2021-08-31-accounts

T Club 6 Limited

(A company limited by guarantee)

REPORT AND FINANCIAL STATEMENTS

For year

1[st] September 2020 to 31[st] August 2021

Charity number 1141633

Company number 06227077

Registered Office: Reigate Priory Junior School, Bell St, Reigate, Surrey RH2 7RL

Contents

Contents
	Page
Report of the Management Committee	2
Statement by the Independent Examiner	7
Statement of Financial Activities	8
Balance Sheet	9
Notes forming part of the fnancial statements	10

T Club 6 Ltd 2020/21

Page 1

Report of the Management Committee

Reference and Administrative information:

Charity name: T Club 6 Limited

Charity registration number: 1141633, registered in England

Company registration number: 06227077, registered in England and Wales

Principal Office / Registered Office: Reigate Priory Junior School, Bell St, Reigate, Surrey RH2 7RL

Directors: a re elected to serve for 3 years by the members of T Club 6 Ltd at the AGM.

Fiona Neville

Kenton Reader (Retired 4 May 2021)

Colin Best (Appointed 1 May 2021) Wendy Gregory ( Appointed 4 May 2021)

Company Secretary

Colin Best

Colin Best
Management Committee
Fiona Neville	Chair
Steve Lord	Treasurer
Vic Solomon	Committee Member
Wendy Gregory	Committee Member
Colin Best	Committee Member
Christie English	Committee Member
Liz Solomon	T Club 6 Manager
Suki Smallwood	Committee Member
Ian Hannant	Committee Member
Bankers

Bankers
HSBC	18	High Street Reigate Surrey RH2	9AY

T Club 6 Ltd 2020/21

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1. Objectives and Activities

• (a) to provide the necessary facilities for the daily care, recreation and education of children during out of school hours;

• (b) to advance the education and training of the persons in the provision of such care, education and recreational facilities.

Ensuring our work delivers our aims

We review our aims, objectives and activities each year. The review looks at what we have achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those children and adults the Charity is set up to help. The review also helps us to ensure the aim, objectives and activities remained focused on our stated purposes. Reference is made to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the aim and objectives and in planning the future activities.

The focus of T Club 6 Limited

The focus of the charity is on the provision of after school care at Reigate Priory Junior School, and the support of those staff at T Club 6 Ltd who undertake training relevant to the provision of such care, education and recreational facilities.

The charity provides a high-quality play environment for those children in our care. The services provided are popular with parents at the school, as evidenced by our waiting lists.

The needs of our children come first, which is why the numbers in T Club 6 are limited to what we consider to be a reasonable number, and why we do not begin after school care for year 3 children until they have settled into the Reigate Priory Junior School.

2. Achievements and performance

The charity’s main activity, and who is helped, are described below. All our charitable activities focus on after school childcare and the provision of related education to staff delivering child care.

Who uses and benefits from our services?

T Club 6 is open to all children attending Reigate Priory Junior School. Children from approximately 100 families have used our services in the last year. Equal access to our services is important, and a strict ‘first come first served’ application process is operated. The charity offers a non-discrimination policy

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limited only by our ability to provide adequate care to disabled children. The charity seeks to resolve issues of poor or challenging behaviour within the club setting, and with the cooperation of parents wherever possible.

Covid 19

Following the closure of the school due to the Covid 19 pandemic, T Club 6 ceased operating from 4[th] January 2021, except for offering places to children of key workers. The uptake was minimal (one parent) and so full closure was made on 6[th] January 2021 until restrictions were eased and the school and club re-opened on 9[th] March 2021.

Playworkers were paid by again taking advantage of the Government furlough scheme, paying 80% of wages for January, February and the start of March. The Assistant Manager was also furloughed, received the 80% furlough scheme payment, and had the 20% balance of her wages paid by T Club 6. The Manager was furloughed using the part time furlough scheme for hours not needed to be worked with the remaining 20% paid by T Club 6.

Plans for the future

T Club 6 Ltd plans to continue to provide good quality childcare for the next year along the same lines as provided in the previous year.

3. Financial review

During the period the charity recorded a net surplus of £2,055 (2020: deficit of £9,671), giving net reserves of £32,886 (£30,831), all of which remain available on an unrestricted basis.

Principal funding sources

Parental fee income is the charity’s only source of funding. The session fee for this last year was set at £10.75 per session, with a £1.00 per session sibling discount. The parental enrolment fee remained at £10 per annum.

Investment Policy

Aside from retaining a prudent amount in reserves each year, most of the charity’s funds are spent in the short term so, given the low rates of interest available, funds available for long term investment remain at about £45,000. Having considered the options available, and with ensuring the safety of these funds uppermost in mind, the Management Committee has continued to invest £23,787, with any interest added, with the United Trust Bank on two months’ notice, and a further £21,190, also with any interest added, with Hampshire Trust Bank on 120 days’ notice.

Reserves Policy

The Management Committee has examined the charity’s requirements for reserves in the light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed

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assets held by the charity should equate to between 6 and 12 months of annual expenditure.

The Management Committee are confident that the reserves held would be sufficient to continue the current activities of the charity for the period necessary to meet the obligations of the charity in the event of a significant drop in funding.

4. Structure, governance and management

Governing document.

The organisation is a charitable company limited by guarantee, incorporated on 25 April 2007 and registered as a charity on 28 April 2011. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members may be required to contribute an amount not exceeding £10 to cover any unpaid debts of the company.

Recruitment and Appointment of the Directors

The Directors of the company are also charity trustees for the purposes of charity law. Under the requirements of the Memorandum and Articles of Association the Directors are elected by the members of the charity to serve for a period of three years, after which they must be re-elected at the next Annual General Meeting or as required during the financial year. The Directors meet as and when required to elect the members of the Management Committee, and to conduct any business not delegated to the Management Committee.

All Directors give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are set out in the notes to the accounts, as are any potential conflicts of interest.

The Directors are recruited from parents, and from those who have expressed an interest in the aims and objectives of the charity.

Management Committee

The Management Committee consists of the Directors and members of the Committee co-opted by the Directors at the recommendation of the members at the AGM, or at the initiative of the Directors.

The Management Committee meets at least once a term to consider the running of T Club 6 Ltd, to adopt and review the implementation of policy, and to receive reports from the officers of the Management Committee.

Members of the Management Committee are recruited from parents and from those who have expressed an interest in the aims and objectives of the charity. One place on the Management Committee is reserved for the nominee of the Reigate Priory School Governors.

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Risk Management

The Management Committee has a risk management policy which it keeps under regular review. The Directors are satisfied that the full spectrum of risks to which the charity might be exposed is reviewed when this policy is reviewed, which is at least annually.

Internal control risks are managed by the maintenance of a full spectrum of organisational policies, which are in turn reviewed annually to ensure the policies are both up to date and properly implemented.

Procedures are in place to ensure the health and safety of both the children in the care of the charity and the staff who work for the charity and any volunteers or visitors to the charity. T Club 6 Ltd works closely with Reigate Priory Junior School on this safeguarding agenda, although the charity does not have direct access to data kept by the school.

The charity is committed to the training of all of its staff, and particularly its senior staff, to ensure the charity is aware of and aspires to best practice in the administration and operation of the charity.

Organizational Structure

The Management Committee delegates all matters concerning the day to day running of the charity to the officers and to the Club Manager. The T Club 6 Manager has delegated authority to spend the resources of the charity within the budget set by the Management Committee at the start of each year.

Related parties

In so far as it is complimentary to the charity’s objects, the charity is guided by school, Surrey County

Council and national policy. T Club 6 Ltd has an excellent working relationship with Reigate Priory School and with the officers of Surrey County Council tasked with the support of after school provision. T Club 6 continues to pay a consultancy fee to Surrey Early Years HR, which is staffed by former employees of the Surrey Early Years Team.

None of the Directors has been paid any remuneration or received any other benefits from an employment with T Club 6 Ltd.

A family member of one Director was employed by T Club 6 as a playworker on the same terms and conditions as other playworkers during the year. The Director had no involvement in the recruitment or management of this person. No discussions concerning the playworker took place at which the Director was present.

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5. Responsibilities of the Directors

Company law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the management committee should follow best practice and:

• select suitable accounting policies and then apply them consistently;

• make judgements and estimates that are reasonable and prudent; and

• • prepare the financial statements on the going concern basis unless it is not appropriate to assume that the company will continue on that basis.

The Directors are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Directors are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In accordance with company law, as the company’s directors, we certify that:

• so far as we are aware, there is no relevant information of which the company’s independent examiner is unaware; and

• as the directors of the company we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the charity’s independent examiner is aware of that information.

Fiona Neville (Director)

On behalf of the Board of Directors Dated: June 2022

T Club 6 Ltd 2020/21

Page 7

T Club 6 Ltd

Independent examiner’s report on the accounts

Independent Examiner's report to the trustees/directors/members of T Club 6 Ltd Charitable Company on the accounts for the year ended 31 August 2021 set out on pages 9 to 14.

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2021.

Responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

Independent Examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:

• accounting records were not kept in accordance with section 386 of the Companies Act 2006; or

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• the accounts do not accord with such records; or

• the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

• the accounts have not been prepared in accordance with the Charities SORP (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed Date: 02/05/2022

Fiona Gent Chartered Accountant Address: 16 Beech Road, Reigate, Surrey

T Club 6 Ltd 2020/21

Page 9

T Club 6 Limited

Statement of Financial Activities (including Income and Expenditure Account)

for the year ended	for the year ended	31 August	2021
	Notes	Unrestrict	Restricted	Total	Total
		ed	Funds	Funds	Funds
		Funds	2021	2021	2020
		2021
		£	£	£	£
Incoming resources
Parental fee income	2	82,090			59,602
Interest and investment		144			1,092
income		9,048			11,482
Government Grant: Furlough
Scheme
Total incoming resources		91,282			72,176
Resources expended
Costs of generating funds		-			-
Charitable activities	3	89,227			81,847
Governance costs		-			-
Total resources expended		89,227			81,847
Net surplus / (defcit) for the		2,055	-		(9,671)
year
Net movement in funds		2,055	-		(9,671)
Reconciliation of funds
Total funds brought forward		30,831	-		40,502
Total funds carried		32,886	-		30,831
forward

The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities. All funds held are unrestricted funds.

T Club 6 Ltd 2020/21

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T Club 6 Limited

Statement of Financial Position as at 31 August 2021

	Notes		2021		2020	2020
		£	£	£	£
Fixed assets
Equipment	7		55		110
Current assets
Receivables	8		-		2,803
Cash at bank and in hand	9		66 ,511		64	,570
			66,566		67,373
Payables: amounts falling	due within	10		33,680
	36,652
one year
Net current assets			32,886
	30,721
Net assets			32,886
	30,831
Unrestricted funds
General fund	11,12		32,886
30,831

For the year ending 31st August 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies’ subject to the small companies’ regime and in accordance with the Charities SORP FRS (102).

The financial statements were approved by the Board of Directors on 14 June 2022.

Fiona Neville

T Club 6 Ltd 2020/21

Page 11

Director

Notes forming part of the Financial Statements for the year ended 31 August 2021

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

(a) Basis of accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

T Club 6 Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

(b) Reconciliation with previous Generally Accepted Accounting Practice

In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required. No such restatement was required.

(c) Fund accounting

• Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

• Restricted funds are subjected to restrictions on their expenditure imposed by the donor. There were no restricted funds during the year.

(d) Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to, and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:

• Parental contributions are included in the Statement of Financial Activities in the period during which the services for which they have paid are delivered.

• Grant income is included the Statement of Financial Activities when receivable.

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• Investment income is included when receivable.

(d) Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered, and is reported as part of the expenditure to which it relates:

• Costs of generating funds comprise the costs associated with attracting voluntary income.

• No such expenditure was incurred during the period covered by these accounts.

• Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

• Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity.

• All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. time spent.

(e) Fixed assets

Fixed assets (excluding investments) are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £200 are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which in all cases is estimated at 4 years on a straight line basis. Impairment reviews are carried out as and when evidence comes to light that that the recoverable amount of a functional fixed asset is below its net book value due to damage, obsolescence or other relevant factors.

2. Incoming Resources from Activities to further the Charity’s Objects

Parental fee income relates to session fees receivable by the charity for sessions that took place during the period covered by these accounts.

3. Resources expended on Charitable activities

Costs directly allocated to charitable activities

	Total	Total
	2021	2020
	£	£
Stafng	70,948	67,096
Payroll administration	929	802
DBS checks	202	548
Training	330	180
Rent	7,142	6,030
Insurance	463	459
Snacks for children	3,769	2,144
Equipment costs	993	404
Depreciation	55	277

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Activities		824	512
Administration		1,487	1,785
Phone		1,058	906
Registrations / licenses	114		114
Uniforms		22	592
Staf recruitment		480	-
Miscellaneous		411	-
TOTAL		89,227	81,847

4. Net incoming resources for the year

This is stated after charging	2021	2020
	£	£
Depreciation	55	277

5. Directors remuneration and related party transactions

No Director received any remuneration during the year or was reimbursed any costs or expenses. One playworker related to a director received £1,607 in wages during the year. No Director had any personal interest in any contract or transaction entered into by the charity during the period.

6. Taxation

As a charity, T Club 6 Limited is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

7. Tangible fixed assets

	Play, video and computer equipment
Cost	£
As at 1 September 2020	3,228
Additions	-
Disposals / assets written of	-
At 31 August 2021	3,228
Accumulated depreciation
As at 1 September 2020	3,118
Charge for the year	55
Assets written of	-
At 31 August 2021	3,173
Net book value
At 31 August 2020	110
At 31 August 2021	55

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8. Receivables

8. Receivables
	2021	2020
Due from Surrey County Council	-	2,803
(Furlough)

9. Cash at bank and in hand

9. Cash at bank and in hand
	2021 2020
HSBC Company account	21,512 19,749
United Trust Bank	23,787 23,787
Hampshire Trust	21,190 21,046
Manager’s foat	22 (13)
	66,511 64,570
10. Payables: amounts falling due within one year 2021 2020 Prepaid parental contributions 30,935 33,146 Salaries and wages 2,745 3,506 33,680 36,652

11. Analysis of net assets between funds	11. Analysis of net assets between funds	Total funds £ 55 66,511 (33,680) 32,886 110 67,373 (36,652) 30,721
	General fund Restricted fund
31 August 2021	£ £
Tangible fxed assets	55 -
Current assets	66,511 -
Current liabilities	(33,680) -
Net Assets	32,886
31 August 2020
Tangible fxed assets	110 -
Current assets	67,373 -
Current liabilities	(36,652) -
Net assets	30,721

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----- Start of picture text -----
12 Movements in funds
2021 At 1 Sept Incoming Outgoing Transfers At 31 Aug
2020 resourcesresources 2021
£ £ £ £ £
Unrestricted funds
General fund 30,831 91,282 (89,227) - 32,886
At 1 Sept Incomin Outgoing Transfers At 31 Aug
2020 2019 g resources 2020
resource
s
£ £ £ £ £
Unrestricted
funds
General fund 40,502 72,176 (81,847) - 30,831
----- End of picture text -----

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