XTND – IMPROVING FUTURES
Financial Statements
For the Year Ended
31 March 2024
Charity Number 1141966
XTND – IMPROVING FUTURES
Index to the Financial Statements for the Year Ended 31 March 2024
| Contents | Pages |
|---|---|
| Reference and administratve informaton | 1 - 2 |
| Trustees’ report | 3 - 5 |
| Independent Examiner’s report to the Trustees | 6 |
| Receipts and Payments Account | 7 |
| Statement of Assets and Liabilites | 8 |
XTND – IMPROVING FUTURES
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Reference and Administrative Information
Year Ended 31 March 2024
Charity Name XTND – Improving Futures
Charity Number 1141966
Principal Address Bournville Primary School Selworthy Road Weston-super-Mare Somerset BS23 3ST
Current Trustees A. Matthews J. Harvey-Bennett J. Porter T. Erridge M. Berry N. Pybus (resigned 2[nd] November 2023) J. Morrison (Appointed 9[th] October 2023)
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Reference and Administrative Information
Year Ended 31 March 2024
The Trustees have pleasure in presenting their report together with the financial statements of the Charity for the year ended 31 March 2024.
The Trustees confirm they have complied with their duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.
Structure, Governance and Management
Governing Document
XTND – Improving Futures is a Charitable Association, our Constitution was adopted on 6[th] April 2011 and we were registered as a charity on 17[th] April 2011.
Our Registered Charity number is 1141966.
We are established under a Memorandum of Association which establishes the objects and powers of the Charity and are governed under its Articles of Association.
Constitution adopted 6[th] April 2011.
Appointment of Trustees
Trustees must be proposed by a member and elected, by vote, at the Annual General Meeting.
Members
Our Members are the residents, children, young people, their families and the organisations that make up the four Estates of South Ward, Weston-super-Mare.
Additional Governance Issues
There is a Child Safeguarding policy in place along with all recognised policies and procedures. The Charity holds public, employers and trustee liability insurance.
Enhanced DBS checks are carried out prior to any staff or Trustee taking up appointment. These checks are regularly updated in line with statutory requirements.
XTND are partners with Bournville and Windwhistle primary schools who provide the space and facilities for XTND administration and are where the majority of the activities we deliver take place (out of school clubs, parent support groups etc.).
Our development manager provides leadership for the organisation developing and delivering projects and engagement activities for local families. A newly appointed part-time business administrator supports the development manager in all charity administration and writing of funding applications associated with the Charity. Our Play leader manages the out of school provision based at Bournville School.
All decisions regarding the overall management of the Charity are made at trustee level.
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XTND – IMPROVING FUTURES Trustees’ Report
Year Ended 31 March 2024
Objectives and Activities
The Charity’s Objects
To enhance the development and education of children, young people and their families and promote Social Inclusion and Community capacity building in the socially and economically disadvantaged community of the 4 estates, South Ward, Weston-super-Mare through provision of:
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Play, recreation and leisure activities which develop their skills and improve their conditions of life.
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Appropriate facilities, training and support to encourage parents to become involved with and understand the needs of their children.
The Charity’s Activities
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Out of school activities and holiday clubs.
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Supports families and engages with the local community.
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Provides Life-long learning opportunities.
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Organise family events such as Family forest school.
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Works in partnership with Bournville Primary School, Windwhistle Primary School, SWAN, North Somerset Council, Avon and Somerset Police, Voluntary Action North Somerset, For All Healthy Living Centre and other local community groups.
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Identifies and implements specific activities relevant to the needs of the community.
The majority of children who attend these activities are eligible for free school meals.
Public Benefit
In planning these activities the Trustees have kept in mind the Charity Commission’s guidance on public benefit. We welcome and encourage all young people and their families regardless of personal background, faith, gender, personal or financial circumstance.
Background:
XTND – Improving Futures works with statutory, voluntary and community sectors to find imaginative solutions to the challenges faced by our local families and has a strong track record within South Ward and good established links within North Somerset.
North Somerset is generally prosperous. However, there are some very significant pockets of multiple deprivations locally, some falling in the bottom 1% nationally. Our work is based in an area with the 2[nd] highest levels of child poverty in the South West (Index of Multiple Deprivation 2019).
Achievements and Performance
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Raised £88,180 in grant funding this year.
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119 children registered to attend XTND after school club.
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2692 places were filled across clubs this year
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350+ attended family activities this year.
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Trustees’ Report
Year Ended 31 March 2024
2023-24 has again been a challenging year financially for the families we support. Many services and charities have been reduced and families have seen a real impact from the cost of living crisis. The grant funding available for charities has also reduced and this has meant significant work has gone in to finding alternative funding sources. We have welcomed a new administrator, Tamara, who has been able to focus her time on grant applications which has enabled us to gain the funding we need to continue.
We have continued to maintain both after school and holiday clubs this year, providing support for families and vulnerable children, however after the loss of our long term funding we struggled to find alternative ways to subsidise this provision. Towards the end of this financial year the trustees had to make the difficult decision to review the viability of the clubs and consult with parents and staff around increased costs or potential closure. Following formal consultation with parents and staff held in April, parents supported the raising of fees and staff supported the restructure to enable the club to continue. This has been effective as a sustainable solution with management of the club transferring to Bournville Primary School. Particular thanks must go to the play team for their commitment and ‘can do’ at ude. Throughout they have remained positive and provided as near normal activities as allowed.
We are pleased to welcome Jane Morrison as a new Trustee. Jane brings a wealth of experience to the board and the team look forward to working with her.
This year we have been able to deliver a variety of activities for a wide range of families across the local area. We have focused primarily on weekly groups where we can get to know families well and promote community cohesion. These groups have included:
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Bournville tots – a group for young parents and their preschool children
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Together time - a group for families with primary school aged children
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Parent cooking – a group to encourage cooking budget, healthy family meals
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Child and Parent cooking - a group for parents and pre-school children to cook together
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XTND in the park – though the summer we were able to join with SWAN, another charity in the area to provide activities in the park on a weekly basis for their lunch club.
We have also been put on the following events at both of the local primary schools
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Pumpkin carving- always popular and well attended. 3 sessions
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Christmas crafts. 2 sessions
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Harry potter night. 2 sessions
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Lantern making – an opportunity for families to make lanterns ready for the ‘lantern parade’, a community event in the area. 4 sessions
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World book day - book swap. 2 sessions
We continue to be actively involved in local organisations including:
Bournville and Windwhistle Schools whose children live in the community we support.
South Weston Activity Network (SWAN) of which we are founder members. SWAN brings coordination to a programme of activities provided by partners, which complement each other in a way that makes sense for local families.
Voluntary Action North Somerset . (VANS) is a vital resource for local voluntary and third sector organisations, providing us in particular with valuable advice, guidance and training particularly in relation to fundraising.
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Trustees’ Report
Year Ended 31 March 2024
The year ahead
The need to secure future funding will always be a prominent focus, we will continue to research opportunities for core funding that is essential to securing staff costs to enable the running and development of all current and future activities.
We hope to continue the groups and events we have previously run, to use these spaces to support and grow relationships with families.
With the success of our family group, we plan to extend this to more evenings, seeing XTND staff in the local park and getting to know a wider variety of parent and children through this.
We would also like to continue to focus on early intervention, building strong relationships with local nurseries, to grow our relationships with parents in their first years of parenting so that we can offer support quickly and efficiently when needed.
Fundraising
A total of £93,105 raised this year through grants, donations and local fundraising.
We are hugely grateful to Quartet Community Foundation and the following grant funders. Through these funds we have been able to secure grants to maintain provision for this year and towards the coming year.
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The Trusthouse charitable foundation (3 year funding)
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Quartet community foundation Resilience grant
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Awards For All
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North Somerset community fund
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Alliance homes community grant
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Society of Merchant Venturers
Financial Review
Our main source of funding has been grant funding and donations. All expenditure in this current financial year has been used directly towards these activities.
We are particularly grateful for the support of Windwhistle and Bournville Schools for the contributions of space and time they make towards the Charity.
As at 31 March 2024 the Charity’s unrestricted fund balance was £84,958 and restricted funds were £Nil.
Reserves
Our policy on reserves is to maintain a balance that cover the organisations running costs for 6 months in the event of no further funding being available. This contingency would allow for the notice and redundancy costs of the employed staff and to enable projects to be wound down over this period.
Approved by the Trustees and signed on their behalf by:
Justin Harvey Bennett
Date..
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Independent Examiner’s Report to the Trustees
Year Ended 31 March 2024
I report on the accounts of XTND – Improving Futures for the year ended 31 March 2024, which are set out on pages 7 to 8.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under section 145 of the Charities Act 2011);
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act): and
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To state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that, in any material respect, the requirements (a) to keep accounting records in accordance with section 130 of the 2011 Act: and
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(b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Robert D. Orr BA, ACA Brooking, Ruse & Co. Limited, Chartered Accountants, 2 Stafford Place, Weston-super-Mare, Somerset, BS23 2QZ.
……………2024
EK.SAR.08922
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Statement of Financial Activities
Year Ended 31 March 2024
| Unrestricted Restricted Total Funds Funds Funds 2024 £ £ £ Income Incoming resources from generated funds: Voluntary income 88,180 - 88,180 Investment income 1 - 1 Incoming resources from charitable actvites 4,924 - 4,924 ______ ______ ______ Total income 93,105 - 93,105 __ _ _ Expenses Costs to generate voluntary income 45,147 - 45,147 Charitable actvites 45,405 80 45,485 Governance costs 1,339 - 1,339 ______ ______ ______ Total expenses 91,891 80 91,971 ______ ______ ______ Net incoming/(outgoing) resources 1,214 (80) 1,134 __ _ _ Transfers between funds (80) 80 - ______ ______ ______ Fund movement 1,134 - 1,134 __ _ ___ |
2023 £ 18,745 225 27,793 ______ 46,763 __ 24,079 90,794 1,172 ______ 116,045 ______ ( 69,282) _ - ______ ( 69,282) ___ |
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Statement of Assets and Liabilities
| Year Ended 31 March 2024 Current assets Bank Current liabilites Net assets Cash reserves Unrestricted funds Brought forward Net incoming/(outgoing) resources Restricted funds Brought forward Net outgoing resources Total reserves Signed on behalf of the Trustees …………………………………………….Signed |
2024 £ 84,958 - ______ 84,958 __ 83,824 1,134 84,958 - - - __ 84,958 ____ ……………2024 |
2023 £ 83,824 - ______ 83,824 __ 137,554 (53,730 ) 83,824 15,552 (15,552 ) - __ 83,824 ____ |
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