## Holmfirth Art & Music Limited
Charity number 1141623
A company limited by guarantee number 07198613
## Annual Report and Financial Statements
for the year ended 30 September 2021
## Holmfirth Art & Music Limited
Annual Report and Financial Statements for the year ended 30 September 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 12|
**Prepared by West Yorkshire Community Accounting Service**
1
## Holmfirth Art & Music Limited
## Trustees' report for the year ended 30 September 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Roger Lancaster Chair/Treasurer Sara Bradley Deputy Chair Barbara Lawson Secretary Jill Martin Dave Calvert Grant Lowe Appointed 31 March 2021 Sarah Jackson Appointed 31 March 2021 Mark Bustard Appointed 31 March 2021 Resigned December 2021 **Charity number** 1141623 Registered in England and Wales **Company number** 07198613 Registered in England and Wales **Registered and principal address** c/o Fair Trader 34 Huddersfield Road Holmfirth HD9 2JS **Bankers** Co-operative Bank PO Box 250 Delf House Southway Skelmersdale WN8 6WT
**Independent examiner** Stephen Procter **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 22 March 2010. It is governed by a memorandum and articles of association (amended by special resolution 15 March 2011). The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
2
## Holmfirth Art & Music Limited
## Trustees' report (continued) for the year ended 30 September 2021
## **Objectives and activities**
## **The charity's objects**
To promote, improve, develop and maintain public education in and an appreciation of the arts, in particular, but
not exclusively, by:
- a) The production of an annual arts festival.
- b) Providing information about artistic activity in Holmfirth and the Holme Valley.
- c) Providing support to local arts organisations in Holmfirth and the Holme Valley.
- d) Acting as an informal conduit between Kirklees and the various arts organisations in the Holme Valley.
## **The charity's main activities**
The main activity of the charity is the production of an annual arts festival together with supporting events throughout the year.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and community engagement in the arts.
## **Achievements and performance**
The Trustees continued to work towards the festival vision of ‘creativity in the landscape’ through: Commissioning new work and supporting artists
Inspiring diverse communities to engage with the arts and their heritage Caring for the environment
Connecting locally, regionally and internationally
2020/21was a year still dominated by the Covid pandemic. The festival planned for June 2021 was postponed until September due to the continuing restrictions related to the pandemic. It was however possible to mount a programme of live festival events this time augmented by, rather than reliant on, a series of online magazine programmes.
The live festival programme included many of the artists and events originally planned for the 2020 festival plus new events highlighting the main festival environmental and ecological themes.
Particularly successful was the Art in the Woods installations located at the Earthworks community garden in New Mill. This provided an ideal setting for the community groups, schools and artists to explore the festival’s vision of ‘creativity in the landscape’.
The independent evaluation report commissioned by the festival highlighted particular artistic achievements including:
364 days of work for 148 artists, including 15 new commissions, that reached an estimated live audience of 8,300 people.
Over 121,000 digital audience from the three online magazine programmes.
1,144 participants of all ages, abilities and ethnicities taking part in the creative community engagement programme.
This year’s festival saw the launch of the annual Steve Sykes Commission for new art inspired by the Holme Valley and in tribute to the irreplaceable contribution made by Steve Sykes as a musician, fundraiser, maker of things and previous Chair of the festival who sadly died in October 2020.
The Board continue to be indebted to the commitment, flair and expertise of the Festival Director and her ability to respond so creatively to rapidly changing circumstances. Also essential to the success of the festival are the Festival Supporters for their work throughout the year and to the festival funders, particularly Arts Council England, without whom there would simply not be a festival. A welcome new addition to the many funders this year was acceptance of the festival as a local good cause by the Holmfirth Co-op. Also welcome was the appointment of 3 new Board members at the AGM who provide diverse and complimentary skills and experience.
3
## Holmfirth Art & Music Limited
## Trustees' report (continued) for the year ended 30 September 2021
## **Financial review**
Net expenditure for the year was £2,105, including net income of £2,437 on unrestricted funds and net expenditure of £4,542 on restricted funds, after transfers.
## **Reserves policy**
The charity's free reserves at the year end were £15,409.
The charity will attempt to maintain a reserve of £3,000 to cover any additional liabilities over and above those incurred at the end of each Festival cycle.
The increase in reserves this year is to allow advance planning for the next two years.
4
## Holmfirth Art & Music Limited
## Trustees' report (continued) for the year ended 30 September 2021
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 9/02/2022
R. Lancaster (Trustee)
5
## Holmfirth Art & Music Limited
## Independent examiner's report to the trustees of Holmfirth Art & Music Limited
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 30 September 2021, which are set out on pages 7 to 12.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stephen Procter
9/02/2022
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Holmfirth Art & Music Limited
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 30 September 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Grants
(2)
2,000
Commissions
(2)
-
Donations
(2)
2,819
Earned income
125
Box office
4,935
Sponsorship
4,000
Bar
186
Supporters events
710
**Total income**
14,775
**Expenditure on:**
Festival director and manager
-
Marketing manager
-
Administration costs
-
Artists fees and commissions
7,583
Licensing
-
Technical support
1,300
Event production equipment, hires etc
-
Accessibility
-
Venue hire
572
Bar costs
144
Marketing, PR and social media
1,340
Photography and film
2,124
Evaluation
-
Supporters expenses
-
Insurance
-
IT and website
-
Fundraising costs
-
Independent examination
-
Other expenses
50
**Total expenditure**
13,113
**Net income / (expenditure)**
1,662
**Transfers between funds**
775
**Net movement in funds**
2,437
**Fund balances brought forward**
12,972
**Fund balances carried forward**
(3)
15,409|2021
Restricted
funds
£
53,504
-
-
-
-
-
-
53,504
17,450
4,000
427
25,567
250
200
4,110
1,108
-
-
1,081
876
778
117
635
36
96
540
-
57,271
(3,767)
(775)
(4,542)
5,321
779|2021
Total
funds
£
55,504
-
2,819
125
4,935
4,000
186
710
68,279
17,450
4,000
427
33,150
250
1,500
4,110
1,108
572
144
2,421
3,000
778
117
635
36
96
540
50
70,384
(2,105)
-
(2,105)
18,293
16,188|2020
Total
funds
£
48,503
6,450
1,250
-
-
4,000
-
3,145
63,348
13,125
4,000
333
16,877
22
260
164
-
100
-
1,307
7,532
750
39
618
300
96
540
-
46,063
17,285
-
17,285
1,008
18,293|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## Holmfirth Art & Music Limited
## Balance sheet
|as at 30 September 2021
2021
Unrestricted
£
**Current assets**
Debtors
(4)
-
Cash at bank and in hand
(5)
17,007
**Total current assets**
17,007
**Current liabilities:**
**amounts falling due within one year**
Accruals
(6)
1,598
**Total current liabilities**
1,598
**Net current assets**
15,409
**Net assets**
15,409
**Funds**
Unrestricted funds
15,409
Restricted funds
-
**Total funds**
15,409|2021
Restricted
£
16,853
779
17,632
16,853
16,853
779
779
-
779
779|2021
Total
£
16,853
17,786
34,639
18,451
18,451
16,188
16,188
15,409
779
16,188|2020
Total
£
3,880
15,703
19,583
1,290
1,290
18,293
18,293
12,972
5,321
18,293|
|---|---|---|---|
For the year ending 30 September 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 9/02/2022
## R. Lancaster (Trustee)
8
## Holmfirth Art & Music Limited
## Notes to the accounts
for the year ended 30 September 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
9
## Holmfirth Art & Music Limited
## Notes to the accounts continued
## for the year ended 30 September 2021
|**2 Grants, commissions and donations**
Arts Council England
Awards for All
Bright Green Community Trust
Co-op Good Causes
Hatch Projects
Heritage Lottery Fund
Kirklees Council (Ward councillors)
Holme Valley Parish Council
One Community - Hirst Brierley
One Community - J L Brierley
One Community - Kirklees Community Fund
One Community - Match It
Donations (including Local Giving and bucket
collections)
**3 Restricted funds**
Balance b/f
£
Arts Council England
-
Awards for All
4,546
Bright Green Community Trust
-
Co-op Good Causes
-
Hatch Projects
775
Heritage Lottery Fund
-
Kirklees Council (Ward cllrs)
-
Holme Valley Parish Council
-
One Community - Hirst Brierley
-
One Community - J L Brierley
-
One Community - Kirklees CF
-
5,321|2021
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
2,000
2,819
4,819
Incoming
£
33,705
-
2,000
1,399
-
9,900
2,500
1,000
1,000
1,000
1,000
53,504|2021
Restricted
funds
£
33,705
-
2,000
1,399
-
9,900
2,500
1,000
1,000
1,000
1,000
-
-
53,504
Outgoing
£
32,926
4,546
2,000
1,399
-
9,900
2,500
1,000
1,000
1,000
1,000
57,271|2021
Total
funds
£
33,705
-
2,000
1,399
-
9,900
2,500
1,000
1,000
1,000
1,000
2,000
2,819
58,323
Transfers
£
-
-
-
-
(775)
-
-
-
-
-
-
(775)|2020
Total
funds
£
32,340
9,984
1,500
-
6,450
-
3,679
1,000
-
-
-
-
1,250
56,203
Balance c/f
£
779
-
-
-
-
-
-
-
-
-
-
779|
|---|---|---|---|---|
## **Fund name Purpose of restriction**
Arts Council England
Awards for All
Bright Green Community Trust Co-op Good Causes Hatch Projects
Towards 'Art and About' - creative engagement programme to celebrate the rural landscape of the Holme Valley.
Towards 'Art in the Woods' and 'Recycled Forest'.
An exploration of climate change impacts with children and families. Towards the costs of the parade and creative community engagement. Towards the costs of the Textile Parade.
(Transfer to reimburse expenditure incurred from unrestricted funds on the event),
Heritage Lottery Fund Holme Valley Parish Council One Community - Hirst Brierley One Community - J L Brierley One Community - Kirklees CF
Towards the costs of the 'History of Holmfirth'. Towards the costs of 'Art in the Woods'.
For the costs of 'Aht and Abaht' community engagement projects. For the costs of 'Aht and Abaht' community engagement projects. Towards the salary costs of the freelance Festival Director.
10
## Holmfirth Art & Music Limited
## Notes to the accounts continued
## for the year ended 30 September 2021
|**4 Debtors**
Debtors
**5 Cash at bank and in hand**
Co-operative Bank (current and deposit accounts)
**6 Accruals**
Independent examination
Other accruals|2021
£
16,853
16,853
2021
£
17,786
17,786
2021
£
540
17,911
18,451|2020
£
3,880
3,880
2020
£
15,703
15,703
2020
£
540
750
1,290|
|---|---|---|
## **7 Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **8 Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
11
## Holmfirth Art & Music Limited
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 September 2021
|2021
2020
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants
2,000
-
Commissions
-
-
Donations
2,819
1,250
Earned income
125
-
Box office
4,935
-
Sponsorship
4,000
4,000
Bar
186
Supporters events
710
3,145
**Total income**
14,775
8,395
**Expenditure**
Festival director and manager
-
-
Marketing manager
-
-
Administration costs
-
-
Artists fees and commissions
7,583
-
Licensing
-
-
Technical support
1,300
-
Event production equipment etc
-
-
Accessibility
-
-
Venue hire
572
-
Bar costs
144
-
Marketing, PR and social media
1,340
-
Photography and film
2,124
-
Evaluation
-
-
Supporters expenses
-
-
Insurance
-
-
IT and website
-
-
Fundraising costs
-
-
Independent examination
-
-
Other expenses
50
-
**Total expenditure**
13,113
-
**Net income / (expenditure)**
1,662
8,395
**Transfers between funds**
775
3,569
**Net movement in funds**
2,437
11,964
**Fund balances brought forward**
12,972
1,008
**Fund balances carried forward**
15,409
12,972|2021
Restricted
funds
£
53,504
-
-
-
-
-
-
-
53,504
17,450
4,000
427
25,567
250
200
4,110
1,108
-
-
1,081
876
778
117
635
36
96
540
-
57,271
(3,767)
(775)
(4,542)
5,321
779|2020
Restricted
funds
£
48,503
6,450
-
-
-
-
-
-
54,953
13,125
4,000
333
16,877
22
260
164
-
100
-
1,307
7,532
750
39
618
300
96
540
-
46,063
8,890
(3,569)
5,321
-
5,321|2021
Total
funds
£
55,504
-
2,819
125
4,935
4,000
186
710
68,279
17,450
4,000
427
33,150
250
1,500
4,110
1,108
572
144
2,421
3,000
778
117
635
36
96
540
50
70,384
(2,105)
-
(2,105)
18,293
16,188|2020
Total
funds
£
48,503
6,450
1,250
-
-
4,000
3,145
63,348
13,125
4,000
333
16,877
22
260
164
-
100
-
1,307
7,532
750
39
618
300
96
540
-
46,063
17,285
-
17,285
1,008
18,293|
|---|---|---|---|---|
12