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2025-03-31-accounts

SHAPESHIFTER PRODUCTIONS LTD

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE 12 MONTHS ENDED 31 MARCH 2025

Registered Charity No.1141763 Company No. 06142524

Company No. 06142524 Registered Charity No.1141763

Trustees

Mrs Joanna Nolan (Chair) Ms Alison Jones Mr Mark Kendrick Ms Milica ������ Mrs Lorraine Cox Mr Eamonn Flynn Ms Mandy Worster Artistic Director Alison Jones Registered Address: 11 Batten House, The Drive London E17 3BX

Independent Examiner:

Jonathan Chartres FCA 31 Moor Park Road, Hereford, England, HR4 0RR

Page
Report of the Trustees 1 -7
Independent Examiner's Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11- 15

SHAPESHIFTER PRODUCTIONS LTD TRUSTEES' ANNUAL REPORT

For the year ended 31 March 2025

The directors, who are the Trustees of the charitable company for the purposes of charity law, present their annual report and financial statements of Shapeshifter Productions Ltd for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charitable company's governing document, the Companies Act 2006, and charities regulations. Accounting and Reporting by Charities: Statement of Recommended Practice (SORP 2015), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 (FRS102).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Shapeshifter Productions Limited is a company limited by guarantee, registered with Companies House on 7 March 2007, and registered as a charity with the Charity Commission in England and Wales on 6 May 2011. The Charity is governed by its Memorandum and Articles of Association as amended by special resolution registered at Companies House on 12 April 2010.

The governance of the charity is the responsibility of the Trustees. Day-to-day management is by the Artistic Director and the General Manager.

Recruitment and Appointment of Trustees

When it is necessary to appoint new Trustees, due to either a Trustee stepping down or a gap of expertise in the Board is identified, recruitment will initially begin by an open call and through the networks of the Board and management team. Applicants will be reviewed by the Trustees and successful applicants will be invited to attend a Trustee meeting. Following this, on the provision that the Board are satisfied and the applicant still wishes to join the Trustee Board, they will be appointed.

No other person or external body is entitled to appoint any Trustees of the charity.

Induction and training of Trustees

The charity provides new Trustees with an induction pack and mentoring from existing Trustees. New Trustees are also strongly encouraged to meet with current Board members and the Artistic Director and General Manager, over the initial few months in order to gain a full and unbiased understanding of the charity.

Trustees

The directors of the company are its Trustees for the purpose of the Charity Law and are referred to collectively as Trustees in this report.

The Trustees serving during the year and since the year-end were as follows: Ms Lorraine Cox

Mr Eamonn Flynn

Ms Joanna Nolan (Chair)

Ms Alison Jones

Mr Mark Kendrick

Ms Milica Robson

Ms Mandy Worster - resigned on 5[th] September 2024

1

Related party relationships

The Charity has considered the disclosure requirements of the SORP for related party relationships and believes that there are no related party relationships other than the Trustees and their close connections. All related party transactions have been reported in the Notes to the financial statements.

Risk management

The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

Remuneration of key management personnel

Alison Jones provides her time as Trustee on a voluntary basis.

In accordance with the charity’s governing document and the Board of Trustees, Alison Jones provides paid services as an Artistic Director and freelance project based services as a musician/workshop facilitator. Alison is a member of the Musicians’ Union, and all professional creative fees are guided by the Musician's Union rates.

Purposes and aims

As set out in the governing document, the object of the charity is to advance the arts for the public benefit by the promotion in particular, but not exclusively, of the arts of drama and music.

Principal activities of the charity

The charity's main activities are undertaken to further Shapeshifter Productions’ charitable purposes for the public benefit. These are primarily funding dependent, focusing on delivering original, high quality cultural projects that actively engage communities while enhancing confidence, wellbeing, self-esteem and reducing isolation.

Projects:

The Smiling Sessions : since 2011, our participatory singing project has reached 3000+ isolated and vulnerable senior adults in care/social housing across deprived areas of London and South East. Our worldclass artists deliver sessions fortnightly on Thursdays and Fridays, into communal living rooms of our beneficiaries to improve health, well-being and happiness.

www.smilingsessions.com or YouTube https://bit.ly/3nmuE7D is a free music video App/channel with celebrity

guests and on-screen lyrics created in 2020.

Strung Out Folkestone: fortnightly adult violin evening classes for all levels, helping those seeking to enhance confidence and self-esteem through learning new, or re-visiting former musical skills. Delivered by Alison Jones, each class lasts one hour, consisting of up to 10 students.

ACHIEVEMENTS AND PERFORMANCE: REVIEW OF ACTIVITIES FOR THE YEAR

Public benefit

The Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning its future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives that have been set.

Review of activities

The year focused on:

2

Overview:

The Smiling Sessions, Shapeshifter Productions collaborated with:

Quotes from participants:

“I enjoy The Smiling Sessions because it brings back memories & is a lot of fun.”

“It helps to keep your lungs strong, to sing and be happy”

“They make me feel good & I enjoy singing along with them. They make this place come alive.”

Feedback from staff:

“The participants have commented several times following attending the sessions, how friendly & welcoming the singers/musicians are. The atmosphere has attracted residents who normally don't attend other activities at the scheme. Also, two residents whose first language isn't English have really enjoyed attending, they love the music & singing, demonstrated by their clapping and dancing.” Staff Brighton & Hove Seniors Housing

Press coverage:

3

Strung Out Folkestone: adult evening classes, fortnightly, started in October 2024. By March 2025, we had attracted 4 students, who either have not played for many years, or are just starting out.

Music in May, Folkestone: free open Strung Out violin workshop for adults

Music in May, Folkestone: Gaia Kwaia, collaborating with existing local choirs, in partnership with Gaia Company (Peter Horton)

The Board would like to thank all the funders and supporters of the charity. Funding raised in financial year ending 31st March 2025:

4

PLANS FOR FUTURE PERIODS

2025-2026 and onwards:

FINANCIAL REVIEW

Financial performance and position

Total income for the year amounted to £119,508 (£91,004– 2024) and total expenditure amounted to £103,615 (£103,811 – 2024).

The Charity incurred a net income for the year of £15,893. Details of charity’s financial results are shown in the Statement of Financial Activities on page 8.

Going Concern

The Trustees have considered the Charity's reserves and projected income and expenditure, and have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.

Reserves Policy

The charity currently has five months reserves in place, covering five months overheads expenditure, including our Artistic Director’s fee for one day a week. In the Trustees’ view, the reserves should provide the charity with adequate financial stability to meet the working capital requirements of the charity and the Trustees are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding.

The Trustees review the amount of reserves that are required to ensure that they are adequate to fulfil the charity’s continuing obligations on a quarterly basis at their finance meeting. At the year end, the unrestricted funds balance was £10,168, which is just over required levels at an estimated £1,950 of monthly overhead costs.

5

STATEMENT OF TRUSTEES RESPONSIBILITIES

Company and Charity Law requires the Trustees to prepare financial statements that give true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the financial year. In doing so the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

PREPARATION OF THE REPORT

In preparing this report, the Board of Trustees have taken advantage of the small companies exemptions provided by section 415A of the Companies Act 2006.

This report was approved by the Board of Trustees on …12/11/2025…………… and signed on their behalf by:

……………………………………………

Ms Alison Jones Trustee

6

Independent Examiners Report

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jon Chartres

31 Moor Park Road, Hereford, England, HR4 0RR

7

Statement of Financial Activities for the year ending 31st March 2025

Note
Income from:
Donations & legacies
2
Charitable activities
Total Income
Expenditure on:
Charitable activities
3,4
Total Expenditure
Net Income
Transfers between funds
Net movement in funds
Fund balances at 31st March 2024
Fund balances at 31st March 2025		 Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024
£
£
£
£
551
116,516
117,068
89,754
2,440
2,440
1,250
2,991
116,516
119,508
91,004
(1,428)
(102,187)
(103,615)
(103,811)
(1,428)
(102,187)
(103,615)
(103,811)
1,564
14,329
15,893
(12,807)
-
-
-
-
1,564
14,329
15,893
(12,807)
8,604
12,705
21,309
34,116
10,168
27,034
37,202
21,309

All disclosures relate only to continuing operations.

There are no recognised gains or losses other than the net incoming resources for the year.

8

Balance Sheet as at 31 March 2025

Note
£
£
Fixed Assets
Tangible assets
12
240
240
CURRENT ASSETS
Debtors
5
3,794
Prepayments and Accrued Income
-
Cash on short term deposit at bank and in hand
33,689
37,483
CREDITORS:Amounts falling due
within one year
6
(521)
36,961
TOTAL ASSETS LESS CURRENT LIABILITIES
37,202
TOTAL NET ASSETS
37,202
Charity Funds
Restricted Funds
27,034
Unrestricted Funds
10,168
TOTAL FUNDS
37,203
2025		 £
£
474
474
560
23,024
23,584
(2,749)
20,835
21,309
21,309
12,705
8,604
21,309
2024		 £
£
474
474
560
23,024
23,584
(2,749)
20,835
21,309
21,309
12,705
8,604
21,309
2024
21,309
21,309
12,705
8,604
21,309

For the year ended 31st August 2025 the charity was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with Section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of the accounts.

The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statement were approved by the Trustees and authorised for issue on 12/11/2025 and were signed on their behalf by:

Trustee – Alison Jones

Company registration number - 1141763 (England & Wales)

9

Notes to the Financial Statements

1. ACCOUNTING POLICIES

Company information

Shapeshifter Productions is a private company limited by guarantee incorporated in England and Wales.

The address of the registered office is 11 Batten House, The Drive, London E17 3BX

1.1 Accounting convention

Basis of Preparation

The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), published in January 2019. The Charitable Company is a public benefit entity for the purposes of FRS 102 and therefore the charity also prepared its financial statements in accordance with the Statement of Recommended Practice, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP published in January 2019), the Companies Act 2006 and the Charities Act 2011.

The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest pound.

On this basis, the directors consider it appropriate to prepare the financial statements on a going concern basis.

1.3 Income

All income is recognised once the company has entitlement to the income, it is probable that the income will be Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of the direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the assets used.

10

Notes to the Financial Statements

1. ACCOUNTING POLICIES (continued)

Support costs are those costs incurred directly in support of expenditure on the objects of the company and include project management carried out at Headquarters. Support costs are allocated on a percentage basis as detailed in note 7.

Charitable activities and Governance costs are costs incurred on the company's educational operations, including support costs and costs relating to the governance of the company apportioned to charitable activities.

1.5 Tangible Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and Fittings Straight line over 5 years Motor Vehicles Straight line over 5 years Equipment Straight line over 14 years

1.6 Interest Receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the Bank.

1.7 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.8 Cash at Bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.9 Liabilities and provisions

Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation.

1.10 Financial instruments

The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

11

Notes to the Financial Statements

1. ACCOUNTING POLICIES (continued)

1.11 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

2. Income from donations and legacies

ACE
Local Authorities
Private Donations
Trusts and Foundations
Total		 Unrestricted
Restricted
Total
Total
funds
funds
funds
funds
2025
2025
2025
2024
£
£
£
£
29,237
29,237
29,655
10,990
10,990
551
500
1,051
302
75,789
75,789
59,797
551
116,516
117,067
89,754

12

Notes to the Financial Statements

3. Charitable Expenditure

Staff costs - fees
Staff costs - wages and salaries Insurance
Insurance
Legal and professional fees Software
Software
Stationery/Supplies
Telephone
Entertaining
Travel and accommodation Repair and maintenance
Repair and maintenance
Advertising and PR
Equipment
Bank Charges
Depreciation
4. Governance Costs
Independent Examiner Costs
5. Debtors
Trade Debtors
6. Creditors
Accruals
Deferred Income
PAYE and NI		 Total
2025
£
50,281
43,117
594
920
456
2,215
3,976
1,319
3
234
103,115
Total
2025
£
600
600
2025
£
3,794
3,794
2025
No.
600
-
(79)
521		 Total
2024
£
49,354
45,949
590
363
777
327
606
98
3,052
333
683
-
5
234
102,371
Total
2024
£
1,440
1,440
2024
£
560
560
2024
No.
1,440
8,630
1,309
11,379

13

Notes to the Financial Statements

7. Summary of funds - current year
Unrestricted Funds
Resrticted Funds
8. Analysis of cash and cash equivalents
Cash in hand
Total		 Balance at
Transfers
Balance at
01/04/2024
Income Expenditure
in/out
31/03/2025
£
£
£
£
£
8,604
2,991
(1,427)
-
10,168
12,705
116,516
(102,187)
-
27,034		 Balance at
Transfers
Balance at
01/04/2024
Income Expenditure
in/out
31/03/2025
£
£
£
£
£
8,604
2,991
(1,427)
-
10,168
12,705
116,516
(102,187)
-
27,034
21,309 119,508
(103,614)
-
37,203
2025
2024
£
£
33,689
23,024
33,689
23,024

9. Staff Costs and Numbers

All the charity's staff are hired on a freelance basis or Salary. Total Staff costs during the

year was £93.398(2024-£95,303).

The Average weekly number of straff on a head count basis was 5(2024- 5)

The total employee benefits inc salary of key management personnel were £47,133(2024-£40,430)

No Staff earned more than £60,000, including benefits, during the year(2024- the same).

10. Trustee's Remuneration and Expenses

One of the Trustees is a musician and composer and is paid the market rate for her creative work for the charity, like any other Creative staff. The rate of pay is determined by reference to the Musicians Union rates. She is also the Artistic Director at the charity. The amount paid to her during the year was £47,133 (2024 - £40,320).

11. Related Party Transcations

The charity's Trustees and their close connections are considered to be the only related parties. Trustees remuneration and expenses are disclosed in Note 10.

14

Notes to the Financial Statements

angible Fixed assets
Cost
At 1 April 2024
Addition during the year
As at March 2024
Depreciation
At 1 April 2024
Charge for the Year
As at March 2024
Net Book Values
As at 31 March 2024
As at 31 March 2024		 Office
Equipment		 2025
2024
£
£
3,320
3,320
-
-
3,320
3,320
2,846
2,612
234
234
3,080
2,846
474
240

12. Tangible Fixed assets

13. Prior year Statement of Financial Activities

Income from:
Donations & legacies
Charitable activities
Total Income
Expenditure on:
Charitable activities
Total Expenditure
Net Income
Transfers between funds
Net movement in funds
Fund balances at 31st March 2022
Fund balances at 31st March 2023		 Unrestricted
Restricted
Total
Total
Funds
Funds
2024
2023
£
£
£
£
302
89,452
89,754
118,138
1,250
-
1,250
15,925
1,552
89,452
91,004
134,063
(1,674)
(102,137)
(103,811)
(133,931)
(1,674)
(102,137)
(103,811)
(133,931)
(122)
(12,685)
(12,807)
132
-
-
-
-
(122)
(12,685)
(12,807)
132
8,726
16,760
25,486
25,354
8,604
4,075
12,679
25,486

15