## **Trustees’ Annual Report for the period**
**From 01/04/2022 To 31/03/2023**
## **Charity name: Bletchingley Church house Charity**
## **Charity registration number: 1142012**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is the advancement
of education, the advancement of the
Christian religion and the provision and
maintenance of a village hall for the use of
the inhabitants of Bletchingley, Surrey and
the surrounding area without distinction of
political, religious or other opinions, including
use for meetings, lectures and classes and
other forms of recreation and leisure time
occupation with the objects of improving the
conditions of life for the said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The Charity owns the building called Church
House, Bletchingley and ensures it’s use as
a village hall for the local community of
Bletchingley|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Confirmed|
## **Achievements and Performance**
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|SORP reference|Provision of Church House for use by local
groups and members of the Bletchingley
community.|
|---|---|---|---|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The funds of the charity at 31 March 2023
totalled £795,705. This is made up of two
elements: the first is the net current assets of
£29,637; and the second is £765,968 being
the value that the Trustees have placed on
the Church House building for accounting
purposes.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Policy is to hold reserves for future
maintenance of Church House.|
|Amount of reserves held|Para 1.22|£29,637 of which £4,267 is held in cash.|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Charity is reliant on its subsidiary
Bletchingley Church House Administration
Limited managing Church House lettings as
a village hall and passing annual rental
stream to the Charity. Post covid climate
has reduced letting income and reduced
rental stream to the Charity. Efforts continue
to increase usage of Church House to
secure this rental stream to the Charity in
order to maintain the building.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|As per Trust Deed: Reverend,
Churchwardens and members of local
community.|
## **Reference and Administrative details**
|Charity name|Bletchingley Church House Charity|
|---|---|
|Other name the charity uses||
|Registered charity number|1142012|
|Charity’s principal address|Church House
Church Walk
Bletchingley
RH1 4PD|
**Names of the charity trustees who manage the charity**
|1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Richard Fowler||||
||Edward Muller||||
||Reverend Captain
Paul Fitzpatrick||||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Lisa Swan|
|---|---|
||
Treasurer|
||17/11/2023|
||17/11/2023|
## **Statement of Financial Activities for the year ended 31st March 2023**
|Notes
**Incoming resources**
Voluntary income
Activities for generating funds
Investment income
**Total incoming resources**
3
**Resources expended**
Fundraising costs
Charitable activities
**Total resources expended**
4
**Net incoming/(outgoing) resources**
**Other recognised gains (losses)**
Revaluation of fixed assets for the Charity's own use
Balances brought forward
**Balance at 31st March 2023**|**Unrestricted**
**Funds**
**Unrestricted**
**Funds**
**2023**
**2022**
**£**
**£**
30,000
100
5,000
5,000
1
-
35,001
5,100
-
-
28,199
1,835
28,199
1,835
6,802
3,265
165,968
-
622,935
619,670
795,705
622,935|
|---|---|
- 1 -
|**Balance Sheet as at 31 March 2023**
**Fixed Assets**
Church House
5
**Investments**
Shares in Bletchingley Church House Administration Ltd
6
**Current Assets**
Debtors
7
Cash at bank and in hand
**Current Liabilities**
Creditors : amounts due within one year
8
**Net Current Assets**
**Non Current Liabilities**
Creditors : amounts due after more than one year
9
**Total Net Assets**
**Represented by:**
General Fund
Richard Fowler
Edward Muller
Reverend Captain Paul Fitzpatrick
17 November 2023|**2023**
**2022**
**£**
**£**
765,968
600,000
100
100
31,370
125,149
4,267
15,186
35,637
140,335
6,000
-
29,637
140,335
-
117,500
795,705
622,935
795,705
622,935
795,705
622,935|
|---|---|
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## **Notes**
## **1 Principal Accounting Policies**
## **Basis of Accounting**
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with the Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005); and with Accounting Standards: and with the Charities Act 1993.
## **2 Accounting Policies**
## **Incoming Resources**
Incoming Resources are recognised in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources; the trustees are virtually certain they will receive them; and the monetary value can be measured with sufficient reliablity.
## **Expenditure and Liabilities**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## **Assets**
Tangible fixed assets for use by the charity consists of the Church House building. The trustees beneficially own the land on which Church House is sited and given the prescribed use of Church House, the trustees consider the present value of the asset to be its insurance valuation.
Investments have been valued at their market value at the year end.
|**3**
**Analysis of incoming resources**
**Voluntary income**
Grant income
Private donations (including gift aid)
**Activities for generating funds**
Rental income
**Investment income**
Bank interest
**4**
**Analysis of resources expended**
**Charitable activities**
Refurbishment costs
Buildings insurance
VAT recovery write off and associated loans|**2023**
**2022**
**£**
**£**
-
-
30,000
100
30,000
100
5,000
5,000
5,000
5,000
1
-
1
-
**2023**
**2,022**
**£**
**£**
6,794
1,080
805
755
20,600
-
28,199
755|
|---|---|
- 3 -
|**5**
**Tangible fixed assets**
Cost or valuation bfwd as at 1 April 2022
Revaluation
Depreciation
Net book value cfwd at 31 March 2023|**Freehold land**
**and buildings**
600,000
165,968
-
765,968|
|---|---|
## **6 Investments**
|Market value at 1 April 2022
Additions
Market value at 31 March 2023|100
-
100|
|---|---|
On 7 July 2016 the Charity acquired 100% of the newly incorporated Bletchingley Church House Administration Limited at £100, the nominal value of the shares.
|**Subsidiary undertaking**|**Country**
**Class held**|
|---|---|
|Bletchingley Church House Administration Limited|UK
Ordinary 100%|
The aggregate amount of capital and reserves and the results of this undertaking for the last relevant finincial year is as follows:
||**Principle Activity**|**Profit for year**
**Capital and Reserves**|**Profit for year**
**Capital and Reserves**|
|---|---|---|---|
||Village Hall Administration
||(7,116)
(17,279)|
|**7**|**Debtors**||**2023**
**2022**|
||VAT recoverable||**£**
**£**
-
108,100|
||Due from Bletchingley Church House Admisitration Limited||24,595
16,294|
||Gift aid from HMRC||6,000
-|
||Sundry debtors||500
500|
||Prepayments||275
255|
||||31,370
125,149|
|**8**|**Creditors: amounts due within one year**||**2023**
**2022**
**£**
**£**|
||Sundry creditor||6,000
-|
||||6,000
-|
|**9**|**Creditors: amounts due after more than one year**||**2023**
**2022**
**£**
**£**|
||Loans||-
117,500|
||||-
117,500|
As at 31 March 2022, the Charity owed two individual loans and one loan from a local Charity. As a consequence of not being successul at a VAT tribunal to recover VAT on historic refurbishment costs, the majority of the loans have been written off in the year with one being converted to a donation.
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## **Independent Examiner's Report to the Trustees of Bletchingley Church House Charity**
This report on the accounts of the Bletchingley Church House Charity for the year ended 31st March, 2023, which are set out on pages 1 to 4, is in respect of an examination carried out in accordance with s.145 of the Charities Act 2011 ('the Act).
## **Respective Responsibilities of Trustees and the examiner**
As trustees you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 144(1) of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the Regulations.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145 of the Act. That examination includes a review of the accounting records kept by the Bletchingley Church House Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts,.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements l to keep accounting records in accordance with section 130 of the Act; and
- l to prepare statements which accord with the accounting records and comply with the requirements of the Act and the Regulations.
- have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Lynda Myers ACA 25 January 2024
The Officers' Mess Coldstream road Caterham CR3 5QX
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