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2022-03-31-accounts

SHAPESHIFTER PRODUCTIONS LTD (A company limited by guarantee)

REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

Company number: 06142524 Charity number: 1141763

1

SHAPESHIFTER PRODUCTIONS LTD

Contents

Page
Charity Information 3
Directors' and Trustees' Report 4 to 9
Report of the Independent Examiner 10
Statement of Financial Activities 11
Balance sheet 12
Notes to the Financial Statements 13 to 15

2

SHAPESHIFTER PRODUCTIONS LTD

Charity Information

Board of Trustees Mrs Joanna Nolan (Chair)
Ms Alison Jones
Mr Mark Kendrick
Ms Milica Milosevic
Mr David Payne
Mrs Lorraine Cox
Ms Mandy Worster
Artistic Director Alison Jones
Company number: 06142524
Charity number: 1141763
Registered Office: 11 Batten House,
The Drive
London
E17 3BX
Website www.shapeshifter-productions.com
Independent Examiner: Misbahul Karim FCCA
MMK Chartered Certified Accountants
37thFloor, One Canada Square
Canary Wharf
London
E14 5AA
Bankers: Santander
PO Box 10102
21 Prescot Street
London
E1 8TN

3

SHAPESHIFTER PRODUCTIONS LTD TRUSTEES' ANNUAL REPORT

For the year ended 31 March 2022

The directors, who are the Trustees of the charitable company for the purposes of charity law, present their annual report and financial statements of Shapeshifter Productions Ltd for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charitable company's governing document, the Companies Act 2006, and charities regulations. Accounting and Reporting by Charities: Statement of Recommended Practice (SORP 2015), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 (FRS102).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Shapeshifter Productions Limited is a company limited by guarantee, registered with Companies House on 7 March 2007, and registered as a charity with the Charity Commission in England and Wales on 6 May 2011. The Charity is governed by its Memorandum and Articles of Association as amended by special resolution registered at Companies House on 12 April 2010.

The governance of the charity is the responsibility of the Trustees. Day to day management is by the Artistic Director and the General Manager.

Recruitment and Appointment of Trustees

When it is necessary to appoint new Trustees, due to either a Trustee stepping down or a gap of expertise in the Board is identified, recruitment will initially begin by an open call and through the networks of the Board and management team. Applicants will be reviewed by the Trustees and successful applicants will be invited to attend a Trustee meeting. Following this, on the provision that the Board are satisfied and the applicant still wishes to join the Trustee Board, they will be appointed.

No other person or external body is entitled to appoint any Trustees of the charity.

Induction and training of Trustees

The charity provides new Trustees with an induction pack and mentoring from existing Trustees. New Trustees are also strongly encouraged to meet with current Board members and the Artistic Director and General Manager, over the initial few months in order to gain a full and unbiased understanding of the charity.

Trustees

The directors of the company are its Trustees for the purpose of the Charity Law and are referred to collectively as Trustees in this report.

The Trustees serving during the year and since the year-end were as follows: Ms Lorraine Cox

Ms Joanna Nolan (Chair)

Ms Alison Jones

Mr Mark Kendrick Ms Milica Milosevic

Mr David Payne (Treasurer) – stepping down from 21[st] April 2022

Ms Mandy Worcester

4

Related party relationships

The Charity has considered the disclosure requirements of the SORP for related party relationships and believes that there are no related party relationships other than the Trustees and their close connections. All related party transactions have been reported in the Notes to the financial statements.

Risk management

The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

Remuneration of key management personnel

Alison Jones provides her time as Trustee on a voluntary basis. However, in accordance with the charity’s governing document, she may invoice for her Creative work, as Artistic Director and musician. Alison is a member of the Musicians’ Union, and all professional creative fees are guided by the Musician's Union rates.

Purposes and aims

As set out in the governing document, the object of the charity is to advance the arts for the public benefit by the promotion in particular, but not exclusively, of the arts of drama and music.

Principal activities of the charity

The charity's main activities are undertaken to further Shapeshifter Productions’ charitable purposes for the public benefit. These are primarily funding dependent, focusing on delivering original, highquality projects that actively engage communities in high quality arts activities while enhancing confidence, wellbeing, self-esteem and reducing isolation.

In this financial year, whereby the pandemic continued to disrupt face to face activities, Shapeshifter Productions started delivering live singing sessions in September 2021, as care homes/sheltered schemes were cautiously opening their doors. We also continued to produce content for and promote our video ‘jukebox’ of songs through our app: smilingsessions.com or viewed on: https://youtube.com/shapeshifterProductions

ACHIEVEMENTS AND PERFORMANCE: REVIEW OF ACTIVITIES FOR THE YEAR

Public benefit

The Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning its future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives that have been set.

Review of activities

The year focused on:

5

Overview:

Funding raised in financial year ending 31st March 2022:

6

PROGRAMME OF ACTIVITY:

The Smiling Sessions – Digital:

We produced 21 video songs in total; “Happy Days” for World Music Day and 20 Christmas video songs for virtual jukebox www.smilingsessions.com and www.youtube.com/shapeshifterProductions. A song-a-day was released between 1st-24th December. We invited residents from Woodlands Total Care and Birchwood Residential Care Home to sing “Jingle Bells” with us: https://youtu.be/LrSpBbfEd9k and residents from Pinewood joined us to sing “We Wish You a Merry Christmas”: https://youtu.be/PXD7fxr5J_A

Quite early on in the 2020 lockdown, we discovered that digital exclusion/illiteracy and equipment was a recurring problem - after we started to create the App. We do tend to work in deprived areas and some of the schemes explained they didn’t have the adequate devices to use our App or YouTube, so we decided to send them USB sticks loaded with our video songs as most common living areas now have a flat screen TV with USB. We then created the role of Partner Liaison (PL) to call partners / App users for a regular “health check” to ensure we are supporting them in the best way and for general updates and feedback. The PL continues to research and contact care homes/sheltered housing schemes, focusing on areas which are amongst the most deprived neighbourhoods of the UK, promoting The Smiling Sessions and the use of our App, encouraging members of staff to make this part of their weekly routine, reaching more and more isolated senior citizens.

“Your App is absolutely delightful. So easy to use and the videos are fantastic! We had 3 of our residents get up and dance, and everyone thought the quality of the videos, singing and instrument playing was absolutely marvellous. Admittedly, we sometimes forgot to sing along because we were so engulfed in watching your talented musicians perform! We only hold singing twice a month at the moment, but I will be spreading the word to more of our residents and incorporating these videos into all of our singing sessions going forward. It was a really uplifting and enjoyable atmosphere today! Thank you again and best wishes”. Jordan Finding, Activity Lead

The Smiling Sessions – Live:

We started delivering live sessions in September 2021, as care homes/sheltered schemes were cautiously opening their doors again. We delivered 40 sessions, including 6 Christmas parties, from September 2021 to March 2022 to 14 schemes in London. Working closely with our housing partners, we edited risk assessments with a specific COVID-19 protocol. Unfortunately, we had to cancel 10 out of the 16 Christmas parties originally booked due to the ever increasing risks of Omicron.

Besides consolidating our relationships with partners Notting Hill Genesis, Sanctuary Care and independent residential care homes Aspray House and Parkview in Waltham Forest, we were awarded a 2 year grant with Peabody. In Year 1, we have visited 4 of their schemes: Lewisham, Newham, Southwark and Westminster. We decided to hand out the large print songbooks in advance to each resident, asking them (or staff) to keep them for the sessions to avoid sharing and risk of contamination. We would use the books in rotation. The books are also a legacy and can be used with the App or CD to encourage continued group singing after the project has finished. We now have 3 songbooks and a Christmas songbook, with enough new song requests from participants to create 2 more books!

We raised local community funds to expand geographically:

7

Gaia & The Globe:

This is a great new project in collaboration with Gaia’s company and partnerships confirmed from:

We are preparing an application to the Arts Council England to submit in April 2022, to deliver an R&D of Gaia and the Globe, a fun interactive and entertaining play with songs created by Peter Horton. The R&D will consist of 10 days working on the script with 6 actor/musicians, as well as school workshops. Aiming to creatively inform immerse and delight audiences about Gaia Science through drama song and community engagement.

PLANS FOR FUTURE PERIODS

2022-2023 and onwards:

FINANCIAL REVIEW

Financial performance and position

Total income for the year amounted to £92,422 (£128,563 – 2021) and total expenditure amounted to £86,549 (£115,527 – 2021).

The Charity incurred a net profit for the year of £5,873. Details of charity’s financial results are shown in the Statement of Financial Activities on page 11.

Going Concern

The Trustees have considered the Charity's reserves and projected income and expenditure, and have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.

Reserves Policy

The charity currently has four months reserves in place, covering four months overheads expenditure, including our Artistic Director’s fee for one day a week. In the Trustees’ view, the reserves should provide the charity with adequate financial stability to meet the working capital requirements of the

8

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WDEPENDENT EXAIWNER% REPORT TO THE TRUSIEES OF Sh•po8hlft•r PMdurtk¥n• Lid For thfr y••r •nd•d 31 thrch 2022 l rnportm accounts olthe crynpry (N oThkn131 ma￿ 2022. tlch •rn £01 oth OD P8DO5 11 Ip l& R•gprttfv• rn•pon•lblNllM ol •nd •¥wnln•r Tho Truste•s (who aro also of conwwy frJr purpoge ol lawl we rnBwftslb lor the prepar41kn of1￿ accofv TM Try$tse8 cMsbJ•r thal en audll16 not rnoulred for thlg yo•f under sectsi 144{2) ol the Choths ki 2011llhe 2011 Acl} and th•1 an hKhpoThYenl •xaThdrnlbn1g neethd. Haytng s8UsW my￿￿1 that ¢haiity fis nol SUWI ur#Jèi cth)yry knv ano ell911k￿ Indepgndenl e¥anthatk>n. 11 ts re¥K•nsiblhty • examlne the a¢counls untsr sectK)n 145 01fv 2011 X • lo loifow Ihg p￿)cedu{•S lakl down In gerwrnl dlrndh)Tr5 gven ty tho Ch Commissh)n under sec¢knn 14q5Xbl oftl 2011 Aci" to slAt¥ whether partlwlar have ¢om b nry ainkn. BB•l• ol Ind•p•nd•nt •x•mln•r Nport My examln0tk￿ was c•rrl•d In •cwfjx•)Ih ih pneral gfrrnn lry Iho Charfty Commi5s1on. An ex8mlnalhJn IrKludes • revw ol the rnc¢rdb kepl ty chaiity arrfl unuyu81 I￿rn$ or diK)sutgs in the a¢o)unts. and s¢ekbvJ a¥pk￿n$ from you 09 tr￿le¢S c•rvmiro any s￿h matterJ. Th¥ prccedurns wertaken do Ml pmvkse au tho evhjènce that woubj be reqirired In an atyjil arttl ￿nSeqUenty M 0￿rI)rt 55 g￿n a5 to wh8lher accountg P￿nI a 'IM and lair¥lew' and fv rnpNI is IIN• ftwllern 8eityJl in thè s1offonl b•ky. Ind•por￿•￿t wfflln•rf8 •l•l•m•nt 11) whkh reas0m1￿ cause ) bellwg th•1 in any nr¥l respect the requlremgnts: lo ke6p acwunbNJ rnc0￿$ In aC(X¥rda￿e ¥eclkn 386 cl the CTrnlès fv£120C6: ar uiTrments ofsecum 398 ofthe Compans k¢ 20l￿ and the and of th• Slatemenl ofRecommended Pra(e: and Re￿Itt￿ ty Charfiles have Ml been MBL or (2) in ftry Op1￿1. all￿ be dmTh) In otsto 8 PW ofthe K17)unts kn be reoched sbahul Karkn 10

STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 MARCH 22

Notes
Incoming Resources
Donation and legacies
2
Charitable activities
Total Incoming Resources
Resources Expended
Charitable activities
3
Governance cost
4
Total Resources Expended
Net Income for the year
Reconciliation of Funds:
Total funds, brought forward
Total funds, carried forward		 Unrestricted
Funds
£
308
510		 Restricted
Funds
£
90,704
900		 2022
£
91,012
1,410
92,422
85,469
1,080
86,549
5,873
19,481
25,354		 2021
£
127,413
1,150
128,563
114,447
1,080
115,527
13,036
6,445
19,481
818 91,604
538
1,080		 84,931
-
84,931
6,673
12,275
18,948
1,618
(800)
7,206
6,406

CONTINUING OPERATIONS

None of the Charity's activities were acquired or discontinued during the above two financial periods.

TOTAL RECOGNISED GAINS AND LOSSES

The Charity has no recognised gains or losses for the above two financial periods.

The notes on pages 13 to 15 form part of these accounts.

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SHAPESHIFfER PRODUCTIONS LTD Balanm Sh•otA• At 31 IA•rch 2022 2022 2021 Office equipmrt 1.057 rrent Debtors Cash at Bank arnl in Iw 547 32.861 Amounts Hling wSthln one ye Cu 24297 17.904 Totsl Fu Restricted fvnds Unrestrfcted furKIs 18,948 12,275 The dir¢ctors are $81isfied that tt Cornparry is efttit￿d Io 8xenwkn from the req(￿TeMent to obtsin an autht under sectlm 4T1 ofthe CompwaesAct 2006. The members have not required the company to obtaln an audit in accordarKe with section 476 of the ACL The direGtorn ad(novAedge their responsibfity for comthkng the requrements of the CompanSes Act 2000 with re$￿t to accountirwj recor¢ls and the weparallon of accounts. The fin￿¢￿1 statements habTr been wepared kn accordance wilh ACCOUn￿ng and ReFQrting by Charities.. St*ement of ReCoM￿￿nded Prdctice app￿cab￿ to chariles preparlng the5r accounts In accordanGe with the Finan081 Rewrting Star￿ard applicable in the UK and Repubfic of Ireland (FRS 1021 {effectNe 1 January 2015) - (char￿85 SORP FRS 102), Financral Reporting Stsn¢Jard applmxlle in the UK and Repubk of Ireland (FRS 102) arKI the Cryie5 kt 2006. 14-i2-2 nd sS9ned on their behallby". Jones, Trustee 12

SHAPESHIFTER PRODUCTIONS LTD

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparation of financial statements

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following SORP 2015 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 (SORP 2005) which has since been withdrawn.

Public benefit entity

The charitable company meets the definition of a public benefit entity under FRS 102.

Going concern

The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Key judgements that the charity has made which have a significant effect on the accounts include estimating income and expenditure for the next 12 months.

Income

Income is recognised when the charity has entitlement to the funds: this is when any performance conditions attached to the income have been met, it is probable that the income will be received, and that the amount can be measured reliably.

Income is only deferred when: The donor specifies that the grant or donation must only be used in future accounting periods; or for performance related grants, where these are received in advance of the performances or specific event to which they relate.

Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is considered all to relate to Charitable activities and includes the costs of delivering services undertaken to further the purposes of the charity and their associated support costs.

Fund accounting

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund. Unrestricted funds are donations and other incoming resources received or generated for the charitable purposes. Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

13

2. Donations and legacies

2. Donations and legacies
Unrestricted
£
ACE
-
Local authorities
-
Lottery Fund
-
Private donations
308
Trusts and foundations
-
308
3. Cost of Charitable activities
Unrestricted
£
Staff costs and fees
-
Insurance
-
Legal and professional fees
13
Software
-
Stationery/Supplies
-
Telephone
-
Sundry expenses
-
Travel and accommodation
-
Repair and maintenance
-
Advertising and PR
-
Equipment
-
Bank Charges
5
Depreciation
520
538
4. Governance Cost
Independent Examiner's fee
5. Debtors
Sundry debtors
Trade debtors
Prepayments
6.Creditors: Amounts Falling Due Within One Year
Accruals
Deferred income
Project staff		 Restricted
£
39,682
2,612
-
-
48,410
90,704
Restricted
£
76,150
553
842
714
230
644
-
1,218
102
4,419
59
-
-
84,931		 2022
£
39,682
2,612
-
308
48,410
91,012
2022
£
76,150
553
855
714
230
644
-
1,218
102
4,419
59
5
520
85,469
2022
£
1,080
1,080
2022
£
183
260
104
547
2022
£
1,080
27,849
-
28,929		 2021
£
7,973
11,567
23,000
955
83,918
127,413
2021
£
93,274
471
459
858
144
223
54
-
476
17,036
675
-
777
114,447
2021
£
1,080
1,080
2021
£
183
5,694
-
5,877
2021
£
1,080
5,000
8,877
14,957

14

7. Tangible Fixed assets
Cost
At 1 April 2021
Additions During the Year
As at 31 March 2022
Depreciation
At 1 April 2021
Charge for the Year
As at 31 March 2022
Net Book Values
As at 31 March 2021
As at 31 March 2022		 Office
Equipment		 2022
£
3,320
-
3,320
1,743
520
2,263
-
1,057		 2021
£
1,253
2,067
3,320
966
777
1,743
1,577
-

8. STAFF COSTS AND NUMBERS

All the charity's staff are hired on a freelance basis. Total staff costs (freelance staff) during the year was £76,150 (2021 - £93,274).

The average weekly number of staff on a head count basis was 4 (2021 - 4).

The total employee benefits of the key management personnel were £42,320 (2021 - £44,115).

No staff earned more than £60,000, including benefits, during the year (2021 - the same).

9. TRUSTEES' REMUNERATION AND EXPENSES

One of the Trustees is a musician and composer and is paid the market rate for her creative work for the charity, like any other Creative staff. She is also the artistic director at the charity. The amount paid to her during the year was £42,320 (2021 - £44,115). The rate of pay is determined by reference to the Musicians Union rates.

No other Trustees received any remuneration or payments for services rendered to the charity or received any reimbursement of expenses, travel, and subsistence or otherwise.

10. RELATED PARTY TRANSACTIONS

The charity’s Trustees and their close connections are considered to be the only related parties. Trustees remuneration and expenses are disclosed in Note 9.

11. Summary of Funds

Unrestricted Funds
Restricted Funds		 Brought
Forward
£
7,206
12,275
19,481		 Incoming
Resources
£
818
91,604
92,422		 Resources
Expended
£
(1,618)
(84,931)
(86,549)		 Carried
Forward
£
6,406
18,948
25,354

15