Charity Registration Number 1142026 The Oasis Project (The Gambia) Financial Statements 31[st] December 2023 Page | 1 Doc ID: faf7d89e05db404993718d375567d21ace433630 The Oasis Project (The Gambia) Financial Statements Year Ended 31[st] December 2023 |Contents|Page| |---|---| |Trustees Annual Report|3-5| |Statement of Financial Activities|6| |(incorporating the income and expenditure account)|| |Balance Sheet|7| |Notes to the financial Statements|8| Page | 2 Doc ID: faf7d89e05db404993718d375567d21ace433630 The Oasis Project (The Gambia) Financial Statements Year Ended 31[st] December 2023 The trustees, have pleasure in presenting their report and the financial statements of the charity for the year ended 31[st] December 2023 ## **REFERNCE AND ADMINISTRATIVE DETAILS** **Registered Charity name** The Oasis Project (The Gambia) **Charity registration number** 1142026 **Registered office** 4 Epsom Grove Bletchley Milton Keynes MK3 5NR **The Trustees** The trustees who served the charity during the period were as follows: Chris Hayter 4 Epsom grove Bletchley Milton Keynes MK3 5NR Angela Rhodes 15 Gayhurst House Gayhurst Court Gayhurst Newport Pagnell MK16 8LG Claire Beaty 26 Coleshill Place Bradwell Common MK13 8DN Alecia Adams 39 Green Lane Wolverton MK12 5HN Yvonne Taylor 38 Burghley Court Great Holm Milton Keynes MK8 9EL **Bookkeeper** Helen Potter Bookkeeping Services 7 Wingfield Grove Milton Keynes MK10 9AU **Bankers: Lloyds Bank PLC** Milton Keynes Page | 3 Doc ID: faf7d89e05db404993718d375567d21ace433630 The Oasis Project (The Gambia) Financial Statements Year Ended 31[st] December 2023 ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Charity is a charitable organisation set up on 01[st] January 2007. It is governed by a memorandum and articles of association. ## **TRUSTEE RECRUITMENT AND ORGAINSATION** The trustees and president, whose posts are honorary, are nominated and approved at the Annual General Meeting, and are responsible for its governance. Trustees can also be co-opted from the members or from outside, where they have special expertise to offer. There are also sub-committees for specific functions. The sub-committees meet as and when required. ## **RISK FACTORS** Through a risk assessment, the Trustees have considered the operational risks to which the organisation is exposed. In the light of their experiences, they are confident that grant will continue. They are satisfied that systems are in place to mitigate exposure to the major risks. ## **OBJECTIVE AND ACTIVITIES** The primary objective is to work towards the prevention and relief of poverty in Bakai and satellite settlements in the Gambia by providing or assisting in the provision of education, training, healthcare project. ## **ACHIEVEMENTS AND PERFORMANCE** In 2023, our focus remained on securing a plot of land. Despite challenges, we persisted and eventually found an ideal piece of land in the perfect location, within our target community. Once agreements were in place, our fundraising efforts kicked into high gear as we needed to gather funds for the construction and furnishing of the new school. Although we had hoped to complete this before the year's end, unforeseen delays have arisen. Meanwhile, graduate students from Starlight school achieved entry into top secondary schools in Gambia after passing their entrance examinations. This success is a testament to our teaching standards and dedicated team, many of whom are children who may not have had access to education otherwise. This achievement has been consistent for the past three years, evident from our grade six graduations. In September, Chris Hayter spent the month in the Gambia, offering support to the staff team in preparation for the new academic year and conducting a staff workshop managed and delivered by the Starlight school management committee. The rainy season proved to be one of the most challenging in recent years. Thankfully, our storm canal once again proved invaluable, significantly reducing cases of malaria and minimizing damage to livelihoods and homes within the community. In July, we organized a successful fundraising dinner dance, which contributed to the funds needed for the new school premises project. Additionally, we were fortunate to receive generous individual donations towards the same project. The Oasis Project (The Gambia) Financial Statements Year Ended 31[st] December 2023 Page | 4 Doc ID: faf7d89e05db404993718d375567d21ace433630 ## **Financial Review** ## **Reserves** The trustees have reviewed the reserves of the charity. This review encompassed the nature of the income and expenditure streams. The need to match variable income with other commitments and the nature reservices. During the year, the charity’s unrestricted reserves was £10,684 at the of the year-end date. ## **RESERVES POLICY** The Trustees have reserve policy, and this is reviewed regularly. ## T **RUSTEES’S RESPONSIBILITIES** Chairty Law required the trustees to prepare financial statemets for each financial year which give you a trus and fair view of the state of affairs of the charity and of the surplus and deficit of the charity for that period. In prefaring these finanicial statements, the trustees have: - Selected suitable accountancy policies and then applied them consistently - Made judgements and estimates that are reasonable and prudent - Stated whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statement and; - Prepared the financial statement on an on-going concern basis. The Trustees have overall responsibility for ensuring that the charity has appropriate systems of control, financial and otherwise. They also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking the reasonable steps for the prevention and detection of fraud and other irregularities. By order of the Trustees: **----- Start of picture text -----**
Chris Hayter
**----- End of picture text -----**
**Trustee & Founder** The Oasis Project (The Gambia) Financial Statements Year Ended 31[st] December 2023 Page | 5 Doc ID: faf7d89e05db404993718d375567d21ace433630 |**INCOMING RESOURCES**
**NOTE**
Incoming resources from
Generating funds:
**Monthly Donations**
**2**
**Sponsorships**
**3**
**Total incoming resources**
**RESOURCES EXPENDED**
Costs generating funds:
Voluntary Income
4
Sponsors
5
**TOTAL RESOURCES EXPENDED**
Net Expenditures/Income
Net Movement in funds
**Fund balances as at 31 Dec 2022**
Total funds Carried forward|**UNRESTRICTED**
**FUNDS**
**£**
**39,708**
**39,708**
8,823
**8,823**
30,885
18,610
49,495|**RESTRICTED**
**£**
**17,537**
**17,537**
17,537
**17,537**
0,00|**TOTAL**
**£**
**39,708**
**17,537**
**57,246**
8,823
17,537
**26,360**
30,885
18,610
49,495| |---|---|---|---| The statement of Financial Activities include all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared. All of the above amounts relate to continuing activities. The Oasis Project (The Gambia) Financial Statements Year Ended 31[st] December 2023 Page | 6 Doc ID: faf7d89e05db404993718d375567d21ace433630 |£
NOTE
UNRESTRICTED
FUNDS
CURRENT ASSESTS
Cash at Bank
6
49,495
NET ASSETS
49,495
TOTAL FUNDS
49,495|£
49,495
49,495
49,495| |---|---| These financial statements were prepared by members of the committee on 16[th] March 2024 and are signed on their behalf by: CHRIS HAYTER **Trustee & Founder** Charity Registration Number 1142026 The Oasis Project (The Gambia) Financial Statements Year Ended 31[st] December 2023 Page | 7 Doc ID: faf7d89e05db404993718d375567d21ace433630 ## 1. **ACCOUNTING POLICIES** ## **BASIS OF ACCOUNTING** The Financial statements have been prepared under the historical cost convention in accordance with applicable Unites Kingdom accounting standards, the Statement of Recommended Practice “Accounting and Reporting by charities” issued in March 2005 (SORP 2005) and the Companies Act 2006. ## **CASH FLOW STATEMENT** The trustees have taken advantage of the exemption in financial reporting No 1 (revised) from including a cash flow statement in the financial statements on the grounds that the charity is small. ## **FUND ACCOUNTING** General funds are unrestricted which are available for use at the discretion of the trustees in the furtherance of general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are used in accordance with specific restrictions imposed by donors, or which been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. ## **RESOURCES EXPENDED** **All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.** **Where costs cannot be directly attributed to particular headings, they have been allocated to a basis consistent with use of resources.** ## **FIXED ASSETS** All fixed assets, when and where applicable are initially recorded at cost ## **DEPRECIATION** Depreciation is calculated so as to write off the cost of an asset, less its estimated residual valve, over the useful economic life of that asset as follows: Computer Equipment: - 33.33% on cost Fixtures & Fittings - 25% reducing balance Office Equipment - 25% reducing balance ## **INCOMING RESOURCES** All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified. Gifts in kind are donated services and included at a valuation and recognised as income when they are distributed to the projects. Grants received are included in the Statement of Financial Activities and highted as restricted income where nature of the grant is for specific purpose. The Oasis Project (The Gambia) Financial Statements Year Ended 31[st] December 2023 Page | 8 Doc ID: faf7d89e05db404993718d375567d21ace433630 |Donations
HMRC
SPONSORSHIP
New School Project
**Total Income**
**Costs of Generating Income**
Freights
Marketing
Website
School Bus Maintenance
Accounts/Professional
Admin
Fundraising Expenses
Light, Hear & Power
Water Rates
Premises/Cleaning
Teachers Salaries
Telephone/Internet/Printing
School Resources
School Maintenance
School Rent
**Unrestricted Funds**
General Fund
Funds B/F
**Restricted Incoming Fund**
General Public
**Analysis of Net Assets**
Unrestricted Funds
Restricted
Total Funds|Unrestricted
Funds
28309
11399||Restricted
Funds
Total
funds
28309
11399
3458
3458
14080
14080| |---|---|---|---| ||39708
728
458
352
158
7128
0||17537
57246
2336
2336
728
458
1063
1063
352
158
7128
101
101
108
108
375
375
4500
4500
461
461
3403
3403
2000
2000
3190
3190| ||8823|
Incoming
Resources
39708
18610|17537
26360
Outgoing
Resources
Balance
At 31st
Dec
2023
-8823
30885
18610
-8823
49495
-17537
0
Net Assets
Total
49495
49495
0
0
49495
49495| |||58318
17537|| Page | 9 Doc ID: faf7d89e05db404993718d375567d21ace433630 Audit trail Sign Sign Accounts for year ended December 2023 Title The oasis Project...E 31.12.2023.docx File name Document ID faf7d89e05db404993718d375567d21ace433630 Audit trail date format DD / MM / YYYY Status Signed **17 / 03 / 2024** Sent for signature to Chris Hayter 17:52:37 UTC (healthoasis@hotmail.co.uk) from helen@hpbookkeepingservices.co.uk IP: 81.140.202.211 **17 / 03 / 2024** Viewed by Chris Hayter (healthoasis@hotmail.co.uk) 21:00:55 UTC IP: 102.140.129.111 **17 / 03 / 2024** Signed by Chris Hayter (healthoasis@hotmail.co.uk) 21:08:12 UTC IP: 197.148.77.17 **17 / 03 / 2024** The document has been completed. 21:08:12 UTC Sign Powered by