## **Trustees' Annual Report for the period**
Period start date Period end date
Day Month Year Day Month Year 1st January 2020 **To** 31st December 2020
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1141655
Halcyon Training Foundation
**Charity's principal address** 21 Cardiff Road
Taffs Well Cardiff **Postcode CF15 7RB**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
0|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Paul Bennett|Chair of Trustees|||
||Joe Boyle|Trustee|||
||Steve Reed|Trustee|||
||Richard Flemming|Trustee|||
||Julia Furguson|Trustee|||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Bank**|CAF Bank|25 Kings Hill Avenue|
|||West Malling|
|||Kent|
|||ME19 4TA|
## **Name of chief executive or names of senior staff members (Optional information)**
**TAR**
1
2020
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Trustee Deed
- (eg. trust deed, constitution)
How the charity is constituted
By Trustee Deed
- (eg. trust, association, company)
Trustee selection methods
Appointed
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Halcyon is a small charity with a simple organisational structure.
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Risks to which the charity is exposed have been identified and are regularly monitored, with mechanisms put in place to mitigate these risks.
The Trustees have recently completed a review of the Safeguarding and COVID 19 policies and procedures and re registered with the Information Commissioners Office for 2020/21.
Halcyon Trustees give of their time voluntarily and none have a beneficial interest in the charity or have any conflicts of interest. Halcyon values diversity as an important factor in accountability and public confidence. As a result, in order to ensure strong governance, we acknowledge the need to appoint Trustees from a variety of backgrounds, to bring an assortment of skills and experience to the Board.
Halcyon Trustee’s meet on average four times a year. These meetings focus on all aspects of the day-to-day running of the charity, the financial health of the charity and strategic planning for the future. Trustees also regularly check that the charity’s activities remain in line with its core charitable purpose.
Recruitment and appointment of new trustees, should a position become vacant, is considered at trustees meetings, as appropriate. Trustees will initially consider approaches from contacts who have expressed an interest in our work. If we are unable to find a suitable candidate we will then advertise in the appropriate media.
The following procedure is used to select and assess a candidate's suitability for the role:
- undertake a skills audit to assess current skills and to identify if there are any skills gaps;
- ensure all Trustees are aware of the legal rules in respect of eligibility to serve in the position;
- follow Charity Commission guidance on our obligations to check the eligibility of new Trustees.
**TAR**
2
2020
We have processes in place to identify and manage conflicts of interest and ensure new Trustees are aware of these arrangements.
If Trustees require any training we will make the necessary arrangements for this to be completed.
Trustees are provided with a copy of the charity’s governing document, along with Charity Commission publications on trustee's legal duties and responsibilities.
The charity is run on a full-time basis by the Charity Manager, Paul Murphy, and supported by the Assistant Manager Dr Jo Caddy with occasional administrative support.
In delivering its training and Parent Support Programme, the charity has sub-contracted, at various points throughout the year, the services of Jon Hanna and Mark Flagg and other professionals to deliver training, mentoring and support. This also includes the commissioning of a occupational therapist, play therapist and specialist educational support teacher.
**TAR**
3
2020
## **Section C Objectives and activities**
Halcyon Training Foundation aims to provide accredited and nonaccredited training to community groups, businesses, statutory organisations, families and carers who deal with people presenting challenging and difficult behaviour. There is a specific focus on people living with neurodevelopmental conditions.
**Summary of the objects of the charity set out in its governing document**
Halcyon Training Foundation aims to deliver training in conflict resolution to community groups, families and carers and, in particular, to those who fall outside the reach of education and work place training.
The charity aims to provide accredited and non-accredited educational training and qualifications to enhance lifelong learning, aid personal development and assist in lowering conflict between individuals and communities.
The charity places public benefit at the heart of its activities as it seeks to fulfil its charitable aims. It pays close attention to the Charity Commission’s guidance on public benefit.
People who have neurodevelopmental conditions deserve the right to enjoy a full and fruitful life, accessing facilities and services to as large an extent as is possible.
For this to happen, it is essential that individuals and the organisations they live, work and interact with, have a full insight into autism and related conditions, to improve outcomes for all, and reduce conflict as a consequence.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Halcyon’s main activities are therefore intended to provide individuals with the necessary understanding and skills to prevent conflict from occurring in the first place.
In meeting this public benefit, the main activities of the charity are:
- The development of mentoring services for adults on the autistic spectrum. This mentoring is provided by other adults on the spectrum who have undergone the training themselves. To meet this objective, the charity has worked closely with an adult on the autistic spectrum who delivers mentoring and autism awareness training to adults on the spectrum and others affected by the condition. The training includes opportunities to undertake Level 3 & 4 teaching and training qualifications through the Halcyon Training Centre.
- One-to-one or small group training sessions, aimed at families who face a new diagnosis of autism or other related conditions and who want information / training on strategies for dealing with challenging behaviour. This priority has gained new prominence with the charity’s work with the Social Services and Health Care teams in Rhondda Cynon Taf and Bridgend.
**TAR**
4
2020
- Training sessions with larger groups of business employees, statutory services and charities, aimed at providing them with insight into the nature of autistic spectrum conditions and other neurodevelopmental conditions, the causes of challenging behaviour and good practice to assist with avoiding challenging behaviour from occurring in the first place.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
2020
5
## **Summary of the main achievements of the charity during the year**
It has been an exceptionally busy year for Halcyon. The unprecedented situation caused by COVID 19 has placed huge demands on the Charity. However, the support for families, social workers and health professionals continued without interruption during the lockdowns and restrictions imposed by the UK Government and Welsh Assembly. Halcyon staff had to adapt ‘over-night’ to different working practices and new technologies to ensure a seamless transition to online support. Halcyon throughout 2020 were able to deliver all support and training sessions at no cost to families and carers, in so doing meeting Halcyon charitable objectives.
To supplement the training, we have been able to support families by offering:
- 50 Occupational Therapy Support sessions (reports where necessary)
- • 32 Play Therapy sessions
- 123 Specialist teaching support sessions
- • 2 items of specialist equipment
This report documents the outcomes for three different periods:
1. Work completed prior 18[th] March 2020
2. Work completed 18[th] March - 17[th] July 2020 (Lockdown 1, Halcyon Staff working from home)
3. Work completed 17[th] July - 31[st] December 2020 (Lockdown 2, reopening of Halcyon office and remote working continuing)
Graph 1: Outcomes up to 17[th] March 2020
**----- Start of picture text -----**
250
234
200
150
149
100
50
50 37 40
25 25
4 2 1 1 2 8 1
0
Days/hours Learners Families
**----- End of picture text -----**
**TAR**
6
2020
Graph 2: 18[th] March – 17[th] July 2020
**----- Start of picture text -----**
400 370
350
300
250
200
150
100 65
50
0
PSP INTERVENTION HOURS
Days/hours Families
**----- End of picture text -----**
Graph 3: 18[th] July- 31[st] December 2020
**----- Start of picture text -----**
500
465
450
400
350
300
250
200
150
87
100
50
0
PSP INTERVENTION HOURS
Days/hours Families
**----- End of picture text -----**
**TAR**
2020
7
## Totals 2020:
**----- Start of picture text -----**
1100
900
1069
700
500
300
117
100
21
Interventions Training Days Learners
-100
**----- End of picture text -----**
## **Accredited Centre**
During 2020, Halcyon maintained the following accreditations:
- Direct Claim status with Highfield Awarding Body
- National Federation Personal Safety (in conjunction with Contact Training Nth Ireland)
## **Staff CPD**
- Jonathan Hanna gained his Counselling and Psychology degree at Trinity St. Davids University.
- Emma Swales attained Level 2 Counselling Skills.
- Jo Caddy attained Introduction Sensory Integration & attachment and Trauma CPD certificate
**TAR**
8
2020
## **Testimonial 1**
_We were initially referred to Halcyon during an appointment with our consultant who spoke very highly of. Our ( ) was diagnosed at the age of four with Asperger’s / ASD._
_We were at a point where our ( ) had become very depressed and anxious. ( ) was becoming much more aware of the wider world around ( ) . It was an extremely difficult time for our family, we were struggling with how best to support ( ) through some of his darkest days and we felt very alone; this was until our first appointment with Halcyon. After just a few appointments Halcyon helped us feel empowered to support and understand our ( ) in a way we had not before. Halcyon has been able to offer guidance to us which has impacted how we manage our ( ) and has allowed us to feel confident in judgements we make concerning our ( ) . We, as parents of a child with a diagnosis of ASD feel that we now have a better_
_understanding of our ( ) needs. Halcyon support has been unparalleled to anything we have ever experienced, and this is because of the dedication and empathy they show towards the families they works with. We would not want to imagine where we would be without Halcyon and there care, compassion and words of advice- for this we will be eternally grateful._
## **Testimonial 2**
_During lockdown, the first time, we did have great concerns for our ( ) mental health and schooling. ( ) had totally disengaged with ( ) learning, was extremely anxious about COVID and wasn’t venturing out of the house. ( ) sleep had deteriorated and become an issue once more. Halcyon introduced us to ‘Hayley’ from Inspired Learners. The first sessions were conducted online and the very first one with just my husband and myself. We were totally happy to go forth with her sessions supporting our ( ) . ( ) was really anxious to start with and ( ) tried to avoid the first session. Having met Hayley ( ) soon began to open up and willingly take part in the sessions. She completed some online assessments e.g. the Motion test and found some valuable information and insight which provided more understanding of ( ) processes. These provided insight which no one had given before. Hayley has worked amazingly with ( ) and eventually ( ) agreed to go into her centre in Barry for face to face sessions. This is when ( ) really began to open up. Over the summer we observed a wonderful change in our ( ) . Hayley had begun to work on a CV with ( ) and got ( ) thinking about ( ) future, ( ) options and ( ) strengths. ( ) self esteem had begun to improve, for the first time. Hayley also worked closely with ( ) school and provided them with more insight and information from her sessions and testing. This information was shared with ( ) teachers. She has helped ( ) academically, pastorally in school and also helped ( ) self-esteem and confidence. In the Autumn term she has worked on ( ) option choices and transition. Without Hayley’s advice our () would be leaving school and going to a college to study something that was really beneath his academic abilities. Instead () has now opted to stay on in school for sixth form and study …….. and……….. Our ( ) would not have ever have believed ( ) could do this for ( ) She has had such a dramatic and positive effect on ( ) , ( ) beliefs about ( ) and ( ) future. She has supported ( ) through mock preparation and revision, through lockdowns and coping strategies and given really practical tips for organisation skills and other functioning skills._
_We can honestly say that as a family we were lost, at breaking point and helpless with no where to go, so we thought. The combination of the parental support, guidance and strategies from Halcyon and the work with ( ) from Hayley, the double layer of support, has changed our family dynamics, experiences and approaches. We can honestly say that we have ‘our ( ) back’. We are so very proud of () journey and the determination ( ) shows. Paul and Hayley continue to provide us with the amazing support to ensure that as a family we don’t ‘dip’ back down as there are still future ‘bumps in the road’ with his GCSE year this summer, transition into Sixth Form and the current lockdown and impact on ( ) again. We would not have the family unit we have today if it wasn’t for these two! Thank you sooooooo much, we are indebted to you both._
**TAR**
9
2020
## **Testimonial 3**
_My husband and I have been receiving help and support from Halcyon for over a year. Both Jo and Paul have been extremely knowledgeable and supportive in allowing us to express our feelings and in guiding us through very difficult times ._
_Their wealth of experience has proved so beneficial in many ways. They have answered some very difficult questions, referred us to websites and particular books alongside drawing on their own skills in assisting us to think about what could happen next when referring to different types of behaviours exhibited by our child._
_Their explanations about why behaviours happen according to many different scenarios has been explained clearly and therefore has given us a better understanding of ways in which we can support and deal with them whilst keeping clear boundaries in place._
_We cannot thank them enough for their patience and understanding. They have been a fantastic source of help and inspiration._
**TAR**
10
2020
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
There is no formal policy on reserves but the charity holds cash reserves of £30,000. This covers insurance and fixed yearly expenses.
**Details of any funds materially** There are no funds in deficit. **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The charity has successfully delivered support and training to a wide range of individuals, organisations and companies. ~~I~~ t has met its charitable objectives of delivering Parent Support Programmes, ASD and Neurodevelopmenta ~~l ,~~ skills and mentoring training.
The Halcyon Staff, volunteers and trustees have worked hard to ensure the budget was targeted at delivering training courses and support. This has allowed us to deliver our training and support at no cost to families. Restrictions imposed by COVID 19 have cancelled all fund raising events for 2020. A review of future such events will be completed in 2021.
**TAR**
11
2020
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc)**
**Date**
**TAR**
12
2020
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A '
Independent Examiner's Report
Report to the trusteesl
members of
On accounts for the year
ended
Charity no
(if any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
14l51Ji
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
V(7740 Lo*
JKIpu(ots
IER
October 2018
Section B,::,,: .
Disclosure".
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018
CHARITY COMMISSION
FOR ENGLAND AND WALEsHalcyon Training Foundation
1141655
Receipts and payments accounts
CC16a
For the period
from
0110112020
3111212020
Section A Receipts and payments -
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds
Last year
to the nearest
to the nearest £
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
Donations
1,297
3,237
137,500
1,297
3,237
137.500
28,102
4,239
81,405
Training Centre Fees
GrantslPSP
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
142,034
142,034
113,746
Sub total
Total receipts
142,034
142,034
113,746
A3 Payments
Training Exp
Playtherapy,OT,insp Leamers
BT Phone,Mobiles & Broadband
International Treks Expenses
Fundraising Tshirts,Logo design etc
Fundraising Expenses
Office Supplies & IT
Website & email hosting
Insurance
1.457
11.911
1,743
1,457
11,911
1.743
1.201
18,485
1,621
19,699
1.018
225
178
178
210
210
4.483
253
4,483
253
3,833
150
2,382
60
2,382
60
2,382
80
Bank Charges
Staff Expenses & Cpd
Volunteer Expenses
payroll
HMRC
3,343
719
3,343
719
1,816
243
243
243
9,664
41.937
94
8,276
30,987
383
Wages & Pension Payments
Trustee Meeting & Expenses
Rent & Electricrty costs
41,937
94
12.783
91,460
12,783
91.460
8,287
99,331
Sub total
A4 Asset and investment
urchases,
see table
900
Sub total
Total payments
91.460
91,460
99.331
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
50,574
50,574
14,415
125,101
175,675
125,101
175,675
110,686
125.101
Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
to nearest £
Restricted
funds
to nearest £
Endowment
funds
to nearest £
175,675
Total cash funds
175.675
(agree balances with receipts and payments
account(s))
Unrestricted
funds
to nearest £
Restricted
funds
to nearest £
Endowment
funds
to nearest £
Fund to which
asset belongs
Current value
(optional)
Cost (optional)
B3 Investment assets
Fund to which
asset belongs
Current value
(optional)
Cost (optional)
B4 Assets retained for the
charity's own use
x2 Computers
720
900
Fund to which
liability relates
Amount due
(optional)
When due
(optional)
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees
Date of
approval
Signature
Print Name
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A '
Independent Examiner's Report
Report to the trusteesl
members of
On accounts for the year
ended
Charity no
(if any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
14l51Ji
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
V(7740 Lo*
JKIpu(ots
IER
October 2018
Section B,::,,: .
Disclosure".
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018
CHARITY COMMISSION
FOR ENGLAND AND WALEsHalcyon Training Foundation
1141655
Receipts and payments accounts
CC16a
For the period
from
0110112020
3111212020
Section A Receipts and payments -
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds
Last year
to the nearest
to the nearest £
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
Donations
1,297
3,237
137,500
1,297
3,237
137.500
28,102
4,239
81,405
Training Centre Fees
GrantslPSP
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
142,034
142,034
113,746
Sub total
Total receipts
142,034
142,034
113,746
A3 Payments
Training Exp
Playtherapy,OT,insp Leamers
BT Phone,Mobiles & Broadband
International Treks Expenses
Fundraising Tshirts,Logo design etc
Fundraising Expenses
Office Supplies & IT
Website & email hosting
Insurance
1.457
11.911
1,743
1,457
11,911
1.743
1.201
18,485
1,621
19,699
1.018
225
178
178
210
210
4.483
253
4,483
253
3,833
150
2,382
60
2,382
60
2,382
80
Bank Charges
Staff Expenses & Cpd
Volunteer Expenses
payroll
HMRC
3,343
719
3,343
719
1,816
243
243
243
9,664
41.937
94
8,276
30,987
383
Wages & Pension Payments
Trustee Meeting & Expenses
Rent & Electricrty costs
41,937
94
12.783
91,460
12,783
91.460
8,287
99,331
Sub total
A4 Asset and investment
urchases,
see table
900
Sub total
Total payments
91.460
91,460
99.331
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
50,574
50,574
14,415
125,101
175,675
125,101
175,675
110,686
125.101
Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
to nearest £
Restricted
funds
to nearest £
Endowment
funds
to nearest £
175,675
Total cash funds
175.675
(agree balances with receipts and payments
account(s))
Unrestricted
funds
to nearest £
Restricted
funds
to nearest £
Endowment
funds
to nearest £
Fund to which
asset belongs
Current value
(optional)
Cost (optional)
B3 Investment assets
Fund to which
asset belongs
Current value
(optional)
Cost (optional)
B4 Assets retained for the
charity's own use
x2 Computers
720
900
Fund to which
liability relates
Amount due
(optional)
When due
(optional)
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees
Date of
approval
Signature
Print Name