total Income Resources Expended Direct Charitable Activity Costs 4 Other Expenditure Management and Administration Expense 6 Governance Costs 7 Total Resources Expended Net Movement of Funds Transfer between Funds Total Funds Brought Forward Total Funds at 31 March 2024 |
Restricted Unrestricted £ £ 0 28,027 29,901 0 - 500 - 13,327 - 12,434 29,901 54,288 12,243 14,579 - - - 513 12,243 15,092 17,658 39,196 - - 31,678 286,154 49,336 325,350 |
Total 2024 2023 £ £ 28,027 25,345 29,901 4,553 500 500 13,327 9,636 12,434 5,837 84,189 45,871 26,822 15,850 - - 513 513 27,335 16,363 56,854 29,508 - - 317,832 288,324 374,686 317,832 |
|---|---|---|
All the charity's operations are classed as continuing. Movements on reserves and all recognised gains and losses are shown above.
The notes on pages 10 to 14 form an integral part of these accounts
Page 9
FRIENDS OF BARHAM LIBRARY
BALANCE SHEET AS AT 31 MARCH 2024
| Notes FIXED ASSETS Tangible Assets 8 Current Assets Debtors 9 Cash at Bank and in Hand Creditors: Amounts Falling Due Within twelve months 10 Net Current Assets Provisions for liabilities and charges 11 Net assets Funds : Unrestricted Funds 12 Restricted Funds 12 Total Charity Funds |
2024 £ - 5,397 384,993 390,390 (5,704) 384,686 (10,000) 374,686 325,350 49,336 374,686 |
2023 £ - 4,189 326,677 330,866 (3,034) 327,832 (10,000) 317,832 286,154 31,678 317,832 |
|---|---|---|
The directors are satisfied that the charitable company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
Members have not required the charitable company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
Approved by the board of Directors and Trustees on 19th December 2024 and signed on its behalf.
Paul Lorber Director and Trustee
The notes on pages 10 to 14 form an intergral part of these accounts
Page 10
FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024
1. Accounting Policies
a) Accounting Bases
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102), and all other applicable accounting standards, as modified by the 2005 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, effective April 2005. The accounts have been drawn up in accordance with the provisions of the Charities Act 2011 and the Companies Act.
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.
b) Accounting convention
The financial statements are prepared, on a going concern basis, under the historical cost convention as modified by the revaluation of freehold land and buildings and fixed asset investments.
The charity is dependent on its ability to generate income from donations, grants and rental contributions and as a consequence the going concern basis is also dependent on its ability to continue to generate income from these sources..
c) Incoming Resources
All income from grants, donations, subscriptions are shown in the accounts in the period in which they are receivable. All income from fund raising activities is shown gross, with the associated costs included in fundraising costs.
d) Investment Income
Bank Interest received is included on an accrued basis
e) Resources Expended
Resources expended are included in the Statement of Financial Activities on an accrual basis., inclusive of any VAT which cannot be recovered.
Expenditure which is directly attributable to specific activities has been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources.
f) Fundraising Costs
Fundraising expenditure comprises costs incurred in inducing people and organisations to contribute financially to the charity's work. This includes the cost of advertising for donations and the staging of special fundraising events.
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FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024
1. Accounting Policies continued
g)Taxation
As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the company , and is therefore included in the relevant costs in the Statement of Financial Activities
h) Governance Costs
Governance costs includes those costs associated with meeting the constitutional and statutory requirements of the charity including cost of running the charity, renting and running office premises, salaries for administrative staff, legal fees, accountancy and audit fees and costs linked to the strategic management of the charity.
i) Tangible fixed assets
Depreciation is provided on the tangible fixed assets at rates calculated to write off the cost of the asset over it's expected useful life, at the following rates :
| Furniture & Office Equipment Computer Equipment 2. Grants Received in 2(a) received in cash CAD Dementia Grant for Memory Lounge Edward Harvist Fund LB of Brent - Love Where You Live (LWYL) LB of Brent Warm Spaces Grant National Lottery - Memory Lounge Sports England - Memory Lounge 2(a) received in kind M Pattni - Independent Examination |
25% on reducing straight line basis 33.33% on reducing straight line basis 2024 2023 Restricted Unrestricted Total £ £ £ £ 9,201 - 9,201 - - - - 873 - - - 850 1,200 - 1,200 750 19,500 - 19,500 0 - - - 2,080 29,901 0 29,901 4,553 0 500 500 500 0 500 500 500 |
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FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024
| 3. Miscellaneous Income Rental contribution towards activities Contribution to Heatings costs from Warm Spaces Grant Other - Reversal of provisions 4. Resources Expended Note Restricted Unrestricted Direct Charitable Activity Costs £ £ Operating Expenses 5 - 14,579 Commonwealth Lunch - - Warm Places costs 1,350 - Barham Celebrations - - Memory Lounge activities 10,826 - Arts & Crafts activities 67 - 12,243 14,579 5. Operating Expenses Restricted Unrestricted £ £ Rent - Library at 660 Harrow Road Wemb - 9,125 Premises reinstatement provision - - Rent - Sudbury Town Station Shop - 500 Light & Heat - 1,185 Service Charges - - Covid Cleaning - - Other expenses - 727 Website & internet - 271 Postage & Stationery - 1,606 Defibrilator - 950 Insurance - 215 - 14,579 6. Management and Administration Costs These include the general running costs of the charity Accountancy Bank Charges Depreciation 7. Governance Costs Annual Return Independent Examination |
2024 2023 £ £ 10,977 7,636 1,350 - 1,000 2,000 13,327 9,636 2024 2023 £ £ 14,579 10,128 - - 1,350 - - 377 10,826 5,339 67 6 26,822 15,850 2024 2023 £ £ 9,125 7,000 - - 500 468 1,185 - - - - 900 727 191 271 313 1,606 1,005 950 - 215 251 14,579 10,128 2024 2023 £ £ - - - - - - - - 2024 2023 £ £ 13 13 500 500 513 513 |
|---|---|
Page 13
FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024
8. Fixed Assets
As at 31 March 2024 the Charity did not own any fixed assets of material value.
| 9. Debtors Interest due on Bank Deposits Edward Harvist Trust - expenditure to be reimbursed Gift Aid due from HMRC 10. Creditors: Amounts Falling Due Within twelve months Grants received in advance Rent Received in Advance Cash held for Library Group Other Creditors and Accruals 11. Provision for liabilities and charges Reserve for utility costs Reserve for service charges Reserve for Premises Reinstatement 12. Analysis of net assets between funds Restricted Unrestricted £ £ Tangible fixed assets - - Currents assets 49,336 341,054 Creditor: falling due within one year - (5,704) Creditor: falling due after more than one year - (10,000) Net Assets at 31 March 2024 49,336 325,350 |
2024 2023 £ £ 4,972 2,120 - 2,069 425 - 5,397 4,189 2024 2023 £ £ - - - - - - 5,704 3,034 5,704 18,708 2024 2023 £ £ - - - - 10,000 10,000 10,000 10,000 2024 2023 £ £ - - 390,390 330,866 (5,704) (3,034) (10,000) (10,000) 374,686 317,832 |
|---|---|
Page 14
FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024
| 13. Movement in funds Restricted National Lottery - Celebrate Grant CAD Dementia Support Grant LB of Brent NCIL - Memory Lounge LB of Brent VSIF Grant National Lottery - Memory Lounge Love Where You Live - Arts & Crafts Brent Council Warm Spaces Grant Sports England Grant Wembley Stadium Trust - Memory Lounge Total restricted funds Unrestricted General Funds Total unrestricted funds Total Funds |
2023 Incoming Resources £ £ 1,601 - - 9,201 14,150 - 383 - 12,529 19,500 129 - 750 1,200 2,080 0 55 0 31,677 29,901 286,154 54,288 286,154 54,288 317,831 84,189 |
Outgoing Resources Transfers between Funds £ 0 (2,573) - (67) (6,812) - (1,350) (1,385) (55) (12,242) - (15,092) (15,092) - (27,334) - |
2024 £ 1,601 6,628 14,150 316 25,217 129 600 695 0 49,336 325,350 325,350 374,686 |
|---|---|---|---|
Purpose of Restricted Funds
The restricted funds will be utilised against specified activities for which the grant was provided for.
The Unrestricted reserves at the year end of £325,350 will be utilised for the purposes of the operating expenses, improvements to premises and purchase of additional equipment.
14. Trustees Remuneration, Expenses and Donations
During the period the charity entered into following transactions with members of the trustees:
a) Payments made:
No members of the trustees received fees or expenses in the year. The total amount of £ Nil (2023: £NIL) was paid in the period in respect of fees and expenses.
b) Donations Received:
One of the Trustees made donations to the charity of £13,480 during the year (2023: £12,540)
15. Share Capital
The Charity is incorporated under the Companies Act 1985 and is limited by guarantee, each member having undertaken to contribute such amounts not exceeding one pound as may be required in the event of the company being wound up whilst he or she is still a member or within year thereafter.
16. Winding up or dissolution of the charity
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
Page 15