## Flower Estate Family Action
**(Registered Charity number 1141800)**
**(Company Ltd by Guarantee Number 3812051)**
## Financial Statements
## for the year ended 31 July 2023
|**Contents**|**Page**|
|---|---|
|Legal and administrative information|2|
|Trustees' report|3-4|
|Examiners report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the financial statements|8-9|
## Flower Estate Family Action
## Legal and administrative information
## **Trustees**
Elaine Yates John Kite Michele Ward **Company Secretary** John Kite **Company number** 3812051 **Registered Charity number** 1141800 **Registered office** 153 Foxglove Road Sheffield S5 6FP **Accountant** Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL **Bank** National Westminster 42 High Street Sheffield S1 2GE
2
Flower Estate Family Action
## Trustees report
The Trustees present their annual report and financial statements for the year ended 31 July 2023 which are also prepared to meet the requirements for a directors' repor and accounts for Companies Act purposes.
The financial statements compy with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards for Smaller Entities.
## **Structure, governance and management**
## **Governing document**
Flower Estate Family Action is a charitable company limited by guarantee, incorporated on 22 July 1999 and registered as a charity on 11 May 2011. The company was established under a Memorandum of Association, which states the objects and powers of the company and is governed under its Articles of Association.
## **Reserves Policy**
In line with the Charity Commission quidelines on reserves it is the policy of Flower Estate Family Action to aim to maintain unrestricted funds, which are the free reserves of the charity, at a level that equates to approximately three to six months expenditure. This provides sufficient funds to cover management, administration and support costs and to respond to emergency applications for grants that arise from time to time.
On current expenditure levels, the forecast for six months running costs is in the region of £30,000. As at 31 July 2022 our reserves stand at £34,810
## **Chairs Report**
Flower Estate Family Action continues to support the local community with our main focus being providing practical help for those in need due to the Cost of Living crisis. Our Community Wellbeing Champions (formally Community Champions) have continued making contacts, having meaningful conversations around health and current issues that local people are facing.
We are still providing adult learning courses; crafts & IT, a HAF provider; working with local families during school holidays. The HAF family craft sessions were really popular during October half-term. The Christmas visit to Gulliver’s Kingdom with a show and receiving a gift from Santa’s workshop was magical, the performers engaged with the children who all enjoyed the day.
We still provide FareShare food parcels and have a waiting list of families. We assisted Flower TARA with their summer trip, distributing tickets and collecting money on their behalf. We continue to work closely with the TARA supporting them with their projects. We are a community partner for Food Works Sheffield being the local collection hub; this is growing and we are able to distribute meals needed in an emergency. Frozen meals can still be purchased for only a £1 each which is great value and helps during the current climate.
We provided Christmas Hampers and gifts for local families which was a great success. This could not have been achieved without the help from our team of volunteers. We continue to react quickly to the needs of the local community and adapted our services accordingly. This continued flexibility we feel plays a major part in helping local people when they needed it the most.
The centre manager (Lesley) and trustees have still been working hard to secure funding and thanks go to Lesley and the trustees for their tireless support. We thank all funders but a mention to Henry Smith Charity who for the last 3 years provided funding that enabled us to expand and support our local community. The funding made a huge difference to our organisation and benefitted the local community.
Elaine Yates
3
## Flower Estate Family Action
## Trustees report
## **Trustees responsibilities for the financial statements**
Company law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the charity and of net income or expenditure of the Company for that period. In preparing those financial statements, the Trustees are required to:
- q select suitable accounting policies and apply them consistently;
- q make judgements and estimates that are reasonable and prudent.
- q prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in operation.
- q state whether applicable accounting standards of recommended practice have been followed subject to any departures disclosed and explained in the financial statements.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and enable the Trustees to prepare financial statements. The Trustees
are responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention of fraud and other irregularities.
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
This report was approved by the Trustees on ____________ and is signed on their behalf by:
Elaine Yates Chairperson
4
## Flower Estate Family Action
## Independent Examiner's report on the Accounts of Flower Estate Family Action for the year ended 31 July 2023
I report on the accounts of the company for the year ended 31 July 2023 which are set out on pages 6 to 9.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
q examine the accounts under section 145 of the 2011 Act;
q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
q to state whether particular matters have come to my attention.
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
· to keep accounting records in accordance with section 386 of the Companies Act 2006; and
· to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:____________________________________
Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL
Date:________________________
5
## Flower Estate Family Action
## Statement of Financial Activities
## for the year ended 31 July 2023
|**Notes**
**Incoming resources**
**1**
Grants
**3**
Training & childcare income
Donations
Room hire
Other income
**Total Incoming resources**
**Resources expended**
Salaries
Volunteer expense
Tutor and course costs
Projects and activities
Equipment and repairs
Insurance
Stationery and postage
Telephone
Utilities and rates
Accountancy
Other expenditure
**Total resources expended**
**Net (outgoing)/incoming resources**
**Total funds brought forward**
**Total funds carried forward**|**Total**
**2023**
**£**
80,224
661
1,664
1,920
343
**84,812**
25,626
100
10,017
25,720
2,281
504
56
804
2,454
255
26
**67,843**
16,969
76,131
**93,100**|**Total**
**2022**
**£**
108,218
1,033
239
4,100|
|---|---|---|
|||**113,590**|
|||25,506
424
-
45,733
2,459
493
48
811
2,774
240
-|
|||**78,488**|
||||
|||35,102
41,029|
|||**76,131**|
6
## Flower Estate Family Action
## Balance Sheet
## as at 31 July 2023
|**Notes**
**Current Assets**
Debtors
Balance at bank and cash
**Total current assets**
Creditors: amounts falling due
within one year
**2**
**Net current assets/(liabilities)**
**Total assets less current liabilities**
**Total net assets**
**Represented By**
**FUNDS**
Unrestricted funds
Restricted & Fund holding|**2023**
**£**
-
93,355
93,355
(255)
93,100
93,100
**93,100**
52,084
41,016
**93,100**|**2022**
**£**
-
76,371|
|---|---|---|
|||76,371
(240)|
|||76,131|
|||76,131|
|||**76,131**|
|||34,810
41,321|
|||**76,131**|
For the year ending 31 July 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Director's responsibilities;
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements are approved by the Board on ____________ and signed on its behalf by:
Elaine Yates Chair
**7**
Flower Estate Family Action
## Notes to the financial statements
## for the year ended 31 July 2023
## **1 Accounting Policies**
## **(a) Basis of preparation**
The Financial Statements have been prepared in accordance with the Companies Act 2006, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.
The Charity meets the definition of a public benefit entity as defined under FRS102.
**(b) Income** Grants donations and Income from charitable trading activities are recognised in full in the Statement of Financial Activities in the year in which they are received.
**(c) Restricted Funds** Restricted funds are used for specific purposes as laid down by the donor. Expenditure which meets the criteria is identified to the fund together with a fair allocation of management and support costs.
**(d) Unrestricted Funds** Unrestricted Funds are other income received or generated for the objects of the Company without further specified purpose and are available as general funds.
**(e) Resources expended**
**Resources expended are included in the Statement of Financial Activities on an accruals basis** , inclusive of V.A.T. The company is not VAT registered.
## **(f) Tangible Fixed Assets and Depreciation**
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost of each asset over its useful life.
At present there are no fixed assets.
**(g) Fund Accounting**
Funds held by the Company are either restricted funds or unrestricted general funds. Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Restricted funds that can only be used for a particular restricted purposes within the objects of the Company. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
**8**
## Flower Estate Family Action
## Notes to the financial statements
## for the year ended 31 July 2023
## **2 Creditors; amounts falling due within one year**
These are expenses that have been incurred but have not been billed or paid for during the accounting period. They are in respect of:
|Accurals
**3**
**Grants**
The Co-operative Foundatation
John Lewis - Do It Trust
Henry Smith Charitable Foundation
Sheffield City Council - COVID
Sheffield City Council
Sheffield City Council - Capital
SOAR - HAF
South Yorkshire Community Foundation
Flower Estate TARA
Total|2023
£
255
255
Total
2023
**£**
-
-
23,000
-
23,281
-
13,713
16,342
3,889
**80,225**|2022
£
240|
|---|---|---|
|||240|
|||Total
2022
£
706
1,000
22,500
-
36,384
-
36,368
-
11,260|
|||**108,218**|
**4 Restrictded funds and fund holding movements**
|Flower Estate TARA
Henry Smith Charitable Foundation
John Lewis - Do It Trust
SCC - Community Champions
SCC - Safety Community
SCC -
SCC - Healthwatch
SCC - Digital Scheme
SCC - Fairshare
SCC - Rats
SCC - COVID
Sew easy
SOAR - HAF
South Yorkshire Community Foundation|**Brought**
**forward**
1,694
3,452
488
14,718
51
-
-
2,500
813
1,464
10,000
249
5,892
-
41,321|**Income**
3,889
23,000
-
20,000
-
991
790
1,500
-
-
-
13,713
16,342
80,225|**Expenditure**
(5,157)
(21,449)
(488)
(19,815)
-
-991
(790)
(2,500)
(2,313)
(927)
(9,261)
-
(14,517)
(2,322)
(80,530)|**Carried**
**forward**
426
5,003
-
14,903
51
-
-
-
537
739
249
5,088
14,020|
|---|---|---|---|---|
|||||41,016|
**9**