## **Trustees' Annual Report for the period** Period start date Period end date 1 April 2021 31 August 2022 **From To** ## Section A Reference and administration details **Charity name** The Gallions Music Trust **Other names charity is known by** n/a **Registered charity number (if any)** 1141927 **Charity's principal address** Gallions Primary School Warwall Beckton London **Postcode E6 6WG** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paul Broadhurst|Chair of Trustees||| ||Natasha Broke|Honorary Treasurer||| ||Nicolas Bush|HonorarySecretary||| ||AshleyRoye|SafeguardingLead||| ||John Ward||09/09/2021-06/12/2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) As a trust How the charity is constituted - (eg. trust, association, company) Trustees are selected by agreement of the existing Board of Trustees and Trustee selection methods elected by majority vote (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To promote and advance the music education and experience of both children and adults within the surrounding area of Gallions Primary School, Warwall, Beckton, London E6 **TAR** March **2012** 2 Supporting the provision of music to pupils at Gallions Primary School, especially through funding for instruments and other related equipment. Gallions Music Trust uses the power of music to improve the lives and life chances of children living in the London Borough of Newham. Newham is one of the most deprived boroughs in England. Poverty affects approximately 50% of the children in Newham. The trustees have had regard to the guidance of the Charity Commission on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|The Covid-19 pandemic and its accompanying restrictions (not
officially lifted until February 2022) continued to present challenges
to fundraising and to the delivery of the music programme by the
School.
Through our grant giving to the School we were able to support
individual bursary lessons for children at the School, participation in
orchestra and music provision to children with Special Education
Needs.| |---|---| **TAR** March **2012** 4 ## **Section E Financial review** The Trustees have agreed a policy of 6 months ordinary **Brief statement of the** expenditure to allow for the orderly winding up of activities were **charity’s policy on reserves** such a course of action to be required. The free reserve as at 31 August 2022 stood at £17,923.10 (20202021: £19,524.32). **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Natasha Elizabeth Clare Broke **Position (eg Secretary, Chair, etc)**[Honorary Treasurer ] **Date** 28 June 2023 **TAR** March **2012** 5 ## **THE GALLIONS MUSIC TRUST - Charity number: 1141927 ANNUAL ACCOUNTS FOR FINANCIAL YEAR 2021-2022** Accounting period from 1 September 2021 to 31 August 2022 Note: the previous accounting period ran from April 2020 to August 2021 ## **RECEIPTS AND PAYMENTS** ## **RECEIPTS** |**RECEIPTS**||||| |---|---|---|---|---| ||**Unrestricted**|**Restricted**|**Total**|**Total**| ||**2021-22**|**2021-22**|**2021-22**|**2020-21**| |Regular individual donations1|£ 2,646.00||£ 2,646.00|£ 2,991.00| |Regular individual donation to PayPal account2|£ 36.00||£ 36.00|£ 36.00| |One off donations from individuals3|£ 1,700.00||£ 1,700.00|£ 1,102.00| |Community Fundraising (Half Marathon)3|£ 100.00||£ 100.00|£ 641.00| |Trust, Grants or corporate donations – ring fenced4||£ 15,580.00|£ 15,580.00|£ 9,716.00| |Trusts, Grants Corporate donations – general|£ 11,000.00||£ 11,000.00|| |The Big Give Individual Pledges|£ 2,000.00||£ 2,000.00|£ 1,250.00| |The Big Give Matched Funding|£ 1,575.00||£ 1,575.00|£ 1.250.00| |The Big Give Campaign Donations5|£ 3,489.51||£ 3,489.51|£ 3.055.00| |Miscellaneous donations6|£ 1,661.71||£ 1,661.71|£ 828.37| |Gift Aid reclaim|£ 2,788.75||£ 2,788.75|£ 1,590.71| |Paypal (test)||||£ 0.01| |**TOTAL INCOME**|**£ 26,996.97**|**£ 15,580.00**|**£ 42,576.97**|**£ 22,475.23**| |**PAYMENTS**||||| ||**Unrestricted**|**Restricted**|**Total**|**Total**| ||**2021-22**|**2021-22**|**2021-22**|**2020-21**| |Gallions Primary School7|£ 11,284.00|£ 16,420.00|£.. 27,704.00|£.. 16,062.46| |Professional Fundraising|£ 17,319.04|£ 1,028.91|£ 18,347.95|£ 15,763.08| |Webhosting8|£ 107.27||£ 107.27|£ 94.29| |CRM (Beacon Apps Ltd)||£ 471.09|£ 471.09|£ 259.20| |ICO membership|£ 35.00||£ 35.00|£ 35.00| |Paypal (fees)|£ 2.88||£ 2.88|£ 19.02| |GoCardless (test)||||£ 0.01| |Musical Instruments/Equipment||||£ 534.95| |**TOTAL EXPENDITURE**|**£ 28,748.19**|**£ 17,920.00**|**£ 46,668.19**|**£ 32,733.01**| |**LOSS**|**-£ 1,751.22**|**£ 2,340.00**|**-£ 4,091.22**|**- 10,257.78**| |Notes on Page 2||||| ## **ASSETS AND LIABILITIES** |**ASSETS AND LIABILITIES**|||| |---|---|---|---| |Balance in Bank Account as at 31 August 2022|||£ 58,328.96| |Balance in Paypal Account as at 31 August 2022|||£ 190.73| |**TOTAL**|||**£ 58,519.69**| |**RECONCILIATION**|||| ||**Unrestricted**|**Restricted**|**Total**| ||**2021-22**|**2021-22**|| |**Opening asset balance**|£ 19,524.32|£ 43,086.59|**£ 62,610.91**| |Loss|-£ 1,751.22|-£ 2,340.00|**-£ 4,091.22**| |**Closing asset balance**|£ 17,923.10|£ 40,746.59|**£ 58,519.69**| |**RESTRICTED ASSETS AS AT 31 AUGUST 2022**|||| |Legacy (improvement of stringed instruments)|||£ 40,746.59| |**UNRESTRICTED FUNDS AVAILABLE AS AT 31**|**AUGUST 2022**||| ||||**£ 17,773.10**| ## **Notes :** - 1 Seven regular donors (1 started during current financial year) 2 One current monthly donation of £2.61 (net of PayPal fees). 3 Received to Bank Account and PayPal Account 4 Ring fenced for Gallions Primary School bursaries, SEN provision and stringed instrument provision, CRM. - 5 Net of fees 6 PaylPal giving (including Gift Aid), JustGiving, Giving.Com - 7 Grants from ring-fenced income and general funds - 8 Reimbursed to Natasha Broke (Trustee). Error of £0.71 from 2020-21 corrected and accounted for as miscellaneous donation. ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Gallions Music Trust **members of On accounts for the year Charity no** 31 August 2022 1141927 **ended (if any) Set out on pages** Below I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022 **Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 23/06/2023 **Name:** Josh Gamble **Relevant professional qualification(s) or body** ACA (ICAEW) **(if any): Address:** 34a Endymion Road Finsbury Park N4 1EQ **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**