## **JOSS SEARCHLIGHT** **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** **The MGroup Partnership Chartered Certified Accountants** **4 Witan Way Witney, Oxon OX28 6FF** **Company Registration Number: 07580941 Registered Charity Number: 1141704** **JOSS SEARCHLIGHT** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** |**CONTENTS**|**PAGES**| |---|---| |Reference and administrative details|1| |Trustees' report|2 to 8| |Independent examiner's report|9| |Statement of financial activities and income and expenditure account|10| |Balance sheet|11 to 12| |Notes to the financial statements|13 to 25| |**The following page does not form part of the financial statements**|| |Detailed income and expenditure account|26| **JOSS SEARCHLIGHT** ## **REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2021** ## **TRUSTEES AND DIRECTORS** Mr N Parkes Mrs D Parkes Mrs S Sheridan Ms T Elder Ms J Lewington Mr C Skeith (resigned 7 December 2021) ## **COMPANY SECRETARY** Mr N Parkes ## **REGISTERED OFFICE** 21 Bedford Square London WC1B 3HH ## **COMPANY REGISTRATION NUMBER** 07580941 England and Wales ## **CHARITY REGISTRATION NUMBER** 1141704 England and Wales ## **ACCOUNTANTS** The MGroup Partnership Chartered Certified Accountants 4 Witan Way Witney Oxon OX28 6FF - 1 - **JOSS SEARCHLIGHT** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021** The Trustees are pleased to present the annual report and financial statements of the charitable company for the year ended 31 March 2021. They have been prepared also to meet the requirements for a directors’ report and accounts for Companies Act purposes. ## **REFERENCE AND ADMINISTRATION DETAILS** The charity’s name is Joss Searchlight. Charity Registration Number: 1141704 Company Number: 07580941 Registered Office: 21 Bedford Square London WC1B 3HH ## **DIRECTORS, TRUSTEES AND OTHER KEY MANAGEMENT PERSONNEL** The Directors of the charitable company (the charity) are its Trustees for the purposes of charity law. The Trustees and officers who served during the year and since the year end were as follows: Trustees: Mr N Parkes Mrs D Parkes Mr C Skeith (resigned 7 December 2021) Ms T Elder Ms J Lewington Mrs S Sheridan ## **CHARITABLE OBJECTS** To relieve the needs of children suffering from cancer and their families through the provision of a co-ordinated support service including but not by way of limitation by offering practical and emotional support for families affected by a child's terminal diagnosis. ## **The Impact of the pandemic on our organisation:** We experienced a huge surge in appeals for emotional support in Spring 2020, largely in relation to the distress caused by cancer treatments being cancelled, financial difficulties and the inability to secure support via the NHS. - 2 - **JOSS SEARCHLIGHT** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **Key sources of stress reported during lockdown:** 1. Poor planning of medical needs services 2. Children felt they had fallen even further behind with their education having missed so much due to their illness. 3. Children are finding it difficult to be part of social groups and maintain friendships. 4. Children are suffering huge levels of stress and anxiety. Regarding our work with returning to school our groups also identified an increasing number of children suffering from anxiety in September 2020. As part of our ‘common experience’ program we devised questionnaires and conducted interviews via Zoom/mobile to examine the experiences of these vulnerable children. We found increased levels of anxiety and associated stress symptoms of having to care for a vulnerable child without the usual support systems in place at schools. Especially affected were new cancer sufferers. Families reported their concerns not being giving thorough consideration during the decision making process and in the worst cases a low quality of EHC plans detailing children’s needs and care provisions. The impact appeared to be determined by factors such as age, levels of disability, pre-existing mental health and especially confinement due to fear of infection. For many families returning to school led to enhanced anxiety & heightened stress-related problems. The only silver lining was that vulnerable children, often the victims of school bullying had temporary relief whilst studying from home. We collated responses from August 2020 until January 2021 when the second national lockdown was imposed resulting in new school closures. We concluded that whilst the lockdown offered some ‘protection’ overall child cancer sufferers are more likely to have suffered negatively from the impact of the pandemic and their parents to have suffered enhanced parental distress. All of our planned events to raise funds were cancelled for the whole year. Annually, we secure significant funding via large events, corporate sponsorship contracts & ticket sales. We also secure further funds via live auctions. Our public donations decreased and we no longer seemed to 'fit' the criteria for funding from many large corporate foundations and charitable trusts. In summer 2020 many specified funding for the over 70's, for poverty and provisions of food. In May 2020, having been unable to secure income for several months we took the difficult decision to close to grant applications until our financial position improved. At July 2020 we had less than 6 months of funding available so we applied to Lloyds Bank regarding the government Bounce Back Loan Scheme. We received £15,853 of Bounce Back Loan plus a Covid-19 response grant of £10,004. This greatly relieved the pressure of ensuring that we did not run out of funds. ## **The changes we made to our operating models:** With all of our events cancelled for the foreseeable future, we needed to consider other funding options. We therefore applied for Covid-19 support grants to replace our lost income and to many more Charitable Trusts and Foundations. - 3 - **JOSS SEARCHLIGHT** **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **NEW SUPPORT SYSTEMS CREATED:** ## 1. **Create online Services:** **Live Chat** - Created in September 2020 and accessed via our homepage. http://www.josssearchlight.org.uk. This service runs daily from 9.00am - 5.00pm however it is also installed via the Support Services Manager’s mobile phone for out of hours enquiries that are more urgent. **Chat Bot** - Initial model created which is currently being test piloted via our focus groups. 2. **Psychosocial & Art Therapies:** We have an ongoing demand for these services. Art therapy sessions are focused on fine and gross motor skills. 3. **Peer Support Group Sessions via Zoom:** The emphasis is on health issues impacted by the pandemic. ## **SUMMARY OF FEEDBACK FROM BENEFICIARIES:** 1. Relieves anxieties for children and their parents 2. Gives the ability to express feelings & communicate with others 'who understand' 3. Creates family links & develops better awareness 4. Helps to build better relationships & bonds 5. Gives families 'a voice' via our 'Common Experiences' program. 6. Provides structure to the day for children 7. Gives respite care to parents ## **Public benefit:** The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the trustees' report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. ## **Financial sustainability:** In May 2020 we were concerned that with an uncertain year ahead we may be forced to make some tough funding choices and may have to restrict support services for those most in need, e.g. for children with severe disabilities who were unable to return to school. Due to successful raising of funds we fortunately did not have to implement those tough choices. Our work is sustainable as we have replaced our lost event income with Covid-19 support grants and with the Governments Bounce Back Loan of £15,853. We also replaced lost event income by applying to more Charitable Trusts & Foundations. - 4 - **JOSS SEARCHLIGHT** **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **Financial review:** The charity received total income of £102,166, the cost of raising funds was £1,048. This was a good fundraising result, considering that we had no event income and had started the year with only £19,781 in the bank. ## **Risk assessment:** The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **Reserves policy:** The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. The policy is to ensure free reserves for 6 months of expenditure. Joss Searchlight is very dependent on it’s own fundraising efforts. As we have been unable to stage any of our large fundraising events and live auctions for the past 2 years the trustees considered it prudent that a minimum of six months expenditure be held. The trustees ensure that the reserves are regularly checked and keep the reserves policy under quarterly review. At 1 April 2020 the trustees were unable to continue to designate reserve funds for the provision of respite breaks and holidays due to lack of funds. ## **Governing document:** Joss Searchlight is a company limited by guarantee without share capital use of 'Limited' exemption, governed by its Memorandum and Articles of Association as amended on 3 November 2011. It is registered as a charity with the Charity Commission. Members of the charitable company guarantee to contribute amounts not exceeding £1 to the assets of the charitable company in the event of winding up. ## **Recruiting & appointing trustees:** Trustees are known to us and have ‘lived’/direct experience of caring for a child with cancer. We recruited our most recent trustee, Tina Elder via Charity Mentors. Tina had previously worked as a business consultant at Macmillan Cancer Support and is therefore instrumental in helping us to position the charity - 5 - **JOSS SEARCHLIGHT** **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **Volunteers:** We have a total of 44 wonderful volunteers who support the work of our charity, last year as all our events were cancelled our core 20 volunteers supported us. Volunteers contribute greatly to the charity by: 1. Creating awareness of childhood cancer, e.g. delivering publications to treatment centres and promoting messages online. 2. Support Services - organising activities, e.g. art therapy sessions, meeting with families to offer support, delivering toys, art materials, cleaning materials and other support items. Creating and delivering small remembrance gifts, e.g. to families who lost a child to cancer. 3. Working with our focus groups to establish ‘common experiences’ and what helps to build resilience. 4. Evaluating how well health, education and social services listen to children with cancer and their families. 5. Event planning and delivery, e.g. our annual Christmas Ball for 300 guests and our annual Festival of Light (last able to be staged in 2019). Volunteers are planning a big ‘come back’ in 2022. ## **FUTURE PLANS:** By addressing the key learnings from the support sessions we’re able to create a strong foundation to develop future support services. Our initial focus group research and ‘common experience’ program suggests that adolescents who ‘feel better’ about their body image have been found to have better cancer journeys. Findings emerged that attitude about appearance is key to good mental health. It appears that improvement of body image is perceived to improve quality of life. Treatment with chemotherapy often results in hair loss (including eyelash/eye brow) and steroid-induced weight gain, which are particularly distressing to adolescents. Many have suffered social discrimination contributing to feelings of depression and low self esteem. Our future project work will address the emotional impact of these issues and will help prevent anxiety. Feedback suggests that these young patients have unique psychosocial problems and often require ongoing support following cancer treatments. In summary we need to highlight the multiple challenges following cancer treatments, promote positive self-image and the acceptance of a broad range of appearances. - 6 - **JOSS SEARCHLIGHT** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **Our project work will address:** 1. The impact of body image issues for adolescents living with cancer 2. Managing negative feelings 3. The importance of core beliefs 4. Finding and accepting help 5. Building resilience 6. Applying the skills to further develop As a direct result of the new digital solutions we now have new ideas, conversations and stories so that we can continue to enhance our emotional support work. With the support of our wider cancer family community we have plans to expand the project further to strengthen our emotional support services. ## **The services we were able to provide:** We increased our psychosocial support services to fill the gaps in support via the NHS. We took our support sessions online and delivered via Zoom with the help of our wonderful volunteers. We introduce a new ‘Live Chat’ via our website which proved a popular new way for families to reach out for help. Understanding more about how families cope with cancer related stress is enabling us to develop needs driven support services. ## **THE DIFFERENCE THE NEW RESOURCES ARE MAKING:** Generally families have described that the resources are helping to address the ‘common experiences’ outlined from the questionnaires. 1. The project is being highly praised by our cancer family community for tackling the unmet emotional needs. 2. Feedback illustrates that families have enjoyed the therapy activities and shared their enjoyment with others. 3. Providing children & their families with ongoing personalised support packages & information is helping to improve the experience throughout their cancer journey. - 7 - **JOSS SEARCHLIGHT** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **RESPONSIBILITIES OF THE TRUSTEES** The trustees (who are also directors of Joss Searchlight for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for that period. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently; - observe the methods and principles in the Charities SORP; - make judgements and accounting estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures - disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to assume that the - charitable company will continue in business. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware, there is no relevant information of which the charitable company’s independent examiner is not aware; and the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information. This report was approved by the trustees on 22 December 2021 Mr N Parkes Trustee - 8 - **JOSS SEARCHLIGHT** ## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021** I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 10 to 25. ## **RESPONSIBILITIES AND BASIS OF REPORT** As the charity’s trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charitable company’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **INDEPENDENT EXAMINER'S STATEMENT** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: - (1) accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or - (2) the accounts do not accord with those records; or - (3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or - (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. However, I would like to draw your attention to the related party disclosure in Note 16 on pages 24 to 25. ## **DJ GREEN (FCCA)** For and on behalf of THE MGROUP PARTNERSHIP CHARTERED CERTIFIED ACCOUNTANTS 4 Witan Way Witney Oxon, OX28 6FF 23 December 2021 - 9 - **JOSS SEARCHLIGHT** ## **STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021** **----- Start of picture text -----**
Notes Unrestricted Designated Restricted Total Total
Funds Funds Funds Funds 2021 Funds 2020
£ £ £ £ £
INCOME
Income from generated funds:
Donations and legacies 1,041 - - 1,041 6,008
Charitable Activities 101,125 - - 101,125 89,686
Total income 4 102,166 - - 102,166 95,694
EXPENDITURE
Expenditure on raising funds 1,048 - - 1,048 225
Expenditure on charitable activities:
Direct charitable expenditure 40,262 - - 40,262 84,582
Support and governance costs 9,400 - - 9,400 7,784
Total expenditure 5 50,710 - - 50,710 92,591
NET (EXPENDITURE) / INCOME 51,456 - - 51,456 3,103
Transfer between funds - - - - -
NET MOVEMENT IN FUNDS 51,456 - - 51,456 3,103
Reconciliation of funds
Total funds at 1 April 2020 15 24,414 25,000 - 49,414 46,311
Total funds at 31 March 2021 15 75,870 25,000 - 100,870 49,414
**----- End of picture text -----**
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. - 10 - **JOSS SEARCHLIGHT** ## **BALANCE SHEET AS AT 31 MARCH 2021** **----- Start of picture text -----**
Notes 2021 2020
£ £
FIXED ASSETS
Tangible assets 9 12,244 13,947
CURRENT ASSETS
Stock 10 3,394 6,225
Debtors 11 10,353 11,096
Cash at bank and in hand 91,633 19,781
105,380 37,102
CREDITORS : Amounts falling due 12 2,764 1,635
within one year
NET CURRENT ASSETS 102,616 35,467
TOTAL ASSETS LESS CURRENT LIABILITIES 114,860 49,414
CREDITORS: Amounts falling due 13 13,990 -
after more than one year
NET ASSETS 100,870 49,414
FUNDS OF THE CHARITY:
Unrestricted income funds 15 75,870 24,414
Designated income funds 15 25,000 25,000
100,870 49,414
**----- End of picture text -----**
- 11 - Registered Company Number: 07580941 **JOSS SEARCHLIGHT** **BALANCE SHEET AS AT 31 MARCH 2021** These accounts have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and with the Financial Reporting Standard 102 Section 1A smaller entities. For the financial year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006. No notice has been deposited under section 476 of the act requesting the company to obtain an audit. The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficit for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company. Signed on behalf of the board of trustees Mr N Parkes Trustee Date approved by the board: 22 December 2021 - 12 - Registered Company Number: 07580941 **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **1 GENERAL INFORMATION** Joss Searchlight is a registered charity and company limited by guarantee incorporated in England and Wales. Its registered office and principal place of business is: |**Registered office**|**Principal place of business**| |---|---| |21 Bedford Square|Station House| |London|15 Station Lane| |WC1B 3HH|Witney| ||OX28 4BB| The financial statements are presented in Sterling, which is the functional currency of the charity. The charity is a public benefit entity. ## **2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES** ## **Basis of preparation of the financial statements** These financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing accounts in accordance with the Financial Reporting Standard 102 Section 1A smaller entities, Financial Reporting Standard 102 Section 1A smaller entities 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' ("FRS 102"), the Companies Act 2006 and the Charities Act 2011. ## **Going concern** The accounts have been prepared on the going concern basis. The Trustees are of the view that the level of reserves will support the charity going forward. ## **Income** ## **Recognition of Income** This is included in the Statement of Financial Activities (SOFA) when: - the charity becomes entitled to the income; - it is more likely than not that the trustees will receive the resources; and - the monetary value can be measured with sufficient reliability ## **Income with related expenditure** Where income has related expenditure (as with fundraising or contract income) the income and related expenditure are reported gross in the SOFA. ## **Offsetting** There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the Charities SORP or FRS 102 1A. - 13 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **2 STATEMENT OF ACCOUNTING POLICIES (continued…)** ## **Grants and Donations** Grants and donations are only included in the Statement of Financial Activities when the charity has unconditional entitlement to the resources and are treated as restricted or unrestricted income in line with the donor’s instructions. ## **Contractual Income and Performance Related Grants** This is only included in the SOFA once the related goods or services have been delivered. ## **Tax Reclaims on Donations and Gifts** Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. ## **Gifts in Kind** Gifts in kind for use by the charity are included in the SOFA as income from donations when receivable. ## **Volunteer Help** The value of any voluntary help received is not included in the accounts but is described in the Trustees' annual report. ## **Expenditure and Liabilities** ## **Liability Recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. ## **Governance and Support Costs** Support costs represent the cost of central functions, for example governance costs, payroll administration, information technology. Governance costs are those support costs which relate to public accountability of the charity and its compliance with regulation and good practice. ## **Grants with performance conditions** Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specific service or output. - 14 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **2 STATEMENT OF ACCOUNTING POLICIES (continued…)** ## **Grants payable without performance conditions** These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remains in control of the charity. ## **Deferred income** No material item of deferred income has been included in the accounts. ## **Tangible fixed assets** Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year. They are valued at cost or, if gifted, at the value to the charity on receipt. Depreciation has been provided at the following rates so as to write off the cost less residual value of the assets over their estimated useful lives. Equipment Reducing balance basis at 15% per annum Fixtures and Fittings Reducing balance basis at 15% per annum Motor Vehicles Straight line basis at 15% per annum ## **Leases** Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged to the income and expenditure account on a straight line basis over the lease term. ## **Stock** Stock held represents gifts for distribution to beneficiaries and is valued at the Trustees' best estimate of market value as estimated at 31 March 2021. - 15 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **2 STATEMENT OF ACCOUNTING POLICIES (continued…)** ## **Financial instruments** The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable, loans from banks and other third parties, loans to related parties and investments in non-puttable ordinary shares. Financial assets are measured at cost and are assessed at the end of each reporting period for objective evidence of impairment. Where objective evidence of impairment is found, an impairment loss is recognised in the statement of financial activities. The impairment loss for financial assets measured at cost is measured as the difference between an asset's carrying amount and the best estimate, which is an approximation, of the amount that the charity would receive for the asset if it were to be sold at the reporting date. Financial assets and liabilities are offset and the net amount reported in the balance sheet when there is an enforceable right to set off the recognised amount and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. ## **Impairment of non-financial assets** At each reporting date non-financial assets not carried at fair value, like goodwill and plant, property and equipment, are reviewed to determine whether there is an indication that an asset may be impaired. If there is an indication of possible impairment, the recoverable amount of any asset or group of related assets (which is the higher of value in use and the fair value less cost to sell) is estimated and compared with its carrying amount. If the recoverable amount is lower, the carrying amount of the asset is reduced to its recoverable amount and an impairment loss is recognised immediately in the statment of financial activities. If an impairment loss is subsequently reversed, the carrying amount of the asset, or group of related assets, is increased to the revised estimate of its recoverable amount, but not to exceed the amount that would have been determined had no impairment loss been recognised for the asset, or group of related assets, in prior periods. A reversal of an impairment loss is recognised immediately in the statement of financial activities. ## **Debtors** Short term debtors are measured at transaction price, less any impairment. ## **Creditors** Short term trade creditors are measured at the transaction price. Other financial liabilities, including bank loans, are measured initially at fair value, net of transaction costs, and subsequently at amortised cost. - 16 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **2 STATEMENT OF ACCOUNTING POLICIES (continued…)** ## **Funds** General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donors or which have been raised by the charity for particular purposes. ## **Legal status of the charity** The charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. ## **3 CRITICAL ACCOUNTING ESTIMATES AND JUDGEMENTS** No significant accounting estimates and judgements have had to be made by the trustees in preparing these financial statements. - 17 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **4 INCOMING RESOURCES** None of the charity's income is attributable to geographical markets outside the United Kingdom. The incoming resources included on page 10 consist of the following sources of income: |**Income from Donations and Legacies**
Donations and Gifts
Gift Aid Tax Reclaimed
**Income from Charitable Activities**
Fundraising
**Total Income**
Grant income
Charity Shop/Ebay Shop|**Unrestricted**
**Funds**
1,041
-
1,041
218
90,903
10,004
101,125
102,166|**Restricted**
**Funds**
-
-
-
-
-
-
-
-|**2021**
**Total**
1,041
-
1,041
218
90,903
10,004
101,125
102,166|**2020**
**Total**
1,060
4,948
6,008
1,266
88,420
-
89,686
95,694| |---|---|---|---|---| Included in fundraising income is £5k from The Foyle Foundation which is unrestricted. - 18 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **5 EXPENDITURE** The resources expended included on page 10 consist of the following sources of expenditure: |**Raising funds**
Advertising and Promotion
Charity Shop/Ebay Shop
Website and Social Media Fees
**Charitable Activities**
**_Direct Charitable Expenditure_**
CCPAS Fees
Gifts donated from Stock held
Equipment
General Expenses
Independent Examination Fees
Printing, Postage and Stationery
Telephone and Internet charges
Travel, Mileage and Mobile Phone
Van Expenses
Bank Loan Interest
**Total Expenditure**
Professional & Consultancy Fees re
Fundraising
Premises Expenses (incl Utilities)
Gifts, Grants and Charitable Event Costs
**_Support and Governance Costs_**
Depreciation|**Unrestricted**
**Funds**
**£**
387
661
-
1,048
12,101
129
2,832
25,200
2,591
1,581
183
1,620
513
991
347
1,105
205
264
49,662
50,710|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**2021**
**Total**
**£**
387
661
-
1,048
12,101
129
2,832
25,200
2,591
1,581
183
1,620
513
991
347
1,105
205
264
49,662
50,710|**2020**
**Total**
**£**
60
67
98
225
50,875
-
4,907
28,800
2,819
532
313
810
461
1,302
521
971
55
-
92,366
92,591| |---|---|---|---|---| - 19 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **6 EMPLOYEES** The average number of persons employed by the company (including trustees) during the year was: **----- Start of picture text -----**
2021 2020
Average number of employees (including trustees) 6 6
**----- End of picture text -----**
## **7 STAFF COSTS** There were no staff costs and no trustees received any remuneration during the year other than those amounts disclosed in Note 16. ## **8 KEY MANAGEMENT PERSONNEL REMUNERATION** No trustees of the charity have received remuneration in excess of £60,000 in the year to 31 March 2021. - 20 - **JOSS SEARCHLIGHT** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **9 TANGIBLE ASSETS** |**Cost**
At 1 April 2020
Additions
At 31 March 2021
**Accumulated depreciation**
At 1 April 2020
Charge for year
At 31 March 2021
**Net book value**
At 1 April 2020
At 31 March 2021
**STOCK**
Donated goods and goods for distribution|**Equipment**
**£**
15,850
701
16,551
5,405
1,655
7,060
10,445
9,491|**Fixtures**
**and**
**Fittings**
**£**
3,856
187
4,043
2,154
261
2,415
1,702
1,628|**Motor**
**Vehicles**
**£**
4,500
-
4,500
2,700
675
3,375
1,800
1,125
**2021**
**£**
3,394|**Total**
**£**
24,206
888
25,094
10,259
2,591
12,850
13,947
12,244
**2020**
**£**
6,225| |---|---|---|---|---| ## **10 STOCK** - 21 - **JOSS SEARCHLIGHT** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **11 DEBTORS** |Prepayments and accrued income
Other debtors|**2021**
**£**
-
10,353
10,353|**2020**
**£**
4,948
6,148
11,096| |---|---|---| Included in other debtors are advances to the directors (Note 16) of £10,353 (2020 = £6,148). These advances are interest free and have no fixed date of repayment. **12 CREDITORS:** amounts falling due within one year |Bank loans and overdrafts
Accruals
**CREDITORS:**amounts falling due after more than one year
Bank loans and overdrafts
Included in the amounts falling due after more than one year are the following
than five years:
Bank loans and overdrafts|**2021**
**2020**
**£**
**£**
1,863
-
901
1,635
2,764
1,635
**2021**
**2020**
**£**
**£**
13,990
-
amounts which are due in mor
**2021**
**2020**
**£**
**£**
2,136
-| |---|---| **13 CREDITORS:** amounts falling due after more than one year Included in the amounts falling due after more than one year are the following amounts which are due in mor than five years: - 22 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **14 ANALYSIS OF NET ASSETS BETWEEN FUNDS** Fund balances at 31 March 2021 represented by: |Tangible assets
Stock
Debtors
Cash at bank and in hand
Current liabilities
Non-current liabilities
**MOVEMENT IN FUNDS**
**Unrestricted funds:**
General funds
Total unrestricted funds
**Designated funds:**
Holiday Grant programme
**Restricted funds**
Digital solutions
Total restricted funds
**Total funds**|**£**
24,414
24,414
25,000
25,000
-
-
49,414
**At 1 April**
**2020**|**Restricted**
**funds**
**£**
-
-
-
-
-
-
-
**£**
102,166
102,166
-
-
-
-
102,166
**Incoming**
**resources**|**Designated**
**funds**
**£**
-
-
-
25,000
-
-
25,000
**£**
(50,710)
(50,710)
-
-
-
-
(50,710)
**Outgoing**
**resources**|**£**
12,244
3,394
10,353
66,633
(2,764)
(13,990)
75,870
-
-
-
-
-
-
-
**Unrestricted**
**funds**
**Transfers**|**Total funds**
**£**
12,244
3,394
10,353
91,633
(2,764)
(13,990)
100,870
**£**
75,870
75,870
25,000
25,000
-
-
100,870
**As at 31**
**March**
**2021**
| |---|---|---|---|---|---| ## **15 MOVEMENT IN FUNDS** - 23 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **15 MOVEMENT IN FUNDS (continued…)** ## **Movement in funds (previous year)** |**Unrestricted funds:**
General funds
Total unrestricted funds
**Designated funds**
Holiday Grant programme
Total designated funds
**Total funds**|**£**
21,311
21,311
25,000
25,000
46,311
**At 1 April**
**2019**|**£**
95,694
95,694
-
-
95,694
**Incoming**
**resources**|**£**
(92,591)
(92,591)
-
-
(92,591)
**Outgoing**
**resources**|-
-
-
-
-
**Transfers**|**£**
24,414
24,414
25,000
25,000
49,414
**As at 31**
**March**
**2020**| |---|---|---|---|---|---| ## **16 TRANSACTIONS WITH DIRECTORS AND RELATED PARTIES** It was agreed at the charity's outset that Dianne Parkes, Director, would act as fundraiser due to her experience in fundraising and her knowledge of the organisation. This is considered to be a payment for provision of services and consent from the Charity Commission was obtained in 2013. During this financial year the amount of consultancy fees paid (via the company Absolute Works Ltd of which D Parkes is a director) was £25,200 inclusive of VAT (2019/20: £28,800 inclusive of VAT). Other payments paid to directors incurred whilst carrying out charitable activities are detailed below: |Mileage
Mobile telephone charges
Charity Helpline (80% of total cost)
Internet (33% of total cost)
Electricity and heating (14% of total cost)|**2021**
**£**
237
-
504
115
485
1,341|**2020**
**£**
393
434
480
221
461
1,989| |---|---|---| Note: the charity occupies a large 2 storey building owned by two of the Directors rent free. The Board of Directors consider it reasonable to reimburse the two directors for a portion of the electricity and heating, internet and telephone/helpline costs that they have paid personally, as shown above. - 24 - **JOSS SEARCHLIGHT** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **16 TRANSACTIONS WITH DIRECTORS AND RELATED PARTIES (continued…)** |Number of directors that received payments:|**2021**
2|**2020**
2| |---|---|---| At the start of the year, there was an amount owing to the charity of £6,148 from two of the Directors. This amount was repaid to the charity in December 2020. At the start of the year the directors also held retained petty cash totalling £2,259. During the year, the charity advanced a sum of £12,000 to these Directors to cover charity spending as the charity does not have a debit or credit card facility. The Directors used their personal bank account and debit cards to make some purchases on behalf of the charity. These purchases totalled £10,758. The charity advanced a further amount to the directors of £6,852 which was paid in error. The Directors owed the charity £10,353 at 31st March 2021 and is shown as a debtor at the year end. The £6,852 paid in error is due to be repaid to the charity by the Directors by 31st December 2021. Apart from reimbursement of items purchased on behalf of the charity, no other payments were made to directors or any persons connected with them during this financial period. During the year, no stock was donated by the two directors. In 2020 the directors donated stock with a value of £4,492 to the charity. No other material transaction took place between the organisation and a trustee or any person connected with them. - 25 - **JOSS SEARCHLIGHT** ## **DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021** **----- Start of picture text -----**
2021 2020
£ £
INCOME
Donations and Gifts 1,041 1,060
Gift Aid Tax Reclaimed - 4,948
Charity Shop/Ebay Shop 218 1,266
Fundraising 90,903 88,420
Grant income 10,004 -
102,166 95,694
Administrative expenses
Advertising and Promotion 387 60
Charity Shop/Ebay Shop 661 67
Website and Social Media Fees - 98
Gifts, Grants and Charitable Event Costs 12,101 50,875
CCPAS Fees 129 -
Gifts donated from Stock held 2,832 4,907
Professional & Consultancy Fees re Fundraising 25,200 28,800
Depreciation 2,591 2,819
Equipment 1,581 532
General Expenses 183 313
Independent Examination Fees 1,620 810
Premises Expenses (incl Utilities) 513 461
Printing, Postage and Stationery 991 1,302
Telephone and Internet charges 347 521
Travel, Mileage and Mobile Phone 1,105 971
Van Expenses 205 55
50,446 92,591
Operating surplus 51,720 3,103
Interest payable and similar charges
Bank Loan Interest 264 -
Surplus on ordinary activities 51,456 3,103
TRANSFER TO INCOME AND EXPENDITURE ACCOUNT 51,456 3,103
Income and expenditure account brought forward 49,414 46,311
INCOME AND EXPENDITURE ACCOUNT CARRIED FORWARD 100,870 49,414
**----- End of picture text -----**
- 26 -