heastw 14eaTVlllwHall Chrlty 1141946 Company P40. m98428 Trustets, Report and Un•udhedAc¢ounts 31 M•r¢h 2024
Batheaston Newvlllage Hall Contents Pages Trustees, Annual Report Independent Examiner'5 Report Statement of Financial Activities Balance Sheet Notes to the Accounts Detailed Statement of Financlal Activities 14 PaEe I
Batheaston New Vlllage Hall Trustees Annual Report The trustees. who are also directors of the charity for the purposes of the Companles Act 2Ci%. present thelr report wlth the unaudlted financlal statements of the charity forthe year ended 31 March 2024. REFERENCE AND AI)MINISTRATIVE DEfAIiS Company No. 07198428 CharltyNo. 1141946 Re8lstered Office S Morris Lane Bath BAI 7PR Olrectors •nd Ttel The Dlrectors of the charltable compar)y are Its Trustees for the purposes of tharity law. The followlng Dlrectors al Trustees served during the year.. P.A.M. 8urcombe P.D. Fear R.A. Foreman (Resigned 23 January 20241 IRe518ned 31 Au8USt 20231 J.H. James C.A. Mccarthy G.W. Rlley T.L. Rumble AJ. UTbanek Comp•ny S•cr•tsry M. Townlev Case Accountln8 Ltd 20 Goodwood Way Cepen Park South Chippenham Wlltshlre SN14 OSY OBJECTIVES AND ACTivmES The activities are, when appropriate, to supervlse the fund ralslng for and the deslgn and speclficatlon of a new vlllage hall, to bulld the hall and manage the building on completion. The Trustees have due regard to the Charrty Commission guidance on publlc benefft In decldlng what activities the charity should undertake. The focus of the charity's activrcies is obtaining further fvnding for the building of a new village hall and all work preparatory to the building of the said hall. This wlll benefft persons of all ages in the localty of 8atheèston. PaoÈ 2
Batl*aston Newvlllage Hall Trustees Annual Report Slgnlftcant actlvltles Another successful year where Batheaston New Willage Hall is now catering for many groups from the vlllage and the surroundin8 area. This is important for the life of our community. it also provides a steady financial Stream, so the fabric of the building can be mairrtained. We are fortunate to have a hard-workin8 and dedicated team of Trustees including George Riley. Pam Burcombe, Peter Fear. Tracey Rumble. Catherine Mccarthy and Andrew Urbanek. Ruth Foreman stepped down as Treasurer. after seelng the Hall built. and Peter Fear has taken over that role and is doing a brilliant job. Tracey Rumble joined us, ha5 got involved and is doin8 a 8reatjob. Thank you to them for making the hall work so well. Two other members of the team are Ali Rogers who tskes care of the hall bookings and meets and Breets all potentlal hlrers of the hall and does a great job. and Marle Eames who keeps the hall clean and tldy. They all 80 the extra mile if needed and this is much appreclated. Mike Townley, Secretary and mlnLrte taker, continues to do a greatlob, and thank you to Graham Rogers our new Handyman who Bets all those od(l jobs done. The Pop Up Pub, under the leadership of Trustee Andrew Urbanek, continues to hold really successful soclal evenlngs. these are always well attended, and add conslderably to the hall finance5. l am happy with our current financlal sltuatlon wlth our accounts holdln8 at November 2024 approxlmately £46,(O).LTh) and l am hopeful that by maintsinin8 our current level of Income thls number wlll Increase. A grant Is stlll belng pursued for an audio visual system In t main hall whlch Is very exciting. l am also pleased that we have so many reBular enquiries for use of the hall, this is very encoura8lng, ènd bodes well for the future. A meiianine floor has been fftted in the store rirn which has improved the storage avallable to the toddlers and children groups who need a lot ot equipment a5 they are so popular. We also have 2 new lar8e screen televIsn$. one In the downstalrs actlvlty room and one In the upstairs room whlch Increases the varlety of uses to whlch these rooms can be PLrt. We have a deflbrillator mounted on the outside wall and curtalns In the maln hall and actlvty room. We now have an agreement whlch allows us to use the field, and to secure this area we have bullt a new access 8ate to control cars getting on to the fleld and a gate to secure the hall terrace. ACHIEVEMENTS, PERFORMANCE AND ANANCIAL REVIEW Th5s set of accounts cover the Hall's second year of operatlon andls the flrst set of accounts that do not Include any payments towards the buildlng costs of the Hall. Our income for this period, (Apr 23 to Mar 241, was £56,572 and thls was made up of £25.930 of repeat b¢)oking5. £20.019 of one off bookings. £IO,CQ8 from fundraising events afKI £614 of donations. Our expenses totalled £47,7841£50.230 Includin8 adjUstMer1. Of this £31,662 (OVed core expenses, Such a5 heat, light, water. admin and cleanin8 costs and we Invested £11.717 on new equlpment and facllities for the VlllaBe Hall. As at 31" March 24. cash deposits amounted to £37.042 which was an Irease of £8.787 on the prevlous yearfs figure. The flnanclal alms of the Trustees are to Ensure sufficient funds are raised to cover day to day operational costs. A¢cumulate a reserve of £35,OJJ SLrfficient to cover 12 months CO operatlng costs Accumulate a further reserve of £35,(LMI to cover unexperted buildin8 repalrs. It is experted that the year ahead will show an increase in income from regular bookings, slmllar Income from one off events a decrease in fundraising due to a reduced number of events. Core expenses will increase slightly with costs for rthv equipment decreasin& enabling funds to be added to the reserves at bank. Pave 3
Batheaston Nv[1148e Hall Trustees Annual Report STRucfuRE, GOVERNANCE AND MANAGEMENT Governlry document The or8aiiisation 15 a charitable company limited by guarantee, incorpxjrated on 22 March 2010 and registered as a charity on 17 May 2011. The company was established under a Memorandum of Assoclatlon which established the objects and powers of the charitable Company and is 8overned under its Articles of Ass¢xiation. In the event ol the company being wound up members are required to fitrIbUte an amount not exceeding £10. Rttrullment •nd appOlnbTrt of nea7 trustees New Trustees are recrulted by $tn8 TteeS of the charlty and appolnted at the Annual General Meeting. The Trustee5 are responsible for keeplng proper accounting records that disclose with reasonable accuracy at any tlme the financlal position of the charty and to enable them to ensure that the financial statements comply wlth the CompanSes Act 2C#)6. The Trustees are also reSkh)nsible for safe8uardinB the a55ets of the charlty and hence takin8 re050nable steps for the preventlon and detection of fraud and other irre8ularltles. The above report has been prepared In accordan¢e with the Provisions applicable to companies sub5e¢t to the sm¥ll companies regime as set out In Part 15 of the Companies Art 2LI)6 and In accordance wlth the CharSties SORP IFRS 1021. SSgned on behalf of the board G.W. RSley Trustee Pa#È 4
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Batheaston New Vlllage Hall Statementof Financial Artl¥ltles for the year ended 31 March 20VI fund$ Total funds Total fund5 Income and endowments Donations and leBacie5 Charitable artivities Other trading artiwtles Investments 614 45.950 lo,8 614 45,950 i0,¢ 12,061 33,767 15,814 iio Total 56,572 56,572 61.752 Expendlture on: Raising fund5 Charitable actlvlt5es Other 29.546 16,280 29,546 16,280 11,653 19,007 io Totsl 50,230 50.230 36,469 Net galns on Investments Nel Income li 6,342 6.342 25,283 Transfers between funds Net Income before other I/{10$) 6,342 6.342 25,283 Oth•r 8•lM •nd10sses Net movement In funth 6,342 6.342 25,283 Recondllatlon of fvnd¥: Total funds brou8ht forward 935.055 935.055 909,772 Total fund$ urrled lorw•rd 941,397 941,397 935,055 Pave 6
Botheaston NvwVII*Hall Balance Sheet at 31 March 20VI Company 07198428 2023 Flxed assets Tangible assets 13 906.020 6.020 9)7,667 9)7,667 Current assets Debtors Cash at bank and in hand 14 693 37,042 37.735 12,3581 739 28.255 28,994 11.6061 27,388 Credltor5: Amount falling due within one Net ¢urr¢nt •ssets 15 35,377 Tolal assets less ctsrrent Il•bllltlts 941.397 935,055 935.055 Net assets ex¢ludlry penslon asset or l•blllty 941.397 Tol•l net •ssets 941,397 935,055 Th• funds of th• ch•rlty Restrlrted funds Unrestrlrted fvnds General funds 16 941,397 935,055 941.397 935,055 Tot•1 fvnds 941.397 935,055 These accounts have been prepared In at¢ordante with the speclal provlslons of Part 15 of the Companles Act 2006 relating to small companies. For the year ended 31 March 2024 the company was entitled to exemptlon under sectlon 477 of the Companie5 Art 2006 relatin8 to small companles. The members have not requlred the company to obtsin an audit in accordance WFth 5ertlon 476 of the Companie5 Act 2006. The director5 acknowledge thelr responslbilities for complying with the requirements of the Companles Act 2LK16 wlth respert to ac¢ountlng records and the pparatIOn of accounts. Approved bythe board on And signed on its behalf by= G.W. Rlley Trustee Paoe 7
Batheaston Newvlllage Hall Notes to the Accounts for the year ended 31 Marth 2024 l Accountln8 polkles Baslsof wepafation The financial statements have been prePad in accordance with Accountlng and Reporting by Charities: Statement of Recommended Practice applicable ro charities preparing their accounts Sn accordan wlth the Financial Rep)rting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffertive I January 20151- (Charitie5 SORP IFRS 10211, the Flnanclal Reporting Stsndard appllcable In the UK and Republic of Ireland IFRS 1021 and the Compènles Act 2[6. Change In basls ofxMuntln8 orlo prev$ Icc(1bts There has been no change to the accounting policies (valuation rules and method of accounting) slnce last year and no changes have ljeen made to iccounts for prevbOUS years. Fund accountln8 Unrestricted funds These are avallable for use at the d15cretlon of the trustees In furtherance of the general objects of the charty. These are unrestricted funds earmarked by the trustees for partiCLblar purposes. These are unrestritted funds which include a revaluatlon reserve representln8 the restatement of investment assets at thelr market values. These are available for use sublect to restrlctlons Imposed by the donor orthrou8h terms of an appeal. Deslgnated furKI$ Revaluatlon funds Restricted funds Income RecognStlon of Income Income Is Included In the Statement of Flnan¢lal J£tlvltles ISOFAI when the Chartty becomes ented to. and vlrtually certaln to recefve. the Income and the amount of the income can be measured wlth sufficlent rellabillty. Incomewlth related Where inwme has related expendlture the Income and related expendlture Is expenditure rep)rted grLlSS in the SOF Oon3tlons and legacles Voluntsry Income e1ved by way of grants. donatlons and glfts Is Included In the the SOFA when reNable and only when the Charity has unconditional entltlement to the income. Tax reclalms on Income from tax reclalm$1s Included In the SOFA at the same time a5 the donations and gifts glftldonation to which it relate5. Donated seryices These are only included in Income Iwfth an equlvalent amount in expendlturel and facilities where the benefit to the Charity is reasonably qu3ntifiable. measurable and material. Volunteer help The value of any Volunteer help reNed is not included in the accounts. Investment income This is included in the accounts when receivable. Gainslllossesl on This include5 any gain or1055 resultTrn8 from revaluing investments to market value revaluation of fixed at the end of the year. assets Gainslllossesl on Investmerrt assets ThSs Includes any gain or1055 on the sale of investments. PaKTe 8
Batheaston Newvlllage Hall Notes to the Acct)unts Expendlture Recognition of expenditure Expenditure is recognised on an accrua15 ba515. Expenditure includes any VATwhich cannot be fully recovered. and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary Income. fundraising raising funds trading Costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the dellvery of activlties and charltsble artlvltles servlces In the furtherance of Its objects. Includlng the making of grants and governance costs. All grant expenditure Is accounted for on an actual pald basls plu5 an accrual for grènts that have been approved by the trustees at the end of the year but not yet paid. These include those costs assoclated with meeting the constltLrtlonal and statutory requirements of the Charity, including any audlvlndependent examinatTron fee5, costs linked to the strategic management of the Charity. together wlth a share of other admlnistration costs. These are support costs not all1xat to a partlcular artlvlty. Grant5 payable Governance tosts Other experKliture Tax*tlan The charlty Is exempt from corporatlon tax on its charltable act5vfjtl. T•nilbl• fix •Its •nd (knw•datkn Depreciatlon Is provlded at the followSn8 annual rates In order to write off each asset over Its e5tlmated useful Ilfe.. Leasehold property 1% Straight li Flxtures & ffttlngs IO% Straight line Tangible fixed assets are recognised at Cost. Only costs considered to be dSrectly related to the new vlllège hall have been capitalised. Cash •nd cash equlvalents Cash and cash equlvalents comprise cash at bank and on hand, demand dep051ts with banks and other short-term highly Ilquid investments wlth orl8inal maturlties of the months or less and bank overdrafts. In the st3tement of financial posltion, bank overdrafts are shown within borrowings or crftt li3bilitles. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. 2 Comp•ny status The company Is a prlvate company limited by guarantee and consequently does not have share capltal. Paoe 9
Batheaston NewVlllageHall Notes to the Accounts 3 Statement of Flnaftdal ActM. prlor r Unwestrl¢ted funds Total funds Income and endowments from: Donations and legaaes Charitable activities Other trading activities Investments 12,061 33,767 15,814 iio 12,061 33,767 15,814 iio Totsl 61.752 61,752 Expendlture on: Raislng fvnds Charftable activitles 5.809 11.653 19,IJ07 11,653 19,Q)7 Other Total 36,469 36,469 Net Income 25,283 25,283 Net Income befor• oth•r ialnslllosses) Other 84Sns and lass•5: Net movemenl In fvnds 25,283 25,283 25.283 25,283 Re¢on¢lllatlon of funds: Total funds brought forward Total funds carrled forwavd 9)9,772 g)9,772 935,055 935,055 4 Iorne from don•lk*ns and k8•des Totsl Total 2024 2023 Donatlons & Blft ald Grants 614 614 2,061 10,0 12,061 614 614 5 Income fram charftable athllles T¢)tsl Tot41 2023 2024 New wllage hall 45.950 45.950 45,950 45.950 33,767 33,767 Paoe 10
Batheaston NewMlla8e Hall Notes to the Accounts 6 Income from other tr*dln8 &11¥1 Totsl Total 2024 2023 Fundralslng iO.(J)8 iO,(J)8 iO.CN)8 iO,CKJ8 15,814 15,814 7 Income from Investments Totsl Totsl Interest iio iio 8 Exp•ndltyre on r•lsln8 fiw Unrestrkted Tot•1 Ti>tal 2023 Fundra151r 5.809 5,809 9 Expendlture on crIble KtJ¥ltl Tol•l Totsl 2023 New vSlla8e hall 29,546 29,546 11,653 29.546 29,546 11,653 10 Other expendlture Total Totsl Depreclatlon on flxed assets 13,365 13,365 1,994 921 12,192 5,523 1.292 19.CQ7 General admlnistratNe costs Legal and professlonal costs 921 16,280 16,28JJ PaEe 11
Batheaston New Vlllage Hall Notes to the Accounts 11 Net Income befoft trarthrs 2023 This is stated after thargin8: Depreclation of owned fixed assets 13,365 12.192 12 Staff costs No employee received emoluments in excess of £60,IXKI. The average number of employees was nll. 13 Tan8lble flxed assets Land & tlIdIng FIxre$ & ffttl Cost or revalu•tlofft At l April 2023 Addltions At 31 March 2024 Depreclatlonand Impalrment At l April 2023 Depreciatlon char8e for the year At 31 March 2024 32,270 11.718 43,988 919,859 11,718 931,577 887,589 3.226 12,192 4,399 13,365 17,932 7,625 25,557 Net Ixx)k valu At 31 March 2024 At 31 March 2023 869,657 878M3 36,363 29,044 906,020 907,667 14 Debto 2023 Prepayments and accrued Iorne 693 693 739 739 15 Credftors: amounts falllng due wlthln one year 2024 Accruals 2,358 2,358 1,606 1,606 Page 12
8atheaston NewVllla8e Hall Note5 to the Accounts 16 Movement In funds Ind11 ReSl¢e$ other expended At I W plnsllosses At31 March 2024 Restrlcted fvnds: Unrestrlctedfunds: G•ner•l fvnds 935.055 56.572 150,2301 941,397 Totsl fvn Page 13
Batheaston New Willage Hall Detailed Ststement of Knancial Act1¥ for the year ended 31 March 2024 Unrestrfcted funds Totsl fvnds Total lunds Income and •ndowm•nts from". Donations and legacies Donatlons & 81ft ald Grants 614 614 2,061 io,c 12,ChS1 614 614 Charltable artivltles New vS1188e hall 45,950 45,950 45,950 45,950 33,767 33,767 Othertradin8 artivitles Fundrèlslng iO,CQ8 lo.8 io,L io,( 15,814 15,814 Investments Interest iio iio Total Income and endow 56,572 56,572 61,752 EMp•ndltur• I. Costs of other tradlng actlvltles FundraSsln8 5,809 5,809 Total of expendltur•on la1 fvnds Charitable attivtties New village hall 29,546 29,546 29,546 29,Y6 11,653 11,653 Total of expendltureon charltsble 29.546 29,546 11,653 General admlnlstratlve costs. including depreciation and amortlsation Depreciation of land and buildings Depreciation of Fixtures & fittings Bank charges Insurances Statlonery and prlntlng Sundry expenses Telephone, fax and broadbarKI 8.966 4.399 4yJ 3226 20 936 420 420 4,142 341 15,359 15,359 17,715 Legal and professional costs Acc04Jntancy and bcokkeewrvx 921 921 1,292 Pa&È 14
Batheaston New Vlllage Haff Oetailed Statement of Flnandal Acll¥ltSts 921 921 1,292 Total of expendlture of 4)ther costs Totsl expendlture Net gains on investments 16,280 16.280 19,CQ7 50.230 50.230 36,469 Other Galns Net movement In funds 6,342 6,342 25,283 ReconcllSatlon of fvnds: Total funds brought forward 935,055 935,055 909,772 Total funds cairled fortvard 941,397 941,397 935,OS5 Pare 15