XTND – IMPROVING FUTURES
Financial Statements
For the Year Ended
31 March 2022
Charity Number 1141966
XTND – IMPROVING FUTURES
Index to the Financial Statements for the Year Ended 31 March 2022
| Contents | Pages |
|---|---|
| Reference and administrative information | 1 - 2 |
| Trustees’ report | 3 - 5 |
| Independent Examiner’s report to the Trustees | 6 |
| Receipts and Payments Account | 7 |
| Statement of Assets and Liabilities | 8 |
XTND – IMPROVING FUTURES
1
Reference and Administrative Information
Year Ended 31 March 2022
Charity Name XTND – Improving Futures
Charity Number 1141966 Principal Address Bournville Primary School Selworthy Road Weston-super-Mare Somerset BS23 3ST
Current Trustees A. Matthews J. Harvey-Bennett L. Hunt J. Porter T. Erridge M. Berry N Pybus
XTND – IMPROVING FUTURES
2
Reference and Administrative Information
Year Ended 31 March 2022
The Trustees have pleasure in presenting their report together with the financial statements of the Charity for the year ended 31 March 2022.
The Trustees confirm they have complied with their duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.
Structure, Governance and Management
Governing Document
XTND – Improving Futures is a Charitable Association, our Constitution was adopted on 6[th] April 2011 and we were registered as a charity on 17[th] April 2011.
Our Registered Charity number is 1141966.
We are established under a Memorandum of Association which establishes the objects and powers of the Charity and are governed under its Articles of Association.
Constitution adopted 6[th] April 2011.
Appointment of Trustees
Trustees must be proposed by a member and elected, by vote, at the Annual General Meeting.
Members
Our Members are the residents, children, young people, their families and the organisations that make up the four Estates of South Ward, Weston-super-Mare.
Additional Governance Issues
There is a Child Safeguarding policy in place along with all recognised policies and procedures. The Charity holds public, employers and trustee liability insurance.
Enhanced DBS checks are carried out prior to any staff or Trustee taking up appointment. These checks are regularly updated in line with statutory requirements.
XTND are partners with Bournville and Windwhistle primary schools who provide the space and facilities for XTND administration and are where the majority of the activities we deliver take place (out of school and holiday clubs, parent support groups etc.).
One part-time business administrator manages XTND on a day-to-day basis including administration and funding applications associated with the Charity. A grant funded family activities worker develops engagement activities for families and our Play leader manages the out of school provision based at Bournville School.
All decisions regarding the overall management of the Charity are made at trustee level.
3
XTND – IMPROVING FUTURES Trustees’ Report
Year Ended 31 March 2022
Objectives and Activities
The Charity’s Objects
To enhance the development and education of children, young people and their families and promote Social Inclusion and Community capacity building in the socially and economically disadvantaged community of the 4 estates, South Ward, Weston-super-Mare through provision of:
-
Play, recreation and leisure activities which develop their skills and improve their conditions of life.
-
Appropriate facilities, training and support to encourage parents to become involved with and understand the needs of their children.
The Charity’s Activities
-
After school and holiday clubs.
-
Supports families and engages with the local community
-
Provides Life-long learning opportunities
-
Organise family events such as Family forest school.
-
Works in partnership with Bournville Primary School, Windwhistle Primary School, SWAN, North Somerset Council, Avon and Somerset Police, Voluntary Action North Somerset, For All Healthy Living Centre and other local community groups.
-
Identifies and implements specific activities.
The majority of children who attend these clubs are eligible for free school meals.
Public Benefit
In planning these activities the Trustees have kept in mind the Charity Commission’s guidance on public benefit. We welcome and encourage all young people and their families regardless of personal background, faith, gender, personal or financial circumstance.
XTND – IMPROVING FUTURES Trustees’ Report
4
Year Ended 31 March 2022
Background:
XTND – Improving Futures works with statutory, voluntary and community sectors to find imaginative solutions to the challenges faced by our local families and has a strong track record within South Ward and good established links within North Somerset.
North Somerset is generally prosperous. However, there are some very significant pockets of multiple deprivations locally, some falling in the bottom 1% nationally. Our work is based in an area with the 2[nd] highest levels of child poverty in the South West (Index of Multiple Deprivation 2019).
Achievements and Performance
-
Raised £61909 in grant funding this year
-
457 children attended holiday clubs this year
-
107 children registered to attend XTND after school club
-
Food parcels and activity packs delivered to families during the pandemic
2021-22 has again been a challenging year due to the continued covid-19 pandemic. However, we have continued to maintain both after school and holiday clubs providing support for families and vulnerable children.
Particular thanks need to go to the play team for their commitment and ‘can do’ attitude. Throughout they have remained positive and provided as near normal activities as allowed. A highlight of the year was the successful merger of XTND and Windwhistle after school clubs. The Windwhistle play staff and children make use of the minibus to join the activities based at the XTND cabin. Children and staff have settled in well with numbers growing each term.
We were again unable to deliver all planned family group activity but thanks also needs to go to our family engagement workers, Alice and Jenny who worked closely with the schools and Swan to deliver activity packs and food hampers to vulnerable families. This was a lifeline to many and ensured schools were in touch with their families as much as possible. Family events included
-
Meet the goats- an event for pre-school and nursery children, parents and siblings to come and see the wildside and goats. Time to engage and get to know new families to the school.
-
Pumpkin carving- always popular and well attended, over 120 parents and children across the 3 nights.
-
Christmas story night- parent and child bedtime story
-
Bournville tots- parent and toddler stay and play support group
-
Parents cookery group
We continue to be actively involved in many local organisations including:
Bournville and Windwhistle Schools whose children live in the community we support
South Weston Activity Network (SWAN) of which we are founder members. SWAN brings coordination to a programme of activities provided by partners, which complement each other in a way that makes sense for local families.
Voluntary Action North Somerset . (VANS) is a vital resource for local voluntary and third sector organisations, providing us in particular with valuable advice, guidance and training particularly in relation to fundraising.
5
The year ahead
We will sadly be saying goodbye to Jo who has managed the administration of XTND so well for the past 5 years. Recruitment will begin in early April 22.
As we move out of the pandemic and the restrictions are eased we look forward to welcoming larger numbers of children and families participating in XTND activities.
We will support parents in running Bournville Tots so that it becomes a parent led and sustainable group in 2022.
The need to secure future funding will always be a prominent focus, We will continue to research opportunities for core funding that is essential to securing staff costs to enable the running of all activities.
Fundraising
A total of £64625 raised this year through grants, donations and local fundraising.
We are hugely grateful to Quartet. Through their funds we have been able to secure grants to maintain provision for the coming year.
-
Quartet community foundation Resilience grant
-
Postcode Lottery trust
-
Express Grant through Quartet
-
North Somerset Holiday Activity Fund
-
B&Q
Financial Review
Our main source of funding has been grant funding and session fees from out of school and holiday activities at Bournville School. All expenditure in this current financial year has been used directly towards these activities.
We are particularly grateful for the support of Windwhistle and Bournville Schools for the contributions of space and time they make towards the Charity
As at 31 March 2022 the Charity’s unrestricted fund balance was £137,554 and restricted funds were £15,552.
Reserves
Our policy on reserves is to maintain a balance that cover the organisations running costs for 6 months in the event of no further funding being available. This contingency would allow for the notice and redundancy costs of the employed staff and to enable projects to be wound down over this period.
Approved by the Trustees and signed on their behalf by:
Justin Harvey Bennett
………………………………………………………………………….
Date:
XTND – IMPROVING FUTURES
6
Independent Examiner’s Report to the Trustees
Year Ended 31 March 2022
I report on the accounts of XTND – Improving Futures for the year ended 31 March 2022, which are set out on pages 7 to 8.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts (under section 145 of the Charities Act 2011);
-
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act): and
-
To state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that, in any material respect, the requirements (a) to keep accounting records in accordance with section 130 of the 2011 Act: and
-
(b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Robert D. Orr BA, ACA
Brooking, Ruse & Co. Limited, Chartered Accountants and Registered Auditors, 2 Stafford Place, Weston-super-Mare, Somerset, BS23 2QZ.
……………2022
EK.CB.08922
XTND – Improving Future
Statement of Financial Activities
Year Ended 31 March 2022
| Year Ended 31 March 2022 | ||||
|---|---|---|---|---|
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2022 | 2021 | |
| £ | £ | £ | £ | |
| Income | ||||
| Incoming resources from generated funds: | ||||
| Voluntary income | 64,625 | - |
64,625 |
44,434 |
| Investment income | 130 | - |
130 |
177 |
| Incoming resources from charitable activities | 25,571 | - | 25,571 | 13,357 |
| Total income | 90,326 | - |
90,326 |
57,968 |
| ______ | ______ | ______ | ______ | |
| Expenses | ||||
| Costs to generate voluntary income | 12,542 | - |
12,542 |
13,776 |
| Charitable activities | 53,581 | - |
53,581 |
87,074 |
| Governance costs | 1,296 | - |
1,296 |
1,101 |
| ______ | ______ | ______ |
______ | |
| Total expenses | 67,419 | - |
67,419 |
101,951 |
| ______ | ______ | ______ |
______ | |
| Net incoming/(outgoing) resources | 22,907 | - |
22,907 |
( 43,983 ) |
| ______ | ______ | ______ | ______ | |
| Transfers between funds | - | - |
- |
- |
| ______ | ______ | ______ |
______ | |
| Fund movement | 22,907 ______ |
- ______ |
22,907 ______ |
( 43,983 ) ______ |
Independent Examiner’s statement
In line with the Charities SORP we have brought in the value of the administration services provided on behalf of the charity. With reference to paragraph 133 of the Charities SORP:
A charity may receive assistance in the form of donated services. Such incoming resources should be included in the Statement of Financial Activities where the benefit to the charity is reasonably quantifiable and measurable. The value placed on these resources should be the estimated value to the charity of the service or facility received: this will be the price the charity estimates it would pay in the open market for a service or facility of equivalent utility to the charity.
Robert Orr
Brooking Ruse & Co Limited, registered in England & Wales no.4628802 registered office 2 Stafford Place, Weston super Mare, Somerset, BS23 2QZ.
XTND – Improving Future
8
| Statement of Assets and Liabilities Year Ended 31 March 2022 Current assets Bank Current liabilities Net assets Cash reserves Unrestricted funds Brought forward Net incoming/(outgoing) resources Restricted funds Brought forward Net outgoing resources Total reserves Signed on behalf of the Trustees …………………………………………….Signed |
2022 2021 £ £ 165,648 143,975 ( 12,542) ( 13,776 ) ______ ______ 153,106 130,199 __ _ 114,647 135,860 22,907 ( 21,213) 137,554 114,647 15,552 38,322 - ( 21,770) 15,552 15,552 _ __ 153,106 130,199 _ ___ ……………2022 |
|---|---|