FRIENDS OF BARHAM LIBRARY (Company Limited by Guarantee)
31 March 2021
Contents
| Page | |
|---|---|
| Company information | 1 |
| Trustee's Report | 2 |
| Statement of director/ trustees responsibilities | 6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Movements in Accumulated Funds | 8 |
| Balance sheet | 9 |
| Notes to the accounts | 10 |
FRIENDS OF BARHAM LIBRARY
Legal and Administrative information
| Directors &Trustees | Paul Lorber |
|---|---|
| Robert Wharton | |
| Francis Paul Henry (appointed 1 April 2020) | |
| Secretary | Paul Lorber |
| Charity Number | 1142113 |
| Company Number | 7597621 |
| Registered Office | 17 Stapenhill Road |
| Wembley | |
| HA0 3JF | |
| Independent Examiner | Mahendra Pattni |
| M Pattni & Co | |
| Chartered Accountants | |
| 21 Kingshill Drive | |
| Kenton, Harrow | |
| Middlesex HA3 8TD | |
| Bankers | Santander UK Plc |
| 2 Triton Square | |
| London NW1 3AN |
Page 1
FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
The trustees, who are also directors of the company for the purposes of the Companies Act, present their annual report and the financial statements for the year ended 31 March 2021.
The directors of the charitable company (the charity) are its trustees for the purposes of charity law and throughout this report are collectively referred to as the trustees. Their responsibilities include all the responsibilities of directors under the Companies Acts and of trustees under the Charities Act.
The Charity an eventful year managing to get through the Covid crisis and raising suffieicent funds to sustain its activities. There are sufficient funds to continue to pursue its objectives as a going concern.
Name, registered office and constitution of the charity
The full name of the charity is Friends of Barham Library. The charity is also known by the name Barham Community Library.
The legal registration details are :-
Date of incorporation 23/03/2011 Company Registration Number 7597621 Charity Registration Number 1142113 The Registered Office is 17 Stapenhil Road, Wembley HA0 3JF Email: barhamlibrary@hotmail.co.uk
Objectives and Activities of the Charity
A summary of the objects of the charity as set out in its governing document.
The charity's object and it's principal activity continues to be that of providing a community library in the Sudbury area of London Borough of Brent for people of all ages and backgrounds. As part of this the charity also undertakes book related activities with others and provides affordable access to its facilities in Barham Park.
The charity's aims including the changes or differences it seeks to make through its activities
The charity provides access to books and study space for children, young people and adults with the aim of providing life long learning opportunities to enable everyone to develop their individual potential by offering a range of activities, and opportunities for self- expression, skill development and extending their knowledge attitude and experience.
Page 2
FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
The Charity works in partnership with outhers to promote the love of books and reading.
Strategic Plan
The charity aims to support , extend and improve a wide range of services, facilities, and opportunities to encourage children and adults to read more and to develop their potential.
Alongside this, the charity continues to participate in local activities and initiatives that contribute to positive cohesion of local neighbourhoods and communities.
The charity considers the needs and interests of members of the local community in developing new activities to ensure as wide ranging participation from the diverse local population.
The trustees monitor and evaluate the work of the charity, against local and national standards in order to ensure that the maximum support and benefits are offered to individuals and groups in the community, that all relevant legislation is met, and guidelines are adhered to. This includes all safeguarding, health and safety, and other mandatory and advisory policies.
The charity also liaises with other relevant and interested parties to work where possible in partnership and for the mutual benefit of all concerned.
The charity aims to provide interesting volunteering opportunities to local people.
Public Benefit
In setting our objectives and planning future activities the Trustees gave careful consideration to the Charity Commission's general guidelines on public benefit. The Charity looks to promote our library and the value of reading and all the related activities for the benefit of local people living and working in the area close to Barham Community Library. Our objective is to help improve the wellbeing and quality of life of local people.
An explanation of the charity's main objectives for the year.
The charity operates a community library and undertakes a variety of activities from its library premises in Barham Park and shop in Sudbury Town Station. It also undertakes book related activities including live theatre, history talks, celebrations and provision of public accessible art.
All our projects offer safe and stimulating environments for people of all ages encouraging them to participate and develop by trying something new.
An explanation of the charity's strategies for achieving its stated objectives.
The stated objectives are achieved by working in partnership with local people and other community organisations providing similar facilities.
Page 3
FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
Details of significant activities (including its main programmes, projects, or services provided that contribute to the achievement of the stated objectives.
In terms of our activities the year 2020/21 has been the most difficult year in our history due to the Covid 19 Pandemic. Most of our activities had to be suspended because of lockdowns and only limited actities were possible during part of the year when restrictions were lifted. The various 3rd party users of the Library also had to suspend their activities.
We did open our Library and Shop during times when resitrictions were lifted but the take up of our services was low due to the continuing health concerns and uncertainty.
Despite of the above, Financially, as a result of Government Grants and extra donations 2020/21 was the most successful year in our history.
While we sufered losses of income, as anticipated in last year's report, this was more then compensated by Grants and Donations income. The Charity is therefore financially secure. Despite the uncertainty we expect to also generate sufficient income in the 2021/22 year.
Future Developments
The Trustees will continue to seek additional funding from other sources to sustain and expand the activities of the community library and related activities.
Structure, Governance and Management
Nature of the Governing Document and constitution of the charity
The charity is constituted as a company limited by guarantee and is therefore governed by a memorandum and articles of association. The directors of the company are also trustees of the charity. Eligibility for membership of the charity, and membership of the board of trustees is governed by the memorandum and articles of association. There are no restrictions in the governing document on the operation of the charity or on its investment powers , other than those imposed by general charity law.
The organisational structure of the charity and how decisions are made.
Trustees' of the charity meet on a regular basis and agree the broad strategy and areas of activity for the charity, including consideration of investment, reserves and risk management policies and performance.
Volunteers of the charity have delegated authority to carry out day to day work within policies and direction agreed by the board.
Membership of a wider network
The charity works in partnership with other community libraries in Brent and has ongoing relationship with Brent Council's library service.
Page 4
FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
The major risks to which the charity is exposed and reviews and systems to mitigate risks
The trustees identify the major risks to which the charity is exposed each financial year when preparing and updating a strategic plan, in particular those related to the operations and finances of the charity. The trustees then review any major risks which have been identified, and establish systems to mitigate those risks. The charity is satisfied that the systems are in place to mitigate their exposure to the major risks which have been so identified and reviewed.
Financial Review
The financial results for the period are set out on pages 8 to 9.
Investment and Management Powers
These are vested in the Trustees' and are governed by the memorandum and articles of association of the charity.
Reserves
The Trustees have examined the charitable company's requirements for reserves in light of the main risks to the organisation and are satisfied that the level of current reserves are sufficient to give the charity a secure future and meet its future obligations.
Transactions and Financial position
The financial statements are set out on pages 8 to 14. The financial statements have been prepared implementing the 2005 Revision of the Statement of Recommended Practice for Accounting and Reporting by Charities issued by the Charity Commission for England and Wales (effective April 2005) and in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102). As stated in the introduction to this report, the trustees consider the financial performance by the charity during the year to have been satisfactory.
The Statement of Financial Activities show net surplus resources for the year of a revenue nature of £63,634 (2020 £ 29,819) .
The total reserves at the year end of £225,740 which are well above the charity's current annual level of expenditure.
Specific changes in fixed assets
There were no specific changes to the fixed assets during the year.
Share Capital
The company is limited by guarantee and therefore has no share capital.
The Directors and Trustees of the Charity during the Year Ending 31st March 2021
All the directors of the company are also trustees of the charity, and there are no other trustees. All of the trustees who served during the year are named on page 1.
Page 5
FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
The board has the power to appoint additional trustees as it considers fit to do so. A new Trustee, Francis Paul Henry of Daniels Estate Agents joined as a Trustee and Director on 1 April 2020. Francis has been supporting our work right from the outset in 2011.
The directors are members of the company.
The members of the Board of Trustees of the Charity at the date the report and financial statements were approved were:-
Paul Lorber Robert Wharton Francis Paul Henry
Bankers and Independent Examiner
These are stated on page 1.
Directors and Trustees Responsibilities in relation to the financial statements
Charity Law and the Companies Acts require the Board to prepare financial statements for each financial
-
select suitable accounting policies and then apply them consistently;
-
-observe the methods and principles in the Charities SORP
-
make judgments and estimates that are reasonable and prudent; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
-
state whether applicable accounting standards and statements of recommended practice have been followed , subject to any materialdepartures disclosed and
-
explained in the financial statements;
The trustees are also responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Directors and Trustees' Responsibilities in relation to the financial statements
The trustees are also responsible for the contents of the trustees' report, and the responsibility of the auditors in relation to the trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
Method of preparation of accounts
The trustees, in their capacity as directors, state that the accounts have been prepared in accordance with the special provisions in Part 15 of the Companies Act 2006 relating to small companies.
Page 6
FRIENDS OF BARHAM LIBRARY
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
Independent Examiner
M Pattni & Co. Chartered Accounts of Harrow were appointed as Independent Examiner by the Board of Directors on 26 November 2018. A resolution proposing M Pattni & Co. be re-appointed as Independent Examiner of the charity will be put to the Annual General Meeting.
Approval
Approved by the Board of directors and Trustees' on 5th November 2021 and signed on its behalf:
Paul Lorber - Director & Trustee
Page 7
FRIENDS OF BARHAM LIBRARY
Independent Examiner's'report to the Trustees of Friends of Barham Library
I report on the accounts for the year ended 31st March 2021 which are set out on pages 9 to 15.
Respective responsibilities of the Trustees and Independent Examiner
As trustees of the charity, the members of the company are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.
Independent Examiner's Statement
In connection with my examination, no matters have come to my attention
-
which give me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with s.130 of the 2011 Act; or
-
to prepare accounts which accord with these accounting records have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mahendra M Pattni FCA Independent Examiner M Pattni & Co. Chartered Accountants
21 Kingshill Drive, Kenton, Harrow Middlesex HA3 8TD
Date : 5th November 2021
Page 8
FRIENDS OF BARHAM LIBRARY
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31 MARCH 2021
| Notes Incoming Resources Incoming Resources from Charitable activities Donations inc. Gift Aid Grants Received 2(a) Grants received in kind 2(b) Other Incoming Resources Miscellaneous Income 3 Interest Receivable on Bank Deposit Librarian Theatre Ticket sales Total Income Resources Expended Direct Charitable Activity Costs 4 Other Expenditure Management and Administration Expense 6 Governance Costs 7 Total Resources Expended Net Movement of Funds Transfer between Funds Total Funds Brought Forward Total Funds at 31 March 2021 |
Restricted Unrestricted £ £ 0 37,413 1,510 44,257 0 500 0 202 0 3,468 0 0 1,510 85,840 6,168 17,035 0 0 0 513 6,168 17,548 -4,658 68,292 0 0 33,893 128,213 29,235 196,505 |
Total 2021 2020 £ £ 37,413 19,194 45,767 13,500 500 800 202 16,269 3,468 2,728 0 0 |
|---|---|---|
| 87,350 52,491 23,203 22,159 0 0 513 513 |
||
| 23,716 22,672 |
||
| 63,634 29,819 0 0 162,106 132,287 |
||
| 225,740 162,106 |
All the charity's operations are classed as continuing. Movements on reserves and all recognised gains and losses are shown above.
The notes on pages 10 to 14 form an integral part of these accounts
Page 9
FRIENDS OF BARHAM LIBRARY
BALANCE SHEET AS AT 31 MARCH 2021
| Notes FIXED ASSETS Tangible Assets 8 Current Assets Debtors 9 Cash at Bank and in Hand Creditors: Amounts Falling Due Within twelve months 10 Net Current Assets Provisions for liabilities and charges 11 Net assets Funds : Unrestricted Funds 12 Restricted Funds 12 Total Charity Funds |
2021 £ - 1,267 251,181 252,448 (18,708) 233,740 (8,000) 225,740 196,505 29,235 225,740 |
2020 £ - 5,157 176,657 |
|---|---|---|
| 181,814 | ||
| (13,708) | ||
| 168,106 (6,000) |
||
| 162,106 | ||
| 128,213 33,893 |
||
| 162,106 |
The directors are satisfied that the charitable company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
Members have not required the charitable company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
Approved by the Board of directors and Trustees' on 5th November 2021 and signed on its behalf:
Paul Lorber Director and Trustee
The notes on pages 10 to 14 form an intergral part of these accounts
Page 10
FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
1. Accounting Policies
a) Accounting Bases
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102), and all other applicable accounting standards, as modified by the 2005 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, effective April 2005. The accounts have been drawn up in accordance with the provisions of the Charities Act 2011 and the Companies Act.
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.
b) Accounting convention
The financial statements are prepared, on a going concern basis, under the historical cost convention as modified by the revaluation of freehold land and buildings and fixed asset investments.
The charity is dependent on its ability to generate income from donations, grants and rental contributions and as a consequence the going concern basis is also dependent on its ability to continue to generate income from these sources..
c) Incoming Resources
All income from grants, donations, subscriptions are shown in the accounts in the period in which they are receivable. All income from fund raising activities is shown gross, with the associated costs included in fundraising costs.
d) Investment Income
Bank Interest received is included on an accrued basis
e) Resources Expended
Resources expended are included in the Statement of Financial Activities on an accrual basis., inclusive of any VAT which cannot be recovered.
Expenditure which is directly attributable to specific activities has been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources.
f) Fundraising Costs
Fundraising expenditure comprises costs incurred in inducing people and organisations to contribute financially to the charity's work. This includes the cost of advertising for donations and the staging of special fundraising events.
Page 11
FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
1. Accounting Policies continued
g)Taxation
As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the company , and is therefore included in the relevant costs in the Statement of Financial Activities
h) Governance Costs
Governance costs includes those costs associated with meeting the constitutional and statutory requirements of the including cost of running the charity, renting and running office premises, staff salaries for administrative staff, legal fees, accountancy and audit fees and costs linked to the strategic management of the charity.
i) Tangible fixed assets
Depreciation is provided on the tangible fixed assets at rates calculated to write off the cost of the asset over it's expected useful life, at the following rates :
Furniture & Office Equipment 25% on reducing straight line basis Computer Equipment 33.33% on reducing straight line basis
2. Grants Received in
| 2. Grants Received in 2(a) received in cash LB of Brent VSIF Grant LB of Brent Commonwealth Lunch CAD Dementia Grant for Memory Lounge Edward Harvist Fund (EDF) LB of Brent - Love Where You Live (LWYL) Government Recovery Grants Awards for All - Mem Lounge Wembley National Stadium - Mem Lounge 2(a) received in kind LB of Brent payment for share of librarian Daniels Estate Agents - printing M Pattni - Independent Examination |
Restricted Unrestricted £ £ 0 0 0 0 1,510 0 0 787 0 500 0 42,970 0 0 0 0 0 0 0 0 1,510 44,257 0 0 0 0 0 500 |
2021 2020 Total £ £ 0 - 0 - 1,510 - 787 0 500 1,500 42,970 0 0 10,000 0 2,000 0 0 0 0 |
|---|---|---|
| 45,767 13,500 |
||
| 0 0 0 300 500 500 |
||
| 0 500 |
500 800 |
Page 12
FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
| 3. Miscellaneous Income Rental contribution towards activities Other 4. Resources Expended Note Restricted Unrestricted Direct Charitable Activity Costs £ £ Voluntary Sector Grant 2,797 0 NCIL 0 0 Operating Expenses 5 0 15,748 Commonwealth Lunch 0 0 Covid Cleaning (from EDF) 0 787 Payment for Murals (from LWYL) 0 500 Barham Celebrations 3,168 0 Memory Lounge activities 203 0 Arts & Crafts activities 0 0 6,168 17,035 5. Operating Expenses Restricted Unrestricted £ £ Rent - Library at 660 Harrow Road Wemb 0 7,000 Premises reinstatement provision 0 2,000 Rent - Sudbury Town Station Shop 0 313 Light & Heat 0 3,000 Service Charges 0 1,500 Theatre Ticket income paid over 0 0 Other expenses 0 185 Website & internet 0 314 Postage & Stationery 0 1,021 Insurance 0 415 0 15,748 6. Management and Administration Costs These include the general running costs of the charity Accountancy Bank Charges Depreciation 7. Governance Costs Annual Return Independent Examination |
2021 2020 £ £ 202 16,064 0 205 |
|---|---|
| 202 16,269 |
|
| 2021 2020 £ £ 2,797 0 0 850 15,748 15,579 0 77 787 0 500 0 3,168 738 203 4,855 0 60 |
|
| 23,203 22,159 |
|
| 2021 2020 £ £ 7,000 7,000 2,000 2,000 313 500 3,000 3,000 1,500 1,500 0 0 185 1,121 314 304 1,021 7 415 147 |
|
| 15,748 15,579 |
|
| 2021 2020 £ £ 0 0 0 0 0 0 |
|
| 0 0 |
|
| 2021 2020 £ £ 13 13 500 500 |
|
| 513 513 |
Page 13
FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
8. Fixed Assets
As at 31 March 2021 the Charity did not own any fixed assets of material value.
| 9. Debtors Interest due on Bank Deposits Edward Harvist Trust - expenditure to be reimbursed Gift Aid due from HMRC 10. Creditors: Amounts Falling Due Within twelve months Grants received in advance Rent Received in Advance Cash held for Library Group Other Creditors and Accruals 11. Provision for liabilities and charges Reserve for Premises Reinstatement |
2021 2020 £ £ 1,155 1,274 112 3,656 - 227 |
|---|---|
| 1,267 5,157 |
|
| 2021 2020 £ £ 500 - - - 360 360 17,848 13,348 |
|
| 18,708 13,708 |
|
| 2021 2020 £ £ 8,000 6,000 |
12. Analysis of net assets between funds
| Tangible fixed assets Currents assets Creditor: falling due within one year Creditor: falling due after more than one year Net Assets at 31 March 2021 |
Restricted Unrestricted £ £ 0 0 29,235 223,213 - (18,708) - (8,000) 29,235 196,505 |
2021 2020 £ £ 0 0 252,448 181,814 (18,708) (13,708) (8,000) (6,000) |
|---|---|---|
| 225,740 162,106 |
Page 14
FRIENDS OF BARHAM LIBRARY
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
| 13. Movement in funds Restricted National Lottery - Celebrate Grant CAD Dementia Support Grant LB of Brent NCIL - Memory Lounge LB of Brent VSIF Grant Love Where You Live - Theatre Love Where You Live - Arts & Crafts Awards for All - Memory Lounge Wembley Stadium Trust - Memory Lounge Total restricted funds Unrestricted General Funds Total unrestricted funds Total Funds |
2020 Incoming Resources £ £ 5,310 0 0 1,510 14,150 0 3,180 0 0 0 157 0 10,001 0 1,095 0 33,893 1,510 128,213 85,840 128,213 85,840 162,106 87,350 |
Outgoing Resources Transfers between Funds 2021 £ £ -3,168 2,142 0 1,510 0 14,150 -2,797 383 0 0 0 157 -203 9,798 0 1,095 |
|---|---|---|
| (6,168) 0 29,235 |
||
| (17,548) 196,505 |
||
| (17,548) 0 196,505 |
||
| (23,716) 0 225,740 |
Purpose of Restricted Funds
The restricted funds will be utilised against specified activities for which the grant was provided for.
The Unrestricted reserves at the year end of £196,505 will be utilised for the purposes of the operating expenses, improvements to premises and purchase of additional equipment.
14. Trustees Donations, Remuneration and Expenses
During the period the charity entered into following transactions with members of the trustees:
a) Payments made:
No members of the trustees received fees or expenses in the year. The total amount of £ Nil (2020: £NIL) was paid in the period in respect of fees and expenses.
15. Share Capital
The Charity is incorporated under the Companies Act 2006 and is limited by guarantee, each member having undertaken to contribute such amounts not exceeding one pound as may be required in the event of the company being wound up whilst he or she is still a member or within year thereafter.
16. Winding up or dissolution of the charity
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
Page 15