INDEPENDENT EXAMINERS REPORT
TO THE TRUSTEES OF HILLFIELDS CHURCH COVENTRY
I report on the accounts of the Church for the year ended 31 December 2021, which are set out on the attached pages.
Respective responsibilities of trustees and independent examiner
The Church's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 44(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 145 of the 2011 Act;
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To follow the procedures laid down in the General Directions given by the Charity
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Commissioners under section 145 (5) (b) of the 2011 Act; and
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To state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England & Wales.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
D C S Cooke MA (Oxon) FCA FCIE David Cooke & Co 5 Briar Close Banbury OX16 9DS 11 October 2022
5
| Unrestricted | Designated | Restricted | |||
|---|---|---|---|---|---|
| funds | funds | incomefunds | Total this year | Total last year | |
| £ | £ | £ | £ | ||
| Incoming resources(Note3) | |||||
| Income from | |||||
| Donations and legacies | 198,134 | 132,274 | 330,408 | 257,630 | |
| Charitable activities | 8,250 | 8,250 | 5,159 | ||
| Investments | 311 | 311 | |||
| Total incoming resources | 206,695 | 132,274 | 338,969 | 262,789 | |
| Resourcesexpended(Notes4-7) | |||||
| Charitable activities | 198,921 | 6,343 | 75,743 | 281,007 | 265,075 |
| Total resources expended | 198,921 | 6,343 | 75,743 | 281,007 | 265,075 |
| Net income/(expenditure) | 7,774 | {6,343) | 56,531 | 57,962 | (2,286} |
| Transfersbetweenfunds(Note13) | 25,223 | 2,000 | (27,223) | ||
| Netmovementinfunds | 32,997 | (4,343) | 29,308 | 57,962 | (2,286) |
| Total funds brought forward | 51,405 | 97,908 | 44,687 | 194,000 | 196,286 |
| Total funds carried forward | 84,402 | 93,565 | 73,995 | 251,962 | 194,000 |
Balance Sheet
as at 31 December 2021
| Note Fixed assets Tangible assets 10 Total fixed assets Current assets Debtors 8 Cash at bank and in hand Total current assets Creditors: amounts falling due within one year 9 Net current assets/(liabilities) Total assets less current liabilities Net assets Funds of the Charity Unrestricted funds 11 Designated Funds 11 Restricted income funds 12 Tota/funds Signed on behalf of the trustees |
Note Fixed assets Tangible assets 10 Total fixed assets Current assets Debtors 8 Cash at bank and in hand Total current assets Creditors: amounts falling due within one year 9 Net current assets/(liabilities) Total assets less current liabilities Net assets Funds of the Charity Unrestricted funds 11 Designated Funds 11 Restricted income funds 12 Tota/funds Signed on behalf of the trustees |
Unrestricted Restricted funds income fundsTotal this year Total last year £ £ £ £ 50,640 50,640 24,644 50,640 50,640 24,644 #REF! 86 #REF! #REF! 122,156 73,909 196,065 164,344 #REF! 73,995 #REF! #REF! #REF! #REF! #REFI #REF! 73,995 #REF! #REF! #REF! 73,995 #REF! #REFI #REF! 73,995 #REF! #REF! 84,402 84,402 51,405 93,565 93,565 97,908 73,995 73,995 44,687 177,967 73,995 251,962 194,000 |
Unrestricted Restricted funds income fundsTotal this year Total last year £ £ £ £ 50,640 50,640 24,644 50,640 50,640 24,644 #REF! 86 #REF! #REF! 122,156 73,909 196,065 164,344 #REF! 73,995 #REF! #REF! #REF! #REF! #REFI #REF! 73,995 #REF! #REF! #REF! 73,995 #REF! #REFI #REF! 73,995 #REF! #REF! 84,402 84,402 51,405 93,565 93,565 97,908 73,995 73,995 44,687 177,967 73,995 251,962 194,000 |
|
|---|---|---|---|---|
| Signature | Print name | Date of approval | ||
| t | S Iftr K- ( |
-+.t.? 7 | ||
| r | D ��\6L fllLV |
"71�1]- L | ||
7
| 2.1 Income | |
|---|---|
| Recognitionofincoming | These are included intheStatementofFinancial Activities(SoFA)when: |
| resources | thecharity becomes entitledtotheresources; |
| itismore likely thannotthatthetrustees will receivetheresources; and | |
| themonetary valuecanbe measuredwithsufficient reliability. | |
| Offsetting | Therehasbeen no offsettingofassets and liabilities, or income and |
| expenses, unless requiredorpermitted bytheFRS102SORPorFRS | |
| Grants and donations | Grants and donations are only included intheSoFAwhenthegeneral income recognition |
| criteria are met. | |
| Tax reclaims on donations and | Gift Aid receivableisincluded in income when thereisa valid declarationfromthedonor. |
| gifts | Any Gift Aid amount recovered on a donationisconsideredtobepartofthatgift andis |
| treatedasanadditiontothesame fundastheinitial donation unlessthedonorortheterms | |
| ofthe appeal have specified otherwise. | |
| Volunteer help | The valueofany voluntary help receivedisnotincluded intheaccountsbutis described in |
| thetrustees' annual report. | |
| Income from interest, royalties | Thisisincluded intheaccounts when receiptisprobable andtheamountreceivablecanbe |
| and dividends | measured reliably. |
| 2.2 Expenditure&Liabilities | |
| Liability recognition | Liabilities are recognisedassoonasthereisa legal or constructive obligationcommitting |
| thecharitytopayoutresources. | |
| Grants payablewithout | These are only recognised intheaccounts when acommitmenthasbeen made and there |
| performance conditions | are no conditionstobemetrelatingtothegrant which remain inthecontrolofthecharity. |
| 2.3 Assets | |
| Tangible fixed assets for use by | These are capitalisediftheycanbe usedformore than one year, and cost at |
| charity | least £400. They are valued at costora reasonable value on receipt. |
| Assets are depreciated on a straight line basis overtheiruseful lifeasfollows: | |
| - Electronic equipment - 5 years | |
| - Furniture, fixtures and fittings - 10 years | |
| - Motorvehicles - 10 years |
| Unrestricted | Restricted | Restricted | ||||
|---|---|---|---|---|---|---|
| funds | income | funds | Totalfunds | Prior year | ||
| Analysis | £ | £ | £ | £ | ||
| Donations and | Donations | 166,893 | 64,151 | 231,044 | 196,197 | |
| legacies | GiftAid | 30,241 | 8,123 | 38,364 | 34,633 | |
| Grants | 60,000 | 60,000 | 26,800 | |||
| Total | 197,134 | 132,274 | 329,408 | 257,630 | ||
| Charitable activities | Event&activity charges | 6,631 | 6,631 | 2,653 | ||
| Cafe sales | 1,619 | 1,619 | 1,756 | |||
| Rent receivable | 750 | |||||
| Total | 8,250 | 8,250 | 5,159 | |||
| Investment income | ||||||
| Interest receivable | 311 | 311 | ||||
| Total | 311 | 311 | ||||
| 205,695 | 132,274 | 337,969 | 262,789 |
| Unrestricted | Designated | Restricted | ||||
|---|---|---|---|---|---|---|
| funds | funds | income funds | Totalfunds | Prior year | ||
| Analysis | £ | £ | £ | £ | £ | |
| Charitable activitiesOfficeholder and employee- | ||||||
| related costs | 122,711 | 2,146 | 124,857 | 125,962 | ||
| Paymentsto | ||||||
| preachers/speakers | 1,330 | 1,330 | 999 | |||
| Gifts and financialsupport | ||||||
| given | 26,446 | 11,823 | 38,269 | 46,903 | ||
| Children's and youth | ||||||
| ministry | 5,199 | 5,199 | 934 | |||
| 18-30s ministry | 3,592 | 3,592 | 343 | |||
| Church holiday andother | ||||||
| events | 715 | |||||
| Cafe costs | 1,319 | 1,319 | 769 | |||
| Other activities | 3,227 | 3,227 | 707 | |||
| Training and conferences | 1,163 | 6,343 | 4,493 | 11,999 | 21,993 | |
| Equipment and resources | 1,957 | 1,447 | 3,404 | 2,605 | ||
| Utilities, rates and | ||||||
| insurance | 13,439 | 13,439 | 15,026 | |||
| Minibus expenses | 2,604 | 2,604 | 1,499 | |||
| Repairs and maintenance | ||||||
| 3,641 | 55,701 | 59,342 | 35,258 | |||
| Licences andotherfees | 2,861 | 2,861 | 2,789 | |||
| Printing©ing | 1,861 | 1,861 | 1,327 | |||
| Consumables and sundry | ||||||
| expenses | 1,348 | 1,348 | 1,784 | |||
| Depreciation | 5,703 | 5,703 | 5,062 | |||
| Legal&accountancy | fees | 520 | 133 | 653 | 400 | |
| Total | 198,921 | 6,343 | 75,744 | 281,007 | 265,075 |
| Thisyear | Lastyear | |
|---|---|---|
| £ | £ | |
| Salaries and wages | 92,668 | 85,134 |
| Employer's National Insurance costs | 1,156 | 1,633 |
| Pension costs (defined contribution scheme) | 13,320 | 11,740 |
| Other benefits | 15,261 | 27,455 |
| Total staffcosts | 122,405 | 125,962 |
| Thisyear Number |
Lastyear Number |
|
|---|---|---|
| Charitable Activities | 6.3 |
7.5 |
| ------------ | ||
| Total | 6.3 |
7 .5 |
| Grantsto | Grantsto | |
|---|---|---|
| institutions | individuals | |
| Total amount | Total amount | |
| Purpose for which grants made | £ | £ |
| Supportofmissionary workers | 14,500 | 6,120 |
| Overseas charitable projects | 1,125 | |
| GiftstoUKchurches and Christian charities | 1,600 | |
| Bible College study | 7,225 | |
| Supportforstudent ministry | 2,348 | |
| Supportforindividuals in need | 6,398 | |
| Total this year | 19,573 | 19,743 |
| Total last year | 26,263 | 26,889 |
| Totalamount | ||
|---|---|---|
| Namesofinstitutions | Purpose | ofgrants paid |
| £ | ||
| ReachBeyond | Missionary Support | 11,000 |
| Wycliffe Bible Translators | Missionary Support | 3,000 |
| KingofKings Church, | Hope4Babies project | 1,125 |
| South Africa | ||
| Giftsof£1,000orlessto9 organisations | 4,448 | |
| Total grants to institutions | 19,573 ------ |
| Analysisofdebtors | |||
|---|---|---|---|
| This year | Lastyear | ||
| £ | £ | ||
| Income Tax recoverable | 2,686 | 4,222 | |
| Prepayments | 6,953 | 3,989 | |
| Total | 9,639 | 8,211 |
| Analysisofcreditors | ||
|---|---|---|
| Amounts falling due within | one year | |
| This year | Lastyear | |
| £ | £ | |
| Social Security andOther | ||
| Taxation | 3,982 | 1,492 |
| Accruals | 400 | 1,707 |
| Total | 4,382 | 3,199 |
| Fixtures, fittings | Motorvehicles | Total | |
|---|---|---|---|
| and equipment | |||
| £ | £ | ||
| 10.1Costor valuation | |||
| Balance brought forward | 51,638 | 16,320 | 67,958 |
| Additions | 31,699 | 31,699 | |
| Disposals | |||
| Balance carried forward | 83,337 | 16,320 | 99,657 |
| 10.2 Accumulated depreciation and impairment provisions | |||
| Balance brought forward | 31,074 | 12,240 | 43,314 |
| Depreciation chargeforyear | 4,071 | 1,632 | 5,703 |
| Disposals | |||
| Balance carried forward | 35,145 | 13,872 | 49,017 |
| 10.3 Net book value | |||
| Brought forward | 20,564 | 4,080 | 24,644 |
| Carried forward | 48,192 | 2,448 | 50,640 |
| Fundbalances | Incoming | Outgoing | Fundbalances | ||
|---|---|---|---|---|---|
| brought forward | resources | resources | Transfers | carried forward | |
| £ | £ | £ | £ | £ | |
| Unrestricted funds | |||||
| GeneralFund | 51,405 |
206,695 | {198,921) | 25,223 | 84,402 |
| Designated funds | |||||
| BuildingFund | 31,538 |
31,538 | |||
| MinistryFund | 53,252 |
{6,343) | 46,909 | ||
| Minibus ReplacementFund | 13,118 2,000 15,118 ------'-------------------------- |
||||
| Tot aIFunds | 149,313 |
206,695 | (205,264) | 27,223 | 177,967 |
| Fundbalances | Incoming | Outgoing | Fund balances | |||
|---|---|---|---|---|---|---|
| brought forward | resources | resources | Transfers | carried forward | ||
| Fundnames | £ | £ | £ | £ | £ | |
| Building Fund | 12,649 | 111,463 | (57,281) | (25,973) | 40,858 | |
| Pastor Fund | 1,546 | (1,546) | ||||
| Virus Relief Fund | 16,978 | 90 | (4,359) | (9,675) | 3,034 | |
| Help Fund | 4,230 | 300 | (2,389) | 8,425 | 10,566 | |
| Specific Ministries | 4,751 | 200 | 4,951 | |||
| Special Collections | 103 | 1,522 | (1,300) | 325 | ||
| Ministry Fund | 87 | 13,741 | (5,093) | 8,735 | ||
| Hope4Babies | 213 | 2,158 | (1,125) | 1,246 | ||
| Overseas Workers Support | 42 | 2,800 | (2,650) | 192 | ||
| Short Term Mission | Fund | 3,144 | 3,144 | |||
| Church Holiday Support Fund | 944 | 944 | ||||
| TotalFunds | 44,687 | 132,274 | (75,743) | (27,223) | 73,995 |
| ToFund(Name) | Reason | Amount |
|---|---|---|
| Minibus Replacement Fund | Allocate 2020 surplus | 2,000 |
| Help Fund | Reallocate funds after | 8,425 |
| General Fund | donorconsultation | 1,250 |
| General Fund | Assets purchased | 25,973 |
| Thisvear | Lastvear | |
|---|---|---|
| £ | £ | |
| Stipends | 31,495 | 34,121 |
| Pension costs | 9,696 | 9,640 |
| Accommodation | 16,322 | 27,455 |
| Totalcosts | 57,513 | 71,216 |