Iy UggKaa AleA AtéA •4T c#Lkey rLruAe J<X li ktr PreLLy SW*r Tueo Annual report & financial statements for the year ended 21 October 2022
Contents Welcome................................................................................................................ Administrative information............................................................................. Structure, governance & management....................................................... Objectives & activities....................................................................................... Achievements & perfomiance........................................................................ Financial review.................................................................................................. Trustees, declaration....................................................................................... 12 Independent examiner's report on the accounts .................................. 13 Financial statements ....................... .15
Lilly Uganda l Annual report £1 ftnancial statements 2021-22 Welcome We are pleased to present our annual report and financial staternents lor Lilly Uganda. Throughout the year Lilly Uganda has continued to support students in both Kampala and Mpigi through their education and it has been wonderful to see schools fully open in the year for the first tirne since the start of the Covid pandernic. t)uring the year we also worked wth the children and families in the programme to ensure that they have access to loocL medical treatment and other basic necessities. Through this annual report we hope to be able to tell you about what has been achieved in the year and our plans lor the future. We also want to thank everyone involved in Lilly Uganda- as a small charity run entirely by volunteers we rely on everyone who has supported us along the way and are so pleased to have you all part of the Lilly Family. Aimee Perry & Charlotte Mihailovic Founders of Lilly Uganda pagell
Administrative information This clocurnent foTTns the trustees. annual report ancl financial staternents of the charity Lilly Uganda for the year ended 21 October 2022. Lilly Uganda registered as a charity in England and Wales on 19 May 2011 with registration number 1142006. Principle address 238 Worple Road Staines TW18 IHE TTUStees Thistee Name Office Dates acted Name ol person or body entitled (If not for wholeyearj to appoint trustee lif any) Mrs Aimee Perry Chair Mrs Charlotte Mihailovic Treasurer Miss Shirley Lunn Secretary Mr Oliver Lashbrook Miss Erika Broennirnann From IS Apnl 2023 Bankers Barclays Bank 71 High Street Staines TW18 4PS Independent Examiner Ms Martha Love
Lilly Uganda l Annual report £1 ftnancial statements 2021-22 Structure, governance & management Lilly Uganda is govemed by the conditions set out in the charity s constitution adopted on 28 April 2011 which established Lilly Uganda as an unincoypoyated association. There have been three amendments to this constitution since its adoption following resolutions of the trustees and TneTnbers at Special General Meetings on 17 April 2015. 3 October 2018 and 26th July 2021. The arnendments were made to the wording of Lilly Uganda s charitable objects to better reflect our on-going work The most recent changes to the charity objects have been made to reflect the increasing support given to the Abato Foundation. Uganda. TTUStees The two founders of Lilly Uganda. Aimee Perry and Charlotte Mihailovic. becarne trustees of the charity on our registration and continued to serve as tnteeS throughout the 2021-22 financial year. Oliver Lashbrook and Shirley Lunn were reappointed foT the 2021-22 financial year by the existing trustees. Since the year end. Erika Broennirnann has also been appointed. Trustees are appointed or reappointed annually at the annual general meeting and rriay also be appointed as necessary by the emsting trustees. All trustees give their time voluntarily and receive no remuneration or other benefits lor their work as trustees. Volunteers Lilly Uganda is rnanaged ancl operated entirely by volunteers. including the trustees and other Individuats. and relies entirely upon these volunteers who give their time and enthusiasm so willingly. Without this valuable contributiorL that all0v us to direct our funds to achiewng our charitable objects. we would not have achieved all that we have in this year. The trustees of Lilly Uganda vrish to formally recognise and thank all of our volunteers lor their time. expertise and energy Partner Organisations Lilly Uganda works to lulfil its objectives through collaboration wth individuals and other organisations. We wish to take this opportunity to thank all ol these organisations and individuals for theiT SUPPOrt and assistance throughout the year. page13
Objectives & activities Vision Our vision is a Uganda where every child receives a full educatiorL has a loving. caring horne. is able to eat nutritious. healthy food and can access medical care whenever they need it. Mission Our mission is to work with vulnerable childTen in Uganda to help thern break the cycle of poverty. We do this through ensuring they gain a full and high standard of education and prowding them with a safe and nurturing environment in which to live. Objects Our objects. as set out in the charity's constitutiorL are.. To advance the education of young people in the Lilly Uganda programme. through the proNqsion ol primary. secondary and further education or vocational training to further their development and enhance their employment opportunities. To relieve the needs of young people in the Lilly Uganda prograrnTne by providing shelter, food and health care. To advance the education. health and wellbeing ol people In mpl by assting in the provision ol medical care. education and other needs that may arise. How we achieve these objects During 2021-22 Lilly Uganda achieved these objectives through the support we provided to the chilclren that take part in the Education Programme and the Family Support Programme. This included providing lor their basic living. health and food needs and funding prirnary. secondary and further education Lilly Uganda also provides funds lor the Abato Medical Centre and the Pearl of Africa Secondary School in Mpigi.
Lilly Uganda l Annual report & ftnancial statements 2021-22 Tb]IC benefit During the year Lilly Uganda has worked to provide public benefit through the relief and prevention of poverty in the ways described throughout this report and inthe areas ol health, education and the provision of shelter. In setting our prograrnme each year the trustees have paid due regard to both the Charity Commission's general guidance on public benefit and the guidance on the prevention or relief of poverty for the public benefit. The tnjstees always ensure that the programmes and prDject5 we undertake are in line with our charitable objects and airns. central to which is our vision ol relieving and pyeventing poverty through supporting the children that we work with in Uganda. pagels
Achievements & performance In Uganda During 2021-2022 Lilly Uganda has continued to support the children in the prograTllTne in a variety of ways. The charity has fully funded the education and school requirements lor 6 primary and 20 secondary schcol students. 2021-2022 continued to see disruption to the education system caused by Covid. Schools were not lully open during the second hall 012021 and so during this period Lilly Uganda provided for tutoring for the children so that they did not miss out on their sludies. In January 2022 all students were able to return to school and it has been great to see the Lilly Uganda students getting back into school life and working hard on their studies. The charity has continued to provide lor tutoring during school holidays to help students catch up on work missed due to the pandernic. It has also been great to see further education students continue with their studies. During the year Lilly Uganda supported two students to study degrees in econornics and accountancy at Uganda's top university. Makerere University. 6 other students have been supported to study different courses including plumbing. mass communication and garment design. Throughout the year Lilly Uganda has also proNqdecl nutritious food packages to the children. as well as rn05qUlto nets, hygiene products and funding for medical treatment. In addition. extra support hag been provided wheTe needecL lor example helping with Tent il laTnilies are unable to afford the cost ol a reasonable home.
Lilly Uganda l Annual report & ftnancial statements 2021-22 Lilly Uganda continued to work c105ely with the Abato Foundation to support the education of children and to serve the wider community by providing funds to the Abato Medical Centre. This has included covering the cost ol two fLAIIy qualified nurses as well as equipment such as hand washing stations, facemasks and a water tank. In addilion. hjnds have been provided lor the Pearl of Africa Secondary School, run by the Abato Foundation. to help fund teachers and equipment. page17
In the United Kingdom November 2021 saw Ihe second online version ol It's Quizmas. the annual Lilly Uganda Christrnas quiz. As usual this was a very popular event and being online didn't stop supporters from joining in, with over 100 people attending virtually and over £1,700 raised. uizmas Throughout the year Lilly Uganda was supported by over 60 regular givers. many of whom a150 wrote to Ihe children in the Lilly Uganda programmes. These regular givers have contributed massively to the charity over the years and their ongoing support is greatly appreciated in ensuring a stable Source of funds to allow us to continue our commitment to the Children.
Lilly Uganda l Annual report & financial statements 2021-22 Financial review Where the money comes from The majority ol our fundraising is made up ol donations from supporters. including our sponsors and our annual programme of events. The amount and proportion ofincome from each source is presented below.. Regular giving £13.857119/. Trading £71,924 ralsed thr(gh events tyadingand voluntary Teceipt5 Gift Aid" E14.02L 119/ Individual donations and grants In house events E42.155 1 $9/ EL91113/ Challenge events Supporter lead events E-lo" £-io/. Lilly Uganda does not submit a gilt aid claim every year. A claim was submitted in FY22 and the gift aid received covers 3 years ol donations. page19
Our IOO/o guarantee Expenditure is olivided into that spent on charitable activities Iprograrnmes anol projects) and that spent on generating lundg ladministrative and operating costsl. Cost of generating funds £70 1 less than l/. Cost of charitable activities made up ol expenditure to run events. purchase fundraising equipment. produce literature and publicity materials. and purchase items in Uganda for trading purposes É55,IS4 1100/ comprising all expenditure on our programme work in Uganda Lilly Uganda is able to eUre that 100°% of public donations go directly to our prograrnrne work in Uganda. We can do this because ol our small group ol admin donors. who prowde the funds to cover the adTninistrative costs associated with our fLLndraising and operating the charity. All public donations are placed into the progyamme fund or one ol our project funds.. 0gTarnme fund used entiyely on our programme work in Uganda and can be used to support any of our project work used lor one of seven project areas (health and wellbeing. food shelter and care. prirnary educatiorL secondary education. further education Abato} oject fvnds All donations from our admin donors are placed in the general fund.. eneral fund used to support any aspect ol our work. including our projects and the cost of operating the charity and adTninistralion
Lilly Uganda l Annual report & financial statements 2021-22 How the money is spent Our programme spending comprises expenditure on each of our six project streams and payments made to transfer funds from the United Kingdorn to Uganda. The breakdown of our programme spending is presented below.. Health and wellbeing El.098 12/ Food £3.730 17/ Shelter and care £7.183 113% Transfer of funds Primary education £L214 12/. £2.862 15/. the costof transferringfvnds from the UK¢o Uganda £55,154 spent on supporting ourpTojects in Uganda Seeondary education Abato Foundation E14.316 1261. £20.802 158/. Further education E3.919 1 T/. page | 11
ReseTve policy At the end of the 2021-22 hnancial year Lilly Uganda holds £65.407 as reseroes. These funds are held In reserve to contribute towards.. Tneeting future financial commitrnents. for example the increase in secondary school costs as more of the children move on to secondary school. further education cosls lor students wishing to study at university or vocational college covering unforeseen future costs that may arise, lor example medical bills and increasing food and comrnodity prices At present. we airn to hold at least £6.000 in reserves at the year-end for general purposes. The level of our reserves wll be Yeviewed annually to ensure that we are holding an amount appropriale to meeting our expected future CQTnmitrnent5. Reserves are currently unusually high due to a large one-off donation in the year however this is felt to be reasonable as. in a normal year. the charities costs exceed income and so the reserves aye expected to be required over the next few years. Trustees, declaration The trustees declare that they have approved the trustees. report above Signature Full name Mrs Charlotte Jane Mihailowc Position Treasurer 2010712023 Date
Lilly Uganda l Annual report £1 ftnancial statements 2021-22 Independent examiner's report on the accounts I report to the trustees and membeys of Lilly Uganda Iregisteyed charity number 11420061 on the accounts for the year ended 21 October 2022 which are set out on pages 9 to 22. Respective responsibilities of trustees and examiner The charity s trustees are responsible lor the preparation ol the accounts. The charity's trustees consider that an audit is not required this year under section 144 of the Charities Act 2011 (the Chanties Act) and that an independenl examination is need. It is my responsibility to.. examine the accounts under section 145 of the Charities Act. to follow the proceduTes laid down in the general Directions given by the Charity ComTnis5ion lunder section 145lbl ol the Charities Actl. and to state whether particular rnatters have come to Tny attention. Basis of independent examiner's statement My examination was carried out in accordance with general Directions given by the Charity Cornmission. An examination includes a review ol the accounting YecoTds kept by the ehaTlty and a comparison ol the accounts presented with those records. It also includes colderation of any unusual iterns or disclosures in the accounts. and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the ewdence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a'true and lair. view and the report is limited to those matters set out in the statement below. page | 13
Independent examiner's statement In connection with my examinatiorL no matter has come to my attention.. (l) which gives me reasonable cause to believe that irL any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act.. to prepare accounts which accord with the accounts records and comply with ihe accounting requirements of the Charities Act have not been met.. or (2] to Whic in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reaehed. Signature Full name Ms Martha Love Date ?02 Orchard End Tite Hill Englelield Green Egham TW20 ONH Address
Lilly Uganda | Annual report & financial statements 2021-22
❾
Financial statements
Receipts and payments account for the year ended 21 October 2022
| General | Programme | Project | Total | Total | |
|---|---|---|---|---|---|
| fund | fund | _funds_❿ | 2021-22 | 2020-21 | |
| nearest £ | nearest £ | nearest £ | nearest £ | nearest £ | |
| Receipts | |||||
| Voluntary receipts | |||||
| Regular giving | 1,920 | 3,601 | 8,316 | 13,837 |
14,796 |
| Community, individuals and grants ❹ | - | 20,275 | 21,880 | 42,155 |
16,189 |
| Challenge events | - | - | - | - |
846 |
| Gift aid | - | 14,021 | - | 14,021 |
202 |
| Activities for generating funds | |||||
| Events❺ | - | 1,911 | - | 1,911 |
1,555 |
| Trading | - | - | - | - |
- |
| Other receipts | |||||
| Bank interest | 310 | - | - | 310 |
263 |
| Total receipts | 2,230 | 39,808 | 30,196 | 72,234 |
33,851 |
| Payments | |||||
| Cost of generating funds | |||||
| Cost of generating voluntary receipts❻ | 70 | - | - | 70 |
225 |
| Fundraising trading payments | - | - | - | - |
- |
| Cost of charitable activities | |||||
| Food | - | - | 3,730 | 3,730 |
4,803 |
| Health and wellbeing❼a | - | - | 1,098 | 1,098 |
1,685 |
| Shelter and care❼b | - | - | 7,183 | 7,183 |
1,639 |
| Primary education❼c | - | - | 2,862 | 2,862 |
716 |
| Secondary education❼d | - | - | 14,316 | 14,316 |
5,862 |
| Further education ❼e | - | - | 3,949 | 3,949 |
3,788 |
| Abato Foundation❽ | - | - | 20,802 | 20,802 | 15,331 |
| Programme delivery❾ | - | - | - | - |
- |
| Transfer of funds to projects | - | 1,214 | - | 1,214 |
971 |
| Total payments | 70 | 1,214 | 53,940 | 55,224 |
35,020 |
| Net receipts / (payments) | 2,160 | 38,594 | (23,744) | 17,010 |
(1,169) |
| Transfers between funds | - | (23,588) | 23,588 | - |
- |
| Total movement in funds | 2,160 | 15,006 | (156) | 17,010 |
(1,169) |
| Total funds brought forward | 13,010 | 30,115 | 3,272 | 46,397 |
47,565 |
| Total funds carried forward | 15,170 | 45,121 | 3,116 | 63,407 |
46,397 |
page | 15
Statement of assets and liabilities as at 21 October 2022
| General | Programme | Project | Total | Total | |
|---|---|---|---|---|---|
| fund | fund | _funds_❿ | 2021-22 | 2020-21 | |
| nearest £ | nearest £ | nearest £ | nearest £ | nearest £ | |
| Cash Funds | |||||
| Bank Current Account | 12,984 | 24,553 | 3,115 | 40,652 |
23,953 |
| Bank Savings Account | 1,969 | 20,478 | - | 22,447 |
22,135 |
| Petty Cash | 218 | 90 | - | 308 |
308 |
| Total cash funds | 15,171 | 45,121 | 3,115 | 63,407 |
46,397 |
| Other Assets | |||||
| Inventory held for resale⓫ | 82 | 82 | |||
| Total other assets | 82 | 82 |
The attached notes set out on page 17 to 22 form part of these financial statements.
The financial statements were approved and signed by the trustees on 20/07/2023.
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Signature
Full name Mrs Charlotte Jane Mihailovic Position Treasurer
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Lilly Uganda | Annual report & financial statements 2021-22
Notes to the accounts
for the year ended 21 October 2022
❶ Basis of preparation
The financial statements of Lilly Uganda have been prepared in accordance with the Charity Commission’s guidance using the receipts and payments basis.
❷ Funds
The general fund is an unrestricted fund which is available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
The programme fund is a restricted fund comprised of all incoming resources that are restricted to being spent on our programme work but are not allocated to a specific project.
The project funds comprises restricted funds made up of donations given for a specific project as specified by the donor, these comprise five funds restricted to spending on our five project streams; food, health and wellbeing, shelter and care, primary education and secondary education, and volunteer costs.
❸ Transfer between funds
All expenditure relating to a specific project stream is made from the relevant project fund. This means that project funds may appear in deficit at the year-end where the expenditure exceeds the funds received that are restricted to this same specific project stream.
In order to more accurately show our financial position, and to reflect the fact that programme funds may be used across any of our project streams, a transfer is made at the year end from the programme fund into any project fund that is in deficit in order to remove this deficit. This represents funds from the programme fund being designated to a specific project stream based on the expenditure from each project stream during the year.
page | 17
❹ Individual, community and grants voluntary receipts
The voluntary receipts from community, individual and school fundraising can be further divided as follows:
| Total | |
|---|---|
| 2021-22 | |
| nearest £ | |
| Individuals and community | 21,955 |
| Schools | - |
| Grants | 20,200 |
| Total receipts | 42,155 |
❺ Events fundraising
Events fundraising can be further divided as follows:
| Total | |
|---|---|
| 2021-22 | |
| nearest £ | |
| In house events | 1,911 |
| Supporter led events | - |
| Total receipts | 1,911 |
❻ Cost of generating voluntary receipts
Cost of generating voluntary receipts comprises all payments made in order to raise donations and includes the cost of our events, fundraising equipment, resources and literature produced. All payments of this type are made from the general fund.
| Total | |
|---|---|
| 2021-22 | |
| nearest £ | |
| Event running costs | 70 |
| Cost of fundraising equipment | - |
| Advertising and literature | - |
| Sponsor relations | - |
| General administrative costs | - |
| Total (payments) | 70 |
Lilly Uganda | Annual report & financial statements 2021-22
❼ Cost of charitable activities
Cost of charitable activities comprises all payments made in undertaking our work in delivering Lilly Uganda's charitable objectives. Those payments made in relation to five of our project streams; health and wellbeing, shelter and care, primary education, secondary education and further education are further classified as follows:
a. Health and wellbeing
| a. Health and wellbeing | ||
|---|---|---|
| Project | Total | |
| funds | 2021-22 | |
| nearest £ | nearest £ | |
| Medical costs | 266 | 266 |
| Personal requirements | 812 | 812 |
| Celebrations and trips | - | - |
| Other payments | 20 | 20 |
| Total (payments) | 1,098 | 1,098 |
b. Shelter and care
| b. Shelter and care | ||
|---|---|---|
| Project | Total | |
| funds | 2021-22 | |
| nearest £ | nearest £ | |
| Rent | 2,852 | 2,852 |
| Boarding fees | 4,331 | 4,331 |
| Other payments | - | - |
| Total (payments) | 7,183 | 7,183 |
c. Primary education
| c. Primary education | ||
|---|---|---|
| Project | Total | |
| funds | 2021-22 | |
| nearest £ | nearest £ | |
| Primary school fees | 2,232 | 2,232 |
| Other payments | 630 | 630 |
| Total (payments) | 2,862 | 2,862 |
page | 19
d. Secondary education
| d. Secondary education | ||
|---|---|---|
| Project | Total | |
| funds | 2021-22 | |
| nearest £ | nearest £ | |
| Secondary school fees | 8,307 | 8,307 |
| Other payments* | 6,009 | 6,009 |
| Total (payments) | 14,316 | 14,316 |
- Secondary other payments are high in the year due to the costs of tutoring when schools were closed
e. Further education
| e. Further education | ||
|---|---|---|
| Project | Total | |
| funds | 2021-22 | |
| nearest £ | nearest £ | |
| Further education fees | 3,198 | 3,198 |
| Other payments | 751 | 751 |
| Total (payments) | 3,949 | 3,949 |
❽ Abato Foundation
| ❽Abato Foundation | ||
|---|---|---|
| Project | Total | |
| funds | 2021-22 | |
| nearest £ | nearest £ | |
| Abato school costs | 8,337 | 8,337 |
| Abato medical costs | 12,465 | 12,465 |
| Total (payments) | 20,802 | 20,802 |
❾ Programme Delivery
This comprises the costs associated with procuring and providing all resources to recipients. This includes the cost of transporting and storing goods, paying local individuals to monitor and guide the children and the expenses of UK volunteers travelling to Uganda.
Lilly Uganda | Annual report & financial statements 2021-22
❿ Project funds
The project funds presented in the receipts and payments account is made up of seven restricted funds. The movements in these funds during the year were :
| these funds during the year were: | |
|---|---|
| Food Health & wellbeing Shelter and care Primary education Secondary education Further education Abato Foundation Total 2021-22 |
|
| nearest £ nearest £ nearest £ nearest £ nearest £ nearest £ nearest £ nearest £ |
|
| Receipts | |
| Voluntary receipts | |
| Regular giving | 1,416 2,211 1,608 1,620 1,461 - - 8,316 |
| Appeals and donations | - - - 180 - 1,500 20,200 21,880 |
| Sponsorship | - - - - - - - - |
| Gift aid | - - - - - - - - |
| Activities for generating funds | |
| Events | - - - - - - - - |
| Trading | - - - - - - - - |
| Total Receipts | 1,416 2,211 1,608 1,800 1,461 1,500 20,200 30,196 |
| Payments | |
| Cost of charitable activities | |
| Food | 3,730 - - - - - - 3,730 |
| Health and wellbeing | - 1,098 - - - - - 1,098 |
| Shelter and care | - - 7,183 - - - - 7,183 |
| Primary education | - - - 2,862 - - - 2,862 |
| Secondary education | - - - - 14,316 - - 14,316 |
| Further education | - - - - - 3,949 - 3,949 |
| Abato Foundation | - - - - - - 20,802 20,802 |
| Programme delivery | - - - - - - - - |
| Transfer of funds to projects | - - - - - - - - |
| Total Payments | 3,730 1,098 7,183 2,862 14,316 3,949 20,802 53,940 |
| Net receipts / (payments) | (2,314) 1,113 (5,575) (1,062) (12,855) (2,449) (602) (23,744) |
| Transfers between funds | 2,314 - 5,368 - 12,855 2,449 602 23,588 |
| Total movement in funds | - 1,113 (207) (1,062) - - - (156) |
| Total funds brought forward | - 581 207 2,484 - - - 3,272 |
| Total funds carried forward | - 1,694 - 1,422 - - - 3,116 |
page | 21
⓫ Valuation of inventory held for resale
Lilly Uganda raises funds from the sale to supporters of craft items purchased from local traders in Uganda. The cost of purchasing items for resale is recognised in full in the year in which purchase occurs, whilst income is recognised in the year that it is received.
Items unsold at the year-end are recognised in the statement of assets and liabilities and valued at cost . Income received from their sale will be recognised in future year accounts as they are sold.
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