ARY The Mare and Foal Sanctuary (A Company Limited by Guarantee) Trustees, Report and Financial Statements For the Year Ended 31 October 2020 Charty Numbèr- 1141831 Company Mumber: 07584914 *A498GXYO" 2W7r2021 COMPANIES HOUSE Alo
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The Mare and Foal Sanctuary Report and Financial Statements Year Ended 31 October 2020 Contsnts Page Reference and Administrabve Oelails Trustees, Re1 Irep8ndenl Auditorfs Report 16 Statement of Finarrial Activities 19 Balance Sheet 20 ststement of Cash Flow5 21 Notes to the FinanrAal Statements 22
The Mare and Foal Sanctuary Reference and Administrative Details Year Ended 31 Oclober 2020 The Marg and Foal Sanctuary is a registered charity and company limited by guarantee and doès not have any share capiial. Trustees The Trustees of the Charity vA)o seNed during the year were.. Trustees: Nigel Brown James Fitzpatrick Elizabeth Gaffer Donna Hallett Robert Lovell Maureen Rolls Susan Cockayne Chair (Appointed 1 November 20201 Prln¢lpal and Regl$tered Office: HoneYSue Fa Haccombe V*ith Combe Newion Abbot Devon TQ12 4SA R•gist•red Charity No. 1141831 RegiStefed Company No. 07584914 Bank•rs: Nalwest Bank pk 48 Courtenay Street Neon Abbot TQ12 2EE Audltors: PKF Franus Clark Sigma House Oak Vw Close Edgin5weM Park TorqLtay TQ2 7FF Sollcitors Boyce Hatton Torquay TQ1 1DE W8W Newton Abbot TQ12 2QP Invgslrnent manager: Rathbone Brothws PIC Southerhay Garden5 Exeter EX1 1UG
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 October 2020 Wel¢om¢ from our Chair and Chiel Executiv• The Mare and Foal Sanctuary has come through 2019-20 in a more stable position than we thought possible at limes during a challenging year when our Charitab ath"wties and income generalK)n were severely affected by the coronaviru5 pandemic. We had a strong start to r 2019-20 ygar. We brought in 15 youThJ cobs as part of a complex multi-agency wellare intervention operation invofving a smal[ sanctuary which was failing to meet minimum welfare standards. We ar8 increasingty seeing some of the smaller equine weware sanctuaries struggling with Ihe effgcts of reduclions in income or stsff. and this was our second group intake from a failing sm811 $8ncluary in recent months. We have a policy of taking in the SMalt and weakest equines, the ones that are often the most difficult type lo reh0. an(J we know it wtll tske us more time to rehabilitate, train and eventually rehome these equines. However, this meant that cwjr sanctuaries were above capacity when the coronavirus pandemic first restrictions were introduce¢J. Being an organisatton that responds well trtsis. we quickty rearranged the way that our san¢lLSary care teams worked. splitting care teams inlo much smaller groups of stsff. ensuring staff could carry out their duties at a ¢Jistance from other small groups of staff. All staff who could work from home did 50 immediatety. We did our utmost to keep our sanctuary care staff safe and well. knowng that if even jtjst one ofour smaller teams had lo isolate, thén it would be staff"fronrour funtlraising.-HR. e(lucalion_arid other central support team5 who would have lo lake on horse care activiti8s. In line with the guidance. we stopped rehoming activities and moved all our ban home checks to be virtual Checks. ¢reabng a list of priority visits lo equines whose loan caffjrs had CCem5 for when $t"¢tiOnS eased. We also experienced an immediate drop in income to virtually nothing. Concerned aboul cashflow, we look advantage of the Govemmenys Coronavirus Job RetentK)n S¢heme arKI fudoughed staff initially from our retsil teams and half our staff from ntral support leams. As time went on. whilst we maintained staffing in sanctuary care and welfare Outach. we fudoughed more staff until there was only the Seniof Management Team and a small core of staff from fundraising and communrAtions. 5UPPOrter services and the central support teams at work. We were able lo continue to offer Equine Assisted Leaming wtth our re¢ued equines lo a smaller nurnber of parbcipanls and for many th&se were Ihe only aclivity they were able to do outside of the home during the pandernic restrictKJns. We created costed scenarios for the poinl at wthich drfficult deasions WOU need to b8 mad8 to Slgnificantly reduce the charity's adivities or even to wind down. We dKI have lo rnake five stsff posts redundant, le5S than Svo of cmjr overall staff numbers. We took the diffirJJlt decision to sell our Soulh Manor site, one of our smaller sanctuaries for equines with high suprx)rt needs. rebcaling these equines and staff to OUT Coombe Park sit8. The income from this sale, along wrth our coronavirus special fundraising appeal and furlough scheme grants brought in sufficient income, to enable us lo make it lo the end of the year wilhoul having lo make any santhjary care or equine wellare outreach staff redLbndant and therefore not affect our delivery. Instead. we reshaped our equine teams to strengthen Ihg specialisms on th8 yard and lo ofter better career progression lo our sanctuary ¢are slaff and lo our Welfa outreach and 8fJvice stsff. With the increasing need lo be there forequines in the South West. 8fKI the oppcytunities to enhance more peopS. lives through contactwith horses and ponies. we are as detemiined aseverto strengthen our resources and offering going forward. During this difficult year we're even more grateful for the dedication of our supporters and the commilmenl of our stsff and volunleers. We hcpe you enjoy reading about the drftenCe they have enabled us to make over the past year. Liz Gaffer Chair of Trustees Sarah J8ne Williamson Chief Exec11¥e
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 October 2020 1.0 Structure. Governance and Managernent 1.1 Legal status The Mare and Foal SanctU8ry is a registered (Iiarity {number 11418311 aThJ a company limited by guarantee {number 75849141. 1.2 Organlsatlonal structure The Charity is managed through the followng aa&.. al Sanctuary Care teams deliver the care. rehabilitation. retraining and rehoming of horses and ponies in sanctuary. bl The Welfare Out8¢h and Adwce team delNers direcl support lo carers of equines on kjan from us and in private ownership. They also edute and adwse the public to rgduc¢ fulure well8 cases and improve general equine knowledge. cl The Education Team delivers amemalrve education and training for children, young people. families and aduts through equine assisted leaming, therapeutic riding and outdoor leaming in nature with our rescued horses and ponies. These progrnmmès havè developmental. social and therapeutic outcomes. The Edvcalion Team also works with the Sanctuary Care and Welfare Outreach and Advice teams to develop educational resources and evenls which improve general knowkdge in equine ¢are amongsl the PLtblic and prevent luture weffare cases. d) Income generaln and commtsnThtis induding dect fundraising and managernenl of our charity shops. e) Management and adminislratK•n including vohjnleering. HR. ICT. accounts 8nd maintenance of our estate and landhold¥ws. 1.3 Policies adopt for th• r•crnitiMnt. Inducllon and training of trnst•es The exists'ng trustees have the kxjwer to appoint new trustees_ All new trustees are provided with Charity Commission published guidance on the responsibilitS of being a trustee and a trvslee job description. They are introduced to the Chartty and its aims by receiving a lourof the sile and meeting management, staff and current trustees. Training in the work of tru51ees is also made available befo appointment and through a trustee induction plan once appoinled. There is an active programme ol govemance developrnent for Iruslees. 1.4 Governance and management The Iruslees meet at least bi-monthty and are in dose contact with the senior marsagement team. They re1ve regular updates arKI are able lo reSPLd accL)rdingty. These updales include- Delivery an perfonnance PortS wlh KPIS and benchmath.ng data Risk register report5 and focused reviews of speofi¢ aa$ of risk Managemenl accounls with budgel variance reports and balance sheets The Chief Executive's overview update of all key service areas an¢J developments. The board delegates specific responsibilities and activities io the fr committees of the Board.. Equine Committee, Finance, Investment and Audit Comrnittee. Rewards and Remuneration Committge and Fundraising Committee. .No major decisions or expentthture can be mad8 wiihoLrt consultation th and approval of the Irustees. Day lo day management is delegated to the Chief Executive who reports to the Board of Trustees bi-monthly al meetings and at other times as required. There is regular. lat)0ratIwe contact wth the Chair of the Board of Trustee5.
The Mare and Foal Sanctuary Trustees. Report Year Ended 31 October 2020 1.5 Rlsk managèmont The Trustees h8ve assessed Ihe major risks to which the charity is exposed, in particular those relating to the operations and finances ofthe Charily and are satisf*d thal syslems are in place lo miligale our exposure to the major risks. We have developed a risk management framework which identrfies and manages all significant strategic and operational risk. A corporate risk register has been approved by Iruslees. Specific risks are managed by the relevant Committees with str8legic risks m3naged by the Board as a whole. 1.6 Trust••s ind•mThity In accordance with nomial commercial practice the charity has Purchased insurance lo protect Tnjstees from clairns arising from negligent acts. errors or omissions occurriThJ whlst on charity busines5. The insurance providès cover up to £1.000,000 on any one claim. 2.0 Obj•¢tivos and A¢tiviti The Mare and Foal Sanctuary rescues hoTses and ponies that have been abandoned, neglected or abused. Ve also erhsure thal horses and ponies have a sanctuary for lrfe. Most horses and ponies are given care for life through our network of knowledgeable carers. Those horses and ponies wth MO Complex needs are C8red for in our peaceful sanctuaries. Our charity was fourKled on the winaples that horses and ponies, as sentient beings and close companions of humans over the centuries, have a value and a purpose. They deserve cwjr kindness and care. Our equine eentred approach lo equine assisted leaming enables us to create a sense of sanctuary for people within our sanetuary fof horses and ponies. 2.1 The charity'$ objediv¢$ 1) To rescue and provide care for and prevent cruelty and sufferiThJ amongst horses and ponies that are w) need of attention by r¢as¢)n ol si¢kn¢ss. maltsaknent or ill-usage. or other likg ¢auses. and to provide temporary or pem)anent homes for such horses or ponies: 2) To advance the education of the public in matters relaknng to the weKare of horses and ponies and the prevention of cruelty and suffering amunt horses and ponies.. 3) To lIeVe those children, young people and adutts in need lin par1Trculaf but not limited lo Ihose with physical. mental. social or ernotional drfficulties or disadvantages} by provmling equine-assisted learning ar therapeut acts'viltes. in order to enhan their education and make their lives better through IbLrt not limited tol appropriate provision of fau"ith"e5 for rKling. handliro or tA)ming into contsct hth horses and ponies. 2.2 The charity's activities The Mare and Foal Sanctuary has set the folk)wing Strateg oty'eclives for 2019-2023 based on its most recent ¢haritable activ"e5.. Objective 1: We kjve and value horses and ponies. As sentient beings. ihey deserve our kindness and ¢are. Unfortunately, there is Still a rheed to rescue. rehabilitate and rehome horses and ponies - and to 8dLate people how to care for them. obctiVe 2: We have lived eXperiee of how ISe$ have made a drfference to cmjr lives. We know how to make a difference to other people's lives through horses. Obie¢tive 3: CaTiThJ lor horses and ponies - arKI being wth them outside in nature - is good for OUT heatth. hapF4ness and wellbeing too. Objective 4- We value people 100. 8ul this is nol our main area of expertise. so we work in partnersh wilh organisations who do have this expertise.
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 October 2020 2.3 Public Benoftt The Trustees have referred to the Charity Commisshm's general guidance on Fyublic benefit when reviewing our aims and objeclives and in planning our future aclivities. In pariicular. the trustees consider how planned activities will contribute lo Ihe aims and otiectives they have set. 2.4 Our values Our values of kindness, cafe and knowledge embrace equines and humans together. We are experts in rescuing. rehabilitsling and retraining horses and ponies through a needs-leil, behavIra1 approach based on current veterinary and equine soence$. We teach peoplè how to look after horses and ponies and lo respect animals in general. We also do this through local awareness raising campaigns and by providing advice. support and w8Ware education through programmed ath'vities and by phone and email. We aim lo educate the general public. as well 8$ those involved directly with 8quines, thising own8rs and Carers. but also educating those who may witribute inadvertentty towards the suffering. There are very few cases of ¢Jeliberale cruelty. which is why the educalional and advice work is so important to share our knowledge to pfevgnt Welfa issues becoming a $1$ c a case for proseujtion. 3.0 Our Sanduary lor we$¢ued horses We rescue, rehabilitate and retran horses and ponies v+ho have experienced neglect and abuse. 3.1 The need to provide sanctuary At our Sanctuary. we lovo and value hors•s and ponles. As sentient belngs. they de$etrve our kindness and care. Unfortunately. there is still a need to rescue. rehabilitste and rehome hors8s and ponies - ond lo educate people about how to care for them. Our rescue work is foojsed in the Souih West but as part of the National Equine welfa Council we cdlaborate locally and nationaly with the RSPCA and other equine Welfa charities. The number of horses and ponies requiring crisis inler¥enlion corbtinued to grow in this period. We look in more groups of horses and ponies at once from difficult and complex rescue sttualions. These groups had higher levels of need for swalist care ar longer recovery kn"mes. We work for 81 htyses and ponie5, but we have particular expernce in: Managing and training feral, seMferal or unhandled horses and ponre$ Coping with horse5 and ponies that olhets cannot deal wth in lemis of behaviour. We give them specialist recovery care and train them so that lh8y.re suitable for ban homes in the future Care of mares in foal and orphaned or abarnknned foals caling a value for smaller. weaker. Fmiousty injured or ohjer IneS through appropriate recovery and training as companion5 orsuitable for aCte life in agility. lead rein and ridd8n activities Picking up the pieL*S vthen w)experienced peop have inadvertenty gol into problems having bought ponies thinking that they are easy lo care for because they are small. This can be the ¢as8 when ponies are kept by inexperienced owners privately al home as opposed lo at a managed livery yard, whore excellent he¥) and is usualty available. For many equings we are the end of the line. We are the last opti¢)n.
The Mare and Foal Sanctuary Trustees. Report Year Ended 31 October 2020 3.2 The support we provld• Care for life is provided to hundred5 of horses and ponies SCUed by The Mare and Foal Sanctuary. We currently have five peacefvl sancluaries in Devon 8nd il is he that our dedi¢aled staff provide expert and specialist care for life to around 200 of Ihese horse5 and ponies whose needs mean that they cannot easily be cared for elsewhere. Our network of knowledgeable Sanctuary at Home carers helps us care for more than 400 horses and ponie5. This vital s¢heme enabS space lo be created at our sanctuaries for more horses and poniès in need, helps sustain our work to rescue other horses and ponies and enables us to connect more people together who love and value horses and ponies as much as wg do. 3.3 Our impact in 2019-20 Highlyhts of our work to provide sanciuary to horses and p)nies in Ihis peri¢>J: There were 19 equines requiring admission to our sanrtuary for weware intervention. This included 15 young cobs from the Whi8pering Willows horse saficluary which had failed to meet their welfare needs. We saw a sTrynifi¢ant ¢tK)n in admissKins due lo the Coronavirus pandemic that affected the UK from March 2020 onwards.-The restnctions m-eanl that-OUr"omlng scheme was hamed for-the duration of_ the national lockdowns- a vital scheme wh¢h Creates spa¢e at wr Sanctuaries for new admissions. Our lolal admissions over all years reached 1,000 in 2020 with the arrival ol Teyah, one of the foals bom in the Spring into the safety of Ouf Sanctuary. Their dams had been part of a multi-agency rescue from a smaller sanctuary known as North Devon Equine Rescue which had failed to meet their weKare needs and arrived with us already in foal. Al the end oflhis peT¢od. 196 horses were being cared for at our peaceful sancluaries across Devon, and 454 were on loan to carers through our San¢tuary at H)e scheme. 19 )rSe$ and ponies were still available for rehoming and 14 others reserved. The microchipping of all equines became compulsory from 1 October 2020, including those equines born before June 2009. which had previousty been excluded from mandatory microchipping in the Horse Passport Regulations 2009. It was important for us to ¥nsure every equine in our care and in our rehoming scheme had a mitthIp and uw1aled equine passport aThY we were pleased lo complete this In time for 654 equines. We carried out signrfi¢ant expenditure for Ihe repair and renovation ol our yard and indoor arena at our Coombe Park sanctuary, in order that we can relaunch our education and therapeubc programmes, our range of educational events an¢J actNities for horselpy)y owners and can offer more educational engagement sessions forthe kjcal equestrian community. It is hoped this work will be completod in early 2021. We opened our new purpose*uilt moorland rescue facility in Yelverton. The new fa¢ility wilh land, stabling and offices. nghl on the edgè of Dartm, albws the team lo specialise in the care and rehabilitstion of semi-feral moorfand ponies. 11 has positivety changed the way we care for unhandled ponS, providing Ihein with a safe environment lo express natural herd behaviour, including special crew bams so they can lie d¢)wn together. We give special thanks to our generous donors including Heather May North Trust, Jean Sainsbury Animal Wea Tnlst and Support Adoption for Pets for making this project possible. We helped the University of Brislol wth a new study inlo Sweet Itch, a me¢Jical condition in equines causeij by an allergic response to the bites of midges. The study was funded by Tho Horse Trust and we provided access to 20 ofour Sanctuary pOnS for a rK)n-invastve immunotherapy trial to help provide dats for an initial estimate of the safety an¢J effeclr¥eness of or81 irnmunotherapy.
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 Oclober 2020 We introduced new behavioural assessments and training to deepen the skills and experience of our Sanctuary care teams who deal %ith feral. semi-feral and unhandled equines as well as orphaned youngslock. 40 staff completed An Introduction lo Equine 8ehaviour and 41 completed How Horses Learn. We have since develope(J two fvrther. more targ8d training ModUS on Usiro Shaping Plans An Introduction lo Clder Training. 3.4 Our plans for 2020-21 Highlights of our planned work lo provide sanctuary to horses and ponies next year.. Cornplete the rekjcation of our South Mar stsff. wnies. and equipment to a new high 5UPPOrt facility al Coombe Park Complete first survey of equine behaviour training wthin Ihe Sanctuary Launch our Help to Home direct rehomiNJ project pik)L 4.0 A safe sanctuary for horse owners We give nonjudgemental advice and no shame support to any horse or Frf)ny carer through our Welfare Outreach and Advic$ team. but we are also ab to step in and give formal adM¢e. We know that there is not one right way of caring for equirs. but we do have expert understandin9 of the physical. psychological and soaal needs of horses and ponies and can educate Pe¢)p in meeting these in ways that are based on current veterinary and equine science. indudlng behavK)ural saence. 4.1 Our impa¢t In 2019-20 Highlights of our work to offer a safe Salary for horse owners in this period.. There were 164 separate episodes of adv resulting in positive weffare outcomes. This advice was given face-tothface. by phone and by email. We achieved a 19% increase in traffic to our website's advice pages {.mareandfoaI.o thorse- advice). During the year. we developed a new suite of advice resources including the care of your horse during the coronavirus pandemic. We introduced lone of voice. training and de-escaktion techniques lo enable our slaff to develop relationships wilh owners where other more aggressive organisations have failed. We established a Rescue Response Team made up of experienced staff who recetve ongoing training and practice as speeialists in this area. in particular fw safely moving large groups of feral anij semi-leral hwse5 and Pon5. This leam will be able to respond auoss the country lo assist as required and needed. 4.2 Our plans for 2020-21 Highlights of our planned work lo offer a safe sanctuary horse owner5 next year. We are in the process of launching a ncm judgemental. no-shame he1ine so owners across tho country can call for advice. This is something we have aayS done bul up till now not publicised the fact. We are also looking lo achieve acuedital for this helpline once the 101 phase has beerb completed. Establish our Welfa ¢yJtreach to smaller sanctuaries ty our weffare advisors lo prevent issues bgcoming a crisis Idenlrfy. align and disseminate appmpriale national campaign infomatK*n
The Mare and Foal Sanctuary Twstees. Report Year Ended 31 October 2020 5.0 A safe $an¢tuary for children. young people. families and adults We provide attemative education and Iraining through Equine Assisted Leaming. therapeutic riding and outdoor leaming in nature with our sCUed h(Kses and ponies. Our programm8s arè designed lo meet the physical. psych()gic81, social and Spiritual needs of childran, young people. families and adults. We do this through an ir)dusi¥e, phased approad) which is person- ¢entred, developmental, experientsal and oulcome base(J. We create a sense of sanctuary for people thin our sanciuary f rescue¢J horses and ponies. 5.1 Our equlne ¢entrd approach to Equine Assisted Leaming Equine weffare is al the heart of everything we do. We primarily deliver our Equine Assisted Leaming programmes with our rescued horses and wnies at our beautiful 80•acre Equestrian and Education Centre al Coornbe Park in Devon. This is also one of our larger sanctuarie5 lor horses in trainin9 for rehoming and will be our new base for our high support iacility for equines who have sanctuary for life. The 12 resc#Jed horses and ponies which are part of our educatw)n team have been specially selected for their"highly attuned,-people orientated"lemperaments-.-Participants"can-relate.to oUr.S0ed-horSeS.,.Stories- ofovercoming trauma and their recovery and resilience. Their care is managed by a seniorequine specialist who monitors the horse's needs and welfare during educalk)n sessions. 5.2 Supportlng transferrable llfe skills Our specialist multidisaplinary team of educators deliver Equine Assisted LeamirKJ and therapeutic activib'es outdoors in nature with rescued horses. These aCtivitS support the deveklpment of Iransferrable life skills for people including.. increased seff-conffidence positive attachment and relationships deeper empathy and reduced conflict improved emotional management skills improved Communicat ski115 in¢reased resilience ar sense of responstslity and a genuine sense of personal achievemenl and meaninglul contribution. Our relationship wilh scued horses ponies becomes in8$1n91Y re¢)roc81 and comp8ssionale. We undersland ourselves better and express nre of our Uniq nature as individuals. 5.3 Our Impact In 2019-20 Highlights of our work lo prowde a safe sanctuary for children. young people. families and adults through Equine Assisted Leaming in this periiyJ- In our pilot year12018-191 we reached 632 parbcipants aThJ atiendees wthich was a strong start. This included 125 sessions for benèlitting from equinè assisted leaming. experiencing nature and outdoor learning or partiPatIng in wellbeing courses. In this period however. our reach was significanlly reduced to five participants over 80 sessions because of the corcmavirus pandemic.
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 October 2020 We continued to collaborate with sthools and colleges to develop and delwer bespoke courses and activities onsite where coronavirus pandemic restr1d1$ allowed. and all whilst Carrying out major renovation of facilities at CLyJmbe Park. We created infomalion brochu$ about our educatiry) and therapy offer- the first aimed at professionals working in sehools. colle9es and academies and the secoTrJ aimed al commissioners aThJ providers of services in the heatth and social care sector. We created online resources during the coronavirus pandemic to provide OLtr regular pafb"cipants access to wr equine assisted leaming programme. This included the creation of 20 acts"vilies for Childrerb and young people and we achieved 491 unique page vipws of this witenl. We became the first equine weware tharity to join Horses in Education and Therapy Inlem8tional IHETII as a Federation member in Febrnary 2019 and we continued to develop our relationships within this professional network throughout the perwjd. We joined VOYC- Devon Ivoluntary Organisations for Young People and childnI which is a specialist Infrastructu network for voluntary and community sector groups working children and young people that provides a range of safeguarding SLlPPOrt and child prote¢tK)n training. 5.4 Our plans for 2020-21 Highlphts of cHJr planned work to provKle a safe sanctyary for children. young people. families and adults through Equine Assisted Leaming next year. We wll scale up our actrvities partnerships wrth schools. c(Aleges and academies, as well as health and social care seryices. We wll be hosling Ihe Autumn HETI Forum (UK) in November 2020 whith will be attended by international members and ExecutNe members ol the HETI Committee as ils first UK online forum. Contribute to the evKlence base for the benefits of equine facilitated interventions through research .collaboralions. Deliver equine assisted wellbeing days for fronuine key workers from heatth and social care Deliver a Series of nature based. ouldr JeamirMJ events for famlies with our rescued horses and ponies 6.0 Sanctuary lor life, thanks to our supporters We rety entirely on donab.ons and legacy gffts to carry out our work and we a indebted lo the individuals. ¢Nganisations and companies for heIr3 to suslain abitity to offer sanctuary for horses and ponies. 6.1 Our work to ralse awareness and in¢ome Throughout the year, w8 maintained our programm8 of fvndraising and digital communications and emphasised the impact of the donalKJns and gffts we receNed through our newsletters, online conlenl and virtual gvents. Our donors and some trusts and foundations demonstrated great 98n8rosity when.responding lo our special appeal that explained how we had been impaded by the coronavirus pandem - helping to raise £290,000 at a time when our in¢offle plummeted when chanty Shops iniiialty dosed. We are thankful to have been supported throughout the year. We had been preparing for a series of open days at all ol our Sanctuaries across Devon to allow our supporters, volunteers and local communities lo discover our special places and connect with the horses and ponies in our ca. However. because of the coronavirus pandemic, we had to shift our focus lo online events and we hosted a series of virtual wffee momings whith were altended by a good number of our supporters.
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 October 2020 Putting our dorbors and supwter5 al the heart ol our charity t5 imp)rtanl to us. We renewed and upgraded our database SOare lo ensure we're using Ihe most up-104Jate system to protect and manage our supporters. personal infofrnalpjn and communication preferens. We began a project lo update our brandirvJ to rellecl Ihe breadth of our work which has expanded considerably in recent years. We teamed up with an expèrienced brand agen¢y who can help us develop on inSring brand thal= Creates visibilty and transparency around what we do Captures the speaal nature of equines and the impact they can have on humans Inspires our supporter5 Raises vital income Sets us apart from others This branding work hès been Infom by a suNey of which 750h of respondents were financial supporters. Our new brand wll ¢ome into effect in Spring 2021 wll not disnJpt any of our charitable aclivilies. We'll keep costs to a minimum as we'll onty updale our communications or replace signs and uniform when we need to. 6.2 Our fundraising pra¢ti¢*s The majority of fundraising income is generated from individual donors. Our direct markelin9 includes sending fundraising appea15, infomiats.ve newsletters arKI an annu81 cAndar. This work is led and undertaken by our Fundraising team. The production and fuifilmenl of these mailings is supported by a conlra¢ted third party. wth whom we manage and regulaty monitor the work undertaken. Each mailing enables us lo demonstrate ourwork and Ihe impacl rt has on the horses and ponies we r8scue, and provides a sponSe mechanism for the donor. induding 09tn$ to donate and update th&ir communication preferencgs. contsining Clear inslrud40ns on how to be renmwed from our mailing lists. Each year. we also undertake an annual survey to obtain our supporterfs feedback on the frequency of communications and en$ thal we are meeting their expectatK)ns. In 2020. our survey suggested 91Yo of our supporters felt the Sanctuary's contacl throughoul the year was 'about right. and 96Y• of responders 'definilety' or'probabty would, continue supportin9 us into tr next year. In addition to direct marketing, fundraising team engages in dHJital fundraising. sending infomalive news updates and fundraising appeals by email (where donors have opted in lo ceIve marketing by emaill, organises events. runs our adoption scheme. support5 (undrai8ers in the community and SoUrS grant funding. There have been 14 eomplainls about fundraising activities this year. We are committed to delivering Ihe best level of service at all tr.rnes lo everyone engages wth our ¢harity including beneficiaries. supporters and the community. We have a Complaints Policy and procedure in pla¢e and a designated Complaints Coordinator. In the event of a Comalt. it 15 our promise lo.. provide a responsive and limety SeThi lo the complainant Ireal all compkints seriously and invesb'gate them thoroughly resofve compkgints prompuy be open and hongst in our dealings Ihe complainant leam from complaints and take action to im[0Ve wr service 10
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 October 2020 The Mare and Foal Sanctuary is registered wth the Fundraising Regulator and abides by the Code of Fundr8ising Practice. Fundraising slaff attend regulartraining and conferences to ensure that they up lo dale with the Code. All our fundraising guidance and working practices are roultnely reviewed and updated accordingty. 7.0 Imp•¢t of the ¢oronaviTus pandemlc This report has already mentioned some ways in wlmch the coronaviws pander has impacted our operalional areas. Paramount to how we responded to this crisis was ensuring the health and wellbeiThJ of our staff. volunteers and supporters. because wtthout them we can't provide expert care to the horses and ptsnies in our care. Some staff had lo travel to work to provide daily care to our equines crf to pre$S donations. These staff worked in smaller teams and followed COVID 19-secure guidelines. Others worked from home where it was possible, and some were temporarity lurfoughed through the Govemment's job relenlion schèmè, particularty those who run our charity shops which had to close during all the nab.onal lo¢kdowns. At the height of the CorC4VIruS pandem. 53% of Stsff were temporarity fvrtoughed and the Senior Management Team met on a daily basis to discuss an¢J adapt operation5. A weekly webinar was hosted t)y tho Chief Executive every wk for staff and volunteers. both those at WOTk and those who were fvrlou9h$d. to stay in touch as the crisis unfolded. l of our SatuaneS were al fvll capacty tlwoughwt this pandemic due lo the multi-agency rescues we'd undertaken the year prior and not being ae to rehome horses and ponies as we usually would. This resulted in us not being able to accept any new admissions and we will be unable to do $0 until we reduce our numbers in Sancluary when the coronavirus pandemic restrictions are fulty lifted. We continued lo wethme eXPreOn5 of Intere from anyone interested in rehoming and we continued to provide athce. 5UPPOrt and routine visits to cmjr existing and potenbal Sanctuary at Home carers virtualty. In the early stages and at a time wheie our charity shops had to be tsmporarily closed ovemight, we 8XrIenCed cyjr income drop by as much as 90%. We responded Ufgenlty. adjusted our fijndraising plans and crealecj a proposal to manage our cashflow which was supported by the Trustees. We also had to reshape the tharity lo rna1n sustainable into Ihe fubjre. We made the difficult decision to sell our South Manor sanctuary and put our energEs into our four maInIng, larger sanctuaries. This reshaping also invofved some central support posts being made redundant. However. this represented fewer than 50A of the overall workforce at The Mare and Foal Sanctuary- Last. but certainly not least, our Incredib team of over 130 ¥duneT5 wTrKJ normally gNe their time so generously lo the Sanctuary had lo be slocx1 down during the (a)ronavinJs pandemic_ A greal deal of OLsr vnter$ help support our six tharty shops in DO. We arg h)oking forward to welcome them back next year. 8.0 Our devot8d $taff We had 131 employees working at The Mare and Foal Sanctuary al the end of this period. Th?ir dedicalion to the cause and the skills and experience they bring to their roles is the reason Iht5 yearfs report reads so positivety, despite Ihe challenges of the coronavirus pandemic. We carry out an anNal stsff survey lo conslantty monitor and evaluate how we can support and develop our workforce. We were pleased that 96% understsntj our miSsn and goals. and 97% understand how their role contributes to the 5u¢cess of the charity.
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 October 2020 Annual appraisals and professKJnal devebpment plans are completed for all staff and we're de1hted to have accreditation from Investors in Peop since 2016. We also run a staff-led annual awards scheme to recognise those who demonstraie our values of kindness. ca and knOwdge in Ih6ir daily work. We commenced formal recruitment in September 2020 to rd new professional volunteers to join the board of trustees. 9.0 A su$talnablÈ san¢tuary The charity is developin9 a 25-year rolling Sustainability plan for exemplary equine welfare and site management which promotes nature ¢serVatiOn and preseThes resources. We are beginning to experiment with allowing our hedges to grow hNJher lo provide natural shelter for horses, retuming our grazing to Iraditional hay meadows. which are grnzed for part of the year and which will continue to give us out own hay crop whilst promots.ng biodiversity an¢Y habilal resloralion. We are also ky)king at how we can Combine the need for more inten5Ne grazing as the numbers of horses in sancluary grow5 wr(h more holistic approaches lo grazing and lan¢J management. We a consKJering how we can move lo sustainable energy sources and we will be reviewing our approach to the types of YeheS we use for weKaTe ackn"vilies. 10. Our ¢¢mrnltmènt to equality, d6verslty and Inclusion We have identified the need to develop an Equality, Diversity and Incluston Policy and A¢iion Plan. The trustees cOgnise that the Board is more effective if it includes a variety of perspectives, experiences and skills. We also recognise that often people from groups which identify with the protected characleri51ics of the Equalities Act 2010. as well as people from lower socio-economic backgrounds, are those who also have had less a¢¢ess hi%l¢ri¢ally to invofvemenl wilh horses arKI ponies. outdoor leaming and nalure-based activities. The Mare and Foal Sanctuary is ideally located to offer opportunities for people from the Torbay and Plymouth coastal conurbations. whth have higher 1gvg1s of economic deprivation, to a$S horses, ponies and nature-based activ8$. 11. Our Flnan¢lal R•v••w The charity is heawly reliant upon donations frorn its supporters. Donation and grfts of £2,174.465 {2019 £2.269.8161 were received in the year. this pays for the day to day sheller and food for the equines in our care and other ¢h*itsble expenditure. We 8lso receNed £1,687.14712019 £2.097,4091 of legacies during the year which makes a hLe difference. Over'recent years it has been this legacy and regular donalion income that has allowed the thaiity to increase its ¢apacAty and dNers"fy its use of the sttes il owns. We are extremety grateful lo all ol our loyal supwters who Share our values and goals. Uncertainty over income relating to the Pandem lead to tsghtened financial controls, more Finance and Investment Committee meetings, and close monitoring over both income and expenditure during the year. Our fundraisirvJ schedule was revised and non essential expenditure was delayed. 11 soon became apparent that our 5LlPPOrter loyalty was resulting in strong perfornian of income from both individual donors and trusts. Overall results for donations showed a fall of 4% on prr year incorne but a 4% increased against budgeted income. Legacy income fell by over 20Ytr on the previous year but this was 10Vo above budget. We believg it to be predominantly a b.ming drtIenCe arising from the chanye in operat)n$ within solicitors practices and delays in the granb.ng of probate_ Th is supported by the strong performance of legacy income in the first 5 months of 2020121 financial year_ Our charity shop trading was most slrongty affected by lh8 pandemic with shop dosures for 4 months followed by slower than budgeted perfomiance in the remainder of the financial year. This restllted in a fall in income 0124% from the previous year and 53Qh fall against budgel. A signifscant proportK)n of this bst income was mitKJated by government grants and furlough Claims as well as close control ol expenditure. Total expenditure of £5.103.911 {2019 £4.582.176} was incurred during the year. we regularly review our expenditu lo ensure we get Ihe besl value wssible. The deficit for the year was £425,89012019 surplus £521.3751 12
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 October 2020 Overall expenditure in the year was up on the prior year by £522k 11%. This in¢a$8 predominantty relates to expendrture on Coombe Park Development of£523k and increase overall wages Costs of £223k. Coombe Park Devebpment is a large project spanning 2019120 and 2020121 periods. covering essential remedial work to our sile. Wages costs rose in financial year because ol April 2019 payrises, lower than usual velS of sickness during the pandemic, redundancy payment and increased number of staff. All other costs were closely contrdled and nv)sl were Ir than the previous financial year. 11.1 Key Risks and Uncertainties SplfIC Key risks.. Loss of key staff - Over the past trmo years the sanctuary has experienced significant changes in its organisalional arrangements including changes lo key staff. These changes resulted in uncertainty for all staff and an increased risk ol the loss of key personnel. We have invested in our recruitment and retention activity incfuding a sakry rewew. improved performance management processes and reviews of salisfa¢tion through our staff survey. This has resulted in a lower turnover of stsff. particularfy of those al management level, ensijring the stability of the charity during the signrficant change5. We have also addressed staff development and en9agemenl at all levels of the OTganisation. which has also contributed lo staff retention. Fall in donor income and retained reserves- Economic conditions and ineased competilion for donations and voluntary support wll potentialty duce income below the levels required to continue lo provrde our core services. We are also carrying Olrt signrfunt development activity which initially will result in costs being hyher than income streams. We are carrying out comprehenswe efficiency reviews of all areas of the sancluary and are invesling in our fundraising and income generaliro team to ensure k)ng tem resili8nce. We have also dovok)ped plans for how the charity could operate in diffgront income seenarios. Safeguarding - Inadequate application of policy. procedures. training and awareness could present a safeguarding risk lo staff. volunteer5, SUPPOrters and beneficiaries. We have appointed a team of trained staff to lead on safeguarding. They have ensured all staff receive adequate training and regular training updates. Awareness raising activities have been carried oul throughoLrt the sancluary and we consider our policies and procedures to be fully embedded. We a ath.vety involved wth local neorf($ for education and care provKlers and tske part wi athJrtK)nal safewarding training opportunities. Supplier dependeney- We have a number of key suppliers principally supporting our fundraising activity. It has been some time since the tgnderiro processes for these services was undertaken and Ihere is a risk that the reLationship could become too comfortable. We have started to more actively performance manage these key supplier relationships to ensure value for money and high quality levels of service. We continue to undertake regular review of our procurement PrSses. indLtding tendering for major service contracts. Data govemance- Failureto maintain up-ldate dala protection and Informaln goveman¢e arrangements. line with legislative, regulatory and contractual requirements. may re5utt in a rnishandling of data. We have a data protects'on officer and have undertaken a review of data we hdd. tyJr storage procedures and have implemented a data handling poly. 11.2 Our Reserves Poli¢y The trustees consider the need to deliver our core services and to hold SLrffictenl reserves lo ensure sustainability in the light of uncertsin and flucluating incmie streams and cashfl¢)ws. 11 is the policy of the charity to maintsin unrestricted furKls, whth are the free reserve5 of the charity, al a level which equates to approximatety nine months budgeted expenditure (excluding retail expendilurel this being around £3,750.000. In arrNing al the.free reserNes" amount the Trustees take the view the designated development fund and the designated propety fund are not fro0 reserves. These fvnds are lii)ked to the chaiity's red assets at the start of Ihe year and capilal prtsJramme for the year and the realisation of these funds would requi disposal of propety, la)d and olher assets which wuld be time consuming. 13
The Mare and Foal Sanctuary Trustees, Report Year Ended 31 October 2020 The trustees believe that this wll provKle sufficient free reserves to wver any unforeseen cwcumstanc8s that may arise and the Charity has taIned in excess of this fNJure at 31 October 2020. The designated property fund for the group ended the year with a balance of £7.320.927. This reserve is to reflect the ftjnds lied up in capitsl inveslrnenls in farms and assocraled equipment. The designed charity development fu1 has deaSed to £578.450. This reflects the capital expenditure and repair and rectification work at Coombe Park planned for 2020121. 11.3 Our Investment Policy The Tru5tee5 have the power to administer and manage the assets of Ihe charity. They have delegated the preparation ol advice on the invested parts of these assets to an investmenl subcommittee comprising of Iwo TNslees. the Director of Finance and the Chief Executive. The Sanctuary appointed Ralhbones to act on their behaff lo profes$hallY rnaTge alkjcated funds on a discrelionary basis and have enlered into a formal written agreement with them. The sum invested with Rathbones has increased and rW stand5 at around £3 million. This amounl will be reviewed bi-annually by the Finance, Investrrnt and Audit Commrttee. The Charity has highlighte(J to its fvnd managerthat investment decisw)ns mtlst be made %wlh an awareness ol the Chariws sensitmty lo animal lesling and animal relaled issues Ithich may cause pain or suffering. The fund manager ffleels al least yeady with the charily's Finance. Investment and Audil Committee. when the amount invesled and the stated invesiment objective will be reviewed. The investment objective is to reduce the level of finan investsnents of the period of our corporate strategy 2019-2023_ In the meantime. we should attempt to preserve Ihe invested sum through a balanced and diversified investment k)Ortfolio adopting a mediLJmllow llsk approach. We are developing a programme related investment approach. As we transition between the 8pproaches the amount invested in Ihis portfolio as a percentage of iotal available funds should not be limited but will be kept under review. 12 Trustees, Responsibilities SL$Mont The Trustees a responsible for preparing the Truslee5' report and the financial stslements in accordance with applicable law and United Kingdom Accounting Standards Iunitgd lQngdom Generally k¢epted Accounting Practice}. The law app1¥ble to eharities in EnglarKI & Wales requires the TleeS to prepare financjal slatements for each f>nan¢ial year which give a true and fair wew of the stsle of a(fair5 of the charity and of the incoming resources and applicab.on of resources Ollhe charity for that period. In preparing these financial statements. the Truste8s are rgquir8d to.. Select suiiable accounbng pOrleS arKI then appty them SISten. ObseThe the metht%J5 and prirKipbs in the Charities SORP., Make judgm8nts and esbmates th are reasonable and prudent., Slate whether applicable UK Accounling Stsndards have been followed. subject lo any material departures disclosed aThJ explain in Ihe finan¢ial slatements: Prepare the financial s141emenls on the going concem basis unless il is inappropriate lo presume that the charity will continue in OFerabon. The Trustees are responsible for keeping acctyjnting records that disdose th reasonable a¢oura¢y al any lime the financial position of the charity and enable them to ensure that the financial statements comply with the Charities A¢1 1993, the Charily {Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsitAe for safeguarding the assets of the charity and hence for taking reasonable $1gps for th& preVentn and d8te¢ti¢)n of fraud and other wreguk8rities. 14
The Mare and Foal Sanctuary Trustees. Report Year Ended 31 October 2020 The Trustees are responsible for the maintenance integrity of the charity and financial information ineluded on the charity's websrte. Legislation in the United Kingdom goveming the preparation and disseminat}n ol financial statements may diffef from legislation in other jurisdith"ons. This rew)rt was approved by the Trustees on and 5vJned on their behalf by.. Elizabeth Gaffer Chair of Trustees 15
The Mare and Foal Sanctuary Independent Auditorfs Report to the Members of The Mare and Foal Sanctuary Year Ended 31 October 2020 Oplnlon We have audited the financial slalemen15 of Mare and Foal Sancluary Ithe'charity'l and ils 5ub5idiaries (the 'Group'} for the year ended 31 October 2020, whKh comprise the Consolidated Slalement of Financial ActivitEs incorporatiThJ Income and Expenditure Account. Consolidated Ball8nce Sheet, Balance Sheet, Consolidatwj Ststement of Cash Flows and Notes to the Financial Ststements, including a summary of signifant accounting policies. The financial reporting framework that has been applied in Iheir PreParatn applicable law and United lfjngdom Accounting Siandards including FRS 102 'The Financial Reporbng Standard applicable in the UK and Republic of Ireland. {Uniled Kingdom Generally Accepted Accounting Practi1. In OUT opinion the finanaal statements.. give a true and fair view of the state of affairs of the Group and the Charity as al 31 October 2020 and of the Group's resuts for the year then ended: have been properly prepaied in accordance with United lfjngdom GerallY Accepted A¢¢ounting Practice.. and have been prepared in accordance wrth the requirements of the Cornpan Act 2006. Basis for opinlon .We_conducted_our audit in accordan¢8 wth Internaln81 Standards on Auditi"ng (UK) (ISAS {UKI} and applicable law. Our SponSibl11t1eS under those stsndard5 are- further-described-in-the. Auditor's- responsibilities for the audit of thg finanaal stalements sectKJn of our report. Wp are independent of Ihe Group in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Slandard. and we have fulfilled our other ethical responsibilities in a¢¢ordan¢e wlh these requirernen15. We believe that ttie audit evidence we have obtained is sufficient and apwopriate to provKJe a for our opinn. Conclusion$ relating to going con¢ern W& have nothing to report in respect of the folk>wing malters in retion to which ihe ISAS IUKI require us lo report to you where- the Truslees use of the going ¢on¢em basi5 of accounting in the pparat)n of the financial statements is not appropriate.. or the Truslees have not disclosed in the finanoal statements any identified material uncertaint*s that ay cast significant doubt about the Group's ability to continue lo adopt the going con¢em basis of accounting for a period of at least ts¥elve months from the date when the finanaal ststements are authorised for issue. Other information The Trustees are responsible forthe other informab"on. The other infomation comprises the information included in the annual report. other than th8 finanaal statements and our auditorfs report thereon. Our opinion on the financial statements does not cover the other information and. except to the extent otherwise expliully staled in our report. we do not express any fcwm of assurance ccfrlusion thereon. 16
The Mare and Foal Sanctuary Independent Auditor's Report to the Members of The Mare and Foal Sanctuary Year Ended 31 October 2020 In connection with our audit oflhe financial statements. our reswnsibilty is lo read the other infomalion and, in doing so. consider whether the other inforrnation is materially inconsistent 7Mth the financial ststemenls or our knowledge obtained in the audit or otherwise appears to be rnalerially misstated. If we id8ntfy such malerial inconsistencies or apparent material misstslements. we arg required to determine whether there is a material misslalement in the financial stslemtrnts or a material misststemenl of the other infom1aln. If. based on the work we have performed, we conckxle that thor8 Ss a material misslalement of this olh8r infomiation. we are required to report that fact. We have nothing lo report in thi5 regard. Opinion on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of the audit.. Ihe information given in the Strategic Report and Twslees. Report for the financial year lor whKh the rinancial statements are prepared is consislenl with the financial statements.. and Ihe Strategic Report and Trustees. Report have been prepared in a¢ci>rdance wsth applicable legal requwemenls. Matters on which we are required to report by èxeèption In the light of our knowledge and understanding of the Group arKI the Charity antl ils environrnenl obtained in the course ofthe audit. we have not identified Material mi55talements in the Slratggic R8POrt and the Trustees. Report. We have rthing to rekx)rt in respect of the followng matters where the Companies Aet 2006 requires us lo report to you rf. in our wnion.. adequate ae¢ounling rerdS have not been kept by the Charity. or relums adequate for our audit have not been reeeived from branches not visited by us.. or the financial statements are in agreement with the accounting records and retums- or certain discbsures of Trustees remuneration specthed by kw are not made: or we have not recerved all the infomiation and explanations we require lor our audit. Responsibilities ol Trustees As explained more fully in the Statement of Trustees. Responsibilities set out on page 11. the Trustees are responsible for the preparation of the finanual slatements and for being satisfied that ihey gwe true and fair view, and for such internal control 8s the Trustees detemiine is necessary to enable the FKeparation of finanoal statements that are free from maierial mis51alemenl. whether due to fraud or error. In preparing the financial slalements, the Trustees are responsible for a55essing the Group's and Ihe Ch8rity'$ 8bility lo continue as a going concem. disclosing. as applicable. matters related lo going concern and using the going concem basis ol accounting unless the Trustees either intend to liquidat8 the Group or the Chanty or to Cease operations, or have no realiSC altemative but to do 50. Auditorf$ responsibilities for the audit of the finan¢lal Statements Our objectives are to obtsin reasonable assuran aboul whether the finanek91 slalemenls as a whole are free from mat$rial misstatement, whether due lo fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance. but is not a guarantee that an audit conducted in accordance wilh ISAS (UK) will aayS delect a material misstatement when il exists. Misstatements can arise frorn fraud or error and a considered material if. individually or in the aggregate. they could reasonably be expected to influence the enOmiC decis)n$ of users taken on the basis of these financial statements. 17
The Mare and Foal Sanctuary Ind8pend8nt Auditor's R8POrt to the Members of The Mare and Foal Sanctuary Year Ended 31 October 2020 A further description of our re5ponsibililies for the audit of the fiarla1 staternents is located on the Financial Reporting Council's website at 4yww.frc.org.uk1auditorsrespsiblIIt¢es. This descripbon fomis part of our auditorfs report. Us• ol our reptyt This report is made solety lo the Charivs Member5. as a body. in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we mighl state to the Charity's embers those matters we are required lo state to them in an auditor's report and for no other purpose. To the fullest exlenl permitted by law. we do not accept or assurne responsibility to anyone other than the Charity an¢J ils Members as a body. for our audit work. for this rewl. or for the opinions we have formed. Sharon Austen FCCA {Senior Statutory Auditor) PKF Francis Clark. Statutory Auditor Sigma House Oak View Close Edginswell Park Torquay Devon TQ2 7FF 18
The Mare and Foal Sanctuary Statement of Financial Aclivities (Incorporating In(xJme & Expenditure Account) Year Ended 31 October 2020 Total Funds 2020 Total Funds 2019 Note Income t)onations and legaci8S Charrtable actltIeS Other trading activities Investment income 4,192.803 15.699 373,615 59,735 4,367,225 15,074 487,220 68,926 Total Income 4,641,852 4.938,445 Expenditure Raising funds Charitsbk activities 1,362,767 3,741.144 1,564,668 3,017,508 Total Exp•ndlturg 5,103.911 4,582,176 Nèt {losses) I g8ins inveslments 36.169 165.1( Net income {425.890) 521.375 Net movement in funds {425,890) 521,375 R¢con¢lliation of Funds Total fund$ at 1 November 2019 12.975,240 12,453,865 Total funds at 31 October 2020 12.549.350 12,975,240 19
The Mare and Foal Sanctuary Balance Sheet 31 October 2020 Note 2020 2019 Fixed ass•ts Tangible ffixed a$sot$ Investments 7.328.506 3.031.641 7.396.813 2.974.997 12 10,360.147 10.371.810 Currènt a$stts Stock Debtors Cash at bank and in hand 13 14 15 29.874 1,198.273 1,165,065 30,031 1,688,093 1.087.184 2,393,212 2.805.308 Llabilitl¢s Creditors - Amounts falh'ng due within one year 16 1178.418) 1201,878) Net current assets 2,214,794 2.605.929 Creditor5 - Amounts falling due within one year 17 (25,591) Net assets 12.549.350 12.975.240 Fundèd by: Reslricled funds Designated funds General funds 18 18 18 21,499 7,899,377 4,628,474 8.476.813 4.498.427 T¢)tal funds 18 12.549.350 12,975,240 The financial statements have been prepared in accordance with the special provisions of Part 15 of th8 Companies Act 21106. relating to small companE5. 11 AptLI 1011 This re[rt was approved by the Tnjstees on ...... ....... arsd signed on their behalf. by.. Elizabeth Gaffer Chair ol Twstees Company Registration Number.. 07584914 20
The Mare and Foal Sanctuary Statement of Cash Flows 31 October 2020 2020 2019 Note R•conclllation of n•t mov•ment in funds to n•t eash flow from op•rating activities: Nel income Adjustments lo cash flows from non-cash items.. Depreciation Investment management fees Returns on inveslments and servic¢ng of finarte (Profityloss on sale of fixed assets Revaluat¢on of Investments Interest paid DecreaSellln¢ase> in stock Decftrase in debtors (Decrease) I Increase in uedilors 1425,890) 521.375 259.337 20,284 142,4051 232,785 19,867 145,0571 82 1165.1061 136,1691 802 1S7 489.820 142,3001 {7071 118.022 49,713 14 16 Net cash wovided by operating activities 223,636 730.974 Cash flows from investing *¢tivitles Interest income Proceeds from the sal8 of fixed assets Acquisitions of tangible fixed assets 1.646 1,310 7,792 1671,6251 1191.0301 Cash used in financing a¢tivitses 1189.3841 1662.5231 Cash flows from financing activities New HP lease Capital repayment of HP lease Interest paid Repayments of borrowings 63.421 118.990) 18021 {3621 43.629 (3621 Inerna in cash and Cash equlvalenls In the year 77.881 68.089 Cash and cash equivalents al the beginning of the year 1,087.184 1,019,095 Cash and ¢ash •quival•nts atth• of th• yoar 1,165.065 1.087,184 21
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 Accounting Policies Basis of Preparation The financial statements have been prepared urKler the histori1 cost convention with items being recognised at cost or transaction va8 unlèss otherwise stated in the notes to th&se accounts. The financial ststements have been ppared in )rdance with Accounting and Reporting by Charities.. Statement of Remmended Practice applicable to charities preparing their accounts in accordance with the Finanaal Repon9 Standard applicable in the UK and Republic of Ireland IFRS102) (effective 1 January 20151- (Charities SORP (FRS 10211. and wtih the requirements of the Companies Act 21. The charity constitutes a PU1¢ benefft anty as defined by FRS102. The functional and presenlalional currency bs Sterfing. b) Golng Concern As sel out in the Tnistees report undersection-11 (Finance Review} Including the reserves policy. the ¢harty has free reserves in excess of the poly level. Based on forecast financial infomialion and current cash reserves. in the direclor5' option it is appropriate to prepare the accounts on the going concem basis. Fund accounting Restricted funds u)mprise lund5 subject to specthc trusts that musl be applied for specific purposes. General lunds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general 04'e¢tives of the ¢h¥ity and which have not been designated for olher purposes. Designated funds comprise ureStrICted fuTrts that have been sel aside by the Trustees for particular purposes. The aim arKI use of designated lund 15 set out in the notes to the rinan¢ial 5tatemenls. Investsnent income. gains arKI losses are allocated lo the appropriate fund. d) Crltl¢al accountlng ludgem•nts and key Sourc of estimatlon un¢•rtalnty In applicatitin of the charitable company's accounting pdKies, the trustees are required lo make judgements, e51imale5 and assumption5 at*)ut the carying amoun15 of assets and liabilities that are not readily apparent from other sources. The eslimales and associated assumptions are based on historical experien8 otherfactors that a considered to be relevant. Actual results may differ from these estimates. The estimates and urnlertyiro assumplK)ns are vieWed on an ongoing basis. Revisions to accounting estimates are CogniSed in the period in which the estimate is viSed if the revision affects onty that pèn'od. or in the perK)d of revision and future periods if the revision affects both Current and future riodS. The key critical judg8m8nt and 8stimate that the trustges have made in the process of applying the company's aoUntIng policies and that has the most significant effecl on the amounts recognised in the financial statemenls is in r8spect of legacy incorne recognition. For Ihose 9aeS which are probable. and therefore are included within income, bul lor which the final amount 1$ not wnfirmed, the trustees have decided lo generally recognise 80% of the expected income and deduct a further £5,000 for those legacies induding propety, except when Spec[ circumStanS appty.
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 Accounting Pols¢i•s Inme Income i8 recognised vthen the tharity has entitlement to the funds, any perfomance conditions attached lo the itemlsl of income have been met. it is probable th81 the income will be received and the amount can be measured reliabty. For legacies. entTtlement is the earfier of th8 charity being notrfied of an impending distribution or the gaCY being receNed. Gifts donated for resale are induded in income when they are 501d. Donated services orfacilities, a included in income at a valuation which is an estimate oflhe financial c051 bome by the donor where such a cosl is qUantIfb1e. No income is recognised where there is financial cost borne by a third paty. Income 18x recoverab in relation to donations received under Gtft Aid or deeds of covenant is recognise(J at Ihe time of the donation. Other income is recognised in the per)d n whK il is receivable and to the extent the goods have been Provided or on complekn.on of the service. Expenditure All expendrture 15 accounted for an accrua15 basis and has been includèd under expense categories that aggregate all costs for allocatson to activitses. Imiere costs ¢annol bè dsrectly attributed lo particular actrvitr'es they have been allocated on a basis consistent with the use of the resrces.. Raising lunds are those gjsts irKurred in seeking Yontary ¢tribut)S and do not include the osts of disserninaling informati()n in support of the charttabk adivTties. They indude the costs incurre¢J in operab.ng the charity's shops. Charitable activities incklde expenditu associated with the weffwe. grazing arKI stsbling of horses and ponies. Irrecoverable VAT is included in the Slalemenl of Finarra1 Aclivities under the appropri81e expenses heading. g) Tanglble fix•d assets and depreciation Fixed assets are induded at cost less depreuation. Depreuath)n is not charged on freehold land. Depreciation 15 calculated so as lo write off the cost of an asset less its estimatod rgsidual value over Ihe uselul ecorMiC life of that asset on a straight line basis as follows.. Freehold building5 Motor vehicles Furniture, fittings and equipment IT Equipment Oatsbase Th14%110% per annum 20% per annum 20% per annum 33% per annum 20% per annum h) Operating lease agreements Rentals applicable lo operating leases are charged to the SOFA on a straight line basis over the p8riod of the aSe. 23
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 ACCOUnn9 Policies Ictth Flnance leaso agreements Minimum lease payments ale apports'oned between the ffinance charge and the reduction of the outstanding liability using the rate implicit in the lease. The finance charge is 8lloc3ted to each period during the lease term to produce a conslant periodic rate of interest on the remaining balanc6 of the Irdbility. Stock Stock is valued at the bwer of cost and net realble value. after due regard for obsokle and slow moving stocks. Cost indLKles all direcl costs. k} Inv•stm•nts Investments are stated at marftet value at the balance sheet date. The statement of financial activities includes the nel gains and k)sses arising on revaluations and disposals throughout the period. Fin¥n¢ial Instruments Financial instruments are dassified and accounted for, according to the substance of the contractual arrangement. as financial assets. financial liabilitie5 or equty instnjmgnts. An equity instrument is any contract that evidences a resu81 interest in the assets of th8 company after Oeducting a11 of its liabilities. The company holds the following financial instruments. all of which are cOnSer8d to be basic". Shori temi trade and oiher debtors and creditors Pensions The company opefates a defined contribution pension scheme and the pension charge represents the amount payable by the company to the pension fund in respect of the year. Charllable Status The Charity is a company limited by guarantee and is regislered with the Charity Commissioners for England and Wales_ The members of the company are the trustees named on page 1. In the evenl of the charity being wound up. the liabiltty in SPect of the guarantee is limited to £1 per member of the charity. The charitable company was incorporaied in EngkThJ and Wakes. In¢ome from donati¢>ns and1¢ga¢i•s 2020 2019 Donations and gifts Legacies Other Govemrnent Grants 2.174,465 1.687.147 331,191 2.269,816 2.097.409 Total 4.192.803 4,367,225 24
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 Income from charitable a¢tl¥illes 2020 2019 Adopb'ons Shows and rtdes 14.788 911 10.141 4.933 Total 15,699 15,074 Income from ¢Jther trading activities 2020 2019 Shop takings Coombe Park facility hire Cafe and Grfi Shop EducatM)n 367.968 119 310 5.218 485.040 826 1.354 Total 373.615 487.220 Investrnent Incomo 2020 2019 Rent Investment income Interest receivable 17.328 40.761 1.646 23,869 43,747 1,310 Total 59.735 68,926 Analysis of expendlture on raising fvnds 2020 2019 Advertising Olher costs Printing and postage Database management Banking charges Investment management fees Wages and salaries Charity shops- overheads and cost of goods sokl Café arKI gift shJp- ov8rheads and cost of goc#Js sold Support costs 24,991 43.458 318.020 50.335 18.623 20.284 356,141 499.095 6.631 93.224 551.437 25.572 16.749 19,867 326.774 411.013 1.466 111.935 31.820 Total 1,362,767 1.564,668 25
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 8 Analysis of expendilure on charitable activitles 2020 2019 Anirnal feed and general well¥e Veterinary and Farrier fees Passports Rent Other property costs Repairs. maintenance and cleaning Motor and travel {includiro staff fares) Telephone Sundry expenses Wages and salaries National Insurance Pension costs Twslees. indemnty insurance Support costs 167.544 270.263 1.919 4,987 45.969 267,199 27.614 12.291 16.369 1.138,965 85,068 14,342 1.635 1.686,979 151,359 263,867 907 11.609 63,108 250,336 24.117 8,344 28,511 1.016.941 70,675 13.229 1.436 1.113.069 Totsl 3.741,144 3,017,508 All expenditure on eharTtable activities is incurred for the provision of sanctuary and wetlwe. Analysis ot support costs Ralsing Charitablt Funds Activities Total 2020 T¢tal 2019 Motor, travel and subsistence Bank and credit card charges Establishment costs Postage, printing, stab"onery and office Telephone and ¢ommunutK Sundry expenses Light and heat Repairs and renewals Loss on disposal of fixed assets Professional fees Wages and salaries National Insurance Pension cost Recruthient costs Depfeciation Auditor's remuneralKJn Other accountarty fees 31.601 9.915 65.347 6.242 15.323 29.748 13.455 559.114 31.601 9.915 92.205 6.242 18.825 29.893 13.455 560.574 28.334 8.242 50.795 11,855 20.115 39.172 24,777 90,073 82 37,155 598.139 41,570 9,243 7,780 232.784 10,000 14.888 26.858 3.502 1.460 32,080 598.315 41.580 7.1 32.080 598.315 41.580 7,987 259.337 10.000 6.935 259,337 10,000 6.935 Total 31.820 1.686.979 1,718,799 1.225.004
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 10 Analysis of staff ¢o$ts. trn$¢•¢ r*mun•ration and ¢xp•ns•s. and the cost of key managemenl pèrsonntl 2020 2019 Wages 8nd s81aries Social security cos15 Pension costs 2.351,809 167.241 31.171 2.156.018 140.964 30,304 Total 2,550.221 2.327.286 The average number of empknyees Iheadcount) during the year was: 2020 Number 2019 Number Charity shops Provision of sanctuary and welfare Fundraising 23 92 16 22 89 Total 131 126 Tha numbar of FTE equivalent M0ye•S durtng Ihe year was: 2020 Numbèr 2019 Number Charity shops Provision of sanctuary and weffa Fundraising 19 73 76 Total 105 104 One eM1)Y$¢ (2019.. ¢y)e empbyeel eamed more than £70.000 and le55 than £80.000. The key management personnel comprises five people {2019.. five). The aggregate employee benefits payabk to the directors for the year was £291.848 (2019.. £267.3411. No remuneration was paid to trustees. 27
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 11 Tangibh Fixed Ass•ts Fumllure. Freehold Motor Fittings & IT Property V•hlcle$ Equipment Equipm•nt Database Total Cost At 1 November 2019 Additions 8.463,019 60.574 166.412 67,260 313.843 17.252 52,470 8,995,744 191,030 45.944 At 31 Octob•r 2020 8.523.593 233.672 331.095 4S.944 52.470 9.186.774 Depre¢latlon Al 1 November 2019 Charge for the period 1.226,615 172.068 79.234 35,981 240.612 35.973 52,470 1.598.931 259,337 15.315 At 31 October 2020 1.398,683 115.215 276.585 15,315 52,470 1.858,268 Net Book Value At 31 October 2020 7.124,910 118.457 54.509 30.629 7.328.506 Al 31 October 2019 7,236.404 87.178 73.230 7.396,813 The net book value of assets held under finance aseS and hire purchase contracts. induded above. are as follows.. 2020 2019 Furniturè. fittings and equipment IT Equipment 14.612 30,629 28
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 12 Fixgd Assgt Inveslmonts Listed Vnlistsd Other So¢uriti¢$ Securltl•s investments Total Market value At 1 November 2019 Addilions at cost Ad"OnS lo shares Sale of shares Revaluations Charges 2.825.175 149,721 40.759 1458.804} 382,853 101 2.974.997 40.759 458.804 {382.8531 36.169 36.169 120,2841 120.284) At 31 October 2020 2,937.295 94.245 101 3,031,641 13 Stock 2020 2019 Animal supplies and goods for rnsale 29.874 30,031 14 Debtors: Due wlthin one year 2020 2019 Other taxation and sooal seujrity Trade debtors Other debtors Prepayments and acmied income Lega¢&es receivable 34.197 332 23,003 624 11,224 143.183 1,510.059 160.366 1.003.314 1.198,273 1,688,093 15 Cash at Bank and in Hand 2020 2019 Cash at bank and in hand 1.165.06S 1,087,184
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 16 Creditors: Due within on• year 2020 2019 Nel obligations under finance leases and hire purchase contracts Trade Cfèditors Accruals and deferTed income 18,840 138,817 20.761 176.810 25,068 178.418 201,878 17 Credltors: Due aft•r one year 2020 2019 Nel obligatKJns under finan leases and hire purchase c(traCtS 25.591 25.S91_ 18 Funds Restrlcted funds Funds received for specific purposes including facility improvefflents works. environrnental upgrade5 and lo fund essents'al vet fees. Property and fixed asset d¢$ignat¢d lund The Trustees have separalely identified funds tied up in property and other tangible fixed assets. as these funds. by their nature. are not freely available for the day lo day use of the charity. The transfer into this fvnd represents the movement in fixed assets during the year. Charity development designat•d fund The balance of £1.080,000 al 1111119 represented planned ¢apital spend and budgeted expen¢Jilure repair and rectrficalion work at Coombe Park during 2019120. The amounl carried forward represents the capital sperKI of £378.450 plus £200,000 approved for completion of the work at Coombe Pa. Remaining funds 11.è. tho$0 not designated or Invèsted in fixed assets). Represent the free reserves of the charity.
The Mare and Foal Sanctuary Notes and Accounting Policies Year Ended 31 October 2020 18 Funds {continuedl Brought Forward Transfers Galnsl Carried Income Expfrnditur• in I lout) {loss•sl forward R•strictsd funds Trust income Designated fvnd$ Property and fixed asset desnated fund Charily development designatsd fund 91.499 {70.000) 21,499 7.396.813 {75.8861 7.320.927 1.080.000 1522,523) 20.973 578,450 8.476.813 1522,5231 {54.9131 7.899,377 General lunds General free reserves 4.498.427 4.550,353 14.511.388> 54.913 36,169 4.628,474 Total unreslrlcted funds12.975,240 4.550.353 15.033.911) 36,169 12.527,851 Total funds 12.975,240 4.641.852 (5,103.9111 36,169 12.549,350 19 Operating Lease Commitments 2020 2019 At 31 October 2020. the Charity had totsl fvIU minwnum lease payments 8$ follows- In less than 1 year Within 2-5 years Over 5 years 85.575 155.644 26,000 85.575 155.644 26.000 267.219 267.219 Duiing the year lease paynwnts totallirvj £85.57512019". £55.875) We reetsJnised as an expense. 20 Related Party Tran$a¢tions During the yew the charity paid travel expenses lotalh"ThJ £1.318 (2019.. £1,877) lo three {2019.. tour) trustees. 21 Pension The charity operates a defined contributson scheme. The assets of the scheme a held separately from those of the company in and in¢Jependentty administered fund. The contributions paid from unrestricted funds by the charity lo the fund dwing the year lolalled £30.171 12019.. £30,304). 31