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2022-12-31-accounts

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022

Registered Charity No. 1141725

HILLFIELDS CHURCH, COVENTRY

LEGAL AND ADMINISTRATIVE INFORMATION

Treasurer: Mr Daniel Field Office address: 18 Lower Ford Street Coventry CV1 5QJ

Bankers: Yorkshire Bank

Current Trustees: James Young Paul Watts Simon Hook Peter Cordle Daniel Field

CONTENTS

Trustees' report Independent examiner's report Statement of Financial Activities Balance Sheet Notes to the Accounts

TRUSTEES' REPORT

The Trustees present their report and accounts for the year ended 31 December 2022.

Structure, governance and management

Hillfields Church Coventry is an independent Baptist Church located in Lower Ford Street and Waterloo Street, Coventry. The Church was first registered as a charitable unincorporated association with the Church Constitution adopted on 3[rd] March 2011.

The Trustees who served during the year were:-

Pastor Paul Watts Pastor James Young Pastor Simon Hook Mr Peter Cordle Mr Daniel Field

The Trustees are the designated Officers of the Church as laid down in the constitution. These are the Elders, including the Pastors. A Pastor is one of the Elders whose gift in preaching, teaching and pastoral care has been recognised by the Church and has been appointed by the Church to exercise such a ministry.

James Young and Simon Hook have served as full time pastors of the church. The Trustees are required by the constitution to meet at least twice in a twelve-month period, but have met more frequently during the year. Any matter requiring a decision of the Trustees requires a simple majority of those present and voting at a properly convened meeting. In the event of an equality of votes the chairman of the meeting is entitled to a second or casting vote.

Policies

Church policies are set by the Trustees. HCC currently has policies addressing the following:

Safeguarding of children, young people and vulnerable adults. Reserves Data protection Conflict of interest Finance, including Investment, Internal control and paying staff Managing volunteers Risk management Disability Health and Safety Buildings lettings Lone workers Social media First aid Serious Incident Reporting

Objects of the charity

The purposes of the Church are the advancement of the Christian faith in accordance with the Doctrinal Basis of Faith primarily but not exclusively within Coventry and the surrounding neighbourhood, and such other

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charitable purposes as shall, in the opinion of the members of the church in general meeting, further the work of the church.

Activities and Public Benefit

The Trustees have paid due regard to the Charity Commission’s guidance on public benefit and during the year the Church has sought to provide a distinct public benefit in our activities. A spiritual or practical benefit has been provided to a wide range of members of the public in most of our activities.

Apart from specific meetings during the year for church members only, our meetings are freely open to the public.

Our regular Sunday worship and biblical preaching ministry have been maintained with morning and evening services each Sunday. Access to the church worship services online has been a help to many listeners both in the UK and overseas.

During the week the church has held regular meetings for prayer, Bible study and fellowship, at the church and in small home groups on alternating weeks, as well as promoting informal contact between members and others for mutual help and encouragement.

We have maintained a comprehensive programme of teaching and activities for children, young people and students to help them understand the Bible and the way in which its teaching should affect our lives as well as participating in fun activities in a safe and nurturing environment. We also provide opportunities for older people to build friendships and encourage each other. “Open Door at 4” on a Sunday afternoon seeks to draw people from the community in to hear the Christian message in an informal setting.

The church has been able to give financially in response to several UK and overseas needs which have arisen during the year and which have been brought to our attention. This has been done with the recommendation of the Trustees.

The church supports a number of missionaries and Christian workers in prayer and receives their prayer letters and emails. Missionaries are prayed for by individuals and also from time to time at the Church prayer meeting. The Church has been particularly supporting Alex and Mari Walker and their family working in support of community radio stations in sub-Saharan Africa for a number of years. We also support David and Georgina Gray in their work of Bible translation and Scripture engagement.

During the year we continued our program of refurbishments at our Waterloo Street site with the completion of the new larger kitchen and further improvements to heating and lighting.

Achievements and performance

We rely entirely upon God’s grace and power to produce lasting benefit from our activities. At the same time, we encourage everyone in the church family to be involved in serving.

We are very grateful to God for the consistent and helpful biblical ministry from our pastors, other preachers from within the church and visiting preachers during the year. This has been a great help to many people, some of whom have understood their need of repentance and of putting their trust in the Lord Jesus Christ as their Saviour and Lord.

During 2022 we welcomed 17 new members into the church fellowship, while 13 ceased membership, bringing the number to 189 at the end of the year.

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producing an annual forecast of our estimated expenditiffe needs, o)IlectiTrg and allocatiwd Bifts to the church, reclalmlng tsx from HMRC on gift alded Income. payln8 Staff rnernbe￿ malntalnlng the frlnanclal accounts and distributtr¥ mOn￿S to tIM>se In need In accord￿ wlth the wAshes of the Tn&ee& The Church a defklt the year on 115 Gefwal F￿d of £19,663, of whkh E8397 was covered from lower than forecastdue to an increase in donailorts. Tr frustee5 cor￿￿1erthefiTrafiCial position atthe year- end to be satlsfactory. The Trustees revlew the ILwel Df reseNes each year to ensure that It Is sufficient for on801￿ day to day purpose& A bwl8et for 2023 has beeft set based on the Churth's orqoing and pn)jected actNltles and a defklt Is expected as a ￿sUIt of further inueased salary costs and a ￿Ight reduction In donatlons. This deficlt WIM be c(wered byfundrta proportion of costs from deslBnated f￿dS ca￿le0 forward. In setting the bud8et the Trustees have considered the possible impKt of the ec4)nmk dlmate on donatlonsaThl they are satlslled that their a55unptions are reasonable. The maln 9)Ur￿ of fvnds comes from donatlon& These funds en•ble Trustees to fulfA their aims and objecttves as stated above. It is the current pollcy of the Church that resen￿$ IfreeSy available unrestrlcted funds whlch have not been deSI￿ated for a speclftc vse) SI￿VId be maintalned at a level equlvalert to at partlclpants. The Trustees constder that feseThes at thi5 le￿1 wlll enwre that, kn the event of a nlficant drop In fundkn& they wlll be able to acliwe an orderly cha￿e In the Church's current aCt￿ltIeS whlle consKlerat￿n is glven to Vrnys In addltk)nal funds rnay be ralsed. The level of Gener•1 Fund Ilquld reser￿$ at 31 December 21520 was Just over £23WJ. ln Ilne wlth that reoulred by pollcy. There ore no restrfctlons on the Trustees to IrNesL The unrestrlcted and reStrkt￿ fund5 may be IrNested In any type of InvesimenL The Investment stratKI15 rwlewd aruxmlty. la All our plans for the future ale made In dep￿ThIen￿ on God. We are 5ntendlng to contlnue our regular are also hoping to develop furtheroureY•n8eHsm wlth initiatives designed to effda8e wlthth05e who are not currently Christians. $0 that more.people In Cowlty and but in the local dlstTiCt of Hlllfkld5 In Chrhtian go41el. To thls end we are activety thinkiw through new opportunlties for outreach, bulldlng relatlonshlps and w0vk11￿ practkal support to the local commuTrlty based partI￿￿arlY at the Waterloo Street slte. We plan to contlnue the reIwdtkn￿ to the WaterfoD Street bulld4ng to ensure It15 sultable as base for mlnlstry. We contlnue to seek as far as we can to meet the need for ￿$tornI help and support for people In our felk)wshlp which conilnue5 to Increase as the thuth Ero We ￿pe to see the use of our t￿ildIng5 IKrease for both church mlnlstrles and as a resource for our local mmunlty. roomsare available for hire to extemal Broups. Or& behalf of theTru#e8S: Dated: Dated

INDEPENDENT EXAMINERS REPORT

TO THE TRUSTEES OF HILLFIELDS CHURCH COVENTRY

I report on the accounts of the Church for the year ended 31 December 2022, which are set out on the attached pages.

Respective responsibilities of trustees and independent examiner

The Church's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 44(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

D C S Cooke MA (Oxon) FCA FCIE David Cooke & Co 5 Briar Close Banbury OX16 9DS

3 October 2023

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Statement of Financial Activities

for the year ended 31 December 2022

Incoming resources (Note 3)
Income from
Donations and legacies
Charitable activities
Investments
Total incoming resources
Resources expended (Notes 4-7)
Charitable activities
Total resources expended
Net income/(expenditure)
Transfers between funds (Note 13)
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Designated
funds
Restricted
income funds
Total this year
Total last year
£
£
£
£
192,716
-
22,026
214,742
330,408
31,714
-
31,714
8,250
1,187
-
-
1,187
311
225,617
-
22,026
247,643
338,969
245,280
13,500
26,999
285,779
281,007
245,280
13,500
26,999
285,779
281,007
(19,663)
(13,500)
(4,973)
(38,136)
57,962
8,397
-
(8,397)
-
-
(11,266)
(13,500)
(13,370)
(38,136)
57,962
84,402
93,565
73,995
251,962
194,000
73,136
80,065
60,625
213,826
251,962

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Unrestricted Uesignafetf RcsGfded RcsGfded
Note funds Funds income funds Total this year Total last year
£ £ £ £ £
Fixedassets
Tangible assets 10 49,694 757 50,451 50,640
Totalfixed·assets- 49,694 757 50;451 50;640·
Currentassets
Debtors 8 30,821 969 31,790 9,639
Cashatbank and in hand (5,763) 80,065 61,532 135,834 196,065
Totalcurrent"assets- 25,058" 80,065 62;501 167,624 205,704
Oi!ditors:,imountsfallilll}d!mwithln
one year 9 1,616 2,633 4,249 4,382
N!!t~Ymmta~u/(liabi!itiesJ 23,442 80,065'"''•• 59,868 163,375 ~.--
201,322
Total assets less current liabilities 73,136 80,065 60,625 213,826 251,962
.-.~:
,,.. '.'i		 ,, ·'•',,'"·,.,,,.,..•~.
Netassets 73,136 80,(165 60,625 213,826 251,962
,,•,::-,•·..-
Fundsof theCharity
Unrestricted funds 11 73,136' 73,136 84,402
Designated Funds 11 80,065 80,06; 93,565
Restricted income funds 12 60,625 60,625 73,995
,,~..
'
Tota/funds 73,136.
80,065,		 60,625.
213,826		 251,962'

Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014, FRS102 and the Charities Act 2011.

Hillfields Church Coventry meets the definition of a public benefit entity under FRS102.

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The Trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

Note 2 Accounting policies

2.1 Income

2.1 Income
Recognition of incoming These are included in the Statement of Financial Activities (SoFA) when:
resources ·
the charity becomes entitled to the resources;
·
it is more likely than not that the trustees will receive the resources; and
·
the monetary value can be measured with sufficient reliability.
Offsetting There has been no offsetting of assets and liabilities, or income and
expenses, unless required or permitted by the FRS 102 SORP or FRS
Grants and donations Grants and donations are only included in the SoFA when the general income recognition
criteria are met.
Tax reclaims on donations and Gift Aid receivable is included in income when there is a valid declaration from the donor.
gifts Any Gift Aid amount recovered on a donation is considered to be part of that gift and is
treated as an addition to the same fund as the initial donation unless the donor or the terms
of the appeal have specified otherwise.
Volunteer help The value of any voluntary help received is not included in the accounts but is described in
the trustees’ annual report.
Income from interest, royalties This is included in the accounts when receipt is probable and the amount receivable can be
and dividends measured reliably.
2.2 Expenditure & Liabilities
Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the
charity to pay out resources.
Grants payable without These are only recognised in the accounts when a commitment has been made and there are
performance conditions no conditions to be met relating to the grant which remain in the control of the charity.

2.3 Assets

Tangible fixed assets for use by These are capitalised if they can be used for more than one year, and cost at least charity £400. They are valued at cost or a reasonable value on receipt. Assets are depreciated on a straight line basis over their useful life as follows: - Electronic equipment - 5 years - Furniture, fixtures and fittings - 10 years - Motor vehicles - 10 years

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Notes to the accounts (cont.)

Note 3

Analysis of income

Note 3 Analysis of income
Unrestricted Restricted
funds income funds Total funds Prior year
Analysis £ £ £ £
Donations and Donations 159,750 19,787 179,537 232,044
legacies Gift Aid 32,966 2,239 35,205 38,364
Grants - - - 60,000
**Total ** 192,716 22,026 214,742 330,408
Charitable activities Event & activity charges 25,324 - 25,324 6,631
Café sales 2,818 - 2,818 1,619
Rent receivable 3,572 - 3,572 -
**Total ** 31,714 - **31,714 ** 8,250
Investment income
Interest receivable 1,187 - 1,187 311
**Total ** 1,187 - 1,187 311
225,617 22,026 247,643 338,969

Note 4 Analysis of resources expended

Unrestricted Designated Restricted
funds funds income funds Total funds Prior year
Analysis £ £ £ £ £
Charitable activities Officeholder and employee-
related costs 121,930 8,500 - 130,430 124,857
Payments to
preachers/speakers 1,770 - - 1,770 1,330
Gifts and financial support
given 26,617 5,000 21,574 53,191 38,269
Children's and youth
ministry 6,912 - - 6,912 5,199
18-30s ministry 8,197 - - 8,197 3,592
Church holiday and other
events 10,872 - - 10,872 -
Café costs 1,556 - - 1,556 1,319
Other activities 5,472 - - 5,472 3,227
Training and conferences 3,123 - - 3,123 11,999
Equipment and resources 2,894 - 395 3,289 3,404
Utilities, rates and insurance
22,502 - - 22,502 13,439
Minibus expenses 5,911 - - 5,911 2,604
Repairs and maintenance 4,918 - 4,879 9,797 59,342
Licences and subscriptions 2,292 - - 2,292 1,977
Printing & copying 2,748 - - 2,748 1,861
Consumables and sundry
expenses 3,015 - - 3,015 1,348
Depreciation 9,344 - 151 9,495 5,703
Professional fees 5,207 - - 5,207 1,537
**Total ** 245,280 13,500 26,999 285,779 281,007

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Notes to the accounts (cont)

Note 5 Details of certain items of expenditure

5.1 Fees for examination or audit of the accounts

£425 is due to the independent examiner (2021: £400) for the examination of the accounts and £nil for other services (2021: £40).

Note 6 Paid employees

6.1 Staff Costs

This year Last year
£ £

Salaries and wages		 100,051 92,668

Employer’s National Insurance costs		 2,479 1,156

Pension costs (defined contribution scheme)		 13,081 13,320

Other benefits		 14,661 15,261

Total staff costs		 130,272 122,405

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.

6.2 Average head count in the year This year
Number		 Last year
Number
Charitable Activities 6 6.3
Total 6 6.3

6.3 Pensions

The charity operates a defined contribution benefit scheme and contributes to NEST or an alternative scheme of the staff members' choice.

Note 7 Grantmaking

7.1 Analysis of grants paid (included in cost of charitable activities)

Total last year
Purpose for which grants made
Support of missionary workers
Gifts to UK churches and Christian charities
Bible College study
Overseas charitable projects
Support for student ministry
Support for individuals in need
Total this year		 Grants to
institutions
Grants to
individuals
£
£
16,500
5,620
10,775
-
3,044
-
-
6,705
1,530 600
- 1,855
31,849 14,780
19,573 19,743

There were no costs incurred in grantmaking (2021: £nil).

7.2 Grants made to institutions

Names of institutions
Reach Beyond
European Missionary Fellowship
Wycliffe Bible Translators
King of Kings Church, South Africa
Good News For Everyone
Hope4Babies project
Gifts of £1,000 or less to 7 organisations
Total grants to institutions
Purpose
Missionary Support
Missionary Support
Ukraine crisis
Bible distribution		 Total amount
of grants paid
£
13,500
8,750
3,000
2,025
1,199
3,375
31,849

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Notes to the accounts (cont)

Note 8 Debtors and prepayments

Analysis of debtors

This year Last year
£ £
Income Tax recoverable 25,465 2,686
Prepayments 6,325 6,953
Total 31,790 9,639
Note 9 Creditors and accruals
Analysis of creditors
Amounts falling due within one year
This year Last year
£ £
Other creditors 2,633 -
Social Security and Other Taxation 1,216 3,982
Accruals 400 400
Total 4,249 4,382

Tangible fixed assets

Note 10 Tangible fix ed assets
Fixtures, fittings Motor vehicles Total
and equipment
£ £
10.1 Cost or valuation
Balance brought forward 83,337 16,320 99,657
Additions 9,306 - 9,306
Disposals - - -
Balance carried forward 92,643 16,320 108,963
10.2 Accumulated depreciation
Balance brought forward 35,145 13,872 49,017
Depreciation charge for year 7,863 1,632 9,495
Disposals - - -
Balance carried forward 43,008 15,504 58,512
10.3 Net book value
Brought forward 48,192 2,448 50,640
Carried forward 49,635 816 50,451

Unrestricted and designated funds

Note 11 Unrestricted funds Designated funds

Fund balances Incoming Outgoing Fund balances
brought forward resources resources Transfers carried forward
£ £ £ £ £
nds
General Fund 84,402 225,617 (245,280) 8,397 73,136
ds
Building Fund 31,538 - - - 31,538
Ministry Fund 46,909 - (13,500) - 33,409
Minibus Replacement Fund 15,118 - - 15,118
Total Funds 177,967 225,617 (258,780) 8,397 153,201

The designated Building Fund is money set aside by the church from existing funds towards the cost of renovation work at the Waterloo Street site.

The Ministry fund is designated by the church to be put towards salary costs should the church be unable to cover the full cost from regular income in the short term, as well as funding ministry training costs.

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Notes to the accounts (cont)

Note 12 Endowment and restricted income funds

12.1 Funds held

The church holds no endowment funds. The following are the restricted income funds held by the church:

Fund Name

Building Fund Virus Relief Fund Special Collections Ministry Fund Specific Ministries Help Fund Hope4Babies Overseas Workers Support Short Term Mission Fund Church Holiday Support Fund

Purpose and Restrictions

To fund the church building project.

To support those in the congregation in financial need as a result of COVID-19. To assist selected organisations and individuals. To fund church worker costs and ministry training. Gifts given for specific ministries of the church. Ad hoc assistance to individuals in need. In support of the Hope4Babies project in South Africa. Support for individual Christian workers overseas To support short term mission opportunities for church members. To assist individuals in paying church holiday charges.

12.2 Movements of funds

Fund balances Incoming Outgoing Fund balances
brought forward resources resources Transfers carried forward
Fund names £ £ £ £ £
Building Fund 40,858 56 (5,425) (8,397) 27,092
Special Collections 325 10,194 (8,960) 1,559
Help Fund 10,566 169 (1,700) 9,035
Ministry Fund 8,735 945 (1,705) 7,975
Overseas Workers Support 192 6,233 (4,140) 2,285
Hope4Babies 1,246 3,794 (2,025) 3,015
Specific Ministries 4,951 125 5,076
Virus Relief Fund 3,034 (3,034) -
Short Term Mission Fund 3,144 - - - 3,144
Church Holiday Support Fund 944 500 - - 1,444
Total Funds 73,995 22,016 (26,989) (8,397) 60,625

Note 13

Transfers between funds

From Fund (Name) Building Fund

To Fund (Name) Reason Amount General Fund Assets purchased 8,397

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Notes to the accounts (cont)

Note 14 Transactions with trustees and related parties

14.1 Trustee remuneration and benefits

As permitted by the church constitution,trustees James Young and Simon Hook (2021: James Young and Simon Hook) remuneration in their capacity as Pastors. In total this remuneration was as follows:

This year Last year
£ £

Stipends		 37,087 31,495

Pension costs		 8,776 9,696

Accommodation		 14,661 16,322

Total costs		 60,524 57,513

14.2 Trustee expenses

None of the Trustees were paid or reimbursed for expenses relating to their services as trustees during the year. (2021: none)

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