XTND – IMPROVING FUTURES
Financial Statements
For the Year Ended
31 March 2021
Charity Number 1141966
XTND – IMPROVING FUTURES
Index to the Financial Statements for the Year Ended 31 March 2021
| Contents | Pages |
|---|---|
| Reference and administrative information | 1 - 2 |
| Trustees’ report | 3 - 5 |
| Independent Examiner’s report to the Trustees | 6 |
| Receipts and Payments Account | 7 |
| Statement of Assets and Liabilities | 8 |
XTND – IMPROVING FUTURES
1
Reference and Administrative Information
Year Ended 31 March 2021
Charity Name XTND – Improving Futures Charity Number 1141966 Principal Address Bournville Primary School Selworthy Road Weston-super-Mare Somerset BS23 3ST Current Trustees A. Matthews J. Harvey-Bennett L. Hunt J. Porter T. Erridge M. Berry N Pybus appointed 20.6.2020
XTND – IMPROVING FUTURES
2
Reference and Administrative Information
Year Ended 31 March 2021
The Trustees have pleasure in presenting their report together with the financial statements of the Charity for the year ended 31 March 2021.
The Trustees confirm they have complied with their duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.
Structure, Governance and Management
Governing Document
XTND – Improving Futures is a Charitable Association, our Constitution was adopted on 6[th] April 2011 and we were registered as a charity on 17[th] April 2011.
Our Registered Charity number is 1141966.
We are established under a Memorandum of Association which establishes the objects and powers of the Charity and are governed under its Articles of Association.
Constitution adopted 6[th] April 2011.
Appointment of Trustees
Trustees must be proposed by a member and elected, by vote, at the Annual General Meeting.
Members
Our Members are the residents, children, young people, their families and the organisations that make up the four Estates of South Ward, Weston-super-Mare.
Additional Governance Issues
There is a Child Safeguarding policy in place along with all recognised policies and procedures. The Charity holds public, employers and trustee liability insurance.
Enhanced DBS checks are carried out prior to any staff or Trustee taking up appointment. These checks are regularly updated in line with statutory requirements.
XTND are partners with Bournville and Windwhistle primary schools who provide the space and facilities for XTND administration and are where the majority of the activities we deliver take place (out of school and holiday clubs, parent support groups etc.).
One part-time business manager manages XTND on a day-to-day basis including administration and funding applications associated with the Charity. A grant funded family activities worker develops engagement activities for families and our Play leader manages the out of school provision based at Bournville School.
All decisions regarding the overall management of the Charity are made at trustee level.
3
XTND – IMPROVING FUTURES Trustees’ Report
Year Ended 31 March 2020
Objectives and Activities
The Charity’s Objects
To enhance the development and education of children, young people and their families and promote Social Inclusion and Community capacity building in the socially and economically disadvantaged community of the 4 estates, South Ward, Weston-super-Mare through provision of:
-
Play, recreation and leisure activities which develop their skills and improve their conditions of life.
-
Appropriate facilities, training and support to encourage parents to become involved with and understand the needs of their children.
The Charity’s Activities
-
After school and holiday clubs.
-
Supports families and engages with the local community
-
Provides Life-long learning opportunities
-
Organise family events such as Family forest school.
-
Works in partnership with Bournville Primary School, Windwhistle Primary School, SWAN, North Somerset Council, Avon and Somerset Police, Voluntary Action North Somerset, For All Healthy Living Centre and other local community groups.
-
Identifies and implements specific activities.
The majority of children who attend these clubs are eligible for free school meals.
Public Benefit
In planning these activities the Trustees have kept in mind the Charity Commission’s guidance on public benefit. We welcome and encourage all young people and their families regardless of personal background, faith, gender, personal or financial circumstance.
XTND – IMPROVING FUTURES Trustees’ Report
4
Year Ended 31 March 2021
Background:
XTND – Improving Futures works with statutory, voluntary and community sectors to find imaginative solutions to the challenges faced by our local families and has a strong track record within South Ward and good established links within North Somerset.
North Somerset is generally prosperous. However, there are some very significant pockets of multiple deprivations locally, some falling in the bottom 1% nationally. Our work is based in an area with the 2[nd] highest levels of child poverty in the South West (Index of Multiple Deprivation 2019).
Achievements and Performance
2020-21 has been a particularly challenging year due to the covid-19 pandemic. Despite this we have been able to maintain both after school and holiday clubs by working with the schools to provide support for children of key workers and vulnerable children, and indeed extended the provision as schools remained open.
Particular thanks need to go to the play team for their commitment and ‘can do’ attitude as they battled with the changing guidelines and restrictions. Throughout they remained positive and provided as near normal activities as ‘bubbles’ allowed.
The restrictions also meant we were unable to deliver any family group activity but thanks also needs to go to our family engagement worker who worked closely with the schools and Swan to deliver activity packs and food hampers to vulnerable families. This was a life line to many and ensured schools were in touch with their families as much as possible.
-
Raised £39,434 in grant funding this year
-
Holiday clubs continued throughout the pandemic for key worker & vulnerable children
-
Summer club extended from 3 to 6 weeks and filled 900 places throughout the summer
-
188 children attended holiday clubs throughout the year
-
83 children are registered to attend XTND after school club
-
Food parcels and activity packs delivered to families during the pandemic.
We continue to be actively involved in many local organisations including:
South Weston Activity Network (SWAN) of which we are founder members. SWAN brings coordination to a programme of summer activities provided by partners, which complement each other in a way that makes sense for local families.
SWAN partners include XTND, Weston Youth Centre, South Weston Children’s Centre, Street space and parents from the from the local community.
Voluntary Action North Somerset . (VANS) is a vital resource for local voluntary and third sector organisations, providing us in particular with valuable advice, guidance and training particularly in relation to fundraising.
The year ahead
As we move out of the pandemic and the restrictions are eased, we will look forward to welcoming larger numbers of children and families being able to participate in XTND activities. We are particularly looking forward to meeting the children and play team from Windwhistle school as we join up both after school clubs from September 2021. Many of the children will already know the club having been to holiday club previously.
The need to secure future funding will be a prominent focus, we will be launching a crowd funding page in the autumn and will continue to research opportunities for core funding that is essential to securing staff costs to enable the running of all activities.
5
Fundraising
A total of £71,744 has been raised this year through grants, donations and local fundraising.
Our biggest disappointment this year was losing our Children in Need and our Henry Smith Charity funding. For the past 9 years Children in Need has funded our play team to deliver all of our out of school activities and the Henry Smith grant has funded our family engagement workers for the past 3 years. The loss of both in the same year has been a severe blow to the team.
We are hugely grateful to Quartet. Through their funds we have been able to secure grants to maintain provision for the coming year.
-
We are currently researching the potential of crowd funding as an alternative source of funding
-
Quartet community foundation
-
Eversea Community First Charitable Fund through Quartet
-
North Somerset Community Partnership Fund
Financial Review
Our main source of funding has been grant funding and session fees from out of school and holiday activities at Bournville School.
All expenditure in this current financial year has been used directly towards these activities.
We are particularly grateful for the support of Windwhistle and Bournville Schools for the contributions of space and time they make towards the Charity
As at 31 March 2021 the Charity’s unrestricted fund balance was £128,423 and restricted funds were £15,552.
Reserves
Our policy on reserves will be to work towards building reserves that cover the organisations running costs for 6 months in the event of no further funding being available. This contingency would allow for the notice and redundancy costs of the employed staff and to enable projects to be wound down over this period.
Approved by the Trustees and signed on their behalf by:
Justin Harvey Bennett
………………………………………………………………………….
Date: 1 July 2021
XTND – IMPROVING FUTURES
6
Independent Examiner’s Report to the Trustees
Year Ended 31 March 2021
I report on the accounts of XTND – Improving Futures for the year ended 31 March 2021, which are set out on pages 7 to 8.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts (under section 145 of the Charities Act 2011);
-
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act): and
-
To state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that, in any material respect, the requirements (a) to keep accounting records in accordance with section 130 of the 2011 Act: and
-
(b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Robert D. Orr BA, ACA Brooking, Ruse & Co. Limited, Chartered Accountants and Registered Auditors, 2 Stafford Place, Weston-super-Mare, Somerset, BS23 2QZ.
1 July 2021
EK.CB.08922
XTND – Improving Future
Statement of Financial Activities
Year Ended 31 March 2021
| Unrestricted Restricted Total Funds Funds Funds 2021 £ £ £ Income Incoming resources from generated funds: Voluntary income 38,776 19,434 58,210 Investment income 177 - 177 Incoming resources from charitable activities 13,357 - 13,357 Total income 52,310 19,434 71,744 __ _ _ Expenses Costs to generate voluntary income 13,776 - 13,776 Charitable activities 44,870 42,204 87,074 Governance costs 1,101 - 1,101 ______ ______ ______ Total expenses 59,747 42,204 101,951 ______ ______ ______ Net incoming/(outgoing) resources __ _ _ Transfers between funds - - - ______ ______ ______ Fund movement ( 7,437 ) ( 22,770 ) ( 30,207 ) __ _ ___ |
2020 £ 81,211 107 24,689 106,007 __ 12,641 82,860 982 ______ 96,483 ______ 9,524 _ - ______ 9,524 ___ |
|---|---|
Independent Examiner’s statement
In line with the Charities SORP we have brought in the value of the administration services provided on behalf of the charity. With reference to paragraph 133 of the Charities SORP:
A charity may receive assistance in the form of donated services. Such incoming resources should be included in the Statement of Financial Activities where the benefit to the charity is reasonably quantifiable and measurable. The value placed on these resources should be the estimated value to the charity of the service or facility received: this will be the price the charity estimates it would pay in the open market for a service or facility of equivalent utility to the charity. As is required, the value of £13,776 is shown as income and as an expense within the SOFA. This is not a monetary transaction and does not impact on the overall results for the year.
The adjustment was made as the charity wanted to show a true reflection of the core costs and to comply with the Charities SORP.
Robert Orr
Brooking Ruse & Co Limited, registered in England & Wales no.4628802 registered office 2 Stafford Place, Weston super Mare, Somerset, BS23 2QZ.
| XTND – Improving Future Statement of Assets and Liabilities Year Ended 31 March 2021 Current assets Bank Total assets Cash reserves Unrestricted funds Brought forward Net outgoing resources Restricted funds Brought forward Net outgoing resources Total reserves Signed on behalf of the Trustees …………………………………………….Signed |
8 2021 2020 £ £ 143,975 174,182 ______ ______ 143,975 174,182 __ _ 135,860 135,048 ( 7,437 ) 812 128,423 135,860 38,322 29,610 ( 21,770 ) 8,712 15,552 38,322 _ __ 143,975 174,182 _ ___ 1 July 2021 |
2020 £ 174,182 ______ 174,182 ______ |
|---|---|---|
| 135,048 812 |
||
| 135,860 29,610 8,712 |
||
38,322 __ 174,182 ______ |