T Club 6 Limited
(A Company limited by guarantee)
REPORT AND FINANCIAL STATEMENTS
For year
1[st] September 2022 to 31[st] August 2023
Charity number 1141633
Company number 06227077
Registered Office: Reigate Priory Junior School, Bell St, Reigate, Surrey RH2 7RL
Contents
| Contents | |
|---|---|
| Page | |
| Report of the Management Committee | 2 |
| Statement by the Independent Examiner | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes forming part of the financial statements | 10 |
T Club 6 Ltd 2022/23
Page 1
Report of the Management Committee
Reference and Administrative information:
Charity name: T Club 6 Limited
Charity registration number: 1141633, registered in England
Company registration number: 06227077, registered in England and Wales
Principal Office / Registered Office: Reigate Priory Junior School, Bell St, Reigate, Surrey RH2 7RL
Directors: Elected to serve for 3 years by the members of T Club 6 Limited at the AGM.
Fiona Neville ( Chair)
Colin Best
Wendy Gregory ( Resigned 27 September 2022)
Christie English ( Appointed 30 May 2023)
Company Secretary
Colin Best Management Committee
Fiona Neville Chair Steve Lord Treasurer Vic Solomon Committee Member Wendy Gregory Committee Member (Resigned 27 September 2022) Sam Cluett Committee Member Colin Best Committee Member Christie English Committee Member Liz Solomon T Club 6 Manager Derwella Moreno Committee Member Siobhan Timlin Committee Member ( Appointed 20 April 2023) Ellie Watson Committee Member (Appointed 27 September 2022, Resigned 7 November 2023) Lucy Gugenheim Committee Member (Appointed 27 September 2022)
T Club 6 Ltd 2022/23
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Report of the Management Committee (continued)
Bank
HSBC
1. Objectives and Activities
(a) to provide the necessary facilities for the daily care, recreation and education of children during out of school hours;
(b) to advance the education and training of the persons in the provision of such care, education and recreational facilities.
Ensuring our work delivers our aims
We review our aims, objectives and activities each year. The review looks at what we have achieved and the outcomes of our work in the previous twelve months. The review looks at the success of each key activity and the benefits they have brought to those children and adults the Charity is set up to help. The review also helps us to ensure the aim, objectives and activities remained focused on our stated purposes. Reference is made to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the aims and objectives and in planning the future activities.
The focus of T Club 6 Limited
The focus of the Charity is on the provision of after school care at Reigate Priory Junior School and the support of those staff at T Club 6 Ltd who undertake training relevant to the provision of such care, education and recreational facilities.
The Charity provides a high-quality play environment for those children in our care. The services provided are popular with parents at the school, as evidenced by our waiting list.
The needs of our children come first, which is why the numbers in T Club 6 are limited to what we consider to be a reasonable number, and why we do not begin after school care for year 3 children until they have settled into Reigate Priory Junior School.
2. Achievements and performance
The Charity’s main activities, and those who it is set up to help, are described below. All our charitable activities focus on after school childcare and the provision of related education to the staff delivering this childcare.
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Who uses and benefits from our services?
T Club 6 Ltd is open to all children attending Reigate Priory Junior School. Children from approximately 96 families have used our services in the last year. Equal access to our services is important, and a strict ‘first come first served’ application process is operated. The Charity offers a non-discrimination policy, limited only by our ability to provide adequate care to disabled children. The Charity seeks to resolve issues of poor or challenging behaviour within the Club setting with the cooperation of parents wherever possible.
Plans for the future
T Club 6 Ltd plans to continue to provide good quality childcare for the next year along the same lines as provided in the previous year.
3. Financial review
During the year the Charity recorded a deficit of £2,337 (2022: surplus of £8,950), giving net reserves of £39,499 (2022 : £41,836), all of which remain available on an unrestricted basis.
Principal funding sources
Parental fee income is the Charity’s only source of funding. The session fee for this last year was set at £12.00 per session ( 2021/2022 £11.00 per session), with a £1.00 per session sibling discount. The parental enrolment fee was removed for the 2022/2023 financial year. It had been £10 in the prior financial year.
Investment Policy
Aside from retaining a prudent amount in reserves each year, most of the Charity’s funds are spent in the short term. Funds available for long term investment remain at about £45,000. Having considered the options available, and with ensuring the safety of these funds uppermost in mind, the Management Committee has continued to invest £24,218 with any interest added with the United Trust Bank on three months’ notice, and a further £21,297, also with any interest added, with Hampshire Trust Bank on 120 days’ notice.
Reserves Policy
The Management Committee has examined the Charity’s requirements for reserves in the light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed, or invested in tangible fixed assets held by the Charity, should be between 3 and 6 months of annual expenditure.
The Management Committee are confident that the reserves held would be sufficient to continue the current activities of the Charity for the period necessary to meet the obligations of the Charity in the event of a significant drop in funding.
T Club 6 Ltd 2022/23
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4. Structure, governance and management
Governing document.
The organisation is a charitable company limited by guarantee, incorporated on 25 April 2007 and registered as a charity on 28 April 2011. The Company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the Company being wound up members may be required to contribute an amount not exceeding £10 to cover any unpaid debts of the Company.
Recruitment and Appointment of the Directors
The Directors of the Company are also charity Trustees for the purposes of charity law. Under the requirements of the Memorandum and Articles of Association the Directors are elected by the members of the Charity to serve for a period of three years after which they must be re-elected at the next Annual General Meeting, or as required during the financial year. The Directors meet, as and when required, to elect the members of the Management Committee and to conduct any business not delegated to the Management Committee.
All Directors give their time voluntarily and receive no benefits from the Charity. Any expenses reclaimed from the Charity are set out in the notes to the accounts, as are any potential conflicts of interest. The Directors are recruited from parents and from those who have expressed an interest in the aims and objectives of the Charity.
Management Committee
The Management Committee consists of the Directors and members of the Committee co-opted by the Directors at the recommendation of the members at the AGM, or at the initiative of the Directors. The Management Committee meets at least once a term to consider the running of T Club 6 Ltd, to adopt and review the implementation of policy, and to receive reports from the officers of the Management Committee. Members of the Management Committee are recruited from parents and from those who have expressed an interest in the aims and objectives of the Charity. One place on the Management Committee is reserved for the nominee of the Reigate Priory School Governors.
Risk Management
The Management Committee has a risk management policy which it keeps under regular review. The Directors are satisfied that the full spectrum of risks to which the Charity might be exposed is considered when this policy is reviewed, which is at least annually.
Internal control risks are managed by the maintenance of a full spectrum of organisational policies, which are in turn reviewed annually, to ensure the policies are both up to date and properly implemented.
Procedures are in place to ensure the health and safety of the children in the care of the Charity, the staff who work for the Charity and any volunteers or visitors to the Charity. T Club 6 Ltd works
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closely with Reigate Priory Junior School on this safeguarding agenda, although the Charity does not have direct access to data kept by the school.
The Charity is committed to the training of its staff, and particularly its senior staff, to ensure the Charity is aware of and aspires to best practice in the administration and operation of the Charity.
Organizational Structure
The Management Committee delegates all matters concerning the day to day running of the Charity to the Officers and to the Club Manager. The T Club 6 Manager has delegated authority to spend the resources of the Charity within the budget set by the Management Committee each year.
Related parties
In so far as it is complimentary to the Charity’s objects, the Charity is guided by the School, Surrey County Council and National policy. T Club 6 Ltd has an excellent working relationship with Reigate Priory School and with the officers of Surrey County Council tasked with the support of after school provision. None of the Directors has been paid any remuneration or received any other benefits from an employment with T Club 6 Ltd.
T Club 6 Ltd 2022/23
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5. Responsibilities of the Directors
Company law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Directors should follow best practice and:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is not appropriate to assume that the Company will continue on that basis.
The Directors are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Directors are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In accordance with company law, as the Company’s Directors, we certify that:
-
so far as we are aware, there is no relevant information of which the Company’s independent examiner is unaware; and
-
as the Directors of the Company we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the Company’s independent examiner is aware of that information.
Fiona Neville (Director)
On behalf of the Board of Directors Dated: 29 January 2024
T Club 6 Ltd 2022/23
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T Club 6 Limited
Independent Examiner’s report on the accounts
Independent Examiner's report to the Trustees of T Club 6 Limited (“the Company”) on the
accounts for the year ended 31 August 2023 set out on pages 8 to 13.
I report to the Charity’s Trustees on my examination of the accounts of the above Company for the year ended 31 August 2023.
Responsibilities and basis of report
As the Charity’s Trustees (who are also the directors of the Company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your Charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with my examination which gives me cause to believe that in any material respect:
-
the accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
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the accounts do not accord with such accounting records; or
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the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006, other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
Date: 29 January 2024
Michael Gent (ACA) Chartered Accountant Address: 16 Beech Road, Reigate, Surrey.
T Club 6 Ltd 2022/23
Page 8
T Club 6 Limited
Statement of Financial Activities (including Income and Expenditure Account)
| for the | year ended 31 August 2023 | year ended 31 August 2023 | |
|---|---|---|---|
| Notes | Total | Total | |
| Funds | Funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Incoming resources | |||
| Parental fee income | 2 | 106,394 | 97,705 |
| Interest and investment income | 292 | 245 | |
| Total incoming resources | 106,686 | 97,950 | |
| Resources expended | |||
| Charitable activities | 3 | 109,023 | 89,000 |
| Total resources expended | 109,023 | 89,000 | |
| Net (deficit)/surplus for the year | 4 | (2,337) | 8,950 |
| Net movement in funds | (2,337) | 8,950 | |
| Reconciliation of funds | |||
| Total funds brought forward | 41,836 | 32,886 | |
| Total funds carried forward | 39,499 | 41,836 |
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities. All funds are unrestricted.
T Club 6 Ltd 2022/23
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T Club 6 Limited
Statement of Financial Position as at 31 August 2023
| Notes Fixed assets Equipment 7 Current assets Cash at bank and in hand 8 Total assets Payables: amounts falling due within 9 one year Net current assets Net assets Unrestricted funds General fund 10,11 |
2023 £ 172 81,102 81,274 41,775 39,327 39,499 39,499 |
2022 £ - 77,771 77,771 35,935 41,836 41,836 41,836 |
|---|---|---|
For the year ending 31st August 2023 the Company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the Company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with the Charities SORP FRS (102).
The financial statements were approved by the Board of Directors on 29 January 2024
Fiona Neville
Director
T Club 6 Ltd 2022/23
Page 10
T Club 6 Limited
Notes forming part of the Financial Statements for the year ended 31 August 2023
1. Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
(a) Basis of accounting
The financial statements have been prepared in accordance with the Charities: Statement of Recommended Practice (Charities SORP (FRS 102)) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
T Club 6 Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated in the relevant accounting policy note(s).
(b) Preparation of accounts on a going concern basis
The Charitable Company’s financial activities, its current financial position and factors likely to effect its future development, are set out within the report of the Management Committee. On this basis the Directors have a reasonable expectation that the Charitable Company has adequate financial resources to continue in operational existence for the foreseeable future, being a period of twelve months from the date that these accounts are signed. For this reason they continue to adopt the going concern basis in these financial statements.
(c) Fund accounting
-
Unrestricted funds are available for use at the discretion of the Directors in furtherance of the general objectives of the charity.
-
Restricted funds are subjected to restrictions on their expenditure imposed by the donor. There were no restricted funds during the year or carried forward from the prior year.
(d) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to, and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:
-
Parental contributions are included in the Statement of Financial Activities in the period during which the services for which they have been paid are delivered.
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Investment income is included when received.
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(e) Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered, and is reported as part of the expenditure to which it relates:
- Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries
(f) Fixed assets
Fixed assets (excluding investments) are stated at cost less accumulated depreciation. The costs of minor additions, those costing below £200, are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which in all cases is estimated at 4 years on a straight line basis. Impairment reviews are carried out as and when evidence comes to light that that the recoverable amount of a functional fixed asset is below its net book value due to damage, obsolescence or other relevant factors.
2. Incoming Resources from Activities to further the Charity’s Objects
Parental fee income relates to session fees receivable by the Charity for sessions that took place during the period covered by these accounts.
3. Resources expended on charitable activities
Costs directly spent on charitable activities
| Total | Total | |
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Staffing | 81,143 | 65,777 |
| PAYE administration fee | 1,760 | 980 |
| DBS Checks | 39 | 117 |
| Training | 144 | 38 |
| Rent | 11,699 | 9,846 |
| Insurance | 527 | 499 |
| Snacks for children | 5,238 | 4,737 |
| Equipment costs | 1,653 | 562 |
| Depreciation | 58 | 55 |
| Activities | 2,670 | 1,907 |
| Administration | 2,408 | 2,193 |
| Phone | 1,072 | 1,150 |
| Registrations / licenses | 114 | 114 |
| Uniforms | 448 | - |
| Staff Recruitment | - | 934 |
| Miscellaneous | 50 | 91 |
| TOTAL | 109,023 | 89,000 |
T Club 6 Ltd 2022/23
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4. Net (deficit)/surplus for the year
| This is stated after charging | 2023 | 2022 |
|---|---|---|
| £ | £ | |
| Depreciation | 58 | 55 |
5. Directors’ remuneration and related party transactions
No Director received any remuneration during the year (2022 : £nil). No Director, or party related to a Director, claimed or was paid any costs or expenses, and no Director had any personal interest in any contract or transaction entered into by the Charity during the year.
6. Taxation
As a charity, T Club 6 Limited is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988, or s256 of the Taxation of Chargeable Gains Act 1992, to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity during the year.
7. Tangible fixed assets
| Cost As at 1 September 2022 Additions At 31 August 2023 Accumulated depreciation As at 1 September 2022 Charge for the year At 31 August 2023 Net book value At 31 August 2023 At 31 August 2022 |
Play, video and computer equipment £ 3,228 230 |
|---|---|
| 3,458 | |
| 3,228 58 |
|
| 3,286 | |
| 172 | |
| - |
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8. Cash at bank and in hand
| HSBC United Trust Bank Hampshire Trust Manager’s float 9. Payables: amounts falling due within one year Prepaid parental contributions Salaries and wages Other liabilities 10. Analysis of net assets between funds General funds 31 August 2023 £ Tangible fixed assets 172 Current assets 81,102 Current liabilities (41,775) Net Assets 39,499 31 August 2022 Tangible fixed assets - Current assets 77,771 Current liabilities (35,935) Net assets 41,836 11 Movements in funds 2023 At 1 Sept 2022 Incoming resources £ £ Unrestricted funds General funds 41,836 106,686 2022 At 1 Sept 2021 Incoming resources £ £ Unrestricted funds General funds 32,886 97,950 |
HSBC United Trust Bank Hampshire Trust Manager’s float 9. Payables: amounts falling due within one year Prepaid parental contributions Salaries and wages Other liabilities 10. Analysis of net assets between funds General funds 31 August 2023 £ Tangible fixed assets 172 Current assets 81,102 Current liabilities (41,775) Net Assets 39,499 31 August 2022 Tangible fixed assets - Current assets 77,771 Current liabilities (35,935) Net assets 41,836 11 Movements in funds 2023 At 1 Sept 2022 Incoming resources £ £ Unrestricted funds General funds 41,836 106,686 2022 At 1 Sept 2021 Incoming resources £ £ Unrestricted funds General funds 32,886 97,950 |
HSBC United Trust Bank Hampshire Trust Manager’s float 9. Payables: amounts falling due within one year Prepaid parental contributions Salaries and wages Other liabilities 10. Analysis of net assets between funds General funds 31 August 2023 £ Tangible fixed assets 172 Current assets 81,102 Current liabilities (41,775) Net Assets 39,499 31 August 2022 Tangible fixed assets - Current assets 77,771 Current liabilities (35,935) Net assets 41,836 11 Movements in funds 2023 At 1 Sept 2022 Incoming resources £ £ Unrestricted funds General funds 41,836 106,686 2022 At 1 Sept 2021 Incoming resources £ £ Unrestricted funds General funds 32,886 97,950 |
HSBC United Trust Bank Hampshire Trust Manager’s float 9. Payables: amounts falling due within one year Prepaid parental contributions Salaries and wages Other liabilities 10. Analysis of net assets between funds General funds 31 August 2023 £ Tangible fixed assets 172 Current assets 81,102 Current liabilities (41,775) Net Assets 39,499 31 August 2022 Tangible fixed assets - Current assets 77,771 Current liabilities (35,935) Net assets 41,836 11 Movements in funds 2023 At 1 Sept 2022 Incoming resources £ £ Unrestricted funds General funds 41,836 106,686 2022 At 1 Sept 2021 Incoming resources £ £ Unrestricted funds General funds 32,886 97,950 |
HSBC United Trust Bank Hampshire Trust Manager’s float 9. Payables: amounts falling due within one year Prepaid parental contributions Salaries and wages Other liabilities 10. Analysis of net assets between funds General funds 31 August 2023 £ Tangible fixed assets 172 Current assets 81,102 Current liabilities (41,775) Net Assets 39,499 31 August 2022 Tangible fixed assets - Current assets 77,771 Current liabilities (35,935) Net assets 41,836 11 Movements in funds 2023 At 1 Sept 2022 Incoming resources £ £ Unrestricted funds General funds 41,836 106,686 2022 At 1 Sept 2021 Incoming resources £ £ Unrestricted funds General funds 32,886 97,950 |
2023 £ 35,568 24,218 21,297 19 |
2023 £ 35,568 24,218 21,297 19 |
2022 £ 32,529 23,980 21,243 19 |
|
|---|---|---|---|---|---|---|---|---|
| 81,102 | 77,771 | |||||||
| 2023 £ 32,773 7,242 1,760 |
2022 £ 32,327 2,628 980 35,935 Total funds £ 172 81,102 (41,775) 39,499 - 77,771 (35,935) 41,836 At 31 Aug 2023 £ 39,499 At 31 Aug 2022 £ 41,836 |
|||||||
| 41,775 | ||||||||
| 39,499 | ||||||||
| - 77,771 (35,935) |
||||||||
| 41,836 | ||||||||
| 2023 | At 1 Sept 2022 |
Incoming resources |
Outgoing resources |
At 31 Aug 2023 |
||||
| £ | £ | £ | £ | |||||
| Unrestricted funds | ||||||||
| General funds | 41,836 | 106,686 | (109,023) | 39,499 | ||||
| 2022 | At 1 Sept 2021 |
Incoming resources |
Outgoing resources |
At 31 Aug 2022 |
||||
| £ | £ | £ | £ | |||||
| Unrestricted funds | ||||||||
| General funds | 32,886 | 97,950 | (89,000) | 41,836 |
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