The Autscape Organisation (a charitable company limited by guarantee), trading as Autscape
Trustees Annual Report for the period 1st October 2024 to 30th September 2025 (Contains Directors’ report) (Financial Statements attached)
Contact us:
Phone: +44 (0) 7999 822410 Email: info@autscape.org Web: www.autscape.org
Charity registration no. 1141913
Company registered in England and Wales no. 7325467 Registered office: Flat 39, Burnham Court, Brent Street, London NW4 2RE
June 2026
Objectives
Autism touches the lives of millions of people in the UK. The Autscape Organisation (hereafter referred to by its trading name, Autscape) is principally engaged in organising the Autscape conference, held annually during the summer, which seeks to provide respite, support, information and education to autistic people. It was created by autistic people for autistic people to come together and experience a positive and accepting environment.
At Autscape, autistic people are fully included without having to adjust to the expectations of mainstream society. Presentations do not focus on how autistic people must be fundamentally changed in order to be acceptable. [https://www.autscape.org/about/concept]
Autscape's main source of funding is through the fees paid by conference participants, but we also seek donations and grant funding in order to facilitate access to Autscape’s services among our target beneficiaries – the majority of whom have incomes significantly below the national average1[.]
The charitable objectives of Autscape are:
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to provide respite and support for autistic people by (i) organising retreat-style conferences at which autistic people can learn, engage in activities, socialise and relax in an autistic-orientated environment and (ii) generally providing them and their families and carers with information, advice and other forms of assistance;
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to advance the education and awareness of the public in all matters relating to autism and in particular to increase public awareness of the challenges faced by, and the general circumstances of, autistic people and their families, thus encouraging increased acceptance and support of autistic people in the community;
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to advance and promote the education of autistic people in self-advocacy and in those issues which are of particular interest and/or relevance to autistic people; and
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to do such other charitable activities for the benefit and/or support of autistic people as the directors in their discretion shall decide.
The main activities undertaken to further the charity’s purposes for the public benefit are points 2 and 3 above.
All trustees confirm that they observe the Charity Commission’s guidance on public benefit.
1 Redman et al. (2009). Don’t Write Me Off: Make the system fair for people with autism. London: National Autistic Society.
Activities
Organising conferences
Autscape held an online conference in February 2025 and a live event in August 2025.
Online conference
The online event took place over 3 days from Friday 7th February to Sunday 9th February. It was held on Zoom and purposely designed to be an extension of our August 2024 event, with the theme being Autistic Joy (reprise). We were able to showcase some of our presentations recorded at the main event and add some new ones. We also had Discord open for social activities.
By having an online event, we were able to reach people who could not come to the live event. We believe it was good value at £40 per standard adult and £20 for low income adults.
Main in-person conference
Venue. The board decided to return to The Hayes Conference Centre in Alfreton, Derbyshire, which had proved successful the previous 3 years. The event took place between 4th and 7th August with an extra day for relaxing on the 8th August. It has good accessibility as well as a lot of single rooms and en-suites. It also had good links to rail stations and airports. Although this is a more expensive venue than the board would like, it is currently one of only a few venues that can cater for our numbers and has the facilities we require while still being affordable.
The board considered The Hayes good value in that it could meet the majority of our needs and the expectations of participants. For a single en-suite room we charged £495 per person and for a shared en-suite room £465 per person. We also introduced a ‘zero requirements’ fee giving single people the option to pay just £465 for an en-suite room. A zero requirements room gives us flexibility and allows us to fill rooms we would not normally use, e.g., because they are in noisy areas: due to lifts/stairs, high footfall, or refurbishment. People choosing a zero requirements room cannot make requests on booking, e.g., a room on the ground floor, a room with a bath or next to a friend. For some people, especially those who spend little time in their bedroom, this is a costeffective way to attend Autscape. For those taking advantage of the extra day for relaxing, we charged an additional £125.
The Hayes Conference Centre also has a variety of good communal areas with the accommodation being attached. There were plenty of ground floor rooms and adapted rooms as well as family rooms with a variety of options. The conference centre is surrounded by gardens with a seated terrace, lakeside area and it had a bar.
This venue proved to be well liked, with the communal areas for socialising providing plenty of scope for different activities. As a larger venue, it did mean more walking for participants to access some of the activities, but on the whole, this was not a problem. The larger grounds with the lake provided a relaxing place for those that enjoyed walking. Due to excellent weather, people were able to take advantage of the lawns and terrace well into the evening. The food was generally well liked, with special diets catered for. With a large proportion of our participants having unique dietary needs, we had two volunteer assistants to liaise with catering staff, who were pleasant, helpful and quickly on hand to sort out any problems.
Transport. The Hayes Conference Centre was only a short journey from Alfreton station, which has good connections to mainline stations, so we decided to provide transport to assist people to transit from Alfreton station on the first day and back on the last day and extra day. We hired a local company to provide a 17 seat minibus with trailer and charged £5 per journey. They completed 4 runs on the first day, 3 on the last day to return to the station, and one in the morning of the extra day.
Registration. Registration opened on a first-come, first-served basis, as we knew we had a big venue to fill and it was unlikely that anybody would lose out on a place by booking later. We could keep registration open until numbers were required by the venue two weeks before the event.
Publicity. Autscape 2025 was publicised in as many places as we could find, and we utilised social media, mailing lists, and other online facilities as much as possible.
Merchandise and sensory equipment. This year, the board did not purchase any new sensory equipment, but they renewed some of the smaller items used for keeping people entertained in the lounge area and purchased some garden toys for children. A small selection of sensory toys and glow products alongside some soft toys were available to purchase. We had some T-shirts, teddies and hats with the Autscape logo on them which were very popular.
Achievements and performance
The online conference
We have previously included an online element of our live event, but we found that technology is not always reliable and volunteers have to take time out of the live event to allow the online element to happen.
Therefore we decided to have a separate and dedicated online event where we could reprise some of the more popular presentations which were recorded at our Autscape 2024 live conference and add some newer ones. This also gave people who were not able to come to the live event the opportunity to present as well.
The online conference was held over a weekend so people who worked standard hours could attend. The theme of Autistic Joy (reprise) was well received. By adding Discord, people were able to enjoy social activities as well.
The event was attended by 167 participants. At a fraction of the cost of the main event, it was accessible to more people.
The Autscape 2025 in-person conference
In 2025, Autscape held its 21st annual in person conference on 4-7th August at The Hayes Conference Centre, Alfreton, Derbyshire.
This year’s theme was 'Evolving Autistic Space’ which was a purposely broad theme allowing us to look at how autistic space has changed over the years. We had presentations and workshops as well as a full programme of social and leisure activities .
The event was attended by 194 adult participants and 13 children attending for the full residential event and a further 5 just attending for the day. This included autistic and non-autistic adults, their children and carers. Of these, 69 also booked for the additional day. Unfortunately this was less than the previous year but still a good number.
Autscape 2025 ran for three days during which there were workshops, leisure activities and social opportunities. All of these activities were specifically oriented to the needs and preferences of autistic people, in line with Autscape’s core mission. A fourth day was optional for relaxing and winding down.
The Programme. The programme included an excellent set of well-attended and engaging lectures, workshops, and discussions, with a substantial majority of autistic presenters, some new to Autscape (see Box 1). The theme of ‘Evolving Autistic Space’, allowed us to look at how Autistic space is changing. Presentations were accepted on a competitive basis out of a range of proposals. As in previous years, formal programme lectures came with opportunities for both
structured and informal discussion between participants. Full details of Autscape 2025 are available on our website at: www.autscape.org/2025/.
In addition to the programme of presentations, Autscape also had a diverse range of leisure and social activities. These included our very popular "Sparklies in the Dark" where many people come together to enjoy their love of coloured lights. We also had opportunities to showcase talents in the entertainment evening, plus lightning talks in which participants can share a topic of interest for 5 minutes. People were also able to join home groups enabling participants to get to know each other better.
Box 1: Autscape highlights
Leneh Buckle , one of the founding members of Autscape, delivered a talk titled “Evolution of Autscape” in which she took a look at where it all started and key moments in its evolution to the autistic space we enjoy today.
Kim Mears delivered a lecture on ‘Multi-modal communication spaces’. Pointing out that the communication needs of autistic people are complex and may vary, she advocated moving on from a single behavioural approach to communication supports and discussed the benefits of increased knowledge of different ways of communicating and communication identities, such as part-time AAC user and semi-speaking.
Angela Kingdon gave a workshop on “Building Autistic-First Spaces Through Podcasting”. The hands-on workshop explored how Autistic-led podcasts provide an evolving space for authentic communication, connection, and cultural expression, using The Autistic Culture Podcast and the Neurodivergent Podcaster Collective as examples.
Ruth Yates delivered a session on ‘Creating space with Qigong’, showing participants simple Qigong exercises to connect with themselves and to the ground.
Fundraising
We undertook a major review of the fundraising sub-committee in June 2025 and introduced a new terms of reference and sponsorship packages. We also purchased some collection buckets.
Autscape continued to use Give As You Live and PayPal Giving Fund during the year. These platforms give supporters straightforward ways to donate to Autscape, either directly or via online shopping platforms.
Give As You Live enables supporters to raise donations for UK charities when they shop online and can also be used as a direct donations platform. PayPal Giving Fund enables donations through PayPal, eBay and other partner platforms.
During the reporting period, Autscape received donations of £17,467, sponsorship income of £200, and Gift Aid and GASDS income of £480. Total donations, sponsorship, Gift Aid and GASDS income recognised in the year was £18,148.
Several large, one off, donations made a substantial contribution to Autscape’s overall surplus this year. The board is grateful to everyone who donated, sponsored or helped to raise funds, particularly given continuing pressure on cashflow, participant affordability and Autscape’s longterm sustainability.
Online discussion mailing lists
Autscape has a ‘Community’ mailing list with moderators where people who have attended Autscape at various times can come to discuss the conference, share things of interest relating to Autism in general, and maintain social links as an extension of the networking opportunities the Autscape conference provides. It is also a place where people who cannot get to a conference can communicate with other autistic people in a safe online environment.
Membership
Participation in Autscape events is not dependent on being a member. Membership is required to vote at the AGM and to stand for, or nominate someone to stand for, election to the board of trustees.
The current membership fee is £5.00. Members receive information through our members’ email list. Members who book a place at our residential event also receive a £5.00 discount on the residential event fee.
Total membership remains almost unchanged at 122 members as at 30th September 2025, compared with 123 people as at 30th September 2024.
Social Media
The board significantly expanded Autscape’s presence on social media to promote and relay information about The Autscape Organisation. We also joined Mastodon, Bluesky and LinkedIn to complement our longstanding Facebook page. These are administrated by a board member.
Collaboration
The board have continued Autscape’s membership of the European Council of Autistic People (EUCAP). Although this cost £210, the board think it is important that we stay connected to the various organisations so we can collaborate and help develop good practice on a wider scale, in line with our charitable objectives. Autscape is represented on the EUCAP board and therefore able to take part in discussions and be informed of issues affecting the European community.
Technology
We have continued to develop the Autscape website and we used Ticket Tailor for the conference booking system. We utilised Zoom and Discord for the conference.
Policies
The board undertook a major review of the Safeguarding policy and this was implemented in August 2025. We also reviewed our Booking policy and Bursary policy prior to opening registration of the main event.
Bursary Scheme
The board has been offering bursaries to participants since 2018, with the aim of making Autscape accessible to people who would otherwise not be able to afford to attend.
The board allocated £500 to the bursary fund and the bursary committee considered all applications. The whole amount was used, giving 5 people a £100 bursary each.
Challenges
Venues
Due to the needs of our autistic participants, having to share a venue with other groups would be problematic for our audience. It continues to be a challenge to find venues which we can use exclusively, have sufficient bedrooms and social space, are big enough and are low cost.
Whilst there are many venues that meet some of these needs, it is the combination that is proving difficult. Whilst we may be able to compromise on some things, exclusivity with the right amount of bedrooms and social space is essential, and these impact on the size and cost of the venue.
Autscape is more than just a conference full of presentations. We aim to create a retreat-style social environment, where being autistic or neurodivergent is the norm and people can learn and relax at the same time.
As a result, we have to choose venues which are compatible with us and allow us to create the environment which makes Autscape unique and successful. Unfortunately this means most venues which suit us come with a cost.
Cost
The board are aware that a lot of Autscape’s participants are on a low income and therefore struggle to pay to attend.
For this reason we try to find venues which meet our needs and are low cost. Because all costs, such as room and meals, are included in the price, Autscape may appear to be expensive. However, when compared to other residential conferences, particularly non-charitable ones, our costs are low. Autscape is a not for profit organisation and we keep our expenses/overheads to a minimum, so they do not impact too much on the cost for participants. In general we only add what is necessary over and above what a venue charges us per person. Unfortunately, increases in the cost of living means venues are raising prices by a much higher percentage annually than they have in previous years.
The board will continue to try to keep costs to a minimum and provide bursaries to offset the costs for people on low incomes.
Volunteers
Autscape has a number of long-standing loyal volunteers. We rely on them to put on both online and live conferences. However, we have difficulty recruiting people to the board and positions of responsibility. The board are trying to address this by making people aware that, as an organisation run by and for autistic people, we can generally accommodate any needs they may have if they take on these commitments. For example, our board meetings are held online so people can use text and are not required to talk in voice at meetings.
We have a lot more volunteers who are happy to help just at events. We are trying to encourage people to take on more responsibility.
Membership
Our membership has remained steady for the past couple of years but it has dropped substantially from its peak of a few years ago. Whilst it is not necessary to be a member to attend Autscape events Autscape needs members to continue to function as a charity and elect trustees.
The board have started to address this by changing to a new membership recording system which is not tied to registration and making it easier for people to become and stay members throughout the year.
The board acknowledge that they need to do more to attract and keep members and need to look at ways that can make being a member more worthwhile.
Summary
Although Autscape can be considered a success this year, we acknowledge that the number of people attending the live event is starting to fall. The board believe there are many reasons for this with the cost being a major part but also the growth of online autism conferences.
Nevertheless, the board believe Autscape is still good value for money and the benefits of attending the live event cannot be compared with attending an online event. The environment created at the live Autscape is unique and somewhat undefinable. In fact, for people who attend Autscape and come back year after year they find it difficult to describe Autscape. Autscape is something you have to experience to truly understand its worth and this is something that the board will continue to try to convey.
Financial review
Treasurer's report
Financial performance
Autscape reports a surplus of £18,144 in 2024-25, compared with a deficit of £790 in 2023-24. This is a welcome improvement, but it is due to a small number of unusually generous donations and other fundraising, rather than the financial performance of the events themselves.
Donations, sponsorship, Gift Aid and Gift Aid Small Donations Scheme (GASDS) income totalled £18,148 during the year. The trustees are very grateful for this generous support, the timing of which proved critical for Autscape’s financial position and cashflow. However, this income was exceptional and should not be treated as a predictable funding stream for future years.
Excluding income from donations, sponsorship, Gift Aid and GASDS, Autscape has an underlying operating deficit of £449 before interest. The online event generated a surplus of £3,101, while the main residential event and core running costs that have to be covered by our main event produced an underlying deficit of £3,550.
This remains a key financial issue. Autscape aims to provide autistic led space in a way that is accessible and affordable, but venue costs and deposit requirements have risen sharply over recent years. Autscape does not yet have sufficient and predictable voluntary funding to subsidise a recurring deficit on the main residential event.
| Analysis of 2024-25 surplus | Amount |
|---|---|
| Surplusper Statement of financial activities | £18,144 |
| Less: donations,sponsorship,Gift Aid and GASDS | (£18,148) |
| Deficit before fundraisingincome | (£4) |
| Operatingdeficit before fundraisingincome and interest | (£449) |
| Online event surplus included above | £3,101 |
| Main residential event and core running costs deficit before interest |
(£3,550) |
Balance sheet
Total funds at the end of the reporting period were £44,786, compared with £26,642 at the end of the previous year. Cash at bank and in hand was £43,832. Current assets totalled £47,152 and, after current liabilities, net current assets were £45,786. After allowing for a £1,000 long-term interest-free loan, total net assets were £44,786.
Autscape holds funds so that it can continue operating if unexpected expenditure arises or if income is delayed. At the same time, funds should not be allowed to build up without good reason, as they should be used to further Autscape’s charitable purposes.
After allowing for venue deposits due before next year’s registration income is received, and for prudent working capital cover, Autscape’s non committed reserves at the year end was £3,896. This is small in relation to the scale of Autscape’s size and its future commitments. The trustees therefore remain cautious. In the absence of suitable venues that are cheaper and have lower deposit requirements, Autscape needs to be able to meet large deposits before registration opens
for the following year’s event and be able to absorb substantially higher venue fees, while also keeping the residential event as affordable as possible.
| Non committed reserves | Amount |
|---|---|
| Year-end total funds | £44,786 |
| Less: deposits due before bookings open | (£39,722) |
| Less: 75% of 2024-25 core day-to-day expenditure |
(£1,168) |
| Non-committed reserves | £3,896 |
Reserves Policy
Autscape has a simple reserves policy – it aims for the reserves to be between two limits. If the reserves fall under the lower limit, or above the higher limit, the board aim to increase or decrease the reserves as appropriate.
The reserves are currently set at £5,000 for the lower limit and £8,000 for the higher limit.
Structure, governance and management
Governing document
The Autscape Organisation (Autscape) is a company limited by guarantee and governed by its Memorandum & Articles of association dated July 2010. The Autscape Organisation is registered as a Charity with the Charity Commission.
Constitution and recruitment of trustees
The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as the Board. Under the requirements of the Memorandum and Articles of Association members of the Board are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. Board members are elected to roles by the board and with the exception of the Chair and Vice Chair who are elected annually, they will usually remain in that role until their time on the board expires.
Board meetings
During the year, the board of directors met monthly to consider the strategic direction of the organisation and make decisions on matters arising.
Organising committees
The board also established organising committees overseen by the board but delegated with the responsibility for organising the 2025 online event in February 2025 and the main live Autscape conference in August 2025. The organising committees were led by an Event Manager appointed
by the board with a core team of managers and other volunteers. Organising committees are delegated responsibility for the budget and organising the event with the exception of two major decisions being reserved for the board. These being the approval of the programme and the fees.
Other committees/Subcommittees
The board also have a Bursary committee appointed by the board, responsible for scrutinising bursary applications and awarding bursaries to help people attend the live event making it accessible to those who might otherwise be unable to afford it.
We also have 3 active subcommittees: fundraising, programme and publicity with chairs appointed by the board and open for anybody to join.
Volunteers
Everybody who works for Autscape is a volunteer, including the board, organising committee managers and subcommittee chairs.
We also have a contingent of people who volunteer to help at either the online event or the live event. Volunteers who spend at least 8 hours volunteering at the live event are given a 25% discount off the fee. Autscape relies on people volunteering and we are grateful to everybody who gives their time to us freely.
Changes to the board
There were some changes to the directors and their roles at Autscape between October 2024 and September 2025.
Chair / Company Secretary/Treasurer. In October 2024 Kacey Clark remained as chair and Martijn Dekker remained as vice-chair. Richard Chandler remained as the Treasurer and Elaine Binhammer remained as Company Secretary. In August 2025 Martha Haggas was co-opted as a director.
The Board would like to thank all of the people who generously donated to Autscape, those who contributed to our subcommittees and those who assisted at the conference itself.
Reference and administrative details
Full name The Autscape Organisation
Registered charity number 1141913 Registered company number 07325467
Principal address and Registered Office
Flat 39 Burnham Court Brent Street London NW4 2RE
Directors at the time of the report
Martijn Dekker, Chair Richard Chandler, Treasurer Patricia Jubb, Honorary Secretary Heta Pukki, Vice Chair Martha Haggas Chen Gershuni Elaine Binhammer, Company Secretary
Company Secretary at the time of the report
Mrs Elaine Binhammer
Directors who served during the financial year
Elaine Binhammer, Company Secretary Martijn Dekker, Vice Chair James Pelham Heta Pukki Patricia Jubb, Honorary Secretary Richard Chandler, Treasurer Kacey Clark, Chair Martha Haggas
The directors of the charitable company are its trustees for the purpose of charity law and throughout this report are collectively referred to as the directors.
Responsibilities of the Trustees
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.
In preparing those financial statements, the trustees are required to: select suitable accounting policies and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
Small company provisions:
This report has been prepared in accordance with FRS102 SORP with the special provisions for small companies under the Companies Act 2006.
Exemptions
The trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity's trustees:
Signed Dated 16th June 2026
Elaine Binhammer, Company Secretary
THE AUTSCAPE ORGANISATION
(A company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
For the year ended 30 September 2025
I report on the financial statements of The Autscape Organisation for the year ended 30 September 2025, which are set out on pages 13 to 20.
Respective responsibilities of trustees and examiner
The charity's trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
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to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
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the accounts do not accord with such records; or
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the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jim Dodds 33 The Glebe Morpeth NE61 6HW
Date: 29/06/2026
12
THE AUTSCAPE ORGANISATION
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES
(INCLUDING SUMMARY INCOME & EXPENDITURE ACCOUNT) For the year ended 30 September 2025
| 5 6 7 Expenditure on: 8 Operation of the charity Total expenditure Net movement of funds Charitable activities Total income Donations and legacies Income from: Investments Charitable activities Grants and contracts Notes Total funds carried forward Reconciliation of funds Total funds brought forward |
Unrestricted Funds £ 18,148 107,373 445 125,966 107,822 107,822 18,144 26,642 44,786 |
Restricted Funds £ - - - - - - - - - |
Total 2025 £ 18,148 107,373 445 125,966 107,822 107,822 18,144 26,642 44,786 |
Total 2024 £ |
|---|---|---|---|---|
| 1,559 118,739 753 |
||||
| 121,051 | ||||
| 121,841 | ||||
| 121,841 | ||||
| ( 790 ) 27,432 |
||||
| 26,642 |
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
The notes on pages 15 to 20 form an integral part of these accounts.
13
ThE AUTSCAPE ORGANISATION IA company limited by guaranléèl BALANCE SHEET As at 30 September 2025 Chaty Number 1141913 Company Nurnb8r 7325467 Total 2025 Total 2024 Cur Debtors Cash at bank and in hond 13 14 3,320 43,832 1.652 27,670 Total cuThent assets 47,152 29,322 Cr•dltor8: amounts falling due within one year 15 11,3661 11,6801 Not curnt ass8ts 45,786 27.642 Total ass•ts ¢urrentllabllltles 44786 27.fj42 Cr•dltors: amounts falling due after more than year 16 11,000) 11,0001 Total neta&*ets orliabilities 44,786 26,642 ds of the cha Unrestrictéd in(x)me fund8 Restri¢Aed income lund8 44,786 26,642 Totsl fund5 44.786 26,642 Thè MpanY w8s entitled to an exemption Ircffi) 8udit UfKlgr 77 of th8 Companias Aet 2006 relating to small companies. The mw)bers h8ve not requlred the company to obtain an audit in a¢cordanee with sadion 476 of the Companie5 Act 2006. Thg dIrr$ ¥(knowledge Iheir responBibilf(ies fcf c4Jmplying wlth the requlrements of the Companies Act with the respect to acwuntin9 re(x)rd3 and Ihg Preparati( of accounts. These accwnts have been prepared in accordancg with the provislons apICable to small companiès subjact to th small cornpanias r8gim& and in 8¢¢ordan¢e FRS102 SORP. The notes on pages 15 to 20 fomi an intagral part of these accounts. Th8s8 finBn¢ial stslemonts were approved by the Board on: gg £c and ar• slgnèd on Its behalf ty- Richard Chandler Treasurer 14
THE AUTSCAPE ORGANISATION
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 September 2025
1 Accounting Policies
The principle accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
2 Basis of accounting
2.1 Basis of preparation
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The Autscape Organisation meets the definition of a public benefit entity under FRS 102.
2.2 Preparation of the accounts on a going concern basis
The charity reported total unrestricted funds at the year end of £44,786 and has already secured a significant amount of funding for the current year. The trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern.
3 Income
3.1 Recognition of income
Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliably.
3.2 Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.
3.3 Grants and donations
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Income received in advance or provision of other specified service is deferred until the criteria of income recognition are met.
3.4 Volunteer help
The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.
15
THE AUTSCAPE ORGANISATION
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS For the year ended 30 September 2025
3.5 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
3.6 Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charities' work or for specific projects being undertaken by the charity.
4 Expenditure and liabilities
4.1 Liability recognition
Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
4.2 Charitable activities
Expenditure on charitable activities includes the costs of delivering a conference and other activities undertaken to further the purposes of the charity and their associated support costs.
4.3 Governance and support costs
Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.
4.4 Irrecoverable VAT
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
4.5 Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts.
4.6 Provisions for liabilities
A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.
16
THE AUTSCAPE ORGANISATION
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 September 2025
Analysis of income
| 5 6 7 na 8 |
Unrestricted Restricted Total Total Funds Funds 2025 2024 £ £ £ £ Donations and legacies 18,148 - 18,148 1,559 18,148 - 18,148 1,559 Charitable activities 106,510 - 106,510 - - - - 117,604 605 - 605 630 258 - 258 505 107,373 - 107,373 118,739 Income from investments 445 - 445 753 445 - 445 753 lysis of expenditure on charitable activities Unrestricted Restricted Total Total Funds Funds 2025 2024 £ £ £ £ Charitable activities Direct costs 98,676 - 98,676 - - - - 112,183 2,321 - 2,321 1,569 1,875 - 1,875 1,875 950 - 950 1,405 341 - 341 - Support costs 1,587 - 1,587 2,127 312 - 312 1,152 223 - 223 202 796 - 796 768 60 - 60 60 181 - 181 - Governance costs 500 - 500 500 107,822 - 107,822 121,841 Sales and marketing Office and administration costs IT costs Autscape 2024 event fee income Autscape 2025 event fee income Membership fees Income from product sales Event minibus hire Travel costs Insurance Bank charges and fees Subscriptions Independent examiner's fees for reporting on the accounts Donations and gifts Income was £125,966 (2024: £121,051) of which £125,966 was unrestricted or designated (2024: £121,051) and £0 was restricted (2024: £0). Bank interest Autscape 2024 venue hire Autscape 2025 venue hire Other event costs Event childcare costs |
Total 2024 £ |
|---|---|---|
| 1,559 | ||
| 1,559 | ||
| - 117,604 630 505 |
||
| 118,739 | ||
| 753 | ||
| 753 | ||
| - 112,183 1,569 1,875 1,405 - 2,127 1,152 202 768 60 - 500 |
||
| 121,841 |
Analysis of expenditure on charitable activities
Expenditure on charitable activities was £107,822 (2024: £121,841) of which £107,822 was unrestricted or designated (2024: £121,841) and £0 was restricted (2024: £0).
17
THE AUTSCAPE ORGANISATION
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 September 2025
9 Fees for examination of the accounts
| Independent examiner's fees for reporting on the accounts There were no other fees paid to the examiner (2024: £nil) |
2025 £ 500 500 |
2024 £ |
|---|---|---|
| 500 | ||
| 500 | ||
10 Analysis of staff costs, and the cost of key management personnel
The Charity does not currently employ any staff.
The key management personnel of the charity, comprise the Trustees.
11 Transactions with trustees
None of the trustees have been paid any remuneration or received any other benefits from an employment with their Charity or a related entity.
Trustees' expenses
No trustee expenses have been incurred in the year.
Transaction(s) with related parties
There has been no related party transactions in the reporting period.
12 Corporation Taxation
The Charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
13 Debtors and prepayments (receivable within 1 year)
| Prepayments Accrued income |
2025 £ 2,720 600 3,320 |
2024 £ |
|---|---|---|
| 1,652 - |
||
| 1,652 |
14 Cash at bank and in hand
| Short term deposits Cash at bank |
2025 £ 40,172 3,660 43,832 |
2024 £ |
|---|---|---|
| 17,157 10,513 |
||
| 27,670 |
18
THE AUTSCAPE ORGANISATION
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 September 2025
15 Creditors and accruals (payable within 1 year)
| Independent examination of accounts Accruals Other accruals |
2025 £ 500 866 1,366 |
2024 £ |
|---|---|---|
| 500 1,180 |
||
| 1,680 |
16 Creditors and accruals (payable after more than 1 year)
| Unconditional interest free loan from Trustee | 2025 £ 1,000 1,000 |
2024 £ |
|---|---|---|
| 1,000 | ||
| 1,000 |
16 Events after the end of the reporting period
No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.
17 Analysis of charitable funds
Analysis of movements in unrestricted funds
| Unrestricted funds General unrestricted fund Totals |
Fund balances brought forward £ 26,642 26,642 |
Incoming resources £ 125,966 125,966 |
Resources expended £ ( 107,822 ) (107,822) |
Transfers £ - - |
Fund balances carried forward £ |
|---|---|---|---|---|---|
| 44,786 | |||||
| 44,786 |
Purpose of unrestricted funds
General unrestricted fund The 'free reserves' of the charity.
18 Capital commitments
As at 30 September 2025, the charity had no capital commitments (2024 -£nil).
19
THE AUTSCAPE ORGANISATION
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 September 2025
19 Analysis of net assets between funds
| nalysis of net assets between funds | |||
|---|---|---|---|
| Cash at bank and in hand Cash at bank and in hand Other net current assets/(liabilities) Long term assets/(liabilities) Other net current assets/(liabilities) Long term assets/(liabilities) |
Unrestricted Funds £ 43,832 1,954 ( 1,000 ) 44,786 Unrestricted Funds £ 27,670 ( 28 ) ( 1,000 ) 26,642 |
Restricted Funds £ - - - - Restricted Funds £ - - - - |
Total 2025 £ |
| 43,832 1,954 ( 1,000 ) |
|||
| 44,786 | |||
| Total 2024 £ |
|||
| 27,670 ( 28 ) ( 1,000 ) |
|||
| 26,642 |
20