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2023-09-30-accounts

Holmfirth Art & Music Limited

Charity number 1141623

A company limited by guarantee number 07198613

Annual Report and Financial Statements

for the year ended 30 September 2023

Holmfirth Art & Music Limited

Annual Report and Financial Statements for the year ended 30 September 2023

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9 to 12

Prepared by West Yorkshire Community Accountancy Service CIO

1

Holmfirth Art & Music Limited

Trustees' report for the year ended 30 September 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Roger Lancaster Chair/Treasurer Sara Bradley Deputy Chair Barbara Lawson Secretary Jill Martin Dave Calvert Grant Lowe Sarah Mason-Dixon Margaret McEwan Kate Buchanan

Appointed 4 May 2023 Appointed 23 February 2023

Charity number 1141623 Company number 07198613 Registered and principal address Bankers c/o Fair Trader Co-operative Bank 34 Huddersfield Road PO Box 250 Holmfirth Delf House HD9 2JS Southway Skelmersdale WN8 6WT

Registered in England and Wales Registered in England and Wales

Independent examiner

Alan Dodd FCCA

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 22 March 2010. It is governed by a memorandum and articles of association (amended by special resolution 15 March 2011). The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

2

Holmfirth Art & Music Limited

Trustees' report (continued) for the year ended 30 September 2023

Objectives and activities

The charity's objects

To promote, improve, develop and maintain public education in and an appreciation of the arts, in particular, but not exclusively, by:

The charity's main activities

The main activity of the charity is the production of an annual arts festival together with supporting events throughout the year.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and community engagement in the arts.

Achievements and performance

The 2023 Festival was titled – ‘Forces of Nature’ – and continued to be inspired by HAF’s vision of ‘celebrating creativity in the landscape’ through:

The new programme structure introduced in 2022 was continued with the Festival extending from May to October and including events in venues throughout the Holme Valley. The photographic exhibition by the Holme Valley Digital Photography Group – From Industry to Culture – co-commissioned with the Holmfirth Coop, was displayed for six months in the Co-op Coffee Shop.

The main outdoor weekend in June opened with the Art in the Landscape commissioned installations at the Earthworks Community Garden in New Mill and continued to welcome visitors for a week. The Festival Saturday was a celebration of creativity and participation showcasing local talent in the Music Garden Party in Holmside Gardens. The much loved parade through the centre of Holmfirth imagined the people, places and landscapes of the Holme Valley as they changed from an industrial past to the present day. There was a surprise appearance by the Last of the Summer Wine characters – Norry Batty and Compo – giving an aerial performance hanging from the Parish Church clock tower.

The Festival Sunday featured an eclectic and high quality programme of free street performance. The Festival’s commitment to new work was highlighted through specifically commissioned work from Urban Angels, Dark Horse Theatre and Ellie Ford.

The concert, walks and outdoor events programme ran from May to October. The series of performative walks organized by the Festival Supporters explored local environmental issues, stories and locations. Sell out concerts included Kyla Brox, The Meabh Begley Trio, Hallam Sinfonia, Hepworth Brass Band – all with local support artists, and Jenny Éclair. Light Up Honley provided a spectacular Festival finale on the Roundhay estate in Honley with hundreds of participants making up a starry lantern parade with live music.

3

Holmfirth Art & Music Limited

Trustees' report (continued) for the year ended 30 September 2023

Achievements and performance (continued)

The annual report is an appropriate place to record certain facts and figures that were highlighted by the independent evaluation report commissioned by the Festival.

The Festival is committed to increasing its reach and diversity through choice of programme and performers, by supporting access to the Festival and through special events. Particularly welcome therefore was the evaluation report that 17% of the Festival weekend audience members identified as D/deaf or disabled which is twice as many as the previous year. 13% of the Festival weekend audience members identified as non-white, a broader ethnic mix than the recorded Holmfirth population of 3.1%

The Trustees continue to be indebted to the exceptional commitment, flair and expertise of the Festival Director, and to the year round work of the Festival Supporters. Finally, recognition and thanks are due to all the funders and sponsors without whom there would be no Festival.

Financial review

The net income for the year was £4,182, including net income of £8,682 on unrestricted funds and net expenditure of £4,500 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £32,229.

The charity will attempt to maintain a minimum reserve of £3,000 to cover any additional liabilities over and above those incurred at the end of each Festival cycle.

4

Holmfirth Art & Music Limited

Trustees' report (continued) for the year ended 30 September 2023

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 12/3/2024

R Lancaster (Trustee)

5

Holmfirth Art & Music Limited

Independent examiner's report to the trustees of Holmfirth Art & Music Limited

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 30 September 2023, which are set out on pages 7 to 12.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Alan Dodd FCCA

13/3/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

Holmfirth Art & Music Limited

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 30 September 2023

Notes
2023
Unrestricted
funds
£
Income from:
Grants
(2)
-
Donations
(2)
5,345
Earned income
235
Box office
10,441
Sponsorship
14,100
Bar
1,274
Bank interest
71
Total income
31,466
Expenditure on:
Festival director and manager
17,125
Marketing manager
-
Administration costs
222
Artists fees and commissions
-
Licensing
-
Technical support
-
Event production equipment, hires etc
332
Accessibility
-
Venue hire
-
Bar costs
489
Marketing, PR and social media
-
Photography and film
2,120
Evaluation
-
Supporters expenses
-
Insurance
896
Launch and closing events
-
IT and website
562
Fundraising costs
180
Independent examination
858
Total expenditure
22,784
Net income / (expenditure)
8,682
Fund balances brought forward
23,547
Fund balances carried forward
(3)
32,229		 2023
Restricted
funds
£
70,640
-
-
-
-
-
-
70,640
7,450
6,133
7
45,658
274
1,210
5,726
3,360
609
-
3,359
230
1,000
-
-
124
-
-
-
75,140
(4,500)
4,500
-		 2023
Total
funds
£
70,640
5,345
235
10,441
14,100
1,274
71
102,106
24,575
6,133
229
45,658
274
1,210
6,058
3,360
609
489
3,359
2,350
1,000
-
896
124
562
180
858
97,924
4,182
28,047
32,229		 2022
Total
funds
£
65,001
1,869
233
9,900
4,000
2,393
-
83,396
18,616
2,823
432
27,289
91
3,976
3,327
2,010
1,533
1,596
2,915
3,090
1,860
239
736
315
149
-
540
71,537
11,859
16,188
28,047

All incoming resources and resources expended derive from continuing activities.

7

Holmfirth Art & Music Limited

Balance sheet

as at 30 September 2023
2023
Unrestricted
£
Current assets
Debtors and prepayments
(4)
-
Cash at bank and in hand
33,087
Total current assets
33,087
Current liabilities:
amounts falling due within one year
Creditors and accruals
(5)
858
Total current liabilities
858
Net current assets / (liabilities)
32,229
Net assets
32,229
Funds
Unrestricted funds
32,229
Restricted funds
-
Total funds
32,229		 2023
Restricted
£
3,051
(3,051)
-
-
-
-
-
-
-
-		 2023
Total
£
3,051
30,036
33,087
858
858
32,229
32,229
32,229
-
32,229		 2022
Total
£
3,993
24,594
28,587
540
540
28,047
28,047
23,547
4,500
28,047

For the year ending 30 September 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 12/3/2024

R Lancaster (Trustee)

8

Holmfirth Art & Music Limited

Notes to the accounts

for the year ended 30 September 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

9

Holmfirth Art & Music Limited

Notes to the accounts continued

for the year ended 30 September 2023

2 Grants and donations
Arts Council England
Co-op Good Causes
Creative Minds SWYT NHS
Heritage Lottery Fund
Holme Valley Parish Council
Kirklees Council (Ward councillors)
Local Giving - Magic Little Grants
One Community Foundation
Bright Green Community Trust
Kirklees Council
Donations (including Local Giving and bucket
collections)
3 Restricted funds
Balance b/f
£
Arts Council England
-
Holme Valley Parish Council
-
Kirklees - Ward Councillors
-
Heritage Lottery Fund
-
One Community
2,500
One Community Bright Green
2,000
Co-op Good Causes
-
Creative Minds SWYT NHS
-
Local Giving Magic Little Grants
-
4,500		 2023
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
5,345
-
5,345
Incoming
£
30,500
2,000
5,000
10,000
13,975
-
3,229
5,436
500
70,640		 2023
Restricted
funds
£
30,500
3,229
5,436
10,000
2,000
5,000
500
13,975
-
-
-
70,640
Outgoing
£
30,500
2,000
5,000
10,000
16,475
2,000
3,229
5,436
500
75,140		 2023
Total
funds
£
30,500
3,229
5,436
10,000
2,000
5,000
500
13,975
-
-
5,345
75,985
Transfers
£
-
-
-
-
-
-
-
-
-
-		 2022
Total
funds
£
39,926
4,658
4,000
-
2,000
2,500
-
3,500
2,000
6,417
1,869
66,870
Balance c/f
£
-
-
-
-
-
-
-
-
-
-

Fund name Arts Council England

Holme Valley Parish Council Kirklees - Ward Councillors Heritage Lottery Fund One Community

Co-op Good Causes

Creative Minds SWYT NHS

Local Giving Magic Little Grants

Purpose of restriction

To support and deliver the festival's 2022-23 artistic themed programme - Forces of Nature

To deliver participatory projects and production costs To cover the festival's health and safety costs To produce Forces of Nature heritage projects

To deliver 'I WILL', a participation in social action project relating to climate activism, to deliver Autumn Quarter, towards Zero Carbon - Art in the Landscape 2023, and to encourage young people's participation Towards increasing and developing community engagement and participation

To develop and deliver Holme Valley Music Makers project in conjunction with Kirklees Year of Music

To cover participation costs

10

Holmfirth Art & Music Limited

Notes to the accounts continued

for the year ended 30 September 2023

4 Debtors and prepayments
Debtors
5 Creditors and accruals
Accruals		 2023
£
3,051
3,051
2023
£
858
858		 2022
£
3,993
3,993
2022
£
540
540

6 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel who include the trustees, festival director and manager, who are engaged on a self-employed freelance basis, were £24,575, (previous year: £18,696).

11

Holmfirth Art & Music Limited

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 September 2023

2023
2022
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants
-
-
Donations
5,345
1,869
Earned income
235
233
Box office
10,441
9,900
Sponsorship
14,100
4,000
Bar
1,274
2,393
Bank interest
71
-
Total income
31,466
18,395
Expenditure
Festival director and manager
17,125
-
Marketing manager
-
-
Administration costs
222
-
Artists fees and commissions
-
3,657
Licensing
-
-
Technical support
-
1,336
Event production equipment, hires et
332
-
Accessibility
-
-
Venue hire
-
1,533
Bar costs
489
1,596
Marketing, PR and social media
-
-
Photography and film
2,120
1,595
Evaluation
-
-
Supporters expenses
-
-
Insurance
896
-
Launch and closing events
-
-
IT and website
562
-
Fundraising costs
180
-
Independent examination
858
540
Total expenditure
22,784
10,257
Net income / (expenditure)
8,682
8,138
Fund balances brought forward
23,547
15,409
Fund balances carried forward
32,229
23,547		 2023
Restricted
funds
£
70,640
-
-
-
-
-
-
70,640
7,450
6,133
7
45,658
274
1,210
5,726
3,360
609
-
3,359
230
1,000
-
-
124
-
-
-
75,140
(4,500)
4,500
-		 2022
Restricted
funds
£
65,001
-
-
-
-
-
65,001
18,616
2,823
432
23,632
91
2,640
3,327
2,010
-
-
2,915
1,495
1,860
239
736
315
149
-
-
61,280
3,721
779
4,500		 2023
Total
funds
£
70,640
5,345
235
10,441
14,100
1,274
71
102,106
24,575
6,133
229
45,658
274
1,210
6,058
3,360
609
489
3,359
2,350
1,000
-
896
124
562
180
858
97,924
4,182
28,047
32,229		 2022
Total
funds
£
65,001
1,869
233
9,900
4,000
2,393
-
83,396
18,616
2,823
432
27,289
91
3,976
3,327
2,010
1,533
1,596
2,915
3,090
1,860
239
736
315
149
-
540
71,537
11,859
16,188
28,047

12