## **Trustees Report for the Financial Period 1 September 2023 to 31 August 2024** 

The Trustees present their Annual Report and Accounts for the year ended 31 August 2024. 

## **Structure, Governance and Management** 

The Gallions Music Trust (the “Charity”) was established in 2008 by Declaration of Trust and registered with the Charity Commissioner on 16 May 2011. The powers of the Charity are set out in the Declaration of Trust. Trustees are elected at a Special Meeting of the Board of Trustees and for a term of three years which may be renewed. 

In accordance with the Declaration of Trust the Board of Trustees meets at least three times a year. 

This report covers the financial period from 1 September 2023 to 31 August 2024. 

## **Trustee Recruitment and Training** 

As vacancies arise the Trustees seek to appoint individuals with regard to the skills, knowledge and experience needed for the effective administration of the Charity. 

## **Objectives and activities for the public benefit** 

Gallions Music Trust uses the power of music to improve the lives and life chances of children living in the London Borough of Newham. Newham is one of the most deprived boroughs in England[1] . Poverty affects approximately 44% of the children in Newham[2] . 

Our programmes are currently delivered through Gallions Primary School (the “School”), which encourages children to aim higher. Music education starts in Nursery from 3 years old and includes groups lessons, singing and rhythm. All children learn a stringed instrument from Year 2 to graduation from the school in Year 6. Opportunities are provided for individual lessons supported by bursaries, two orchestras, two choirs and ensembles (Bass Attack and Treble Trouble). Children also have opportunities to attend musical performances and to perform at public events. 

## **The Board of Trustees** 

Paul Broadhurst, Chair of Trustees Natasha Broke, Honorary Treasurer Nicolas Bush, Honorary Secretary Ashley Roye, Safeguarding Lead 

> 1 https://www.gov.uk/government/statistics/english-indices-of-deprivation-2019 

> 2 https://trustforlondon.org.uk/data/boroughs/newham-poverty-and-inequality-indicators/?tab=povertyand-living-standards 



## **Professional Fundraiser** 

As reported in the last annual return, towards the end of the last financial year of the arrangement between the school and a professional fundraiser was terminated. The school sought entered into an arrangement with a different professional fundraiser on a more restricted basis. 

The fundraising climate remains difficult and the school and the trust continue to see ways in which they are able to fundraise in a sustainable and cost effective way. 

## **Safeguarding** 

The Safeguarding Policy was adopted during the financial year 2022-23.It was reviewed in September 2024 and is due to be reviewed again in September 2025. 

At present the Charity does not directly organise any events with children or vulnerable adults. As such the Trustees follow a simple safeguarding policy and undertake to observe the policies of the School and its associated MAT. The Trustees are aware of the need to keep this decision under review should the manner in which the Charity delivers activities change. 

## **Future Plans** 

The Charity plans to carry on its current activities in the forthcoming years. The Trustees are aware of funding requirements and have worked with the School to find a solution that enables fundraising to continue in a manner which supports the delivery of the Charity’s aims. This situation remains under active review. 

## **Other Board Initiatives** 

In May 2022 the Board of Trustees undertook a review of the Policies needed it needed to implement to ensure ongoing good governance. 

It has completed the Privacy Policy, adopted the Safeguarding Policy. Work on other policies is ongoing. A draft of the Finance and Risk Policy is awaiting review and an Equality and Diversity Policy will be drafted in the next accounting period. 

## **Financial result** 

Total income for the period amounted to  £27,801.98 of which  £15,250.00 was given with restrictions on its use (2022-2023: £32,389.34 – of which £11.665.00 was given with restrictions on its use). 

Total expenditure was   £28,524.67 (2022-2023: £32,649.84). 

There was a loss of (2022-2023: £722.69). 

Total reserves as at 31 August 2024 were £57,536.50, of which  £46,178.85 was restricted (2022-2023: £58,259.19 of which £40,383.85 was restricted). 



The Trustees are satisfied with the financial performance of the Charity in the year. 

## **Achievements and Performance** 

The Gallions Music Trust continued to feel the effects of an increasingly difficult climate for fundraising was nonetheless able deliver on our commitment to support the School through individual bursary lessons for children at the School, participation in orchestra and music provision to children with Special Education Needs during the financial year and remain in a position to continue for the following financial year (2024-25). 

At the time of writing this report: 

- We currently have 449 pupils. All children participate in weekly musicianship lessons. 

- Year 2 - 6 have additional instrumental lessons - that is 288 pupils. 

- 31 children per week have additional bursary lessons 1:1 after school. 

- 35 children are in Senior Orchestra 

- 35 children are in Junior Orchestra 

- 42 children are in Choir 

- 6 are in Bass Attack 

- 8 are in Treble Trouble - our violin ensemble 

## **Reserves Policy** 

The Trustees have agreed a policy of 6 months ordinary expenditure to allow for the orderly winding up of activities were such a course of action to be required. 

The free reserve as at 31 August 2024 stood at  £11,357.65 (2022-2023: £17,875.34). 

## **Investment policy** 

As the Charity’s funds will be needed in the short term, the Trustees believe that it is prudent for all funds to be held in cash, on deposit with the company’s bankers. 

## **Conclusion** 

Gallions Music Trust would like to thank all those who have contributed to making our work possible, the businesses, charitable foundations and personal givers who together fund our work. We would also like to thank everyone at the School who delivers the music programme which makes such a difference to the children and their community. 

_Signed by_ Paul Broadhurst, Chair of Trustees 

Date: 27 June 2025 



## **THE GALLIONS MUSIC TRUST RECEIPTS AND PAYMENTS 2023-24** 

|**RECEIPTS**||||||
|---|---|---|---|---|---|
||**Unrestricted**|**Restricted**|**Total**|**Total**||
||**2023-24**|**2023-24**|**2023-24**|**2022-23**||
|Regular individual donations1|£             504.00||£             504.00|£          3,241.00||
|Regular individual donation to PayPal account|||£                    -|£                 3.00||
|One off donations from individuals2|£             110.92||£             110.92|£          1,101.31||
|Trust, Grants or corporate donations–ring fenced3||£        15,250.00|£        15,250.00|£        11,655.00||
|Trusts,Grants Corporate donations –general|£          1,574.65||£          1,574.65|£        10,000.00||
|The BigGive Individual Pledges|£          2,000.00||£          2,000.00|£          1,800.00||
|The BigGive Matched Funding|£          2,000.00||£          2,000.00|£             330.00||
|The Big Give Campaign Donations4|£          5,146.66||£          5,146.66|£          2,260.65||
|Gift Aid reclaim|£          1,215.75||£          1,215.75|1,998.38<br>£||
|**TOTAL INCOME**|**£        12,551.98**|**£        15,250.00**|**£        27,801.98**|**£        32,389.34**||
|||||||
|||||||
|**PAYMENTS**||||||
||**Unrestricted**|**Restricted**|**Total**|**Total**||
||**2023-24**|**2023-24**|**2023-24**|**2022-23**||
|Gallions Primary School5|£        18,040.75|£          9,250.00|£        27,290.75|£        25,444.00||
|Professional Fundraising|£             600.00||£             600.00|£             920.00||
|Webhosting|||£                    -|£             493.94||
|CRM(Beacon Apps Ltd)|£             393.92||£             393.92|£             393.92||
|ICO membership|£               35.00||£               35.00|£               35.00||
|Paypal(fees)|£                    -||£                    -|0.24<br>£||
|Musical Instruments/Equipment||£             205.00|£             205.00|5,362.74<br>£||
|**TOTAL EXPENDITURE**|**£        19,069.67**|**£          9,455.00**|**£        28,524.67**|**32,649.84**<br>**£**||
|||||-<br>£||
|**PROFIT/LOSS**|**-£          6,517.69**|**£          5,795.00**|**-£             722.69**|**-£             260.50**||
|||||||
|**Notes :**||||||
|1 Four regular donors(1 interupted duringfinancialyear)||||||
|2 Received to Bank Account via Stripe and CAF,excludes donation from Bernadette Thompson(reimbursed)||||||
|3 Ringfenced for Gallions PrimarySchool bursaries,SENprovision and stringed instrumentprovision,travel andperformance opportunities||||||
|4 Net of fees||||||
|5 Grants from ring-fenced income andgeneral funds||||||





**THE GALLIONS MUSIC TRUST ASSETS AND LIABILITIES 2023-24** 

|**ASSETS AND LIABILITIES**||||||
|---|---|---|---|---|---|
|||||||
|Balance in Bank Account as at 31 August 2024|£        57,343.01|||||
|Balance in Paypal Account as at 31 August 2024|£             193.49|||||
|**TOTAL**|**£        57,536.50**|||||
|||||||
|**RECONCILIATION**||||||
||**Unrestricted**|**Restricted**|**Total**|||
||**2023-24**|**2023-24**||||
|**Opening asset balance**|£        17,875.34|£        40,383.85|**£        58,259.19**|||
|**PROFIT/LOSS**|**-£          6,517.69**|**£          5,795.00**|**-£             722.69**|||
|**Closing asset balance**|£        11,357.65|£        46,178.85|**£        57,536.50**|||
|||||||
|**RESTRICTED ASSETS AS AT 31 AUGUST 2024**||||||
|Legacy (improvement of stringed instruments)|£        35,178.85|||||
|Brian Murtagh Charitable Trust(BursaryLessons)|5,000.00<br>£|||||
|Alan James Rivers Foundation(providingadditional opportunities)|6,000.00<br>£|||||
|**TOTAL**|**£        46,178.85**|||||
|||||||
|**UNRESTRICTED FUNDS AVAILABLE AS AT 31 AUGUST 2024**||||||
|**TOTAL**|**£        11,357.65**|||||






## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name Josh Gamble **members of** 

> **On accounts for the year 31 August 2024 Charity no** 1141927 **ended (if any) Set out on pages** Below ) 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2023** . 

- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Signed: Date:** 22/06/2025 **Name:** Josh Gamble **Relevant professional** ACA (ICAEW) **qualification(s) or body (if any): Address:** 34a Endymion Road Finsbury Park N4 1EQ 

1 

**October 2018** 

**IER** 



**Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

2 

**October 2018** 

**IER**