2023-03-31-accounts - Xtnd - Improving Futures

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XTND – IMPROVING FUTURES

Financial Statements

For the Year Ended

31 March 2023

Charity Number 1141966

XTND – IMPROVING FUTURES

Index to the Financial Statements for the Year Ended 31 March 2023

Contents	Pages
Reference and administrative information	1 - 2
Trustees’ report	3 - 5
Independent Examiner’s report to the Trustees	6
Receipts and Payments Account	7
Statement of Assets and Liabilities	8

XTND – IMPROVING FUTURES

Reference and Administrative Information

Year Ended 31 March 2023

Charity Name	XTND – Improving Futures
Charity Number	1141966
Principal Address	Bournville Primary School
	Selworthy Road
	Weston-super-Mare
	Somerset
	BS23 3ST
Current Trustees	A. Matthews
	J. Harvey-Bennett
	L. Hunt (retired December 31 2022)
	J. Porter
	T. Erridge
	M. Berry
	N Pybus

XTND – IMPROVING FUTURES

Reference and Administrative Information

Year Ended 31 March 2023

The Trustees have pleasure in presenting their report together with the financial statements of the Charity for the year ended 31 March 2023.

The Trustees confirm they have complied with their duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.

Structure, Governance and Management

Governing Document

XTND – Improving Futures is a Charitable Association, our Constitution was adopted on 6[th] April 2011 and we were registered as a charity on 17[th] April 2011.

Our Registered Charity number is 1141966.

We are established under a Memorandum of Association which establishes the objects and powers of the Charity and are governed under its Articles of Association.

Constitution adopted 6[th] April 2011.

Appointment of Trustees

Trustees must be proposed by a member and elected, by vote, at the Annual General Meeting.

Members

Our Members are the residents, children, young people, their families and the organisations that make up the four Estates of South Ward, Weston-super-Mare.

Additional Governance Issues

There is a Child Safeguarding policy in place along with all recognised policies and procedures. The Charity holds public, employers and trustee liability insurance.

Enhanced DBS checks are carried out prior to any staff or Trustee taking up appointment. These checks are regularly updated in line with statutory requirements.

XTND are partners with Bournville and Windwhistle primary schools who provide the space and facilities for XTND administration and are where the majority of the activities we deliver take place (out of school and holiday clubs, parent support groups etc.).

Our development manager provides leadership for the organisation, including administration and funding applications associated with the Charity funding of XTND and develops projects and engagement activities for local families. One part-time business administrator supports XTND on a day-to-day basis (Position currently vacant). Our Play leader manages the out of school provision based at Bournville School.

All decisions regarding the overall management of the Charity are made at trustee level.

XTND – IMPROVING FUTURES Trustees’ Report

Year Ended 31 March 2023

Objectives and Activities

The Charity’s Objects

To enhance the development and education of children, young people and their families and promote Social Inclusion and Community capacity building in the socially and economically disadvantaged community of the 4 estates, South Ward, Weston-super-Mare through provision of:

Play, recreation and leisure activities which develop their skills and improve their conditions of life.
Appropriate facilities, training and support to encourage parents to become involved with and understand the needs of their children.

The Charity’s Activities

After school and holiday clubs.
Supports families and engages with the local community.
Provides Life-long learning opportunities.
Organise family events such as Family forest school.
Works in partnership with Bournville Primary School, Windwhistle Primary School, SWAN, North Somerset Council, Avon and Somerset Police, Voluntary Action North Somerset, For All Healthy Living Centre and other local community groups.
Identifies and implements specific activities.

The majority of children who attend these clubs are eligible for free school meals.

Public Benefit

In planning these activities the Trustees have kept in mind the Charity Commission’s guidance on public benefit. We welcome and encourage all young people and their families regardless of personal background, faith, gender, personal or financial circumstance.

Background:

XTND – Improving Futures works with statutory, voluntary and community sectors to find imaginative solutions to the challenges faced by our local families and has a strong track record within South Ward and good established links within North Somerset.

North Somerset is generally prosperous. However, there are some very significant pockets of multiple deprivations locally, some falling in the bottom 1% nationally. Our work is based in an area with the 2[nd] highest levels of child poverty in the South West (Index of Multiple Deprivation 2019).

Achievements and Performance

Raised £18745 in grant funding this year.
132 children attended holiday clubs this year.
119 children registered to attend XTND after school club.
300+ attended family activities this year.

XTND – IMPROVING FUTURES

Trustees’ Report

Year Ended 31 March 2023

2022-23 has continued to be a challenging year due to the continued impact of Covid-19 and the economic pressures that are particularly affecting the families we support. Our ability to raise grant funding has diminished significantly this year in part due to the lack of administrative support as the post remains vacant.

We have continued to maintain both after school and holiday clubs providing support for families and vulnerable children, however last year saw the last year of 9 years of Children in Need funding and to date no alternative funding source has been found. Towards the end of this financial year the trustees had to make the difficult decision to review the viability of the clubs and consult with parents and staff around increased costs or potential closure. The search for additional funding continues and a crowd funding page has been launched. A decision on whether the clubs can continue must be made by the end of May 2023. Following formal consultation with parents and staff held in April, parents supported the raising of fees and staff supported the restructure to enable the club to continue. This will take effect from 1 June when attendance will be monitored to ensure continued sustainability.

Particular thanks must go to the play team for their commitment and ‘can do’ attitude. Throughout they have remained positive and provided as near normal activities as allowed.

A special Goodbye to one of our founding Trustees Lyn Hunt who retired at the end of December. A huge Thank you from all of the XTND family and friends go to Lyn for her commitment to the success of XTND over the past 12 years and our best wishes for a full and happy retirement.

This year we have been able to deliver a variety of activities for a wide range of families across the local area. These have included:

Meet the goats- an event for pre-school and nursery children, parents and siblings to come and see the wildside and goats. Time to engage and get to know new families to the school.
Pumpkin carving- always popular and well attended, over 150 parents and children across the 3 nights.
Christmas crafts
Lantern making – an opportunity for families to make lanterns ready for the ‘lantern parade’, a community event in the area.
World book day - book swap
Parents cookery group
Bournville tots -a parent and toddler stay and play support group. We also employ 2 local young adults to run and support this group and have been able to use this space to increase their employability skills.
Bournville tots trips – taking the group out to local attractions together, including trips to the circus, soft play and Weston Museum

We continue to be actively involved in local organisations including:

Bournville and Windwhistle Schools whose children live in the community we support.

South Weston Activity Network (SWAN) of which we are founder members. SWAN brings coordination to a programme of activities provided by partners, which complement each other in a way that makes sense for local families.

Voluntary Action North Somerset . (VANS) is a vital resource for local voluntary and third sector organisations, providing us in particular with valuable advice, guidance and training particularly in relation to fundraising.

XTND – IMPROVING FUTURES

Trustees’ Report

Year Ended 31 March 2023

The year ahead

We are hopeful that our appeals for support will result in the after-school clubs continuing in 2023-24. We know that alongside recent strains on education budgets and the reduction in wider extended services provision this will have a significant impact on this community. Affordable childcare has meant low income families have been able to access child care that enables them to go to work. Improving life chances for the whole family. Beyond our working families, some of our most vulnerable children also access the club this means fewer children go hungry and child vulnerability is reduced.

We hope to continue the groups and events we have previously run and, with the success of Bournville tots being led by a local parent, we would like to replicate this model with a family group that runs weekly, allowing time for families to spend quality time with their children.

The need to secure future funding will always be a prominent focus, we will continue to research opportunities for core funding that is essential to securing staff costs to enable the running and development of all current and future activities.

Fundraising

A total of £18,745 raised this year through grants, donations and local fundraising.

We are hugely grateful to Quartet Community Foundation and the following grant funders. Through these funds we have been able to secure grants to maintain provision for this year and towards the coming year.

Quartet community foundation Resilience grant
North Somerset Holiday Activity Fund
Alliance homes community grant
Society of Merchant Venturers

Financial Review

Our main source of funding has been grant funding and session fees from out of school and holiday activities at Bournville School. All expenditure in this current financial year has been used directly towards these activities.

We are particularly grateful for the support of Windwhistle and Bournville Schools for the contributions of space and time they make towards the Charity.

As at 31 March 2023 the Charity’s unrestricted fund balance was £83,824 and restricted funds were £ (Nil)

Reserves

Our policy on reserves is to maintain a balance that cover the organisations running costs for 6 months in the event of no further funding being available. This contingency would allow for the notice and redundancy costs of the employed staff and to enable projects to be wound down over this period.

Approved by the Trustees and signed on their behalf by:

Adam Matthews

………………………………………………………………………….

Date..

XTND – IMPROVING FUTURES

Independent Examiner’s Report to the Trustees

Year Ended 31 March 2023

I report on the accounts of XTND – Improving Futures for the year ended 31 March 2023, which are set out on pages 7 to 8.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts (under section 145 of the Charities Act 2011);
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act): and
To state whether particular matters have come to my attention

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that, in any material respect, the requirements (a) to keep accounting records in accordance with section 130 of the 2011 Act: and
(b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Robert D. Orr BA, ACA Brooking, Ruse & Co. Limited, Chartered Accountants, 2 Stafford Place, Weston-super-Mare, Somerset, BS23 2QZ.

……………2023

EK.SAR.08922

XTND – Improving Future

Statement of Financial Activities

Year Ended 31 March 2023

Year Ended 31 March 2023
Unrestricted Restricted Total Funds Funds Funds 2023 £ £ £ Income Incoming resources from generated funds: Voluntary income 18,745 - 18,745 Investment income 225 - 225 Incoming resources from charitable activities 27,793 - 27,793 Total income 46,763 - 46,763 __ _ _ Expenses Costs to generate voluntary income 24,079 - 24,079 Charitable activities 70,990 19,804 90,794 Governance costs 1,172 - 1,172 ______ ______ ______ Total expenses 96,241 19,804 116,045 ______ ______ ______ Net incoming/(outgoing) resources ( 49,478) ( 19,804) ( 69,282) __ _ _ Transfers between funds ( 4,252) 4,252 - ______ ______ ______ Fund movement ( 53,730) ( 15,552) ( 69,282) __ _ ___	2022 £ 64,625 130 25,571 90,326 ______
	12,542 53,581 1,296 ______ 67,419 ______ 22,907 ______
	- ______ 22,907 ______

Independent Examiner’s statement

In line with the Charities SORP we have brought in the value of the administration services provided on behalf of the charity. With reference to paragraph 133 of the Charities SORP: A charity may receive assistance in the form of donated services. Such incoming resources should be included in the Statement of Financial Activities where the benefit to the charity is reasonably quantifiable and measurable. The value placed on these resources should be the estimated value to the charity of the service or facility received: this will be the price the charity estimates it would pay in the open market for a service or facility of equivalent utility to the charity.

Robert Orr

Brooking Ruse & Co Limited, registered in England & Wales no.4628802 registered office 2 Stafford Place, Weston super Mare, Somerset, BS23 2QZ.

XTND – Improving Future

Statement of Assets and Liabilities
Year Ended 31 March 2023

Current assets
Bank
Current liabilities
Net assets
Cash reserves
Unrestricted funds
Brought forward
Net incoming/(outgoing) resources

Restricted funds
Brought forward
Net outgoing resources

Total reserves
Signed on behalf of the Trustees
Adam Matthews
…………………………………………….Signed

2023
2022
£
£
83,824
165,648
-
( 12,542)
______
______
83,824
153,106
__
_
137,554
114,647
(53,730
)
22,907
83,824
137,554
15,552
15,552
( 15,552
)
-
-
15,552
_
__
83,824
153,106
_
___
……………2023