AUTSCAPE The Autscape Organisation (a charitable company limited by guarantee), trading as Autscape Trustees Annual Report for the period 1 st October 2023 to 30th September 2024 (Contains Directors, report) (Financial Statements attached) Contact us: Phone: +44 1017999 822410 Email.. info@autscape org Web.. www.autscape org Charity registration no. 1141913 Company registered in England and Wales no. 7325467 Registered office.. 101 Broad Park Road, Henley Green, Coventry, CV2 1 DB June 2025 Objectives Autism touches Ihe lives of millions of people in the UK The Autscape Organisation (hereafter referred to by its trading name, Autscape) is principally engaged in organising the Autscape conferen￿, held annually during the summer, which seeks to provide respile, support, information and education to autistic people. It was created by autistic people lor aulislic people to come tog8th8r and experience a positive and accepting environment. At Autscape, autistic people are lully included without having lo adjust to the expectations ol mainstream society Presentations do not locus on how aulislic people musl be fundamentally changed in ordei to be acceptable Ihttps:Ilwww autscape.org/abouuconceptl Aulscape's main source ol funding is IhTough the fees paid by conference participants, but we also seek donations and grant funding in order lo facililale access lo Autscape's seNices among our largel beneficiaries the majority of whom have incomes signili¢anily below the national averagel The charltable oblectlve8 of Autscape are.. 1. to provide respite and support for autistic people by (il organising retreat-style ¢onferen¢es at which autisti¢ people Can learn. engage in activities. socialise and relax in an aulislic-orienlaled environment and lil) generally providing them and their families and carers with information. advice and other lorms ol assistance., 2 lo advance the educalion and awareness of the public in all matters relating lo autism and in particular to increase public awareness of the challenges faced by, and the general circumslances of, autislic people and their families, thus encouraging increased acceptance and support of aulislic people in the community., 3. to advance and promote the education ol autislic people in self-advocacy and in those issu8s which ar8 of particular interest andlor r818vanc8 lo autistic P80pl8', and 4. to do such other chaTilable activities for the benefit andlor support ol autistic people as the directors in th8ir discretion shall decide The main activities undertaken to further the charity's purposes for the public benefit are points 2 and 3 above. All trustees confirm they have regard to the Charity Commission's guidance on public benefit. Redman et al.121Y)91. t%)n't Write Me Off.. Make the system tair for people aubsm. London." Nab"onal Autisb"c Society. Activities Organising a conference During Ihe year, the board of directors mel monthly to consider the strategic direction of Ihe organisation and make decisions on matters arising. They also established an organising committee overseen by the board but delegated wrth the responsibility for organising the 2024 Aulscape conference. The organising committee was led by an Event Manager with a core team of managers and other volunteers. 11 was decided that the event should keep the online element due lo ils success and the ability lo reach a wider audience In line with Aulscape's mission we managed to design and create two environments where the schedule, social structure and Presentation topics encouraged the full participation of autistic people either in person or from the comfort ot their own homes Venue. Thè board decided to relum to The Hayes Conference Centre in Allrelon, Derbyshire, which had proved successful the previous 2 years 11 has g¢)od accessibilty as well as a lol of single rooms and en-suites which is what most people want these days 11 also had good links lo rail slalions and airports Although this is a more expensive venue than the board would like il is currently the only venue that can calei lor our numbers and has the lacilities we iequiie that is affordable Since Covid changed the venue landscape reducing the options available to us the board are aware that finding new venues will continue lo be a challenge in the lulure Nevertheless, the board considered The Hayes good value in that il could meet the needs of our growth and the higher expeclalions of participants For an en-suite room &ilh&r single or shar8d it cost £480 per person The Hayes Conference Centre also had a variety of good communal areas with the accommodation being attached There were plenty ol ground floor rooms and adapted rooms as well as family rooms wilh a variety of options The conference centre was also surrounded by gardens with a sealed terrace, lakeside area and it also had a bar This venue proved lo be well liked with the communal areas for socialising providing plenty ol scope lor different aclivilies Though a little larger than most of our other venues il did mean more walking than usual lor participanls to access some of the activities but on the whole this was not a problem The larger grounds with the lake also provi(led a relaxing place for those that enjoyed walking and due lo excellent weather people were able lo take advantage ol the lawns and lerraca well into the evening The food was also generally well liked and of a high standard with special diets catered for bul wilh a large proportion of our participants having unique dietary needs we introduced an assistant lo liaise with catering staff who were pleasant, helpful and quickly on hand lo sort out any problems. Transport. The Hayes Conference Cenlre was only a short joumey Irom Alfreton slalion which has good connections lo mainline stations so we decided lo provide transport and assisl people with taxis from Allrelon station. We hired a 17 seal minibus and transported people ourselves as it was unleasible to hire a coach service due to limited providers close lo the area and their availability We were unable lo charge for this but many people willingly donated to Autscape which offset the cost. Costs. Participant registration costs were another key issue considered by the directors The vast majority of the registration fees paid by Aulscape participants ￿Ver the cost ol hiring the conference venue, including accommodalion and catering Autscape does nol seek lo make money from the annual conference. Rather, the final fees are set by the Directors with the aim of breaking even Nevertheless, the Board must ensure that the costs of attending the conference are within the reach ol potential participants. Unfortunately in 2024 we had a new problern which meant we had lo significantly increase the lees Aulscape books and secures venues approx 2 years in advance. Deposits paid on these venues has generally been 20°/o bul a change in terms and conditions meant they now required another 30¢/0 lor the Aulscape 2025 event deposit which needed paying before the 2024 event As Aulscape does not hold excess money the only way lo afford this deposit was lo factor il into the fees for 2024 In theory, with a good turnout we could ensure our deposit was mel in the lulure wilhoul having to signilicanily increase the lees again As a result the 2024 was fairly expensive but we were able lo provide en-suite rooms and good facilities 11 offered access to a residential 34ay conference with lull board lor £480 We also introduced a lower lee of £450 lor people who had no requirements No requirements rooms are ones we usually do not use because they are in r￿lsY areas or they are ol kswer standard. However, by introducing this lee il enabled us to lill ihe venue and use rwms we have previously had lo discount. We also had a bursary fund for people on low incomes We also added the fourth optional day for an additional £115 This was a relaxation day without any programme so it didn't disadvantage those who could not afford to slay For people who were only able lo attend the online event we charged £20 which the board considered lo be good value considering il gave them access to all the main presentations and online social space. Regl8lratlon. This lime we opened registration on a first come first served basis as we knew we had a big venue to fill and il was unlikely thal anybody would lose out on a place by booking later. We could keep regislralion open until numbers were required by the venue 2 weeks before the event Publlclty. Aulscape 2024 was publicised in as many places as we could find, and we utilised Facebook and other online facilities as much as possible However, we have found that a lot ol places where we would normally promote the conference no longer accepled advertising This means Aulscape will have lo consider how il can reach people in the fulure Merchandise and sensory equipment. This yearthe board did not purchase any new sensory equipment bul they renewed some ol the smaller items using lor keeping people entertained in the lounge area A small selection of sensory toys and glow products alongside some soll toys were available lo purchase and we had some T-shirts. teddies and hats with the Aulscape logo on them which were very popular. Achievements and performance The Autscape 2024 Conference In 2024, Autscape held ils 20th annual conference on 28th - 31 st August al The Hayes Conference Cenlre, Alfreton, Derbyshire This was a live event wilh an on-line element for which we used Zoom with addilional content on Discord. This year's theme was 'Autistic Joy, which was a purposely broad theme intended lo celebrate after 20 years how things had changed and all things which were good about autism We had presentations and workshops and these were live slreamed where possible to the on-line participants. The live event was attended by 249 adult participants and 16 children attending lor the lull residential evenl and a further 15 just attending for the day This included aulislic and non-autislic adults, their children and carers 01 these, 84 also booked lor the additional day We also had a further 179 join us lor the online onty event Unfortunately this was less than the previous year bul the dates at the end of August were not ideal as in many countries the main summer holiday ended in the middle ol August and this meanl some people were unable lo come However, whilst the conference was a success the continuing challenge is lo try to find reasonably priced other venues and better dates which also meet the accessibility needs ol our participants and cater for large numbers. Aulscap6 2024 ran for three days during which th8r8 were workshops, leisure activities and social opportunities All ol these activities wère specifically oriented to the needs and preferences of aulislie people, in line with Autscap8's eore mission. A fourth day was optional for relaxing and winding down The Programme. The programme included an excellent set of well-attended and engaging lectures, workshops, and discussions, with a subslanlial majority of aulislic presenters, some new lo Aulscape (see Box 11 With this being a 20th celebration we decided on the theme ol 'Autistic Joy, The programme included topics such as experiences of Autistic Joy, the joy ol engineering and finding joy through sport, drama and creative writing Presentations were accepted on a competitive basis out ol a range ol proposals As in previous years, formal programme lectur8s came with opportunities for both slruclured and informal discussion between participants. Full details ol Autscape 2024 are available on our website al- www aulscape.org. In addition to the pTogramme of presenlalions, Autscape also had a divorso range ol leisure and social activities These included our very popular'sparklies in the Dark. where many people come together lo enjoy their love of coloured lighis We also had opportunities lo showcase talents in the entertainment evening, plus lightning talks in which participants can share a topic ol interest for 5 minutes We also had a African drumming workshop and volunteers also ran a recreation of the TV show Countdown People were also able to join home groups enabling participants lo gel to know each other better and we extended as many social activities as possible lo the on-line participants who also had use ol Discord Box 1: Autscape highlights Elliot talked about experiences ol autistic ￿Y Ircth the h"ndings of a participatory research project conducted al an autism charity They challenged prevailing academic discourses ol autism as a disaster as they found most part￿1panIS actually rewrted experiencing joy They also found that the biggest barrier to joy was the lack of acceptance and understaThJing by non-autistic people. Corsln prgsentgd a toolkit lor dancing together They explwned how they k)ved to dan¢e and how they Could dance wonderfully on their own but found il difficult lo dance with others In wanting to dance with others and spread the joy they lert about dance they researched with a dancer and a dance Iherapisl to come up with a toolkit which they presented with the aid ol a film they had ma(le Allcla gave a presentation entitled'sensory joy to the rescue.. eMot￿nal containers and portable sale spaces, where they shared practical ways lo counteract the more sensilive netvous system that autisti people are renowned to have have using sensory joy to help contain overwhelming emotions and prepare lor unfamiliar or prediclably stressful situations Fundralslng Aulscape continued to be part of the Give As You Live and PayPal Giving Fund fundraising platfomis in order lo capture a small but potentially steady stream of donations Give As You Live is a fundraising platfonn for UK charities and their supporters To make donations on purchases, shoppers just need to sign up to Give As You Live, select The Aulscape Organisalion as their favourile charity, install a Give As You Live program on their computer, start shopping, and the money {up to 10°/o of the lolal online purchase) is donated to the charity Give As You Live can also be used as a donalions plattom) PayPal Giving Fund helps people support their favourile charities onlin8 and helps charities rais8 funds through PayPal, eBay and other technology plalfoms Aulscape raised £360 through the Give As You Live donations platfom and nothing via their purchases lool 11 also raised and £716 via PayPal Giving Fund during the reporting poriod A further £426 was raised Irom generous donations paid directly into the bank account and Gift Aid earned us £57. The lolal amount raised during the reporting period was £1,559 Onllne Ilsts Aulscape has a 'Community' mailing list with moderators where people who have attended Aulscape al various limes can come lo discuss the conference, share things of interest relating lo Autism in general. and maintain social links as an extension ol the networting opportunities the Aulscape conference provides It is also a place where people who cannot get lo a conference can communicate with other aulislic people in a sale on-line environment. Aulscape also runs various sub committee lists in order for people to become actively involved in organising the conference The most popular is the programme sub committee where proposals lo present al the next conlerence are discussed. Unfortunately the number of people using the mailing lists is declining with newer social media platforms becoming more popular Another challenge of Aulscape is to lind other ways in which people can come together outside of the conference. Membership Attendance al our annual conference or participating in any aspect ol Autscape is nol dependent on being a member The current membership lee is set al £5 00 and members receive information via our members list and announce list Members who book a place at our annual conlerence also receive a £5 00 discount on the fee Membership stood at 123 people as of 301h September 2024. compared with 170 people as 0130th September 2023 Soclal Medla The board also continued lo develop ils Facebook page lo promote and relay information about The Aulscape Organlsalion This is adminislraled by a board memb8r and is increasing ils followers We also used X during the reporting period but lor ethical reasons we have sinc8 closed the account and thè board have rèvièwèd Ihe us6 ol social media plallorms Collaboratlon The board have continued Aulscape's membership ol the European Council of Aulislic People Although this cost £180 39. the board were able lo take advantage ol the Zoom subscription enabling Aulscape to provide a professional online conlerence to a large number ol people Aulscape is represented on the EUCAP board and therefore able to take part in discussions and be infomied of issues affecling the European community. We also collaborated with Auticon and Autistic UK who sponsored us for £200 each Technology We have continued lo develop the Aulscape website and we used Ticket Tailor for the conference booking syslem. We also ulilised Zoom and DIs￿rd for the conference. Organising committee The board set up a dedicated organising committee for the Annual Autscape conference who reported regularly to the board through the Evenl manager so they could monitor the progress. The organising committee had experienced Autscape conference organisers but they were also able lo bring in as many volunteers as required to help with various tasks. Policies Since fundraising needed lo increase. the board made a new Fundraising policy alongside a Refusal and acceptance of donations wlicy The board also pul together a Joumalisl and Filmmakers policy and a Researchers policy lo make it clear how we will consider and process the increasing number of requests we receive lo write articles, make films and conduct research al Autscape events The board also made some minor amendments lo the Booking policy prior lo opening registration Bursary Scheme The board introduced ils first Bursary scheme lor the Aulscape 2018 conference. The aim being lo make Aulscape accessible lo people who would otherwise not be able to afford to attend. The board allocated £500 to the bursary fund and the bursary committee considered all applications The whole amount was used giving 5 people £1￿) bursary each Summary This was quite a difficull year lor Aulscape Having to increase our fees when mosl people were struggling with a cost of living crisis was not something we wanted lo do However, despite allracling a lower number than we would have liked we slill had a successful conference and this shows that for some people the Aulscape conference is a special place and there is a need tor il to continue Aulscape is more than just a conference (lespile it having a formal programme of presentations 11 has lots of lun activities and its a place where the aulislic community can relax as well as18arn. The Autscape board acknowledges that they will have to work on fundraising lo keep costs down and provide bursaries lor people who find it difficuft lo afford in the future We will also work on providing better online conferences Ihal attract more people as this is a lol more affordable and il has the added bonus ol us being better able lo meet our objective ol benefitting society as a whole and reaching and educating more people Financial review Treasurers report Aulscape has continued to make sure its financial procedures are of a high standard and by close monitoring it makes changes to its procedures as and when necessary In 2023, Autscape also made a small deficit of £1,711, du8 to lower-than-expected numbers, and significantly higher venue costs. In the current reporting period, Aulscape made a small delicil of £790, also due lo lower-Ihan- expected numbers. and signilicanlly h￿her venue costs that are difficult lor attendees lo absorb. Going lo￿ard. Autscape musl continue to ensure that fees are sutticient to keep Autscape solvent, whilst also trying lo raise funds in the longer term This means the board needs lo lake great financial care in the upcoming year Regular contributions Autscape receives Irom attendees also contributed to income- further details ol which are in the fundraising report These came to a total of £1.559 Accounts l Financial The lolal funds held al the end ol the financial period was £26.642. For Comparison, the slate of all funds al the end ol the previous year was £27.432 Reserves Pollcy The reserves exist so that the charity is atAe lo continue even il there is some expenditure that is unplanned However, reserves are harmful il they are allowed to build up without limit instead of being spent on charitable activities Aulscape seeks to lind the right balance behveen the goals ol making the charity financially robust and not holding on lo excessive funds Aulscape has a simple resetves policy- il aims lor the reserves lo be between tsvo limits If the resetves fall under the lower limil, or above the higher limit, the board aim lo increase or decrease the reserves as appropriate The reserves are currently set at £5.000 foi the lower limit and £8.000 for the higher limit. The free reserves held at the end of the financial period were zero since the venue deposits due before the next event Ithat had increased very significantly), and other running costs during the year, exceeded the funds available Due to this, Aulscape opened bwkings early in 202510 generate enough cashflow for the venue deposit to b8 paid. The board recognises the need to increase reserves to aid cash flow and long term financial viability. Structure, governance and management Governing document The Autscape Organisalion (Autscapel is a company limited by guarantee and governed by ils Memorandum & Articles of association dated July 2010 The Autscape Organisalion is registered as a Charity with the Charity Commission. Constitution and recruitment of trustees The directors of the cornpany are also charity trustees lor the purposes ol charity law and under the company's Articles are known as the Board Under the requirements ol the Memorandum and Articles of Association members of the Board are elected lo serve for a period of three years after which they must be re-elected al the next Annual General Meeting Board members are elected lo roles by the board and with the exception of the Chair and Vice Chair who are elected annually, they will usually remain in that role until their time on the board expires. Changes to the board There were some changes lo the directors and their roles al Autscape between October 2023 and September 2024 Chalrlcompany Secretaryifreasurer. In October 2023 James Pelham remained as chair until February 2024 when Kacey Clark was elected Martiin Dekker remained as vice-chair Richard Chandler remained as the Treasurei and Elaine Binhammer remained as Company Secretary In January 2024 David Singh resigned from the board and in May 2024 Georgina Walls also resigned from the board The Board would like to thank all of the people who generously donated to Autscape, those who contributed to our subcommittees, working groups, plan list, and those who assisted at the conference itself. Reference and administrative details Full name The Auts¢ape Organisation Registered charty number 114913 Registered company number 07325467 Prlnclpal address and Aeglstored Offic¢ 101 Broad Park Floa H8nley Green Coventry CV2 1DB Dlr•ctors at the tlme of the report Ka¢ey Clark, Chwr Martijn D8kk8r, Vicg Chair Richard Chandlèr. Treasurer Patricia Jubb, Honorary Secretary Hela Pukki Jamss Palharn Sarn Willacy Elaine 8inhammer, Cornpany *retsry Company Sé¢r•tary at th• tlm• ol th• f•port Mrs Elalne Blnhamrner Dlrector8 who served durlng the fln•nclal yur Elaine 8inhammer, Cornpany Secretary Martijn Dekker, Vieè Chair James Pelham, Chair Hela Pukki Patricia Jubb, Honorary S8cretary Richard Chandlèr, Traasurer David Singh Ka￿Y Clark Georgina Watts The directors ol the charitable company are its tru4ees lor the purr*)se of ¢*arity law aThY throughout this report are collectively ￿ferred to as the direc1￿$ 10 Responsibilities of the Trustees Company law requires the trustees to prepare linancial statements lor each financial year, which give a true and fair view of the state ol affairs of the charity al the end of the year and ol the ssjrplus or deficiency for the year then ended. In preparing those financial statements, the Iruslees are required lo= select suitable accounting policies and then apply them on a consistent basis, making judgements and eslimales that are prudent and reasonable The Iruslees must also prepare the financial slalemenls on the going concern basis unless it is inappropriate lo presume that the ChaT￿Y will continue in business. The Iruslees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them lo ensure that the financial slalemenls comply with the Companies Act 2006 The trustees are also responsible lor safeguarding the assets of the charty and hence IOT taking reasonable steps for the prevention and detection of fraud or other irregularities. Small company provlslons: This report has been prepared in accordance with FRS102 SORP with the special provisions for small companies under the Companies Act 2006. Exempllons The Iruslees have taken advantage of the exemptions available lo small companies. including the audit exemplion (see slalemenl on balance sheet). The Iruslees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees.. Signed Dated 16th June 2025 Elaine Binhammer, Company Secretary ## **THE AUTSCAPE ORGANISATION** (A company limited by guarantee) ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES** For the year ended 30 September 2024 I report on the financial statements of The Autscape Organisation for the year ended 30 September 2024, which are set out on pages 13 to . ## **Respective responsibilities of trustees and examiner** The charity's trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and to state whether particular matters have come to my attention. ## **Basis of independent examiner's statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a �true and fair view� and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 386 of the Companies Act 2006; or - the accounts do not accord with such records; or - the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a �true and fair�view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Jim Dodds 33 The Glebe Morpeth NE61 6HW Date: 19 June 2025 12 ## **THE AUTSCAPE ORGANISATION** (A company limited by guarantee) ## **STATEMENT OF FINANCIAL ACTIVITIES** (INCLUDING SUMMARY INCOME & EXPENDITURE ACCOUNT) For the year ended 30 September 2024 **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2024 2023
£ £ £ £
Income from:
Donations and legacies 5 1,559 - 1,559 1,428
Charitable activities
Grants and contracts 6 118,739 - 118,739 97,802
Investments 7 753 - 753 149
Total income 121,051 - 121,051 99,379
Expenditure on:
Charitable activities
Operation of the charity 8 121,841 - 121,841 101,090
Total expenditure 121,841 - 121,841 101,090
Net movement of funds ( 790 ) - ( 790 ) ( 1,711 )
Reconciliation of funds
-
Total funds brought forward 27,432 27,432 29,143
Total funds carried forward 26,642 - 26,642 27,432
Notes
**----- End of picture text -----**
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities The notes on pages 15 to form an integral part of these accounts. 13 Charity Number 1141913 Company Number 7325467 ## **THE AUTSCAPE ORGANISATION** (A company limited by guarantee) ## **BALANCE SHEET** As at 30 September 2024 |**Current assets**
Debtors
13
Cash at bank and in hand
14
**_Total current assets_**
**Creditors:**amounts falling due within
one year
15
**_Net current assets_**
**_Total assets less current liabilities_**
**Creditors:**amounts falling due after
more than one year
16
**_Total net assets or liabilities_**
**Funds of the charity**
Unrestricted income funds
Restricted income funds
**_Total funds_**
Notes|**£**
1,652
27,670
**29,322**
**( 1,680 )**
**( 1,000 )**|**Total**
**2024**
**£**
**27,642**
**27,642**
**26,642**
26,642
-
**26,642**|**£**
1,637
27,195
**28,832**
**( 1,400 )**
**-**|**Total**
**2023**
**£**
**27,432**
**27,432**
**27,432**
27,432
-
**27,432**| |---|---|---|---|---| The company was entitled to an exemption from audit under s477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with the respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP. The notes on pages 15 to form an integral part of these accounts. These financial statements were approved by the Board on: and are signed on its behalf by: Richard Chandler Treasurer 14 ## **THE AUTSCAPE ORGANISATION** (A company limited by guarantee) ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 30 September 2024 ## 1 **Accounting Policies** The principle accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: ## 2 **Basis of accounting** ## 2.1 **Basis of preparation** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) �Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The Autscape Organisation meets the definition of a public benefit entity under FRS 102. ## 2.2 **Preparation of the accounts on a going concern basis** The charity reported total unrestricted funds at the year end of £26,642 and has already secured a significant amount of funding for the current year. The trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern. ## 3 **Income** ## 3.1 **Recognition of income** Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliably. ## 3.2 **Offsetting** There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102. ## 3.3 **Grants and donations** Income from government and other grants, whether �capital�grants or �revenue�grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance or provision of other specified service is deferred until the criteria of income recognition are met. ## 3.4 **Volunteer help** The value of volunteer help received is not included in the accounts but is described in the trustees' annual report. 15 ## **THE AUTSCAPE ORGANISATION** (A company limited by guarantee) **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 30 September 2024 ## 3.5 **Interest receivable** Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. ## 3.6 **Fund accounting** Unrestricted funds are available to spend on activities that further any of the purposes of charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charities' work or for specific projects being undertaken by the charity. ## 4 **Expenditure and liabilities** ## 4.1 **Liability recognition** Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. ## 4.2 **Charitable activities** Expenditure on charitable activities includes the costs of delivering a conference and other activities undertaken to further the purposes of the charity and their associated support costs. ## 4.3 **Governance and support costs** Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources. ## 4.4 **Irrecoverable VAT** Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. ## 4.5 **Creditors** The charity has creditors which are measured at settlement amounts less any trade discounts. ## 4.6 **Provisions for liabilities** A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date. 16 ## **THE AUTSCAPE ORGANISATION** (A company limited by guarantee) ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 30 September 2024 ## **Analysis of income** |5
6
7
**na**
8|Unrestricted
Restricted
**Total**
Funds
Funds
**2024**
£
£
**£**
**Donations and legacies**
1,559
-
**1,559**
1,559
-
**1,559**
**Charitable activities**
117,604
-
**117,604**
-
-
**-**
630
-
**630**
505
-
**505**
118,739
-
**118,739**
**Income from investments**
753
-
**753**
753
-
**753**
**lysis of expenditure on charitable activities**
Unrestricted
Restricted
**Total**
Funds
Funds
**2024**
£
£
**£**
**_Charitable activities_**
Direct costs
112,183
-
**112,183**
-
-
**-**
1,569
-
**1,569**
1,875
-
**1,875**
1,405
-
**1,405**
Support costs
2,127
-
**2,127**
1,152
-
**1,152**
202
-
**202**
768
-
**768**
60
-
**60**
Governance costs
500
-
**500**
121,841
-
**121,841**
Sales and marketing
Office and administration costs
IT costs
Autscape 2024 event fee income
Autscape 2023 event fee income
Membership fees
Income from product sales
Event minibus hire
Insurance
Bank charges and fees
Independent examiner's fees for reporting on
the accounts
Donations and gifts
Income was £121,051 (2023: £99,379) of which £121,051 was unrestricted or designated (2023:
£0 was restricted (2023: £0).
Bank interest
Autscape 2024 venue hire
Autscape 2023 venue hire
Other event costs
Event childcare costs|Total
2023
£
1,428
1,428
-
96,842
850
110
97,802
149
149
Total
2023
£
-
91,389
2,433
1,875
2,483
1,744
92
187
127
60
700
101,090
£99,379) and| |---|---|---| ## **Analysis of expenditure on charitable activities** Expenditure on charitable activities was £121,841 (2023: £101,090) of which £121,841 was unrestricted or designated (2023: £101,090) and £0 was restricted (2023: £0). 17 ## **THE AUTSCAPE ORGANISATION** (A company limited by guarantee) ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 30 September 2024 ## 9 **Fees for examination of the accounts** |Independent examiner's fees for reporting on the accounts
There were no other fees paid to the examiner (2023: £nil)|**2024**
**£**
**500**
**500**|2023
£
700
700| |---|---|---| ## 10 **Analysis of staff costs, and the cost of key management personnel** The Charity does not currently employ any staff. The key management personnel of the charity, comprise the Trustees. ## 11 **Transactions with trustees** None of the trustees have been paid any remuneration or received any other benefits from an employment with their Charity or a related entity. ## **Trustees' expenses** No trustee expenses have been incurred in the year. ## **Transaction(s) with related parties** There has been no related party transactions in the reporting period. ## 12 **Corporation Taxation** The Charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives. ## 13 **Debtors and prepayments (receivable within 1 year)** |Prepayments|**2024**
**£**
**1,652**
**1,652**|2023
£
1,637
1,637| |---|---|---| ## 14 **Cash at bank and in hand** |Short term deposits
Cash at bank|**2024**
**£**
17,157
10,513
**27,670**|2023
£
25,066
2,129
27,195| |---|---|---| 18 ## **THE AUTSCAPE ORGANISATION** (A company limited by guarantee) ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 30 September 2024 ## 15 **Creditors and accruals (payable within 1 year)** **----- Start of picture text -----**
2024 2023
£ £
Accruals
Independent examination of accounts 500 1,400
Other accruals 1,180 -
1,680 1,400
**----- End of picture text -----**
## 16 **Creditors and accruals (payable after more than 1 year)** |Unconditional interest free loan from Trustee|**2024**
**£**
**1,000**
**1,000**|2023
£
-
-| |---|---|---| ## 16 **Events after the end of the reporting period** No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period. ## 17 **Analysis of charitable funds** ## **Analysis of movements in unrestricted funds** |**Unrestricted funds**
General unrestricted fund
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
27,432
27,432|**Incoming**
**resources**
£
121,051
121,051|**Resources**
**expended**
£
( 121,841 )
( 121,841 )|**Transfers**
£
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**26,642**
**26,642**| |---|---|---|---|---|---| ## **Purpose of unrestricted funds** General unrestricted fund The 'free reserves' of the charity. ## 18 **Capital commitments** As at 30 September 2024, the charity had no capital commitments (2023 -£nil). 19 ## **THE AUTSCAPE ORGANISATION** (A company limited by guarantee) ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 30 September 2024 ## 19 **Analysis of net assets between funds** |Cash at bank and in hand
Cash at bank and in hand
Other net current assets/(liabilities)
Other net current assets/(liabilities)|Unrestricted
Funds
£
27,670
( 28 )
26,642
Unrestricted
Funds
£
27,195
237
27,432|Restricted
Funds
£
-
-
-
Restricted
Funds
£
-
-
-|**Total**
**2024**
**£**
**27,670**
**( 28 )**
**26,642**
**Total**
**2023**
**£**
**27,195**
**237**
**27,432**| |---|---|---|---| 20