TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 Registered Charity No. 1141725 HILLFIELDS CHURCH. COVENTRY LEGAL AND ADMINISTRATIVE INFORMATION Treasurer. Peter Cordle (Startlng 24 October 20241 Daniel Fleld (Reslgned 24th october 2024 Office addre55". 18 Lower Ford street Coventry CVI 50J 8ankers.' Yorkshire Bank Current Trustees.. James Young Paul Watts Simon Hook Peter Cordle Matt Stevens Alex McLaren Jerciline Sundar John Barnes CONTENTS Tru5tees' report Independent examiner's report Statement of Financial Acttvities Balance Sheet Notes to the Accounts Cla55ifSed as Business
TRUSTEES, REPORT The Trustees present their report and accounts for the year ended 31 December 2024. Structure overnance and mana ement Hillfields Chur¢h Coventry is an independent Bapt15t Church located in Lower Ford Street and Waterloo Street, Coventry. The Church was first regisiered as a charitable unincorporated association with the Church ConstitLFtion adopted on 3rd March 2011. The Trustees who Served during the year were... Jamesyoung Simon Hook Paul Watts Peter Cordle Daniel Field Iresigned 281th March 20241 Durin8 the year Daniel field moved on and the following new elders and trustees were appointed.. Matt Stevens Alex McLaren Jerciline Sundar John Barnes The Trustee5 are the designated Officers of the Church a5 laid down in the constitution. These are the Elders, including the Pastors. A Pastor is one of the Elders whose gift in preaching, teachinE and pastoral care has been recogni5ed by the Church and has been appointed by the Church to exercise such a ministry. Jame5 Young and Simon Hook have served a5 full time pastors of the church. The Trustees are required by the constitution to meet at least twlce in a twelve-month period, but have met more frequently during the year. Any matter requiring a decision of the Trustee5 require5 a simple majority of those present and voting at a properly convened meeting. In the event of an equality of votes the chainnan of the meeting is entitled to a second or casting vote. Poliae5 Church politie5 are set by the Trustees. HCC currentty has policies addressing the following.. SafeBuarding of children. young people and vulnerable adults. Reserves Data protection Conflict of interest Finance, including Investment. Internal control and paying stsff Managing volunteers Risk management Disability Health and Safety BulldinES lettings Lone workÈr5 Classlfied as Business
Social media First aid Serious Incident Reportin8 Complaints Ob ects of the charit The purposes of the Church are the advancement of the Christian faith in accordance with the Doctrinal Basis of Faith primarily but not exclusively within Coventry and the surrounding neighbourhood. and such other charitable purposes as Shall. in the opinion of the members of the church in general meetin& further the work of the church. Activities and Public Benefit The Trustees have paid due regard to the Charity Commission's guidance on public benefit and during the yearthe Church ha5 SOU8ht to provide a distinct public benefit in our activities. A Spiritual or prattical benefit has been provided to a wide range of members of the public in most of our attivities. Apart from specific meetings during the year for church member5 only, our meetings are freely open to the public. Our regular Sunday worshlp and biblical preaching minlstry have been rnaintained with morning ènd evening services each Sunday. Access to the church worship services online has been a help to many listeners both in the UK and o¥erseas. During the week the church has held regular meetin8s for prayer. Bible study and fellowship. at the church and in small home groups on alternating weeks, as well a5 promoting informal contact between mernbers and others for mutual help and encouragement. We have maintained a comprehensive programme of teaching and activities for chlldren, young people and students to help them understand the Bible and the way in which its teaching should affect our lives as well as participating in fun activities in a safe and nurturing environment. We also provide opportunities for older people tD build friendships and encourage each other. The church has been able to give financialty in response to several UK and overseas needs which have arisen durin8 the year and which have been brotsght toour attention. This has been done with the recommendation of the Trustees. The church supports a nurnber of missionaries and Christian workers in prayer and reiVeS their prayer letters and emails. Missionaries are prayed for by individuals and also from time to time at the Church prayer meeting. The Church has been particularly supporting Alex and Mari Walker and theif family workin8 in support of communFÈy radio stations in 5ub-Saharan Africa for a numberof years. We also 5UPPOrt David and Georgina Gray in their work of 8ible translation and Scripture en8agement. During the year we continued our program of refurbishments at our Waterloo Street stte. Achievement5 and erformance We rely entirely upon God's grace and powerto produce lastin8 benefit from our activities. At the same time, we encourage everyone in the church family to be involved in seTring. We are very grateful to God for the conslstent and helpful biblical ministry from our pastors, other preachers from within the church and vlsiting preocher5 during the year. This has been a great help to many people. Classifd as Bu51ness
some of whom have understood their need of repentance and of putting their trust in the Lord Jesus Christ as their Saviour and Lord. During the year we welcomed 21 new members into the church fellowship, while 7 ceased membership. brin8in8 the number to 217 at the end of the year. Financial review The church has a finance team led by our Treasurer, Peter Cordle, supported by Aniset Nshimiyimana. The work of the finance team includes producing an annual forecast of estimated expenditure needs. collecting and allocatin8 gift5 to the Church, reclaimin8 tax from HMRC on Gift Aided income, payin8 Staff member5, maintaining the financial account5. and distributing monies to those in need in accordance with the wishes of the Trustees. For the year ended 31 December 2024. the Church made a surplus on it5 General Fund of £15,079. compared to a forecasted deficit of £9,500. This favourable result arose mainly from better-than-forecast donations (maintaining 2023 leve151. a reduction in staff working hours. and the fact that events and activities durin8 the year were largely self.funded. The Trustees consider the financial PDSition at the year-end to be satisfactory. The main source of fijnds corTrtinue5 to be donations. These funds enable the Trusiee5 to fulfil their aims and objectives 05 Stated above. The Trustees review the level of reserves each year to ensure that it 15 sufficient for on80in8 day-to-day purposes. It is the current policy of the Church that reserves IfelY available unrestritted funds which have not been designated for a Specific use "Net Current Assets") should be maintained at a level equivalent to at least IO% of annual General Fund expenditure, excluding costs of activities which are recharged to participants. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to achieve an orderly adjustment to the Church's currertr activities while con5ideratlon is given to Way5 in whlch additional funds may be raised. As at 31 Oecember 2024, the level of General Fund liquid reserves exeded £40,ODO, which is above the minimum threshold prescribed by policy. The Trustees will consider the appropriate future direction forthese reserves in due course, ensuring that any decisions are taken in accordance with the Church's re5erve5 policy and are consistent with its long-term objectives and principles of sound financial stewardship. The are no restrictions on the Trustees to invest. The unrestricted and restricted fund5 may be invested in any type of investment. The investment strategy 15 reviewed annually. Plans for future eriods All our plans for the future are made in dependence on God. We afe intending to continue our re8ular worship. Bible teaching ministry and prayer to give Spiritual support to Church member5 and vssitors. We are also hopinE to develop further our evangelism with initiatlves desl8ned to engage with those who are not currently Christians, SO that more people in Coventry and beyond, but in the local district of Hillfiel(J5 in particular, are able to hear and understand and given an opportunity to respond to the message of the Christian gospel. To this end we are actively thinking through new opportunitie5 for outreach, building relationship5 and providin8 practical support to the local community based particularly at the Waterloo Street site. We plan Io Continue the renovation5 to the Waterloo Street buildin8 to ensure It is suitable as base for ministry. We continue to seek as far as we can to meet the need for pastoral help and support for people in our fellowship whlch continues to increase a5 the church grows. Classlfled a5 Busine55
We hope to see the use of bulldlngs increase for both church mlnistries and os a resource for our IrKal <¥nmunlty; rirn5 are available for hire to extemal grrnjps. On beIl0f theTntstees: 3q° IDL OLFobel aa5sified a5 SIneSS
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF HILLFIELD5 CHURCH COVENTRY I report on the accounts of the Church for the year ended 31 December 2024. which are set out on the attached pages. Respecifve responslbllltles of trustees and Independent examlner The Church's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 4412) of the Charities Att 2011 (the 2011 Attll and that an independent examination is needed. It Is my responsibility to- Examine the accounts under section 145 of the 2011 Act; To follow the procedures laid down in the General Directions given by the Charity C(¥nmissioners under section 145 {51 Ibl of the 2011 Act: and To state whether particular matters have come to my artentlon. Basls of Independent examlnerfs report My examination was carried out in accordance with the General Direttions given by the charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparlson of the accounts presented with those records. It also include5 consideration of any unusu31 items or disclosures in the accounts. and seeking explanations from YOLF as trustees cOnrning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is gwen as to whether the accounts present a 'true and fair, view and the report Is limited to those matters set out in the statement below. Indepondent examlner's ststement I have completed my examination. I confinn that no material matters have come to my attention in connection wh the examination which 8ive me cause to belleve that, In any materlal respect the accountin8 records were not kept in accordance with section 130 of the Charities Art- or the accounts did not accord with the accounting records.. or the accounts did not comply with the appllcable requirements concerning the fomi and content of accounts set out in the Charitie5 IAccounts and Reports) Regulations 2008 otherthan any quirement that the accounts give a 'tnJe and fairf view which is not a matter considered as part of an IndepeIent examination. I have no concems and have come across no other matters in connection with the examlnatlon to which attention should be drawn in this report in order to enable a proper understanding of the atcounts to be reached. D C 5 Cwke MA IOxon} FCA FCIE David Cooke & Co 5 Briar Close Banbury OX16 9D5 Date.. 30 October 2025
Statement of Financial Activities for the year ended 31 December 2024 Unrestfrrted fvnd5 Desrgnated lund$ Restricted Income funds Total this ye Total lasiyear comlng resources (Note 3) Incmt from Donatlons and legacle5 214.624 9.551 224,175 227.135 Charitable actlvlties 50,958 50.958 29.804 InVesents 2,071 2,071 Totallncomin¢ resouKes Resources expended (Notes +71 267,653 9.551 277,204 256.939 Charrtable activities 252,574 2,268 11.653 266,495 288,045 rotalresources expended 252,574 2,268 11,653 266A95 288.1145 Net in¢ornelleKpendhurel 15,079 12,268 12,102 10.708 131.1061 Transf•r5 between funds {Note 131 Net movement InAunds Total funds broughi forward Totolfvnds canledfvnvord 15,238 115,238} 117.5061 30.317 12.1021 31,597 10,708 131.1061 213,826 182,720 64.921 89,065 185,583 95,238 71,559 29,495 196,291 Clas5ffied a5 Busine55
TanWEaa*ts 16943 91 IU44 47J 29$1 147A 797 1797 I59 71 143,415 95.239 7L559 29A95 li 95J39 li 12 3L5Y7 fi t0) ktsoLL
Notes to the accounts Note I Bas55 of preparation 1.18asis of accounting The a(counts have been prepared in accordance with Accounting and Reporting by Ctharitie5.. Statement of Re(ommended Practice applicable to charitie5 preparing their accounts in accordancè with the Financial Reportrng Standard applicable tn the UK and Republic of Ireland IFRS1021 issued on 16 July 2014, FB5102 and the Charltie5 Act 2011. Hillfields Chvrth Coventry meets the definltion of a public benefit entity under FRSIO2. These accounts have been prepared underthe historical cost coiivenrion with tms reco8ni5ed at C05t ortransartion value unless otherwise slated in the relevant notelsl to these accounts. TheTrustee5 consider that there are no material uncertainties about the charit(s abilily to continue a5 a Roing concern. Note 2 A¢countlng pollcles 2.1 In¢omÈ Retognitron ot incomln8 r•sourEe5 ThÈ5e are Included in the Siatement of Financial Activitie5 ISOFAI when= fhe charity becomes entitleil to the resources: it 15 more likely than not that the trusiees will receive the rewurces.. and the monetary value con be measured with 5thitiÈnt reliabiliry. There has been no offsetting of assets and liabilities. or income and expen5e5, unless required or permitted by the FRS 102 SQRP or FRS Grants and donions are only included in the SOFA when the 8eneral income recognition critErTa are met. Tax redalrng on domtlons and Glft Aid receivable ts included in incomè when there i5 a valid declaration from the donor. 8ifts Any Gift Aid amount recovered on 3 donation Is considered to be part of that 8ift and 1$ treated as an addition to th* same fun¢Y as the initi?1 donation unless the donor orthe terrn3 ol the appeal have Specified otherwise. The valuè of any voluJklary help recelved is not included in the accoun15 but 15 described in the trustees, annual report. Income from Interest. ioyaltiÈs This is iniluded in the 8ccovnt5 when receipt probable and the amoÈtTht re¢eivable can and dfvldends me85uied reliably. Grants and donatitin5 Volunteer hplp 2.2 ENpendlture & Li•hHltles Uablllty recoinltion Liabilities are recognised as soon as there is a legal orconstruaive Dbligation committin8 ihe charity to pay out resources. These are only reco8ni5ed in the accounts when a commfrtment ha5 been made and thère are no condIOn5 to be met relating to the Brant whKh rernain in the tontrol ot the charity. Grants payatrle witho perfornianr• condhlons 23 Assets Tan8lble fixed ?55ets for use by These are capitallsed ilth2y ian be used for more than one year. and c05t at least charlty £400. They are valued ar cost OT a reasonable value on receipt. Assets are depreclated on a strai8ht line basls overtheir useful lrfe a5 fDIIows.' Electronlc equipment- 5 years - Fumiturt, fixtures and rrttin8S- 10 year5 - Moturvehicles- 10 vears Clwlfted as Bu5tne55
Notes to the accounts {¢ont.I Note 3 Analysis of Incom• Unrestrlcted Re5tr1eted Oesllftated nds Income fvnds Income Fund5 Total funds Analysls Donation5 Gift Aid Prlory•av Donations and lega¢ies 180.756 33,868 214,614 8,606 945 9.551 189.362 34.813 224.175 182,429 35.431 217,860 Toral Chafftable actl¥it1è5 EvEnt & attivity charges Cafè sale5 Rent recei¥able Sundry Income 36.957 3.899 10,102 17,127 3.215 9,080 382 I904 3.899 10.102 Total 50,9 14.DJl Investmènt income Interest receivable 2,071 2.071 2.071 2,071 2,862 2,862 Tot•1 267,653 9.551 240.247 250.526 Note 4 Analysls of resoUe$ expended Unrestrl¢ted Restritkd DesiEnated funds Incomè funds Income Total funds PtIorar Analysis Charithblt acts¥ltles Officeholder and employee- related costs Payments ro preacher5lspeakers Gifts ond fjnancial support iven Children's and youth Ministry 18-30s ministry Church holiday and other ev*nts Café costs Othèr attlvitie5 Training and conference5 Equipment and rèsources 118,85S 118.855 126,176 1,966 1.966 27.953 7.329 35,282 43,866 8,367 8.367 7.994 10.541 17.006 10,541 17.006 8.832 2.353 2,953 2,442 4,144 3,281 2.953 2,442 6,612 7.223 3.153 3.980 5.551 4.048 20L) 3.942 2.268 Utilities, rate5 and insurance Minibus expenses Repalrs maintenance 26,861 26.861 27.804 4,277 5.604 4,277 5,6D4 3.850 30.121 Licences and subscflptions 3.600 3.6(X) 2.27J Printing & copyin8 Consvmables and sundry expenses Professional fees Depreciation 2,242 2.593 2,242 2.593 3.621 2.473 1,052 8,837 252.574 I.OS2 9,019 266A95 1.609 8.343 288,045 182 11.653 Totsl 2368 Cla55iFied as Buslness
Notes to the accounts Icontl Note 5 Detai15 Of certain ilems of expenditure 5.1 Fe*5 lor examination or audlt gf th• attounts £425 is due to the independent examiner12023.. E4251 for the examination of the accounts and £nil for other services. Note 6 Pèid employees 6.1 Staft Costs Thts year Last year Salaries and wages Employerfs National Insurance costs Pension ¢05ts (defined cOntributn scheme) Other beneffts Total staff costs 95.108 3.232 4,396 16.119 118.855 IDJ.125 2.217 8,038 15.770 130.Z72 No employee5 re1ve employee beneflts (excluding employer pension costs) for the reporting period of more than £60,000. &2 A¥erJKe haad count In the year Thls yèaw Number 6.33 6.33 Lastyear Ilumber Charitable Activities T4)tal 6.3 pens1$ The charity operates a defined contribution benefrt scheme and contributes to NEST or 3n alternative scheme ol the staff members. choice. Note 7 Grantmaking 7.1 Analysl$of 8rants paid IFn£luded In cost of chariiablè attwwesl Grants to Grants to Indl¥iduals Purpose for which 8rdnts made Support olmi55ionary workeis Support lorstudent ministry Support for other UK Chrlstian ministry Gifts to UK churches and Chrisiian charttles Support for individuals in need rotulthtsye•r TotollostyEur 3,000 1.860 1,580 900 19.920 1,248 21,168 25,172 7J40 13.753 There were no cost5 incurred in grantmakin8 7.2 Grnnts made to Instltutlons Total arnount of 6rants paid Names of insttlutlons Purpos• Wycliffè BibleTranslators Missionary Support Frien¢5 International International Studenr ministrv Glfts of £l.(WJO or less to various organisations 3,000 1.500 2.840 7300 rotul gmnts to insllturlons a•siified as Bu&ness
Notes to the accounts l¢ontl Note 8 Debtors and prepayments Anjlysks of debtors Thls ye•r Last year In¢orne T8K reco¥rabl# Prepoyments 43,811 5,486 49.297 8,998 7.945 16,943 Total Not• 9 CredStors ond attrua15 AnIty of credltors ArnountsfallFng dye wSthln one year Thisyear Last year So¢ial Sewrlty and Other T•utlon Accru4ls 916 3.143 4,059 2.797 2,797 Total Noto 10 Tanilble fixed 35sets Fl¥fu.ttiN andepulpmerit ADtur vohl¢feJ Tol 10.1 C05t or valuatlo Balance broughi foard forw•rtl 92,643 16,320 108,963 Carrfed forword 110,881 16320 IZ7,201 1O.ZA¢wmulat depradatlon and ImpalrmEllt provlsloths Balance brou8ht forward 50.535 Depreciation chargefor year 9.018 DispDsaLs eakncetsrrled forward 16.320 66.855 5.018 59J53 16320 7SA73 10.3 Net book value 6roughtéorward Carried forward 42.108 51328 42,108 51.328 Not• 11 Unrèstricted and desl8nated funds Fund balances brought forward Intoming ress)urces Outgoln8 resoue$ Fund bate5 Transfer5 tarried lorward Unregtri¢ted fvnds General Fund 64.921 267.653 1252.5731 15.238 95.139 D•snatedfunds Buildlng Fund Ministry Fund Minibu5 Replacemeni Fund Total Funds 31.538 33,40 24,118 153,906 118.2381 13.300 31.141 27.118 166.?98 12.268 3.000 267,653 254.8411 The LIE51Knated 8uTrldlng Fund is money set a51d2 by the church from e$tIng fvnds towards the ol ienovat4?n work atthe Waterloo StreeE slte. The Ministry fund is de518nated by the church io be puttoward5 salarycosts 5houldthe church be unable to cover the fvll cost frnm r•tyhr Sncome lth the Short temi, 4$ well as fund1 minw trainin8C05ts. ClasslflEd a5 8u5ine
Note5 tothe aCts {tontl Note 12 Endowment and rertrlded Income funds 12.1 Funds held The church h¢k15 no endtswmentfvnds. The followlng are the resiricted inccme funds held by the church-. Fun¢t Name eulldiry Fund Special Collert(on5 Monis Fund Spe¢ific Mlnlstries elp Fund HO¢BabIeS Overseas Wortefs Support Short ferm Misslon Fund Church Holidaysupport Fun Purpose and ResErictlons To fund the church buildln8 prajecL To assist 5Elected organisatioThs and 1rdIdUalS. To fund churth workercost5 and mlftistry trainin¥. Gilt5 ¥iven for5pecific mini5tdes of thq thurch. Ad hoc assistance to indl¥lduals in need. In support oftht Hope4Babie5 project in South Afrlca. Support for indivldual Christian vJorkers overseas To stwport Short term misslonopportunlties for church members. To a5%5t indI1al5 in payin8 church holiday ¢harge5. 12.1 Illovements Fund balc•5 brou8htlorward Ou¢8oln8 resource5 Fynd balances Transfers carrled forward Fund names fesource5 Buildlng Fund Special Collecknons HElp Fund Ministry Fun Ovet5eas WDrkers Support Hope4BabieS Specific Minlstrles 5hortTerrn M555ioTr Fund Churth Holldaysuwrt Fund Totol Fund5 5,664 231 14,1241 13.2511 19681 121JOI 13.1301 1,540 1.024 7.9DB 6,300 960 4.024 488 6.$00 9Q4 3.186 1.653 3G4 2,017 5.15S 1144 4.858 3,1 1.444 31.597 9,55A 11.653 29,495 Notè Transfers between fvnds Ffom Fd tNarnEI To Fund INanl R¢a50n Fimed assEtadditiDn 18ulldTng RefLFrbi5hmentl Amount oldIng Fund General Furnt E18,238 GErwal FLmd Minlbus FUNJ Tran5fef to Minbbus Fund £3.lJ)O Note TTan5artlMs wlth trdstees and tslated part15 14.1 Try5tee remu#er•tloh and benent$ As penmltted bythe churth constitLrtron.tr115teesJamesYoung and Sirnon Hook rece1k remunernti¢n in their cap8city as Pa5tor& In totsl th15 remuneration w8s as follows= Thisy*•r iasi year Stlpends Pension costs Ac£ommod•tion Tot?1 costs 46,860 4.176 16.658 41.230 4,176 15,770 61,176 14.2Trutt•È expenses Noth•ofthe7Fw We pa DrroirnthjeoforQXvnS¢srel011n5 totheirsefvicesastVU5TeesdurfM the year. classr as 8uSinèS5