- . ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR YEAR ENDED 31ST DECEMBER 2023
HUTTON & SHENFIELD
UNION CHURCH
CHARITY REG NO. 1141799
N Watson NW Consultants Ltd 55 Crown Street Brentwood CM14 4BD
~~1~~
HUTTON AND SHENFIELD UNION CHURCH
| ~~CONTENTS~~ | |||||||||
| Page 3 | Legal and Administrative Information | ||||||||
| Page 4 | Independent Examiner's Report to the Trustees | ||||||||
| Pages 5 to 6 | Trustees'Report | ||||||||
| Page 7 | Statement of Receipts and Payments | ||||||||
| Page 8 | Statement of Assets and Liabilities | ||||||||
| Pages 9 to 14 | Notes to the Accounts | ||||||||
2
| HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | ||
|---|---|---|---|---|---|---|---|---|---|
| LEGAL AND ADMINISTRATIVE INFORMATION | |||||||||
| CHARITY NUMBER | 1141799 | ||||||||
| START OF FINANCIAL YEAR | 1st January 2023 | ||||||||
| END OF FINANCIAL YEAR | 31st December 2023 | ||||||||
| TRUSTEES AT 31ST DECEMBER 2023 | |||||||||
| Revd A Newens | Miniater | Mrs C Burns | Mrs S Wakefield | ||||||
| Miss L Corderoy | Secretary | Mrs E Church | Mr K Dunn | ||||||
| Mrs G Johnson | Propert Manager | Mrs L Crutchett | Mr P Burns | ||||||
| Mrs A Gibson | Finance Officer | Mrs G Damen | |||||||
| Trustees are elected by Church Members at the Annual Church Meeting in March/April for a period of 3 years. Officers appointed in same manner in January annually for a maximum period of 5 years. |
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| CUSTODIAN TRUSTEES AT 31ST DECEMBER 2023 | |||||||||
| The United Reformed Church (Eastern Province) Trust | |||||||||
| Baptist Union Corporation | |||||||||
| GOVERNING INSTRUMENT | Constitution dated 27th October 2010 | ||||||||
| OBJECTS | The purpose of the Church is the advancement of religion. In addition it seeks to encourage fellowship and support for individuals. |
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| CORRESPONDENCE ADDRESS | Roundwood Avenue | ||||||||
| Hutton Mount | |||||||||
| Brentwood | |||||||||
| Essex | |||||||||
| CM13 2NA | |||||||||
| PRIMARY BANKERS | NatWest | ||||||||
| 46 High Street | |||||||||
| Brentwood | |||||||||
| Essex | |||||||||
| CM14 4AL | |||||||||
| INDEPENDENT EXAMINER | N Watson | ||||||||
| NW Consultants Ltd | |||||||||
| 55 Crown Street | |||||||||
| Brentwood | |||||||||
| CM14 4BD | |||||||||
3
| INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | ||
|---|---|---|---|---|---|---|---|---|---|
| Report to the Trustees and Members of Hutton and Shenfield Union Church on the accounts for the year ended 31st December 2023 set out on pages 8 to 15 | |||||||||
| Respective responsibilities of trustees and examiner | |||||||||
| The Charity's Trustees are satisfied that the audit requirement of section 144(2) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the governing documents or constitution of the Charity for the conducting of an audit. As a consequence the Trustees have elected that the financial statements be subject to independent examination. |
|||||||||
| Having satisfied myself that the charity is not subject to audit under company law and is eligible for an independent examination, it is my responsibility to: | |||||||||
| · | examine the accounts under section 145 of the Act. | ||||||||
| · | to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act, and | ||||||||
| · | to state whether particular matters have come to my attention. | ||||||||
| Basis of independent examiner's statement | |||||||||
| I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as Trustees concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities legislation and that the financial statements comply with the SORP, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. |
|||||||||
| The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. |
|||||||||
| I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtain written assurances from the trustees of all material matters. |
|||||||||
| Independent examiner's statement | |||||||||
| In connection with my examination, no matter has come to my attention: | |||||||||
| 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: | |||||||||
| · | proper accounting records are kept (in accordance with section 130 of the Act); and | ||||||||
| · | accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or | ||||||||
| 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. | |||||||||
| N Watson | |||||||||
| NW Consultants Ltd | |||||||||
| 55 Crown Street | |||||||||
| Brentwood | |||||||||
| CM14 4BD | |||||||||
| INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | ||
|---|---|---|---|---|---|---|---|---|---|
| Report to the Trustees and Members of Hutton and Shenfield Union Church on the accounts for the year ended 31st December 2023 set out on pages 8 to 15 | |||||||||
| Respective responsibilities of trustees and examiner | |||||||||
| The Charity's Trustees are satisfied that the audit requirement of section 144(2) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the governing documents or constitution of the Charity for the conducting of an audit. As a consequence the Trustees have elected that the financial statements be subject to independent examination. |
|||||||||
| Having satisfied myself that the charity is not subject to audit under company law and is eligible for an independent examination, it is my responsibility to: | |||||||||
| · | examine the accounts under section 145 of the Act. | ||||||||
| · | to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act, and | ||||||||
| · | to state whether particular matters have come to my attention. | ||||||||
| Basis of independent examiner's statement | |||||||||
| I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as Trustees concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities legislation and that the financial statements comply with the SORP, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. |
|||||||||
| The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. |
|||||||||
| I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtain written assurances from the trustees of all material matters. |
|||||||||
| Independent examiner's statement | |||||||||
| In connection with my examination, no matter has come to my attention: | |||||||||
| 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: | |||||||||
| · | proper accounting records are kept (in accordance with section 130 of the Act); and | ||||||||
| · | accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or | ||||||||
| 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. | |||||||||
| N Watson | |||||||||
| NW Consultants Ltd | |||||||||
| 55 Crown Street | |||||||||
| Brentwood | |||||||||
| CM14 4BD | |||||||||
| INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS | ||
|---|---|---|---|---|---|---|---|---|---|
| Report to the Trustees and Members of Hutton and Shenfield Union Church on the accounts for the year ended 31st December 2023 set out on pages 8 to 15 | |||||||||
| Respective responsibilities of trustees and examiner | |||||||||
| The Charity's Trustees are satisfied that the audit requirement of section 144(2) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the governing documents or constitution of the Charity for the conducting of an audit. As a consequence the Trustees have elected that the financial statements be subject to independent examination. |
|||||||||
| Having satisfied myself that the charity is not subject to audit under company law and is eligible for an independent examination, it is my responsibility to: | |||||||||
| · | examine the accounts under section 145 of the Act. | ||||||||
| · | to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act, and | ||||||||
| · | to state whether particular matters have come to my attention. | ||||||||
| Basis of independent examiner's statement | |||||||||
| I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as Trustees concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities legislation and that the financial statements comply with the SORP, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. |
|||||||||
| The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. |
|||||||||
| I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtain written assurances from the trustees of all material matters. |
|||||||||
| Independent examiner's statement | |||||||||
| In connection with my examination, no matter has come to my attention: | |||||||||
| 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: | |||||||||
| · | proper accounting records are kept (in accordance with section 130 of the Act); and | ||||||||
| · | accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or | ||||||||
| 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. | |||||||||
| N Watson | |||||||||
| NW Consultants Ltd | |||||||||
| 55 Crown Street | |||||||||
| Brentwood | |||||||||
| CM14 4BD | |||||||||
4
HUTTON AND SHENFIELD UNION CHURCH TRUSTEES' REPORT FOR THE YEAR ENDED 31ST DECEMBER 2023 Structure, Governance and Management The organisation is a Union Church with affiliation to both the Baptist Union and the United Reformed Church and was registered as a charity on 9th May 2011, No. 1141799. All Trustees are given a two page leaflet which highlights the 6 Main Duties of being a Trustee and are told to download the booklet titled "The Essential Trustee: What you need to know published by the Charity Commission. It is a Union Church, comprising a Minister, 3 Church Officers, 9 elected Deacons and around 100 members. Proposals are initially discussed by the Deacons then recommended to the monthly Church Meeting for approval by the Church Members at their meeting. Our Church has a new Baptist Minister who started in July 2023. The Church financially contributes to The United Reformed Church, The Baptist Union, and The Baptist Missionary Society together with the local Brentwood Schools Christian Worker Trust and the ongoing mission of the Church. All major insurance risks are subject to normal Churches' and employers' insurance. An annual review of all areas of risk is undertaken by the Trustees in conjunction with staff and volunteers responsible for the area of activity and Trustee Indemnity Insurance is held. Summary of Main Activities Undertaken for the Public Benefit The Trustees have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission in December 2008.
The main object of the organisation is the advancement of the Christian faith. Each Sunday there is a morning family service for all ages which is usually attended by between 50 and 60 persons. A creche is available for children under five and there is a separate group for children. During the week the Church continues its Christian Mission to the local community through a variety of activities. One of the Church Members is a lay preacher, who occasionally leads services at other local churches.
During the course of a month, six separate church groups meet on the premises for the purpose of the furtherance of religion and/or Fellowship activities. In addition the premises are used by at least 17 local clubs, schools and social groups, including the local Parkinson's Society and Beaver Scouts Policy on Grantmaking Grants in 2023 totalled 12.6% of total income. The main grants are to the Baptist Union and the United Reformed Church and the Brentwood Schools Christian Worker Trust. In addition small grants are made to other religious or charitable causes. All grants are approved by the Trustees.
5
| HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | ||
|---|---|---|---|---|---|---|---|---|---|
| TRUSTEES' REPORT(Continued) | |||||||||
| FOR THE YEAR ENDED 31ST DECEMBER 2023 | |||||||||
| Summary of Main Activities Undertaken for the Public Benefit(Continued) | |||||||||
| Policy Programme related to Investments | |||||||||
| Investments are not made,apart from cash deposit accounts. | |||||||||
| Contribution made by Volunteers | |||||||||
| The Church has a Baptist Minister, and an Office Manager who are employed, and most members of the Church are involved in worship and prayer, visiting the sick and others in need, together with helping with the administration. This involves being on rotas for meeting and greeting, serving refreshments, creche duties and driving the minibus for transporting elderly or disabled persons. Monthly events provided by volunteers which are open to all include a lunch club for the elderly, and a bible study group, all providing companionship to a wide variety of people. Also many of our church members volunteer in our children's and youth work. |
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| Achievements and Performance | |||||||||
| 1). | Teaching, Preaching and showing practical care in the community | ||||||||
This includes teaching in Church on Sunday, which is open to all, midweek meetings and also by running specific courses to address particular aspects of Christian living. |
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| 2). | Impacting the next generation | ||||||||
Volunteers from the Church work to provide a range of activities for 4 - 16 year olds, Clubs and a Fun Day. The Church provides support to the Brentwood Schools Christian Worker Trust, which take assemblies and lead discussions in a number of local schools. The aim is to support young people, families and their schools within a Christian context. |
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| 3) | Help to the Community | ||||||||
| A Family and Baby Café run by volunteers meets weekly on Wednesday and Friday mornings. Average attendance exceeds 30 families. | |||||||||
| Every weekday morning the coffee bar is open to the public for friendship. On Tuesdays a number of senior citizens are brought to the Church gathering area in the Church minibus and enjoy a very sociable morning together. |
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| Once a week a stall selling donated goods and cards, staffed by Church volunteers, is also open to the public. With the purpose | |||||||||
| of raising funds for Charities. | |||||||||
| A Group called Who Let the Dads Out? supports Fathers and Children, as well as a Dad's Café. Average attendance 35 families. | |||||||||
| On the May Day Bank Holiday, the Church opened its grounds and premises to local families for a Fun Day. Children's activities, bouncy castles and games were provided free of charge and refreshments were served. |
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| 4) | Helping to support education overseas | ||||||||
Encouragement is given to a Church member, a retired Headteacher, to support education in Ghana through the supply of books and new methods of teaching. |
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| 5) | Fundraising | ||||||||
| The Church raised funds for the Brentwood Foodbank of £1,191, Sanchus £955,DEC-Turkey Earthquake Appeal £265.Samaritans Purse Shoe Box £472. | |||||||||
6
| HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | ||
|---|---|---|---|---|---|---|---|---|---|
| TRUSTEES' REPORT(Continued) | |||||||||
| FOR THE YEAR ENDED 31ST DECEMBER 2023 | |||||||||
| Financial Review | |||||||||
| Statement on Policy on Reserves | |||||||||
| Sufficient reserves are maintained for the foreseeable needs of the Church so as to ensure that commitments entered into can be met. There is no specific formula but it is planned that the Reserves will be about three/four months of fixed expenditure (approximately £145,000 p.a.). At the year end the level of reserves was approximately £60,000 |
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| Review for the Year | |||||||||
| The financial resources of the Church, to a very large extent, are given by the church members and other members of the public who attend the Church services. Many volunteers give freely of their time and the hours and value of that time cannot be quantified. |
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| Funds received provide for the cost of the Minister, the Office Manager which together with the premises expenditure enables the charity to achieve its objectives of advancing religion, working with young people and encouraging community spirit. |
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| Trustees' Responsibilities | |||||||||
| The Charities Act 2011 requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state and of affairs of the trust and in preparing those financial statements the Trustees are required to: |
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| · | Select suitable accounting policies and apply them consistently | ||||||||
| · | Make judgements and estimates that are reasonable and prudent | ||||||||
| · | Prepare financial statements on the going concern basis unless it is inappropriate to presume that the trust will continue to exist. | ||||||||
| The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. |
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| Signed on behalf of the Trustees …………………………………………………………………………………, G Johnson, Trustee | |||||||||
| Date | 10-Apr-24 | ||||||||
7
| HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | ||
|---|---|---|---|---|---|---|---|---|---|
| STATEMENT OF RECEIPTS AND PAYMENTS | |||||||||
| FOR THE YEAR ENDED 31ST DECEMBER 2023 | |||||||||
| Unrestricted | Designated | Restricted | Total | Total | |||||
| Notes | Funds | Funds | Funds | 2023 | 2022 | ||||
| RECEIPTS : | £ | £ | £ | £ | £ | ||||
| VoluntaryReceipts | 2a | 120,389 | - | - | 120,389 | 99,361 | |||
| Activities for GeneratingFunds | 2b | 39,166 | - | - | 39,166 | 43,504 | |||
| Charitable Activities | 2c | 9,471 | 12,204 | 2,903 | 24,579 | 54,268 | |||
| Investment Income | 2d | 2,896 | 60 | - | 2,956 | 678 | |||
| Other Receipts | 2e | 3,946 | - | - | 3,946 | 3,585 | |||
| TOTAL RECEIPTS | 175,868 | 12,264 | 2,903 | 191,035 | 201,396 | ||||
| PAYMENTS : | |||||||||
| Costs of Charitable Activities | 3a/4/5 | 146,809 | 21,425 | 3,781 | 172,015 | 209,093 | |||
| - | |||||||||
| Governance Costs | 3b | 1,449 | 1,449 | 1,182 | |||||
| - | |||||||||
| TOTAL PAYMENTS | 148,258 | 21,425 | 3,781 | 173,464 | 210,275 | ||||
| Paxton | |||||||||
| NET INCOMING /(OUTGOING) RESOURCES | |||||||||
| 27,610 | 9,161 - |
878 - |
17,571 | 8,879 - |
|||||
| Transfers | 410 | 410 - |
|||||||
| - | |||||||||
| Brought Forward | 75,594 | 29,735 | 3,784 | 109,113 | 117,992 | ||||
| BALANCES CARRIED FORWARD | 103,614 | 20,574 | 2,495 | 126,683 | 109,113 | ||||
| The notes onpages 10 to 15 formpart of these accounts. | |||||||||
| All operations are continuingoperations. |
8
| HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | ||||
|---|---|---|---|---|---|---|---|---|---|
| STATEMENT OF ASSETS AND LIABILITIES | |||||||||
| AS AT 31ST DECEMBER 2023 | |||||||||
| 31-Dec | 31-Dec | ||||||||
| Unrestricted | Designated | Restricted | 2023 | 2022 | |||||
| ASSETS | Funds | Funds | Funds | Total | Total | ||||
| £ | £ | £ | £ | £ | |||||
| ~~Cash Funds:~~ | |||||||||
| Bank Accounts | 103,614 | 20,574 | 2,495 | 126,683 | 109,096 | ||||
| Petty Cash Accounts | - | 16 | |||||||
| 103,614 | 20,574 | 2,495 | 126,683 | 109,113 | |||||
| Represented by: | |||||||||
| General Fund | 103,614 | 103,614 | 75,594 | ||||||
| Designated Funds | 20,574 | 20,574 | 29,735 | ||||||
| Restricted Funds | 2,495 | 2,495 | 3,784 | ||||||
| 103,614 | 20,574 | 2,495 | 126,683 | 109,113 | |||||
| Debtors | 986 | - | - | 986 | 1,712 | ||||
| 986 | - | - | 986 | 1,712 | |||||
| LIABILITIES | |||||||||
| - | - | - | |||||||
| - | - | - | - | - | |||||
| TRUSTEES RESPONSIBILITIES I | N RELATION TO FINANCIAL STATEMENTS | ||||||||
| Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 7 to 8. |
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| Approved by the Trustees on | 10 April 2024 | ||||||||
| Signed on their behalf by ………………., Mrs G Johnson, Trustee | |||||||||
9
| HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | ||
|---|---|---|---|---|---|---|---|---|---|
| NOTES TO THE ACCOUNTS | |||||||||
| FOR THE YEAR ENDED 31ST DECEMBER 2023 | |||||||||
| 1. BASIS OF ACCOUNTING | |||||||||
| The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements. The accounts are prepared on a “going concern” basis in accordance with the Charities Act 2011 and in accordance with applicable accounting standards. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities"(SORP 2005) issued in March 2005. |
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| 2. RECEIPTS | Unrestricted | Designated | Restricted | Total | Total | ||||
| Note | Funds | Funds | Funds | 2023 | 2022 | ||||
| a) Voluntary Receipts | £ | £ | £ | £ | £ | ||||
| Free Will Offerings | 23,387 | - | - | 23,387 | 22,552 | ||||
| Gift Aided Offerings | 45,037 | - | - | 45,037 | 50,928 | ||||
| Donations | 7,969 | - | - | 7,969 | 8,605 | ||||
| Gift Aid Tax Recovered | 13,996 | - | - | 13,996 | 17,276 | ||||
| Bequests and legacies | 30,000 | - | - | 30,000 | |||||
| 120,389 | - | 120,389 | 99,361 | ||||||
| b) Activities for Generating Funds | |||||||||
| Premises Income | 37,118 | - | - | 37,118 | 40,982 | ||||
| Property Mission Groups | 1,486 | 1,486 | 2,418 | ||||||
| Sale of Donated Books | 112 | - | - | 112 | 104 | ||||
| Fund raising income | 450 | - | - | 450 | - | ||||
| 39,166 | - | 39,166 | 43,504 | ||||||
| c) Charitable Activities | |||||||||
| - | - | - | |||||||
| Coffee Bar | 7,799 | - | - | 7,799 | 7,141 | ||||
| Fun Day Income | 1,321 | 1,321 | 1,096 | ||||||
| Church Magazine and directory | 14 | - | - | 14 | 50 | ||||
| Photocopying | 7 | - | - | 7 | 21 | ||||
| Messy Church | 103 | - | 103 | 155 | |||||
| Youth Receipts | 228 | - | - | 228 | 203 | ||||
| Funds | 4/5 | 12,204 | 2,903 | 15,107 | 45,603 | ||||
| 9,471 | 12,204 | 2,903 | 24,579 | 54,268 | |||||
| d) Investment Income | |||||||||
| COIF Interest | 4/5 | 2,896 | 60 | 2,956 | 678 | ||||
| 2,896 | 60 | - | 2,956 | 678 | |||||
| e) Other Receipts | |||||||||
| Miscellaneous | 3,446 | 3,446 | |||||||
| Other Receipts | - | - | - | 2,835 | |||||
| Weddinds/Funeral Donation | 500 | 500 | 750 | ||||||
| 3,946 | 3,946 | 3,585 | |||||||
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| HUTTON AND SHENFIELD UNION CHURCH | |||||||||
| NOTES TO THE ACCOUNTS | |||||||||
| FOR THE | YEAR ENDED 31ST DECEMBER 2023 | ||||||||
| 3. PAYMENTS | |||||||||
| Unrestricted | Designated | Restricted | Total | Total | |||||
| a) Costs of Charitable Activities | Funds | Funds | Funds | 2,023 | 2,022 | ||||
| £ | £ | £ | £ | £ | |||||
| Ministry | |||||||||
| Minister Employment Costs | 15,906 | - | - | 15,906 | 47,221 | ||||
| Minister's Travel | - | - | |||||||
| Manse Expenses | 21,459 | - | - | 21,459 | 9,241 | ||||
| Affiliated Minister's Costs | 328 | 328 | 620 | ||||||
| VisitingMinisters | 604 | - | - | 604 | 116 | ||||
| Baptist Pension Fund Deficiency | 12 | - | - | 12 | 2,857 | ||||
| Church Activities | - | - | |||||||
| Church Music | 1,019 | - | - | 1,019 | 1,333 | ||||
| Piano & Organ Upkeep | 986 | 986 | 832 | ||||||
| Coffee Bar | 1,021 | - | - | 1,021 | 3,201 | ||||
| MessyChurch | 538 | - | - | 538 | 59 | ||||
| - | |||||||||
| FundraisingCosts | 400 | - | - | 400 | - | ||||
| Fun DayCosts | 443 | - | - | 443 | 581 | ||||
| Youth Work | 721 | - | - | 721 | 256 | ||||
| Minibus Insurance | 835 | 835 | 763 | ||||||
| Weddingand funeral costs | 220 | - | - | 220 | 760 | ||||
| Miscellaneous Costs | 3,208 | - | - | 3,208 | 3,667 | ||||
| Charitable Giving | - | - | |||||||
| Baptist | 9,600 | - | - | 9,600 | 9,600 | ||||
| URC | 9,600 | - | - | 9,600 | 9,600 | ||||
| BSCWT | 3,010 | - | - | 3,010 | 3,024 | ||||
| Other Giving | 21,425 | 3,781 | 25,206 | 3,262 | |||||
| Office Costs | |||||||||
| Telephone etc | 1,749 | - | - | 1,749 | 2,154 | ||||
| Computer Costs | - | - | - | - | |||||
| Messenger/Newsletter Printing | - | - | - | - | |||||
| - | - | - | - | ||||||
| Office Supplies | 245 | - | - | 245 | 279 | ||||
| Photocopying | 761 | - | 761 | 1,125 | |||||
| Postage | - | - | - | 166 | |||||
| Publicity | - | - | |||||||
| Web Site Fees | 15 | - | - | 15 | 42 | ||||
| Costs of Charitable Activities C/f | 72,678 | 21,425 | 3,781 | 97,884 | 101,186 | ||||
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| HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | ||
|---|---|---|---|---|---|---|---|---|---|
| NOTES TO THE ACCOUNTS | |||||||||
| FOR THE YEAR ENDED 31ST DECEMBER 2023 | |||||||||
| Unrestricted | Designated | Restricted | Total | Total | |||||
| Note | Funds | Funds | Funds | 2023 | 2022 | ||||
| £ | £ | £ | £ | ||||||
| a) Costs of Charitable Activities (Continued) | |||||||||
| Costs of Charitable Activities B/f | 72,678 | 21,425 | 3,781 | 97,884 | 101,186 | ||||
| Premises Costs | |||||||||
| Staff Employment Costs | 19,003 | - | - | 19,003 | 20,857 | ||||
| Cottage Expenses | 3,535 | - | - | 3,535 | 13,712 | ||||
| Copyright Licence | 462 | - | - | 462 | 581 | ||||
| Electricity | 4,093 | - | - | 4,093 | 3,418 | ||||
| Gas | 12,146 | - | - | 12,146 | 5,891 | ||||
| Housekeeping | 1,441 | - | - | 1,441 | 1,679 | ||||
| Inspection Certificates | 4,348 | - | - | 4,348 | 3,046 | ||||
| Insurance | 5,865 | - | - | 5,865 | 5,331 | ||||
| Kitchen Costs | - | - | - | ||||||
| Cleaning | 5,385 | - | - | 5,385 | 5,352 | ||||
| Grounds maintenance | 2,990 | - | - | 2,990 | 1,785 | ||||
| Refuse Collection | 1,123 | - | - | 1,123 | 1,193 | ||||
| Repairs & Maintenance | 7,409 | - | - | 7,409 | 4,439 | ||||
| Hutton Mount Ltd | - | - | - | 4,898 | |||||
| Equipment repairs | 807 | - | - | 807 | 1,420 | ||||
| Equipment purchases | 301 | - | - | 301 | 113 | ||||
| Water Rates | 1,446 | - | - | 1,446 | 1,134 | ||||
| Ashton Bequest | 3,777 | 3,777 | |||||||
| 146,809 | 21,425 | 3,781 | 172,015 | 176,033 | |||||
| b) Governance Costs | |||||||||
| Bank Charges | 504 | 504 | 492 | ||||||
| Professional Fees | 945 | - | - | 945 | 689 | ||||
| Other Fees | - | - | - | - | |||||
| 1,449 | - | - | 1,449 | 1,182 | |||||
| HUTTON AND SHENFIELD UNION CHURCH | |||||||||
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| NOTES TO THE ACCOUNTS | NOTES TO THE ACCOUNTS | NOTES TO THE ACCOUNTS | NOTES TO THE ACCOUNTS | NOTES TO THE ACCOUNTS | NOTES TO THE ACCOUNTS | NOTES TO THE ACCOUNTS | NOTES TO THE ACCOUNTS | |||
|---|---|---|---|---|---|---|---|---|---|---|
| FOR THE YEAR ENDED 31ST DECEMBER 2023 | ||||||||||
| 4. RESTRICTED FUNDS | ||||||||||
| Balance | Income | Expenditure-2023 | Balance | |||||||
| 01-Jan-23 | Charitable Activities & Grant |
Bank Interest |
Fund Transfer | 31-Dec-23 | ||||||
| £ | £ | £ | £ | £ | £ | |||||
| Charity | 2,495 | 2,495 | ||||||||
| Charity/Sanctus | - | - | ||||||||
| Community Aid | 878 | 20 | 898 | - | ||||||
| Charitable Appeals | 737 | 737 | - | |||||||
| Foodbank | 1,191 | 1,191 | - | |||||||
| Sale of donated goods | - | 955 | 955 | - | ||||||
| 3,374 | 2,903 | - | - | 3,781 | 2,495 | |||||
| Charity: monies from Centenary donations 2013 for use to help older members of the community | ||||||||||
| Community Aid: assistance given to those living within 5 miles of the Church for particular, individual need | ||||||||||
| The restricted funds are wholly represented by cash reserves of the charity. | ||||||||||
| 5. DESIGNATED FUNDS | ||||||||||
| Balance | Income | Transfers | Expenditure | Balance | ||||||
| 01-Jan-23 | General | Bank Interest | - | 31-Dec-23 | ||||||
| £ | £ | £ | £ | £ | £ | |||||
| Who Let The Dads Out | 13,872 | 8,334 | 17,078 | 5,128 | ||||||
| Red Balloon | 5,329 | 1,634 | 1,680 | 5,283 | ||||||
| Luncheon Club | 462 | 247 | 305 | 404 | ||||||
| Minibus | 5,072 | 1,989 | 60 | 2,361 | 4,759 | |||||
| Property Improvement fund | 5,000 | 5,000 | ||||||||
| 29,735 | 12,204 | 60 | - | 21,425 | 20,574 | |||||
| Who Let the Dads Out is a Group to | support Fathers and Children | - | ||||||||
| Red Ballon receives monies for Yout | h Work | |||||||||
| Luncheon Club: senior citizens mee | t third Thursday each month for lunch | |||||||||
| Minibus: used to transport elderly/disabled people to church/or other meetings | ||||||||||
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| HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | HUTTON AND SHENFIELD UNION CHURCH | ||
|---|---|---|---|---|---|---|---|---|---|
| NOTES TO THE ACCOUNTS | |||||||||
| FOR THE YEAR ENDED 31ST DECEMBER 2023 | |||||||||
| 6. CASH AT BANK AND IN HAND | Unrestricted | Designated | Restricted | ||||||
| Funds | Funds | Funds | 2023 | 2022 | |||||
| £ | £ | £ | £ | ||||||
| Nat West Current Account | |||||||||
| -GENERAL | 34,634 | 34,634 | 9,494 | ||||||
| -CHARITY | 2,495 | 2,495 | 2,495 | ||||||
| -COMMUNITY AID | |||||||||
| -DADS | - | 410 | |||||||
| -MINIBUS | 3,339 | 3,339 | 3,711 | ||||||
| =-PROPERTY IMPRVEMENT FUND | 5,000 | 5,000 | 5,000 | ||||||
| -RED BALLOON | 5,283 | 5,283 | 5,329 | ||||||
| Sub Total | 34,634 | 13,622 | 2,495 | 50,750 | 26,439 | ||||
| NAT WEST COMMUNITY AID | - | - | 878 | ||||||
| NAT WEST LUNCH CLUB | 404 | 404 | 462 | ||||||
| NAT WEST WHO LET THE DADS OUT | 5,128 | 5,128 | 13,876 | ||||||
| COIF GENERAL FUND | 62,247 | 62,247 | 59,633 | ||||||
| COIF EDNA TURFF | 6,734 | 6,734 | 6,451 | ||||||
| COIF DEPOSIT MINIBUS | 1,420 | 1,420 | 1,361 | ||||||
| PETTY CASH GENERAL | - | 16 | |||||||
| - | |||||||||
| 103,614 | 20,574 | 2,495 | 126,683 | 109,117 | |||||
| 7. PAYMENTS TO TRUSTEES | |||||||||
| No payments were made to or took place with any Truste | es or any persons connected with them during this financial period. | ||||||||
| 8. STAFF COSTS AND NUMBERS | |||||||||
| 2023 | 2022 | 2021 | |||||||
| £ | £ | £ | |||||||
| Gross Wages and Salaries | 33,140 | 21,184 | 20,072 | ||||||
| National Insurance Costs | |||||||||
| Employer's Pension Contributions | 2,097 | 293 | 120 | ||||||
| 35,237 | 21,477 | 20,192 | |||||||
| In 2023 from Jan to June there were two members of staff consisting of the Affiliated Minister and the Office Manager. From Jul to Dec this changed to being the Minister and the Office Manager. All were paid through the PAYE System. |
|||||||||
| No employee received emoluments in excess of £60,000 | 0,000 (in 2022 none) | ||||||||
14
HUTTON AND SHENFIELD UNION CHURCH NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2023 9. TANGIBLE FIXED ASSETS The Church building was constructed in 1913 and is registered in the name of The United Reformed Church (Eastern Province) Trust but is not part of the assets of the URC. Within the grounds there is a two bedroom Caretaker's cottage with no road frontage or garage and because of the limited access is considered to be of low market value. There is also the Minister's Manse purchased in 2003 for £515,000, but is now considered to be worth in the region of £900,000. Most of the contents of the Church and halls consist of equipment mostly bought many years ago and hence have little intrinsic value.
10. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. 11. RESERVES POLICY The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily. 12. PUBLIC BENEFIT The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or aims that are for the public benefit. Details of how the Charity has achieved this are provided in the Trustees' Report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on these matters. 13. Contiuing Liability There is a deficiency on the Baptist Union Pension Fund which has resulted in an ongoing liability to those churches who were employing a Baptist Minister when the deficiency arose. The liability continues throughout the lifetime of that Minister and his wifeife. In 2023 the contribution by the Church was £12.
15